City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, February 11, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 3 - Councilman David Jerome, Councilman Jeff Stehman, and Mayor John Miller Absent: 2 - Councilman Donna Green, and Councilman Cheryl Brombolich C. INVOCATION Delivered by Corey Johnston of Heights Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Recognition of SILEC/SIPCA Awards (Southwestern Illinois Law Enforcement Commission and Southern Illinois Police Chief's Association) Mike Bell - Certificate of Merit Marissa Lovatto - Certificate of Merit Kelsey Timken - Blue Light Award Police Chief Steve Evans advised the Southwestern Illinois Law Enforcement Commission and the Southern Illinois Police Chief's Association held their 27th annual awards program. Three members of City of Collinsville Page 1 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 the Collinsville Police Department were recognized for their contributions - Mike Bell, Marissa Lovatto and Kelsey Timken. He spoke of the events and efforts that led to their awards. 2. Swearing In of Steve Reed as Lieutenant with the Fire Department Mayor Miller swore in Steve Reed as Lieutenant with the Fire Department. Fire Chief Kevin Edmond spoke of Fire Fighter Reed's contributions to the Fire Department and congratulated him on his promotion. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION A discussion was had regarding the Wastewater Treatment Plant Bio-Solids Dewatering and Disposal Project. Public Works Director Dennis Kress introduced Jeff Doss and Adrianne Eilers of Crawford, Murphy and Tilly, Inc. (CMT), bio-solids engineering consultants. CMT was tasked with examining operational efficiencies, bio-solids handling process, odor mitigation options, incorporating Water Plant lime sludge into bio-solids disposal process, and make recommendations based on findings. Director Kress gave an overview of the treatment process and described it as an activated sludge plant. Bio-solids (also referred to as sludge) are settled out with remaining water going through aeration, filtration and disinfection system before pumped into Canteen Creek. He advised the bio-solid byproduct is stabilized by adding lime to increase PH balance and held at the required level for 2 hours before being transferred into large storage tanks where they are continuously mixed while being stored. The tanks are emptied 5 times per year and pumped onto Keller Farms. He spoke of the 10 year contract with Keller Farms. He spoke of sludge disposal as being the 2nd highest expense in operating the plant with an annual disposal cost of $620,000. Director Kress spoke of a Bio-Solids Energy Recovery Plant that was in the beginning development stages. He advised this would have been the best and cheapest option for Collinsville to dispose of bio-solids; however, the plan was officially shelved in October 2018. Adrianne Eilers spoke of CMT's project goals to include aging equipment, population growth, disposal flexibility and odor reduction. She mentioned the various options that were considered: Dewater and Dispose Dry Lime Stabilization Dry Lime Stabulation and Pasteurization Dryer She advised the various options were compared with cost being a primary factor. Based on findings, they are recommending Dewater and Dispose as being the best method for Collinsville. She further advised a new tank with upgraded equipment would be necessary to control emitting odors. She highlighted some of the advantages to the Dewater and Disposal method. She indicated this project would address some issues such as the current road conditions and signs of leakage from storage tanks. City of Collinsville Page 2 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 She advised the new process could be in place by spring of 2021 if acted on soon. She mentioned financing options to include State Revolving Fund Loan Financing which allows for a low interest rate over 20 years with a potential 15% principal forgiveness, revenue bonds, and energy grants from EPA and Ameren. Director Kress advised he does not foresee the need to increase rates for the project. A discussion was had regarding the current process and associated costs versus that of the proposed project. They also discussed overall cost savings (operations, electrical and chemicals) and new equipment. They spoke of current and future EPA regulations, tracking and monitoring requirements. H. SPEAKERS FROM THE FLOOR Craig Keller of Keller Farms advised his company has been removing bio-solids for the City for 25-30 years and spoke of their efforts. He mentioned ideas for utilizing "cake" form bio-solids. He indicated his process is a green solution. Phil Astrauskas mentioned the lack of speakers from the floor. He spoke of a lawsuit against his family. He spoke of zoning issues. Scott Rayho spoke highly of the Great Streets event for St. Louis/Collisville Rd. corridor. He commended the City's proactive approach of addressing issues. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of Valentine's Day coming up. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Kimberly Caughran, Parks and Recreation Director, announced the City received 2 grants, $400,000 OSLAD (Open Space Land Acquisition and Development) Grant and $75,000 PlayCore Grant. She advised the OSLAD grant had not been available for the past 5 years. The PlayCore Grant is a matching funds type of grant for new playground equipment. City Manager Bair spoke of improvements to Glidden Park and advised the OSLAD grant will help to completely rehab the park. Additional funding for the improvements will come from MEPRD (Metro East Parks and Recreation Department) in the amount of $250,000 as well as PEP (Park Enhancement Program) Grant. The total cost of the project is estimated at $900,000 but the City's cost will be around $137,000 due to all the grants received. He further advised that this has nothing to do with CARD's dissolution and that CARD could have applied for the grants but elected not to because of the matching funds requirement. Director Caughran displayed pictures of Glidden Park in its present state. She also displayed pictures of improvements that will take place. She displayed pictures of new playground equipment that will be City of Collinsville Page 3 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 constructed at Schnuck's Park utilizing the PlayCore grant matching funds. City Manager Bair spoke of the Great Streets Program. He spoke of the workshops that were held as being impactful, offered focused discussions with an average of 36 citizens in attendance. He spoke of the next steps for the consultants with a final presentation to the Council in May or June. He mentioned the various public input opportunities that will be available. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending February 1, 2019, in the Amount of $1,195,051.20. Attachments: Agenda Item Report BOARD LIST 12-01-18 BOARD LIST 01-25-19 BOARD LIST 02-01-19 2. Motion to Approve Payroll for the Period Ending January 25, 2019, in the Amount of $710,830.79 Attachments: Agenda Item Report Board List 01-25-19 3. Motion to Approve Minutes of the January 28, 2019 Council Meeting Attachments: Agenda Item Report 01282019RegMtg Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 0 Absent: 2 - Green, and Brombolich Abstain: 0 M. NEW BUSINESS 1. Ordinance Increasing the 2018 Budget in the General Fund, Collinsville Crossing Fund, Southwest Corridors TIF Fund, Water & Sewer Operations - Administration, Collinsville Animal Shelter Fund, and Collins House Fund City of Collinsville Page 4 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 Attachments: Agenda Item Report Ordinance Finance Director Pam Reid advised this ordinance would increase the 2018 budget for several fund categories. She advised the overall General Fund cash basis performance was $704,852 positive with total revenues of $24.2 million offset by $23.5 million total expenditures. She advised the actual expenses were 7% below what was budgeted for in 2018. Actual revenues were 5% higher than what was projected resulting in a $1.1 million increase. She spoke of the budgeted areas that require increases: $213,234 Human Resources - due to legal and professional services costs associated with union negotiations and hiring $205,309 Parks and Recreation - associated with maintenance activities and workers compensation $204,825 Fire Department - to cover workers compensation and sick pay $ 41,245 Operations - for janitorial services $ 31,274 Finance Department - expenses related to additional accounting services that were required $ 16,257 Economic Development - related to joining the Great Rivers and Routes Tourism Bureau Director Reid spoke of the City's organizational structure change that took place with the addition of Gateway Convention Center and Parks and Recreation Department and advised they were not included in the 2018 budget. The addition required an increase to the General Fund Expenditure Budget: $ 178,685 Willoughby Heritage Farm $ 62,210 Water Park $ 60,476 Gateway Finance $1,085,786 Gateway Administration $ 205,207 Gateway Sales $ 350,976 Gateway Events $ 810,208 Gateway Operations City Manager Bair clarified that Willoughby and the Water Park was not in the 2018 budget. He advised it was the previous Finance Director's recommendation to not incorporate the Gateway Center and Parks and Recreation within the budget. He spoke of the need to adopt a new 2019 budget to address these issues. Director Reid spoke of the positive inflow of revenues from Gateway Convention Center with an overall profit net of $289,994. She highlighted other funds requiring an increase to the 2018 budget: $38,500 Collinsville Crossing Funds - the LIST bond principle payment was budgeted under the amount of the requirement payment amount $30,627 Southwest Corridors TIF - engineering services related to Rt. 157 traffic study $15,013 Water and Sewer Operation Administration - cover credit card fees for electronic payments $ 4,400 Collinsville Animal Shelter - expenditures related to 2017 approved Capital but expenditures processed and paid in 2018 $ 3,500 Collins House - cover utilities as they were not budgeted City of Collinsville Page 5 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 She mentioned similar adjustments that will be required of the 2019 Budget. She advised her department will review the 2019 Budget and determine what amendments are necessary. City Manager Bair spoke of the Water Park and advised CARD operated it until the end of the season yet we accrued expenses related to the park. Councilman Jerome gave credit to staff for coming in under budget although the City increased with by 2 additional departments. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 0 Absent: 2 - Green, and Brombolich Abstain: 0 2. Ordinance Establishing Age as a Bona Fide Occupational Qualification for Uniformed Service of the Fire Department Attachments: Agenda Item Report Ordinance Stacey O'Brien, Human Resource Coordinator, advised this ordinance will establish a mandatory retirement age for uniformed personnel at the Fire Department. She further advised the Board of Fire and Police Commissioners Act establishes a retirement age of 65. This ordinance simply clarifies language indicating the fire fighter must retire before attaining the age of 65 years old. The ordinance was reviewed by the City's labor attorney and IAFF Union. City Manager Bair thanked the union for their participating in establishing this ordinance. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 0 Absent: 2 - Green, and Brombolich Abstain: 0 3. Resolution Appointing a Member to the Planning Commission (John Truax) Attachments: Agenda Item Report Resolution Application Assistant City Manager Derek Jackson advised the Planning Commission is comprised of 11 members. The commission currently has 2 vacancies. He advised this ordinance would appoint John City of Collinsville Page 6 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 Truax to fill the remainder of a 3 year term that expires June 2022. Staff recommends approval. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 0 Absent: 2 - Green, and Brombolich Abstain: 0 4. Resolution Appointing a Member to the Planning Commission (Matthew Bednara) Attachments: Agenda Item Report Resolution Application Asst. City Manager Jackson advised the appointment of Matthew Bednara would fill the remaining vacancy of the Planning Commission. The term was staggered to offset that of other terms in order to prevent a large number of members either needing to be replaced or reappointed at the same time. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 0 Absent: 2 - Green, and Brombolich Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Stehman to adjourn at 8:09pm. The motion carried by the following vote: Aye: 3 - Jerome, Stehman, and Miller Nay: 0 Absent: 2 - Green, and Brombolich Abstain: 0 City of Collinsville Page 7 Printed on 2/27/2019 City Council Minutes - Final February 11, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 2/27/2019