City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, March 11, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Cheryl Brombolich, Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Amsden of Navigation Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Recognition of the Certificate of Achievement for Excellence in Financial Reporting Attachments: GFOA Certificate 2017 Finance Director Pam Reid spoke of the City receiving an award (Certificate of Achievement for Excellence in Financial Reporting) from the Government Finance Officers Association for its City of Collinsville Page 1 Printed on 4/4/2019 City Council Minutes - Final March 11, 2019 comprehensive annual financial report (CAFR) issued December 31, 2017. She recognized and thanked employee Andrea Loeh for her efforts that brought about this award. Director Reid advised this is the 9th year the City has received this award. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Phil Astrauskas spoke of a lawsuit he is involved in. He read a letter he received via FOIA. He inquired about Councilman Stehman's property. He read a letter he received from the Crime Free Coordinator regarding tenant's criminal history and inquired of the need for program. Scott Rayho spoke highly of City efforts over the past 2 years and indicated he is looking forward to next 2 years. He mentioned IT updates and Great Streets initiative. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the recent Empty Bowl fundraiser which benefits the Collinsville Food Pantry. He thanked the Women's Club for hosting this annual event. He mentioned the Candidates Forum to be held on Thursday, March 14 at the Gateway Center. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair spoke of significant economic development in the past 2 years and identified it as being its highest period in the past 20 years. He mentioned jobs created and sales tax revenues due to economic development. He clarified that many projects take 2-3 years to come to fruition. He highlighted various economic development projects: Ameren Corporate Headquarters - 350 employees, $11 million project Laura Buick GMC - 195 employees, #1 Buick-GMC Dealership in the Nation for 2018 with over 5,800 vehicles sold Old Herald Brewery - 75 employees, $3.2 million development, identified as a regional destination Walmart Neighborhood Market - 100 employees, $6 million project Who Dat's Restaurant - 35 employees, relocated to Collinsville from Troy Barrel Brands - received the Business Impact Award for 2018 Freddie's Frozen Custard - 85 employees, $900,000 project Colton's Steakhouse - $2 million project, first franchise in Illinois Jimmy Johns - $1.9 million, highest grossing sales in the country Popeyes - estimated $1.9 million project to open summer of 2019 Mungo's - $600,000 first floor finish of the Apex Building, expected to open in May City of Collinsville Page 2 Printed on 4/4/2019 City Council Minutes - Final March 11, 2019 City Manager Bair spoke of the upcoming Farmer's Market on Main events to be held on June 13, July 11, August 15 and September 11. Next, City Manager Bair updated the Council on the ADA Transition Plan. He advised the draft plan is in the 30 day public comment period and expected to be before Council on April 22 for adoption. City Manager Bair spoke of the collaboration with Great Rivers and Routes Tourism Bureau (GRRTB) with a goal to leverage tourism for the region and Collinsville. He identified tourism as the City's primary economic development strategy by having the most hotels available in Madison County, a convention center that is municipally owned and operated, as well as other assets (Willoughby Farm, Water Park, Sports Complex, Cahokia Mounds and Fairmont Park). Brett Stawar of GRRTB spoke of statistics involving tourism and highlighted those for Madison County: $399 million visitors expenditures 3,280 full-time jobs $7.8 million local tax receipts He mentioned the importance of tourism revenues to buy down residents costs and to keep property taxes low. Mr. Stawar mentioned recent GRRTB achievements to include a new website with regional site featuring Collinsville, new social media launch, focus on tourism vision planning, 2019 Visitors Guide and new seasonal guide books. He spoke of the City's tourism attributes including unique Uptown businesses, annual festivals, signature attractions and Gateway Convention Center. He advised the bureau will participate in the marketing for festivals, help with new Memorial Day event, and promote hospitality shuttle services. City Manager Bair spoke of the City's economic impact generated by festivals and their attendance. He indicated that up to $7.7 million in revenues is directly related to annual festivals. He spoke of the new Memorial Day Fireworks Celebration event to be held on May 26. The event will coincide with the inaugural opening of the water park and include a streetfest, vendors, entertainment, and a fireworks display. Mr. Stawar spoke of the unique businesses in Collinsville such as Kruta Bakery, Barrel Brands, Code 3 Spices and Old Herald Brewery. He mentioned an upcoming Craft Beer event. He spoke of the international attention with Route 66. He continued with speaking of the bureau's efforts to spotlight Collinsville. He spoke of group events to include guided tours of attractions in Collinsville and the surrounding area. He advised the Illinois Society of Association Executives will host their annual summer session in Collinsville. He mentioned a feature article showcasing meeting space at Gateway Center and DoubleTree. He spoke of spotlighting sport facility options in a Sports Playbook. He spoke of supporting Cahokia Mounds and facilitating group tour bookings. Mr. Stawar spoke of Collinsville's hotel impact as it leads the market in Madison County with the most available hotel rooms. He gave a revenue and occupancy comparison: City of Collinsville Page 3 Printed on 4/4/2019 City Council Minutes - Final March 11, 2019 Revenues Occupancy 2018 = $17,279,500 2018 = 66.97% 2017 = $16,914,128 2017 = 65.10% Mr. Stawar summarized his presentation and identified Collinsville as already being a high performing tourism location. He mentioned Miner's Theater as being an asset to the community. He indicated the improvements to facilities will only aid in the process. He spoke of upcoming events and advised the bureau will be the marketing chair for the ItalianFest. He spoke of an 8 page insert featuring Collinsville in Midwest Living magazine. City Manager Bair spoke of the benefits with partnering with GRRTB. Councilman Green spoke of her involvement with the City initially, the struggles and the progress that has been made over the last few years. She spoke of Collinsville's identity and expressed her excitement for the future. Councilman Brombolich mentioned the First Collinsville Bank project as an upcoming development. City Manager Bair advised the total construction cost projections are not available yet but employment may be in excess of 100 employees. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending March 1, 2019, in the Amount of $1,038,767.17. Attachments: Agenda Item Report BOARD LIST 01-01-19 BOARD LIST 02-22-19 BOARD LIST 02-26-19 BOARD LIST 03-01-19 2. Motion to Approve Payroll for the Period Ending February 22, 2019, in the Amount of $718,953.91 Attachments: Agenda Item Report Board List 02-22-19 3. Motion to Approve Minutes of the February 25, 2019 Regular Council Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. City of Collinsville Page 4 Printed on 4/4/2019 City Council Minutes - Final March 11, 2019 No items were pulled. A motion was made by Councilman Brombolich, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Motion to Award Bids for 2019 MFT Maintenance Program Attachments: Agenda Item Report 2019 MFT Bid Tabs Resolution 18-49R City Engineer Troy Turner advised this is a motion to approve bids for street maintenance materials, with the exception of rock salt. He indicated rock salt bid was to go through April 30, 2019. He advised the City plans to participate in a joint purchasing bid for salt with Madison County. The joint purchasing bid could save the City up to $20,000. He indicated the City did receive 1 bid for rock salt but it required the City to take a large quantity and after April 1; however, this time period is after season. He gave an overview of prices in comparison to that of last years. He advised oil prices have gone up causing the inflation in asphalt prices. He concluded by indicating it is staffs recommendation to accept the lowest bidders with the exception of rock salt. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Resolution Appointing A Member To The Building Code Review Committee (Tony Crafton) Attachments: Agenda Item Report Resolution Application Assistant City Manager Derek Jackson advised this resolution would appoint Tony Crafton to the Building Code Review Committee. He advised that Mr. Crafton is a licensed plumber with 30 years of experience. He reiterated the purpose of the committee and expertise of the other board members. Councilman Jerome spoke of the level expertise of the members. Councilman Brombolich spoke of City of Collinsville Page 5 Printed on 4/4/2019 City Council Minutes - Final March 11, 2019 the willingness of volunteers within the community. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Brombolich to adjourn at 7:29 pm. The motion carried by the following vote: Aye: 5 - Brombolich, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 4/4/2019 City Council Minutes - Final March 11, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 4/4/2019