City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, March 25, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, Councilman Cheryl Brombolich, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Mayor Miller. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Amending Zoning Ordinance No. 3694 By Rezoning Certain Property Owned by Mall Road LLC, Gateway RV LLC, and Travers Investment Group, LLC and Located at 2020 Mall Street, And Approving a Planned Development District "P-CP-1" Planned Commercial Park District In The City of Collinsville, Illinois (Gateway RV, LLC, 2020 Mall Street) City of Collinsville Page 1 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 Attachments: Agenda Item Report Planning Commission Staff Report 12/12/18 Planning Commission Staff Report 3/13/19 - Site Plan Ordinance Exhibit B - Site Plan Ordinance 3694 Planning Commission Minutes 3/13/19 - Draft Assistant City Manager Derek Jackson advised the City received a request from the property owner, Brian Travers of Gateway RV, to amend the zoning and approve a site plan. He advised the request has been reviewed by the Planning Commission and approved with conditions. He displayed an aerial map of the parcels for orientation. He advised the property is dual zoned - Planned Commercial Park District and R-3 Multi Family with a small parcel B-2 Commercial. The intent is to clean up the zoning and add a connecting roadway from Mall Street to Bellevue. He advised the rezoning is concurrent with the future land use map of the comprehensive plan as the area is designated for commercial. Mr. Travers' plan is to expand his operations to the south of the existing property. He advised the applicant was able to satisfy all site plan requirements (lot coverage, landscaping, parking, fencing, and lighting). He further advised that no signage changes were requested. He displayed a site plan map showing the road connection from Mall St. to Bellevue; thus, making Mall a through street and removing the cul-de-sac. The expansion includes 140 display spots for RVs and additional customer parking. He spoke of other improvements to include landscaping along connecting roadway and within parking area, replacing chain link fence with decorative fencing, trash enclosure, and LED lighting. He mentioned public roadway lighting will be similar to those in the Collinsville Crossing area. Mayor Miller spoke of Gateway RV being a viable business in Collinsville. A motion was made by Councilman Green, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Vacating Part of a Right-Of-Way on Bruce Street and an Alley Located in Valley View Park, in the City of Collinsville, Illinois Attachments: Agenda Item Report Planning Commission Staff Report 11/7/18 Ordinance Legal Description Planning Commission Minutes 3/13/19 - Draft Asst. City Manager Jackson advised this request is to vacate a portion of the right of way on Bruce St. and an alley within Valley View Park. He advised this ordinance is paired with the following item City of Collinsville Page 2 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 as the applicant, Travers Investment Group, wants to include this area with the rezoning of adjacent property. He displayed a site plan depicting the right of way and alley. He further advised the Planning Commission reviewed and approved the request with conditions: owner shall create a cul-de-sac at the end of Bruce St. and the owner must provide all necessary easements within the right of way or an engineer's certification indicating no utilities are present within the right of way. Councilman Stehman inquired of comments from neighbors. Asst. City Manager Jackson advised some comments were received regarding the demolition of a vacant hotel and power outage due to an accident but no comments regarding vacating the right of way or alley. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Amending Zoning Ordinance No. 4449 By Rezoning Certain Property Owned by Travers Investment Group, LLC, Located at 9497 Collinsville Road, and Approving a Planned Development District "P-B-2" Planned Limited Commercial District (Travers Investment Group, LLC, 9497 Collinsville Road) Attachments: Agenda Item Report Planning Commission Staff Report 11/7/18 Ordinance Ordinance 4449 Planning Commission Minutes 3/13/19 - Draft Senior Planner Travis Taylor advised the applicant is asking to rezone the property located at 9497 Collinsville Rd. along with the previously approved right of way and alley that was vacated to a Planned Limited Commercial District. He advised the owner must return to the Planning Commission with a site plan for any future use. He displayed a zoning map, advised it is within an established commercial district and consistent with comprehensive plan for future land use as commercial. He mentioned potential future use as a convenient store but not yet determined. He displayed pictures of the site. City of Collinsville Page 3 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. Drury Hotel Redevelopment Project Discussion City Manager Bair advised Drury Redevelopment is seeking $1.5 million in TIF 1 incentives in order to reimage and remodel the existing hotel. The total cost of the project is estimated at $5.2 million. The incentive amount is for TIf eligible expenses and reflects 28.8% of the total project cost. In 2011, the hotel was updated with a project cost of $1.4 million. He advised they received no incentives for this project nor has Drury ever received incentives from the City. In lieu of the remodeling, Drury may change the brand to a Pear Tree Inn or sell the property which could impact the hospitality market in Collinsville. If the incentive is approved at the April 22 Council meeting, construction is to start in December with completion in the spring of 2020. John Dirnberger of Drury Corporation displayed pictures of other hotels they have remodeled. He advised the project includes interior and exterior. He mentioned alternatives to the reimaging/remodeling project which includes branding the hotel as a Pear Tree Inn or selling the building. City Manager Bair spoke of the revenue projections with a remodel to the facility between 2020 through 2029. The occupancy rate is estimated at 73% with daily rates increasing through 2029. He mentioned the property tax increasing in 2022 because the expiration of TIF District 1. For this time period, the Hotel Tax revenues are estimated at $3.1 million with a total City revenue estimated at $3.2 million. He compared the projected revenues should the facility be branded as a Pear Tree Inn as being $1.3 million less than reimaging the facility. He mentioned the benefits of keeping the property as a Drury Inn. He spoke of the project schedule for redevelopment if approved by Council on April 22 with construction to begin in December 2019/January 2020 and completion by spring of 2020. Council Jerome asked if local contractors would be utilized for the remodel. Mr. Dirnberger advised they have a construction crew but would use some local contractors. Mayor Miller inquired of room remodeling. Mr. Dirnberger advised the rooms would be remodeled City of Collinsville Page 4 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 with new bathrooms and queen size beds. Renovations would be done a floor at a time. Councilman Jerome spoke of the benefits of having a Drury Inn in our community as a nationally recognized lodging facility. Councilman Brombolich and Mayor Miller agreed. Councilman Green spoke of the comments made by Mr. Dirnberger regarding his efforts of monitoring the state of the City for the past 2 years and believes now is the time to invest. 2. Discussion of 226 Properties Redevelopment Project for 9500 Collinsville Road City Manager Bair introduced Todd Shaw of 226 Properties. He advised 226 Properties purchased 9500 Collinsville Rd. last fall. He described the parcel and how it is currently used for recreational purposes. He mentioned the City's goal of revitalizing the area with improvements to the Sports Complex. Mr. Shaw advised his primary tenant is the Collinsville Baseball and Softball Club and mentioned other tenants. He mentioned the need for maintenance and clean up. He highlighted the economic impact over the next 5 years based solely on his primary tenant who could host tournaments and events at the Sports Complex, if improved and maintained. He displayed pictures of the Sports Complex depicting lack of maintenance issues, broken equipment, etc. He advised the Collinsville Extreme stopped growing their business and rescheduled tournaments in other communities due to these issues. He spoke of the expertise of the Collinsville Extreme and their ability to host tournaments. He briefly spoke of the scope of the project to include overhaul of the parking lot, building renovations, outlot for a new fast food establishment, need for lodging, and new fuel/convenient store. The project is estimated at over $29 million. He displayed a rendering of the proposed project and identified landscape improvements. Mayor Miller indicated the concept plan works well with the goals for the Sports Complex. Mr. Shaw spoke of Collinsville being a central location as a draw for tourism. Councilman Jerome spoke of this area being a main entrance into the City off of I-255. He mentioned the ease of access that has been underutilized. He spoke of his excitement for the project. Councilman Brombolich spoke of the positive approach the City has taken to improve the area. She mentioned her family's involvement with the Extreme ball club. She spoke of their growth and expertise. She too, spoke of her excitement for the project. Councilman Stehman spoke of when members of the Extreme organization came to the City regarding the conditions of the ball fields due to lack of maintenance by CARD. He mentioned them having to relocate their tournaments due to the condition of the fields. He spoke of the City wanting to help but was restricted at the time. City of Collinsville Page 5 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 City Manager Bair spoke of the proactive approach to improving the area. 3. Employee Handbook Policy Changes Attachments: Agenda Item Report Employee Handbook 2017 02 07 Stacey O'Brien, Human Resource Coordinator, spoke of proposed changes to the employee handbook. She advised the handbook would be edited to remove references to the Civil Service Commission as it is no longer in place and would add the addition of Parks and Recreation Department and Gateway Center. Proposed policy revisions includes creating classification of regular part-time employees making them eligible for IMRF but ineligible for benefits, working up to 1,500 hours per anniversary year and revising "seasonal employees" who may work up to 40 hours per week for up to 6 months with a 13 week break in employment. City Manager Bair spoke of the need for additional part-time employees with the addition of Gateway Center and Park and Recreation (Sports Complex, Aqua Park, Willoughby Farm). He indicated the regular part-time position would be utilized on a limited basis. Ms. O'Brien spoke of defining breaks in service for the accumulation of leave time. If the employee has a break in service less than 1 year, City will reinstate accumulation of leave time but if more than 1 full year, the employee will earn time at the Year 1 tier. An additional revision would be to add child protection language with regards to mandatory reporting. Recommended new policy would address outside employment issues. If outside employment of a full-time employee creates conflict of interest, employee would be asked to quit secondary employment. Councilman Brombolich inquired of a definition regarding a conflict of interest and how or who would determined the conflict of interest. Another new policy addresses vacation by indicating an employee could not use accrued leave time to extend their termination date. Proposed new policy states that an accident or injury sustained while attending a City sponsored event with voluntary attendance is not to be considered an on-duty work related incident and therefore could not be claimed under workers' compensation. Councilman Brombolich inquired of details surrounding the terminal vacation policy. Ms. O'Brien explained the reasoning behind the policy in that an employee would continue to earn additional leave time without providing services to the City. A discussion was had regarding employees who plan to retire and use earned vacation time to extend their retirement date for IMRF benefits. City of Collinsville Page 6 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 4. H.O.M.E. Program (Home Ownership Made Easy) Discussion Attachments: Staff Memo Travis Taylor, Senior Planner, spoke of the program as a way to promote residential efforts to the area. He advised the program incentivizes owner occupancy, revitalizes neighborhoods, and returns vacant or blighted properties as taxable properties. He recapped the program by explaining the City would offer available lots to be sold for $100 each with the City paying closing costs, waiving fees and offering model floor plans to choose from. The owner would be required to find financing and construction of the single-family residence. The home owner would be required to occupy the residence for 5 years for lien forgiveness. He spoke of an applicant being able to couple this program with the City's first-time home buyers offer, if they qualify. He displayed a map of City owned properties. He spoke of staff's efforts to identify funds that may be available to offset the cost of removing debris from demolished homes, evaluating properties to ensure they are appropriate to build on, and determine minimum standards of new homes so they not only meet the needs of the current occupants but also ensure the property is marketable in the future. He mentioned the need of Request for Qualifications for architects to develop or identify suitable floor plans. City Manager Bair spoke of guidance from the Council with regards to minimum standards in order to continue viable housing stock. Councilman Green suggested the standard being 3 bedrooms and 1.5 baths but mentioned the need to take into consideration the suitability of the lot. She mentioned the abundance of split foyer styles homes in Collinsville and suggested limiting bi-levels. Mr. Taylor agreed and indicated the realtors group expressed the same opinion. Councilman Jerome asked if any properties were in a historical area. A discussion was had to match new construction with that of the neighborhood. Councilman Stehman clarified that the occupant will be required to reside in the home for 5 years and asked if the program would outline penalties if they do not. Mr. Taylor confirmed that the occupant would be required to reside in the home for a minimum of 5 years and that a lien would be filed against the home. He indicated the property owner would be required to pay back a prorated amount if they fail to reside in the home for less than 5 years. He advised this is the standard procedure for other programs. Mayor Miller spoke of using model home plans that are available. It was determined that an architect would assemble the plans and ensure they were suitable. H. SPEAKERS FROM THE FLOOR Bob DesPain referenced Ordinance 4765 and indicated his plan to talk about the annual financial reports. He mentioned the need to enforce Ordinance 4765 for all boards/commissions. He spoke of the need to change auditing firms on a yearly basis. He referenced a Belleville News Democrat article. City of Collinsville Page 7 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller encouraged the public to vote on April 2 in the municipal election. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich spoke of her excitement for all the things going on in the community. She too, encouraged the public to vote. Councilman Green spoke of the investments and improvements to the area on Collinsville Road. She expressed her excitement. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair spoke of the 2018-2019 budget. He indicated it included a 2% annual revenue increase and a 3% expense increase. He indicated this model leads to a negative budget in the future. The City ended 2017 with an unassigned fund balance in the General Fund at $8.3 million (42%). For 2018, the overall general fund cash basis performance was over $807,000 positive, with total revenues of $24.4 million offset by $23.6 million in expenditures. He mentioned unbudgeted funds for the Gateway Center, water park and Willoughby Farm. He advised the 2018 expenses were under budget by 7% and revenues were 5% higher than projected, which resulted in a $1.1 million increase. He further advised the 2020-2021 Budget will include realistic projections for revenues and expenditures. He mentioned property tax for 2018. The actual amount was $2,475 over the projected amount as the dollar cap was lifted and the City captured the EAV increase. He spoke of the projected Sales Tax for 2018, which was $6.4 million but the actual amount was $8.5 million (32% increase). The Home Rule Sales Tax returned 4% higher than the projected amount. He advised the Income Tax returned $2.4 million ($51,850 more than projected). The Hotel Motel Tax was projected at $1.2 million but actuary was $1.4 million (18.5%). The Food and Beverage Tax showed a 29.4% increase over projected amount. City Manager Bair summed up the City's finances and indicated the revenues were 15.5% over projections, reflecting a positive $2.6 million over budgeted amount. He spoke of the City's debt fluctuating over the years for various reasons but mainly due to the new water plant. He indicated the debt amount is reasonable and the City has a AAA rating (Moody's Investor Services). Next, he spoke of the funding for the Fire and Police Pensions. He advised the Firefighters Pension is currently funded at 73% and the Police Pension is funded at 66%. The requirement is to be 90% by 2040. He mentioned the City's strategy was to assign increases in property tax revenues due to EAV increases to fund these pension funds. He advised the pension obligations account for 81% of the City's property tax revenues. City of Collinsville Page 8 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 City Manager Bair spoke of the City's population. He mentioned issues with the US Census Bureau Population estimates and indicated that they do not match up with building permit data. He advised staff evaluated the building permit data and applied household size estimates from the Bureau and concluded an increase in population based on a net increase in construction. Based on this data, a population of 25,838 was estimated. He mentioned inaccurate information thats been discussed over social media and wanted to address those comments with factual information. City Manager Bair announced the Utility Tax Rebate program starts up April 1. He highlighted the program over the past 2 years and encouraged eligible citizens to apply for the rebate. Ashley Pfitzinger, Producer of Gateway Wedding Show, gave an overview of the January 24 wedding show event. She advised 609 people attended the event with a net income of over $36,000. The show had 103 vendors in attendance, 2 fashion shows, honeymoon give-a-way and several prize drawings. Due to the event, the Gateway Center received 2 bookings, 2 tentative bookings and 13 inquiries. Jamie Lane, Director of Sales and Marketing for Gateway Center and producer of the Let's Go Fishing event, advised the event took place on January 4-6 with over 9,000 in attendance. The event hosted 130 vendors from 13 states and Canada. A net income for the event was just over $58,000 ($4,836 more than last year). Parks and Recreation Director Kimberly Caughran spoke of the new price structure for Collinsville Aqua Park. The pricing allows for deep discounts for City residents, standard pricing for residents within the CARD district (same price as last year), and a higher rate for those outside of district. Director Caughran highlighted several community events scheduled for 2019: Memorial Day Fireworks - May 26 Horseradish Festival - June 7 and 8 Smokin' on Main - July 27 and 28 Italianfest - September 20 and 21 Fallfest/Chili Walk - October 26 Christmas Parade - December 7 L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending March 15, 2019, in the Amount of $1,104,179.12. City of Collinsville Page 9 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 Attachments: Agenda Item Report BOARD LIST 03-08-19 BOARD LIST 03-15-19 2. Motion to Approve Payroll for the Period Ending March 8, 2019, in the Amount of $708,089.81 Attachments: Agenda Item Report Board List 03-08-19 3. Motion to Approve Minutes of the March 11, 2019 Council Meeting Attachments: Agenda Item Report 03112019RegMtg Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Green, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Execute a Service Agreement with McGrath Consulting Group, Inc. for the Development of a Master Plan for the City's Fire and EMS Services Attachments: Agenda Item Report Ordinance Agreement Fire Chief Kevin Edmond spoke of efforts for establishing a Master Plan. He advised requests for qualifications were solicited with 4 submittals received. The committee reviewed the submitting companies and determined McGrath Consulting Group would best suit the City's needs. He introduced Dr. Tim McGrath, who offered to answer questions. Mayor Miller spoke of Dr. McGrath's qualification as being very impressive and relevant to our needs. Dr. McGrath thank Council for the opportunity. He spoke of his excitement for the City. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller City of Collinsville Page 10 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authoring the Mayor to Execute a Contract with Central States Fireworks (Memorial Day Weekend Fireworks Display) Attachments: Agenda Item Report Ordinance Agreement Director Caughran advised this ordinance would authorize a contract with Central States Fireworks for the Memorial Day fireworks display in the amount of $25,000. She advised sponsorships and vendor fees will offset fireworks expenses. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Purchase of Street Sweeper (Project #CIP-673-19) from EJ Equipment Inc. in the Amount of $245,845.00 Attachments: Agenda Item Report Ordinance Mike Doi, Street Superintendent, advised this ordinance would authorize the purchase of a street sweeper from EJ Equipment in the amount of $290,845, minus a trade-in 2007/2009 Elgin Eagle sweeper in the amount of $45,000. He spoke of the aging sweepers the City currently has. The purchase of a new street sweeper was previously approved in the CIP. The recommended sweeper came in well under budget and reflects a savings of $54,155 (18%). Councilman Brombolich asked if the Kahok head was going to be on the new sweeper. Mr. Doi advised it will. Councilman Jerome inquired as to why we are trading in the newer sweeper instead of the 2004 model. Mr. Doi advised the 2004 has been sidelined since the purchase of the 2007/2009 Eagle so it has had less usage over the years. He spoke of the maintenance issues surrounding the Eagle. They spoke of the benefits of having a Capital Improvement Plan that replaces outdated equipment. 4. Ordinance Declaring Personal Property Owned by the City as Surplus and City of Collinsville Page 11 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 Authorizing the Sale/Auction Attachments: Agenda Item Report Ordinance Clerk Wasser mentioned various items that have been identified as no longer useful to the City. She summarized the items to include: * 2007 Ford Expedition - originally purchased for the Police Department and has since been repurposed and used by other departments but no longer useful for daily operations, * 4 HVAC units - from Fire Station 1 and were replaced with an energy efficient system as part of a renovation project, * miscellaneous items (patio furniture, Christmas tree, utility garden carts - inherited from CARD but no longer useful at a public facility due to wear and tear, * outdated Police radio and camera equipment systems * 73 bicycles She noted the bicycles were not purchased with City funds but rather listed as found property with the Police Department. Attempts were made to return the found property to the respective owners to no avail. Upon approval, items will be listed on the City's online auction site and sold to the highest bidder. City Manager Bair spoke of mechanical issues surrounding the Ford Expedition. He mentioned the deteriorating equipment we received from CARD when we took over the facilities. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Repealing Ordinance 17-92 and Adopting a Financial Policy Attachments: Agenda Item Report Ordinance Financial Policy Finance Director Pam Reid advised this ordinance will repeal and replace the Financial Policy. She advised the new policy would indicate a modified accrual basis of accounting for City's budgeting purposes instead of cash basis system. She elaborated on the modified accrual basis procedure and indicated it would allow for the expenditures to be recorded upon accrual or receiving of item. She indicated the Government Accounting Standards Board recommends this system as well as the auditors. City of Collinsville Page 12 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 City Manager Bair advised the auditors already use a modified accrual accounting practice. This will allow the City to pay invoices when due and not immediately. Councilman Jerome inquired of issues with the audit during transition. Director Reid advised the Comprehensive Annual Financial Report is already on a modified accrual basis. Mayor Miller inquired of other cities who use this type of reporting. Director Reid advised she did not research that information but it is preferred by the Government Accounting Standards Board. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Jerome, seconded by Councilman Stehman. to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Brombolich, seconded by Councilman Green to adjourn at 8:36 pm. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 13 Printed on 4/9/2019 City Council Minutes - Final March 25, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 14 Printed on 4/9/2019