City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, February 25, 2020 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Dale Barnhurst of Oakhill Seventh-Day Adventist Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Introduction of New Employees - Public Works Department: Arlando Lusk Peter Kinsey Demingo Collins Mayor Miller also introduced and welcomed new employee Donald Liner to the City. 2. Recognition of Certifications Achieved by Parks and Recreation Department City of Collinsville Page 1 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 Staff Jared Chestnut - Certified Playground Safety Inspector Cheryl Riley - Certified Park and Recreation Professional Mayor Miller recognized Park staff members receiving certifications. F. BUSINESS PRIOR TO PUBLIC INPUT 1. An Ordinance Rezoning Real Estate Owned by Herbert Patterson from "R-3" Multifamily Residential District to a "P-R-3" Planned Multifamily Residential District (221, 223, 225, 227 South Morrison Avenue) Attachments: Agenda Item Report Ordinance PC Staff Report Site Plan Draft PC Minutes Senior Planner Travis Taylor advised the property owner, Herbert Patterson, is requesting the property to be rezoned Planned Multifamily Residential in order to allow for a change in use. He advised the property was built as a 4 plex unit but recently used as storage for a former furniture company. He displayed a picture of the site consisting of the original structure and a storage addition that was not original to the structure. He spoke of setbacks, parking requirements and aisle width. He advised the Planning Commission reviewed and recommended approval of rezoning and site plan. Councilman Stehman mentioned a code enforcement issue between property and the neighboring apartment building to which Mr. Taylor advised would be addressed. G. COUNCIL DISCUSSION 1. Presentation by McGrath Consulting Group - Comprehensive Fire & EMS Service Audit / Master Plan Attachments: Staff Memo Master Plan Final Draft Chief Edmond introduced Tim McGrath of McGrath Consulting Group. Mr. McGrath described his organization. Advised they've been in service for 20 years with over 400 clients in 37 states. He spoke of the process they took in developing a master plan which including interviews with stakeholders, staff, and citizens. He identified the goals of the master plan to assist leadership in future long-term planning to provide fire and EMS services. His study revealed multiple data quality assurance program have been used over the years, increase in calls over the last 10 years, a 47% response time. He spoke of national standards - National Fire Protection Association, Occupational Safety and Health Admin, Insurance Service Officers, and Center for Public Safety Excellence. He recommended changing the title of the PSAP/Dispatch Coordinator to a Supervisor position. He elaborated on response times: City of Collinsville Page 2 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 * Notification time, PSAP exceeds by 12.5% * Turnout times 60.1% * Travel time 74.7% (4 minute drive time with multiple reasons) He spoke of the current schedule and staffing needs for a 3 or 4 shifts. He advised the number of stations would depend on staffing levels. He spoke of needing to hire 4 additional firefighters to staff a 3rd station with a different schedule rotations or hiring 16 firefighters utilizing the current schedule. Mr. McGrath spoke of the current facilities and recommended renovating Station #1 to accommodate for female employees. He described Station #2 as inadequate and should be relocated to the area of Camelot and Vandalia streets. He mentioned the need for a 3rd station and suggested a location on N. Bluff. He suggested have a certified City mechanic as an Emergency Vehicle Technician for fire apparatus. He spoke of the replacement plan for equipment and advised the aerial platform should be 100 feet. He recommended having a civilian position assume the roles as a full time Training Officer. Councilman Hausmann inquired if a Training Officer is common for a city of our size to which Mr. McGrath advised it is but the position could also be shared with that of a neighboring city also. Mayor Miller inquired of the City's national ratings level. Mr. McGrath advised Collinsville's rating was mid 70's. A brief discussion was had regarding a 3rd station. It was suggested starting the additional station as an EMS location only and grow into full services. 2. 2020 Census - Everyone Counts Attachments: Staff Memo Assistant City Manager Derek Jackson spoke of the 2020 Census. He explained the census, indicating it is conducted every 10 years by the US Census Bureau and is mandated by the Constitution. He spoke of the history surrounding the Census. He spoke of the importance of the census to include federal funding for hospitals, police/fire departments, schools and roads, establishes the volume of House Representatives, and redraw boundaries for legislative districts. He advised the census will collect data (name, contact information, age, race, sex, tenure - owner/rent) starting April 1. People may participate via the internet, phone, mail or with a census taker in person. He further advised all information collected is confidential and sealed by 72 years. He warned the public to be cautious of scams and advised no personal information (social security number, bank account or credit card information) will be gathered for the census. Lastly, he mentioned employment opportunities with the US Census and advised those interested by go to their City of Collinsville Page 3 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 website. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the 4th grade students from Webster Elementary who visited City Hall today. He mentioned the Empty Bowl fundraiser scheduled for tomorrow at the Gateway Center. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Ashley Pfitzinger gave an update regarding the Gateway Wedding Show which was held on January 23. She advised, eventhough an ice storm occurred, 680 people were in attendance. The event produced $44,553.31 in gross sales with $7,891.55 in expenses for a profit of $36,661.76. The next wedding show is scheduled for August 9. Let's Go Fishing Show updated given by Jamie Lane, who advised the event was held on January 3-5 with a record attendance at 10,546 people. There were 128 exhibits from 15 states and Canada. The event produced $119,371.84 in gross sales with $44,208.96 in expenses for a total profit of $75,162.88 (over $17,000 more than previous year.) Kimberly Caughran, Parks and Recreation Director, spoke of upcoming events: No School Day Program, March 2 at Activity Center Bowling with the Bunny, April 4 at Camelot Bowl Dog Pictures with the Easter Bunny, April 4 at the Dog Park on Main St. Adult Easter Egg Hunt, April 3 at Woodland Park Memorial Day Celebration and Fireworks, May 24 at Aqua Park and Eastport Plaza Dr. Asst. City Manager Jackson mentioned the open house scheduled for February 27 at City Hall regarding the City's Sustainability Plan. He also spoke of the electronic waste collection scheduled for May 2 at the Activity Center. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending February 13, 2020, in the Amount of $740,227.63 City of Collinsville Page 4 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 Attachments: Agenda Item Report BOARD LIST 02-07-20 BOARD LIST 02-13-20 2. Motion to Approve Payroll for the Period Ending February 7, 2020, in the Amount of $715,183.13 Attachments: Agenda Item Report Board List 02-07-20 3. Motion to Approve Minutes of the February 11, 2020 Council Meeting Attachments: Agenda Item Report 02112020 Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing Expenditure of TIF Funds (Victorina and Francisco, Jr. Tejada Trust - The Shop, 103 S. Seminary Street) Attachments: Agenda Item Report Ordinance Application Assistant Planner Cristen Hardin advised this ordinance would authorize a TIF incentive to the owners of The Shop (a men's and boy's hair salon) in the amount of $259.46 for flooring upgrade. The total cost of the project was $648.65 and the incentive amount represents a 40% reimbursement. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 5 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 2. Ordinance Authorizing the Mayor to Sign a Contract with SiteMed Fire to Provide Medical Exams for Firefighters of the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Agreement Chief Edmond advised the Fire Department applied for and was awarded an Assistance to Firefighters Grant. Grant funds will be used to complete firefighter physical and cancer screenings. Proposals were solicited from medical vendors for the purpose of providing onsite services of medical exams. SiteMed Fire was the only vendor who submitted a proposal that could provide all the National Fire Protection Association 1582 recommended physicals and medical evaluations. He recommended approval of the ordinance and thanked Mayor Miller and Congressman Rodney Davis for their letters of support for the grant. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Mayor to Sign a Contract with Medicount Management, Inc. to Provide Ambulance Billing Services for the City of Collinsville, Illinois Attachments: Agenda Item Staff Report Ordinance Agreement Chief Edmond spoke of Medicount ambulance billing services and how they would better suit our needs. He recommended approval. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Authorizing the Mayor to Execute an Agreement with Central States Fireworks in Relation to a Fireworks Display City of Collinsville Page 6 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 Attachments: Agenda Item Report Ordinance Agreement Director Caughran advised this ordinance would authorize an agreement with Central States Fireworks for the fireworks display during the Memorial Day celebration. She advised this years display would be choreographed to patriotic music. Councilman Jerome inquired of sponsors to which Director Caughran advised sponsorship would be sought to off set the cost. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Resolution Appointing Members of the Park and Recreation Advisory Commission (Lisa Colon) Attachments: Agenda Item Report Resolution Application Director Caughran advised Ms. Colon submitted an application to participate on the Parks and Recreation Advisory Commission. She will fill a vacancy and serve a 3 year term. Mayor Miller spoke of knowing Ms. Colon and thought she would be an asset to the commission. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Approving a Collective Bargaining Agreement with the Illinois FOP Labor Council Civilian Unit and the City of Collinsville Attachments: Agenda Item Report Ordinance Agreement City Manager Bair advised this labor agreement would be for 3 years for the civilian unit at the Police City of Collinsville Page 7 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 Department. He highlights the contract: * Addition of the Evidence Clerk. * Allows for meal break for dispatchers when 2 or more are on duty. * Residency within Madison and St. Clair Counties and within 25 miles from City Hall. * Funeral Pay language amended to mirror Personnel Handbook. * Wage increase - 2% in 2020, CPI of 1.5%-4% in 2021 and 2022. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Declaring Personal Property Owned by the City as Surplus and Authorizing Sale of Personal Property Attachments: Agenda Item Report Ordinance Exhibit A - List of Surplus Items City Clerk Wasser advised this ordinance would allow for the liquidation and sale of surplus items as listed. Some of the items were inherited from CARD and are no longer useful due to wear and tear. Other items originated from the Police Department as evidence or found property. The cases have been resolved and ordinance allows for final disposition of unclaimed property. She advised some of the tools may be useful to the Public Works Department and Facility Maintenance. All other items will be sold on the City's auction site. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman City of Collinsville Page 8 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 Hausmann.to adjourn at 8:09 pm. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 3/31/2020 City Council Minutes - Final February 25, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 3/31/2020