City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, May 12, 2020 6:30 PM Gateway Convention Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. City Manager Bair gave a brief general announcement regarding the Council meeting. He advised consideration was given regarding the structure of the meeting and it was determined that an in person meeting was deemed to be safe and most effective manner to conduct the Council meeting. He indicated by utilizing the large room at the Gateway Convention Center to host the meeting allowed for social distancing. Prior to entering the building, temperatures were taken by all in attendance. He further advised that social distancing is required and masks are recommended for those who wish to wear them during the meeting. Present: 4 - Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 1 - Councilman David Jerome C. INVOCATION Delivered by Pastor Corey Johnston of Heights Community Church. D. PLEDGE OF ALLEGIANCE Recited. City of Collinsville Page 1 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Proclamation - CHS Senior Recognition Day Attachments: Proclamation Mayor Miller read the Proclamation. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller thanked staff for their efforts during this time. He also thanked all those working in emergency services. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Green spoke in favor for the opportunity to meet in order to conduct City business. She too thanked all those for their services during the pandemic. Councilman Hausmann agreed with Mayor Miller's sentiments and thanked City Manager Bair for his leadership during this situation. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair spoke of the City's response during COVID 19. He advised facilities are still closed to the public but services have not been affected. He mentioned a surge in building permits due to those completing home improvement projects. He advised the proposed reopen to the public date as being June 1 but additional consideration to follow as the date approaches. Council will vote to approve an extension to the State of Emergency ordinances. He spoke of the Mayor's Executive Order allowing for packaged liquor sales to accompany carry out food orders in conjunction with the Illinois Liquor Control Commission's order. He spoke of staffing efforts to include employees working in shifts and remotely. He advised no furloughs have been issues at this time. He advised the City is moving forward with the Public Works facility on Juda street as well as the biosolids improvement project. City Manager Bair advised the Memorial Day fireworks event has been rescheduled for Labor Day. He advised the Horseradish Fest committee has cancelled this years event and indicated other annual events may follow suit. He mentioned Madison County's proposed resolution to reopen and advised the City will deliberate as a decision has not been made yet. City of Collinsville Page 2 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 Parks and Recreation Director Kimberly Caughran advised all in person programs have been cancelled but they are engaging the public through social media events - Driveway Dance Party, Bake Off competition, Pandemic Hair, Porch Picture event, and 50 miles in 50 days challenge. Currently, Park amenities are closed but they hope to open them in stages in the near future. She spoke of the remodeling efforts underway at the Activity Center and Aqua Park and Mayor Miller encouraged the Council to stop by to see the progress being made. City Manager Bair advised the mill and overlay project has been delayed for this year due to the pandemic issue. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Attachments: Agenda Item Report BOARD LIST 02-01-20.pdf BOARD LIST 03-20-20.pdf BOARD LIST 03-27-20.pdf BOARD LIST 04-03-20.pdf BOARD LIST 04-10-20.pdf BOARD LIST 04-17-20.pdf BOARD LIST 04-24-20.pdf BOARD LIST 04-27-20 MANUAL CK.pdf BOARD LIST 05-01-20.pdf 2. Motion to Approve Payroll for the Period Ending April 17, 2020, in the Amount of $2,018,500.02 Attachments: Agenda Item Report Board List 03-20-20 Board List 03-20-20-2 Board List 04-03-20 Board List 04-17-20 3. Motion to Approve Minutes of the March 23, 2020 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Reappointing a Member to the Police Pension Board (Steve Evans) City of Collinsville Page 3 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Green, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing a License Agreement with Parta Networks, LLC for the Installation of Fiber Optic Cables in the Right of Ways Attachments: Agenda Item Report Ordinance Agreement Ord 20-32 CM Authority During Emergency and Disaster Public Works Director Dennis Kress advised this licensing agreement will allow for the installation of fiber optic cables within the City's right of way to be utilized by Unit 10 School District network. Once the designated networking is in place, Unit 10 will be able to eliminate third party communications provider; thereby, saving the school district and tax payers approximately $50,000 per year in operational expenses. Unit 10 received a funding award to cover the cost of network construction. Staff recommends approval. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 2. Ordinance to Award Bid and Authorize Agreement with Control Line Inc. (2020 Street Striping Program) City of Collinsville Page 4 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 Attachments: Agenda Item Report Ordinance Bid Tabulation Results Agreement Pavement Marking Schedule Ord 20-32 CM Authority During Emergency and Disaster Overview by Director Kress, who advised bids were received for the striping of streets that were resurfaced in 2019. Lowest bid received was from Control Line in the amount of $51,378.50. Project will be funded by TIF 1 and CIP. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 3. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and L&N Partners Relative to the City's Use of the Parking Lot at Gateway Fun Park Attachments: Agenda Item Report Ordinance Agreement Ord 20-32 CM Authority During Emergency and Disaster City Manager Bair advised this ordinance is similar to the previously approved ordinance which expired. This ordinance allows for the City to lease the parking lot at Gateway Fun Park from L&N Partners in the amount of $8,000 through August and to be utilized by HCI. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 4. Ordinance Authorizing the Extension of a Lease Agreement Between the City of Collinsville and Health Central Illinois, LLC Relative to the Use of the Parking Lot at Gateway Fun Park City of Collinsville Page 5 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 Attachments: Agenda Item Report Ordinance Agreement Ord 20-32 CM Authority During Emergency and Disaster City Manager Bair advised this lease is also similar to previously approved expired agreement. This ordinance would allow the City to lease the parking lot at Gateway Fun Park to HCI in the amount of $9,600 through August. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 5. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and Keller Farms Relative to the Farming of Real Estate (510 and 520 S. Bluff Rd.) Attachments: Agenda Item Report Ordinance Agreement Overview by City Manager Bair, who advised this ordinance would allow the City to enter into an agreement with Keller Farms to use 510 and 520 S. Bluff Rd. property for agriculture purposes. The term of the agreement is from April 2020 through March 2021. The City purposed the property in 2019 as part of the Sports Complex improvement project; however, the City has no plans to develop the property in 2020. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 6. Ordinance Extending the Declaration of Local Public Health Emergencies Resulting From and In Relation To Coronavirus 2019 Attachments: Agenda Item Report Ordinance City Manager Bair explained this ordinance extends the declaration of local public health emergency resulting from COVID 19 through May 29, in conjunction with the Governor's Executive Order. The City of Collinsville Page 6 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 original ordinance was previously approved by Council on March 23, 2020. The declaration outlines parameters of response by the City to ensure operations are not disrupted. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 7. Ordinance Extending the Authorization for the City Manager to Act During the State of Emergency and Local Disaster Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance extends the City Manager's authority to act during time of emergency through May 29, 2020. The original ordinance was approved by Council on March 23. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed sessions in accordance with 5 ILCS 120/2(c): 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT City of Collinsville Page 7 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:13pm. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 City of Collinsville Page 8 Printed on 5/27/2020 City Council Minutes - Final May 12, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 5/27/2020