City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, May 26, 2020 6:30 PM Gateway Convention Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and Deputy City Clerk Payton Drury. Present: 5 - Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Ron Habermehl of Alpha and Omega Christian Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. An Ordinance Rezoning Real Estate Owned by JJ Glik LLC from "BP-3," Business Park District, to "P-BP-3," Planned Business Park District (25 ABC Parkway) City of Collinsville Page 1 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 Attachments: Agenda Item Report Ordinance Site Plan Staff Memo for Planning Commission Planning Commission Minutes 5-14-2020 - DRAFT Community Development Director Travis Taylor advised this ordinance would rezone property located at 25 ABC Parkway to a Planned District in order to permit construction of a building for Glik's Headquarters and Warehouse Distribution Center. The City's current design guidelines for this parcel requires a minimum of 51% masonry; however, the applicant is proposing a structure outside of this design. He displayed an aerial view of the property. The requested zoning is similar to that of neighboring parcels. He described the site plan and building layout. He also gave a brief overview of the facility. He displayed a rendering of the proposed construction. He indicated the applicant worked with staff's recommendations in making the exterior of the building aesthetically appealing. A public hearing was held before the Planning Commission who reviewed and recommended approval. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the Governor's Phase 3 plan. He asked businesses to resume in a safe manner. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome spoke of being ill during the last Council meeting. He mentioned having to wait for COVID 19 test results and worrying of who he may have affected. Luckily, his test results were negative. He spoke of efforts made by everyone to reduce the spread of the virus initially. He encouraged others to adhere to the CDC recommendations for the safety of others until a vaccine is administered. He mentioned the Council's dance party parade through town. Mayor Miller thanked Council for participating in the Superhero Dance Party Parade and Parks Department for organizing it. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City of Collinsville Page 2 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 City Manager Bair spoke of the Glik's development. He indicated that some of the City's design guidelines are outdated. He mentioned staffs efforts to address the guidelines and will bring those to Council for approval. City Manager Bair spoke of COVID 19. He advised the financial impact is not as detrimental as projected. He spoke of Food and Beverage Taxes and how the closure of I-255 may have impacted revenues. He indicated delinquent water accounts have not increased. He highlighted the Governor's Phase 3 guidelines and the City's plan - opening of certain businesses, limit gatherings to 10 or less, allow for outdoor dining for parties of 6 or less, and allow for limited recreational activities. Deputy City Manager Derek Jackson explained the City has created guidelines for allowing outdoor seating at restaurants and will disseminate accordingly. The City will allow for Seasonal/Temporary Use Permits at no charge for local restaurants to expand outdoor seating areas. He outlined the guidelines. Councilman Jerome suggested staff speaking with businesses to come up with creative ways to operate in a safe manner. Councilman Hausmann clarified that the City's guidelines are not more restrictive than the Governor's plan to which Deputy City Manager Jackson confirmed. Mayor Miller spoke of the City's efforts in working with businesses on reopening. Director Kimberly Caughran, Parks and Recreation Department, advised Phase 3 plan allows for small group activities outdoors. She announced summer camp is scheduled to start up June 15 as well as limited programming opportunities at the Aqua Park. She mentioned virtual programs such as 50 Miles in 50 Days and Puppy Pandemic. L. CONSENT AGENDA Deputy City Clerk Drury read the Consent Agenda. Councilman Jerome asked to vote on the Minutes separately as he was not present during the May 12 meeting. 1. Motion to Approve Payment of Bills for the Period Ending May 15, 2020, in the Amount of $1,692,670.90 Attachments: Agenda Item Report BOARD LIST 03-01-20 INS.pdf BOARD LIST 05-08-20.pdf BOARD LIST 05-15-20.pdf BOARD LIST 05-15-20 UTIL.pdf 2. Motion to Approve Payroll for the Period Ending May 1, 2020, in the Amount of $686,662.33 City of Collinsville Page 3 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 Attachments: Agenda Item Report Board List 05-01-20 A motion was made by Councilman Jerome, seconded by Councilman Hausmann, to approve Item 1. and 2. of the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Motion to Approve Minutes of the May 12, 2020 Council Meeting Attachments: Agenda Item Report Minutes A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Stehman, Green, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 1 - Jerome M. NEW BUSINESS 1. Resolution with Regard to Fair Housing Opportunities within the City of Collinsville, Illinois Attachments: Agenda Item Report Resolution Public Works Director Dennis Kress advised this is a Fair Housing resolution which prohibits discrimination as by the Department of Housing and Urban Development. The resolution is being renewed as part of the Rebuild Illinois Public Infrastructure grant application for the Wastewater Biosolids project. Councilman Green inquired of the resolution. Director Kress advised this is a resolution that should be approved on an annual basis as part of many grant applications. City Manager Bair advised all aspects are already being followed as it is a Federal Law but the resolution is required to be passed on an annual basis and accompany grant applications when requested. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: City of Collinsville Page 4 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Resolution Authorizing Use of MFT Funds for Preliminary Engineering for the Bluffview Lane Reconstruction Project (Sec 20-00103-00-PV). Attachments: Agenda Item Report Resolution City Engineer Troy Turner advised this resolution would authorize the use of Motor Fuel Tax funds for engineering expenses related to the Bluffview Reconstruction Project. He described the project to include converting the oil and chip road to a permanent surface and address stormwater issues with an adequate storm sewer system. Engineering expenses are estimated at $122,908. He explained the project will be completed in phases. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing a Professional Service Agreement with Volkert, Inc. in the Amount of $122,908 (Preliminary Engineer Services for Road Construction of Sumner Blvd., Bluffview Ln., and Sunset Ave.) Attachments: Agenda Item Report Ordinance Exhibit City Engineer Turner advised this ordinance would authorize a preliminary engineering service agreement with Volkert in the amount of $122,908 for the design of the Bluffview Reconstruction Project. As mentioned previously by approved resolution, MFT funds will be used to pay for the services. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 5 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 4. Resolution Authorizing Use of MFT Funds for Construction Engineering for the Fairmont Avenue Bridge Replacement Project (SEC 16-00102-00-BR). Attachments: Agenda Item Report Resolution IDOT Request for Engineering Services Location Map Aerial City Engineer Turner explained this resolution would authorize the use of MFT funds to pay for City labor for construction engineering associated with the Fairmont Bridge Replacement Project. Engineering expenses are estimated at $33,000. Mr. Turner gave a brief overview of the project to include a deck replacement. He displayed an aerial view of the area and identified City limits in conjunction with the bridge area. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Resolution Authorizing Use of MFT Funds for Materials Testing Services for the Fairmont Avenue Bridge Replacement Project (Sec 16-00102-00-BR). Attachments: Agenda Item Report Resolution Cost Estimate Location Map Aerial City Engineer Turner advised this resolution would authorize the use of MFT funds to pay for material testing services associated with the Fairmont Bridge Replacement Project. The services are estimated to not exceed $7,000. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Resolution Appointing a Member to the Cool Cities Committee (Bailey Lutz) City of Collinsville Page 6 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 Attachments: Agenda Item Report Resolution Application Deputy City Manager Jackson advised this resolution would appoint Ms. Lutz to the Cool Cities Committee to fulfill a vacancy created by another member who recently moved. He indicated Ms. Lutz is a Collinsville resident and currently the Coordinator for the Madison County Green Schools program. He advised the committee is working on a sustainability program which will be presented to the Council in the near future. Staff recommends approval. Councilman Jerome spoke highly of the committee members and their expertise. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed sessions in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 5. the purchase or lease of real property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Hausmann to adjourn at 7:26pm. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 City of Collinsville Page 7 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 6/12/2020 City Council Minutes - Final May 26, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 6/12/2020