City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, July 14, 2020 6:30 PM Gateway Convention Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 4 - Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller Absent: 1 - Councilman Donna Green C. INVOCATION Delivered by Pastor Dale Barnhurst of Seventh-day Adventist Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Rezoning Real Estate Owned by Robert and Audrey Watt from "R-3" Multi-Family Residential District and Establishing a Planned Development District "P-R-1" Planned Single Family Residential District (402 Short Street and 305 Beidler Street) City of Collinsville Page 1 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 Attachments: Agenda Item Report Ordinance Plot Plan Exhibit Staff Report to Planning Commission Planning Commission Minutes 07-09-2020 DRAFT Associate Planner Cristen Hardin advised the parcel consists of two single family residential structures in which the property owner wishes to divide the parcel with a structure on each. She displayed aerial view of the property and zoning of neighboring properties. She highlighted the non-conformities for each property to include lot (area, width and depth) as well as setbacks (front, rear and side yards). Councilman Jerome clarified that no modifications are being considered to the structures at this time to which Ms. Hardin advised they were not. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 2. Ordinance Rezoning Real Estate Owned by Karibian Family Revocable Trust from "B-2" Limited Commercial District to "UCD" Uptown Collinsville District (110 W. Main St.) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Planning Commission Minutes 07-09-2020 DRAFT Ms. Hardin advised OSewpersonal is proposing to purchase and open a fabric store at 110 W. Main. She advised the storefront is currently vacant but was previously occupied by A-1 Party and Wedding Rental. She displayed aerial view of the property. She recommended approval. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 G. COUNCIL DISCUSSION 1. Overview of STARCOM21 Radio Project (PD19-007) City of Collinsville Page 2 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 Attachments: Radio Project Update Memo Police Chief Steve Evans and Lt. Eric Herman (project manager) gave an update regarding the STARCOM radio project. He advised the Capital Improvement Plan project was initially approved by Council with a budget of $630,000 ($330,000 Capital Project Fund and $300,000 Federal Forfeiture Fund). The project costs $625,898. He summarized the improvements to include upgraded radio consoles in the Communications Center, car radios and portable radio docking stations. He spoke of the efficiently in city-wide communications. 2. Commercial Design and Landscape Guideline Discussion Attachments: Staff Memo Community Development Intern Caitlin Rice gave an overview regarding the commercial design and landscape guidelines. She referenced Maryland Heights' guidelines as they are well done and demographics are similar in nature. She outlined the purpose for establishing building and landscape designs for commercial properties. She displayed pictures of preferred facades. She spoke of landscape design goals. She described Maryland Heights' and Edwardsville's point system when determining landscape standards for new development. A discussion was had regarding building design and landscape guidelines. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR None. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Stehman commended the businesses complying with CDC requirements. He spoke of issues regarding the pandemic. Councilman Jerome spoke of restaurants and businesses who have reinvented themselves during the pandemic. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Deputy City Manager Derek Jackson announced that City Hall reopened to the public on July 6. He spoke of modifications made at the customer service counters due to COVID 19. Employees serving the public will be wearing a face mask and the City asks customers to wear one as well. Hours are 8:30am - 4pm in order to allow for additional sanitization. City Manager Bair commended Mr. Jackson for his efforts. Councilman Jerome thanked City Manager Bair for his leadership and staff for their efforts during the pandemic. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. City of Collinsville Page 3 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 1. Motion to Approve Payment of Bills for the Period Ending July 3, 2020, in the Amount of $1,221,389.29 Attachments: Agenda Item Report BOARD LIST 06-15-20 BSBL.pdf BOARD LIST 06-19-20.pdf BOARD LIST 06-25-20.pdf BOARD LIST 06-26-20 2.pdf BOARD LIST 06-26-20.pdf BOARD LIST 07-02-20.pdf 2. Motion to Approve Payroll for the Period Ending June 26, 2020, in the Amount of $1,423,227.31 Attachments: Agenda Item Report Board List 06-12-20 Board List 06-26-20 3. Motion to Approve Minutes of the June 23, 2020 Council Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 M. NEW BUSINESS 1. Ordinance Adopting a Taxpayers' Bill of Rights for the City of Collinsville Attachments: Agenda Item Report Ordinance City Manager Bair advised this is a text amendment to Title 3 of the Municipal Code which ensures the rights, privacy, and property of taxpayers are protected during assessment and collection of taxes and provides for consistency. A motion was made by Councilman Hausmann, seconded by Councilman City of Collinsville Page 4 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 2. Ordinance Amending Section 2.08.040 of the Collinsville Municipal Code with Regard to the Bonds of Officers Elected and Appointed in the City of Collinsville Attachments: Agenda Item Report Ordinance Overview by City Manager Bair, who advised this text amendments is necessary per Illinois State Statutes regarding bonding requirements. This ordinance would add all Department Heads, the Mayor and Council to be bonded. City's insurance company recommends a bond in the amount of $25,000 each for all except the City Treasurer which would be in the amount of $75,000. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 3. Ordinance Authorizing a Professional Services Agreement with Volkert, Inc. in the Amount of $27,466 for Right-of-Way Acquisition Services for Sugar Loaf Road Reconstruction Attachments: Agenda Item Report Ordinance Exhibit 1 - Reconstruction Map Location Map Contract City Engineer Troy Turner advised this ordinance would authorize an agreement with Volkert, in the amount of $27,466, for services regarding right-of-way acquisition for the Sugar Loaf Road reconstruction project. He described the project and displayed an aerial view of the property. Lastly, he advised MFT funds will be utilized to pay for the services. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller City of Collinsville Page 5 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 Nay: 0 Absent: 1 - Green Abstain: 0 4. Resolution Authorizing Use of MFT Funds in the amount of $27,466 for Right-of-Way Acquisition Services for the Sugar Loaf Road Reconstruction Project (SEC 15-00101-01-PV). Attachments: Agenda Item Report Resolution Mr. Turner advised this resolution authorizes the use of MFT funds to pay for services related to the right-of-way acquisition for the Sugar Loaf Road reconstruction project. The cost of the services is estimated at $27,466. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 5. Ordinance Providing for the Acceptance of a Gift of Real Estate and Improvements Located at 409 North Morrison Avenue in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Quick Claim Deed Overview by Deputy City Manager Jackson, who advised the owner of 409 N. Morrison wishes to donate the property to the City. The property has a single family residential structure on it which has been the subject of multiple code violations. If approved, the City plans to demolish the dwelling. He advised $2,104.32 in taxes are due on the property. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 6. Ordinance Authorizing the Mayor to Sign a Real Estate Purchase Contract City of Collinsville Page 6 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 (408 St. Louis Rd.) Attachments: Agenda Item Report Ordinance Purchase Contract 408 St. Louis Rd. Appraisal Report Deputy City Manager Jackson advised this ordinance would authorize the purchase of 408 St. Louis Road. He described the property and advised the box trailers and their contents will be removed. He indicated the property appraised for $17,000. He advised the City's intent is to convert the property into public parking in conjunction with the redevelopment of Kruta's Bakery and McDill's Pub. Acquisition of this property also allows for alignment of the intersection as part of the Great Streets Initiative. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 7. Ordinance Amending Title 8 (Health and Safety) of the Collinsville Municipal Code with Regard to the Regulation of Noise and Vibrations in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Overview by Deputy City Manager Jackson, who advised the purpose of the text amendment was to set measurable standards regarding noise and vibrations within the City's nuisance ordinance. He spoke of the current language being vague and open for interpretation. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 8. Ordinance Amending the Collinsville Municipal Code with Regard to the Food and Beverage Tax in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Deputy City Manager Jackson advised this amendment addresses language in the Food and Beverage City of Collinsville Page 7 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 Tax. He advised the ordinance gives clarification of prepared foods, references the City's business license process, addresses that state's filing process, and codifies monthly filing and penalties for violations. He clarified that the ordinance does not increase or expand the Food and Beverage Tax. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Hausmann, seconded by Councilman Jerome to adjourn at 8:14pm. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 City of Collinsville Page 8 Printed on 7/29/2020 City Council Minutes - Final July 14, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 7/29/2020