City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, November 10, 2020 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Pro Tem Stehman called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 4 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, and Councilman Jeff Stehman Absent: 1 - Mayor John Miller C. INVOCATION Delivered by Pastor David Amsden of Navigation Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Yard of the Year Presentation Attachments: Agenda Item Report Mayor Pro Tem Stehman presented Patty Lutz of 1009 Edwards with the Yard of the Year plaque and gift certificate from Creekside Nursery. He thanked her for her efforts in making Collinsville beautiful. City of Collinsville Page 1 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 2. Swearing-in Ceremony of Police Officers: Nicole Dwyer Shane Mason Chief Evans welcomed and introduced new Police Officers Nicole Dwyer and Shane Mason. Mayor Pro Tem Stehman gave the oath. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. 2021 Capital Improvement Plan (CIP) Project and Financing Discussion Attachments: Staff Memo City Manager Bair explained the benefits of having a Capital Improvement Plan. He indicated having a plan saves money, preserves cash and reduces costs for improvements and establishes a goal to ensure the City is progressively moving forward. He indicated that some of the 2020 projects were halted due to the pandemic such as the purchase of equipment and vehicles. Those projects were deferred from 2020 and will be carried over into 2021. He explained that once the City declared a disaster and state of emergency, non-essential projects were suspended. Only essential projects, identified as those that would threaten public health or disrupt services were allowed to proceed. He summarized changes to the 2021 CPI based on the number of projects and costs: Capital Improvement Projects - 4 projects, $575,000 MFT - 4 projects, $2.3 million TIF 1 - 3 projects, $420,000 TIF 4 - 1 project, $40,000 Southwest Corridor Business District - 4 projects, $272,000 Forfeiture/Seizure Fund - 1 project, $100,000 Water Enterprise Fund - 7 projects, $412,000 Wastewater Enterprise Fund - 3 projects, $6.9 million Hotel Accommodation Fund - 3 projects, $1.5 million City Manager Bair identified the projects in each fund: Fund 28 - Utility Tax fund source Street Sweeper Purchase Sidewalk Improvements Finance Dept. software Ambulance Purchase TIF District 1 - TIF funding source St. Louis Rd. Parking Lot City of Collinsville Page 2 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 PD Roof Replacement St. Louis Rd. Water Main Replacement TIF District 4 - TIF funding source Jefferson School Stormwater Motor Fuel Tax - MFT funding source St. Louis Rd. Parking Lot Sugar Loaf Reconstruction Bluffview Reconstruction Phase 1 and 2 Street Sweeper Rental Costs Southwest Corridor Business District - Business District funding source Sports Complex Equipment Sports Complex Feasibility Study and Business Plan Tractor/Mower Field Rakes Fund 39 - Hotel/Motel funding source Glidden Park Revitalization Woodland Park Phase 1 and 2 Improvements Water Enterprise - water rate fees as funding source Pleasant Ridge Water Main Replacement 2nd St. Water Main Replacement Emery St. Water Main Replacement 3rd St. Water Main Replacement Eastwood Water Main Replacement Truck Purchase Sugar Loaf Rd. Water Main Extension Wastewater Enterprise - sewer fees as funding source Bio-Solids Dewatering Aeriation Piping Replacement Phosphorus Reduction Study Forfeiture - seizure funding source Body Cameras Lastly, he highlighted some 2022 CIP projects to include joint Public Works Facility, Sports Complex improvements, ABC Parkway improvements and City Hall renovations. Councilman Jerome commented on the upcoming expiration date for TIF District 1. He mentioned to the need to get back on schedule with the asset replacement program. City Manager Bair advised City of Collinsville Page 3 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 staff would amend and project replacement costs for assets. Councilman Jerome mentioned finding ways to utilize Motor Fuel Tax when able to which City Manager Bair concurred and advised staff is exploring every funding avenue available to the City. Councilman Stehman thanked City Manager Bair for the explanation and referred to the plan as conservative. City Manager Bair confirmed the plan is conservative, based on the current circumstances. 2. Redevelopment of St. Louis Rd./Bond Ave. Corridor Including Kruta's Redevelopment Project and Public Parking Lot Attachments: Staff Memo City Manager Bair summarized the proposed project to the Council. He advised it is one project with 3 elements - Kruta's Bakery redevelopment, a public parking lot, and on/off street improvements along St. Louis Road. He advised Kruta's is asking for a TIF District 1 incentive to redevelop and expand business by 2.5 times. The total cost of the redevelopment is estimated at $1,046,547 ($968,957 identified as TIF eligible). He advised Kruta's has been a long time business in Collinsville and has never received City incentives. Staff is recommending a TIF incentive in the amount of $350,000 which reflects 33.65% of total development costs and 36.45% of TIF eligible site improvements. Historically, TIF incentives have been awarded between 30-40% of eligible expenses. He listed the scope of the redevelopment project, displayed renderings, and spoke of the impact to the neighborhood. He further advised Kruta's Bakery would like to donate 2 parcels of land to the City. The parcels would be incorporated with the existing City lots and developed into a pubic parking lot. He advised the City has a design contract with CBB for the design of a parking lot as part of the Great Streets Improvement Program. The parking lot would serve the area. He mentioned the proposed improvements at McDill's Irish Pub. Total parking lot project cost is estimated at $1.2-$1.4 million and includes an integrated water feature (splash pad), water main replacement, right of way enhancements, and street improvements. Councilman Jerome commented on the increase in sales tax that would be generated by the improvements to Kruta's Bakery and indicated it may take up to 14.5 years for the City to recoup funds. Although, typically he would like to see a 10 year turnaround, he is in favor of the incentive based on the overall improvements to the area and impact it will have on the surrounding neighborhood. He spoke of Kruta's as being a long time standing, viable business in Collinsville. He spoke of them wanting to donate property for a public parking lot that would benefit businesses and area. Councilman Hausmann agreed with Councilman Jerome's comments and referred to the redevelopment as an economic catalyst for the area. Mayor Pro Tem Stehman agreed and spoke of City of Collinsville Page 4 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 the much needed improvements to the area. City Manager Bair spoke of the McDill's improvement project and explained it was delayed due to COVID. A brief discussion was had regarding the type and placement of a splash pad. City Manager Bair advised the start of the improvements are slated for spring 2021. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Hausmann spoke of beautification efforts done at Woodland Park. He mentioned the need of year round restrooms. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Parks and Recreation Director Kimberly Caughran highlighted upcoming community events: Winter Wonderland at Willoughby - TBD Light Up Collinsville Contest You've Been Elfed Elsa and Anna's Gingerbread Workshop - December 5 Reverse Light Up Christmas Parade - December 5 Bonfires and Brews - December 11 Breakfast with Santa - December 12 Noon Year's Eve - December 31 She announced that 2021 Aqua Park passes will go on sale at a discounted rate on Black Friday. She mentioned efforts by Heights Community Church in hosting additional free food giveaway dates: November 13 November 21 December 5 December 12 December 19 City Manager Bair announced a free yard waste drop off for residents will be held at the Street Garage on December 4 and 5. He gave an update regarding City Hall. He advised City Hall is closed to the public due to an increase City of Collinsville Page 5 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 in COVID cases in the region; however, there are no disruptions in services as all staff are available via phone and email. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending October 30,2020, in the Amount of $1,442,037.94 Attachments: Agenda Item Report BOARD LIST 10-21-20 BOARD LIST 10-21-20 2 BOARD LIST 10-28-20 BOARD LIST 10-29-20 BOARD LIST 10-30-20 INS 2. Motion to Approve Payroll for the Period Ending October 16, 2020, in the Amount of $698,752.20 Attachments: Agenda Item Report BRD LST 10-23-20 3. Motion to Approve Minutes of the October 27, 2020 Council Meeting Attachments: Agenda Item Report Minutes Mayor Pro Tem Stehman asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Green, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Stehman Nay: 0 Absent: 1 - Miller Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Sign an Agreement with the Great Rivers and Routes Tourism Bureau Attachments: Agenda Item Report Ordinance Agreement City of Collinsville Page 6 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 City Manager Bair advised this ordinance would authorize an agreement to continue with Great Rivers and Routes Tourism Bureau (GRRTB). Terms of the agreement is through April 30, 2021 at $100,000 (quarterly installments). He spoke of the benefits with partnering with GRRTB as they have focused on the Gateway Center and promoted events for the Parks and Recreation Department. He spoke of the new director and his credentials. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Stehman Nay: 0 Absent: 1 - Miller Abstain: 0 2. Ordinance Adopting the Parks Master Plan for the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Parks Master Plan Director Caughran advised this ordinance would approve the Parks Master Plan. She advised the plan will be used as a tool for capital budgeting and prioritizing projects. She mentioned the various efforts and public engagement involved in establishing the plan. She indicated that having a plan in place allows for additional opportunities for outside funding avenues. She advised Councilman Hausmann that the plan calls for year round restrooms. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Stehman Nay: 0 Absent: 1 - Miller Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Jerome to adjourn at 7:28 pm. The motion carried by the following vote: City of Collinsville Page 7 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 Aye: 4 - Jerome, Hausmann, Green, and Stehman Nay: 0 Absent: 1 - Miller Abstain: 0 City of Collinsville Page 8 Printed on 12/7/2020 City Council Minutes - Final November 10, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 12/7/2020