City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, January 12, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Seaton of Heights Community Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Award of Achievement - 2020 Green Business Challenge Attachments: Award of Achievement Collinsville Highlights 2020 Green Business Challenge Deputy City Manager Derek Jackson advised the City received the Award of Achievement for the 2020 Green Business Challenge. He highlighted the City's accomplishments which were recognized City of Collinsville Page 1 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 by the Green Business Challenge committee for the award. 2. Proclamation - Radon Action Month Attachments: Proclamation Mayor Miller read the Proclamation. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Amending Section 17.060.050 Fence or Wall, Accessory Use of Title 17 (Zoning) of the Code of Ordinances of the City of Collinsville (Exception: Electrically Charged Fences) Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Text Amendment Application (TA 20-06) Zoning Hearing Officer's Findings of Fact (VAR 20-04 Amarok LLC) Variance Staff Report (VAR 20-04 Amarok LLC) Public Hearing Recording (VAR 20-04 Amarok LLC) Overview by Caitlin Rice, Associate Planner, the applicant Amarok (fence company) proposed an amendment to the City's Zoning Ordinance in order to allow for a 10' tall, wire and electrically charged security fence at United Rentals. She identified the location and spoke of the potential impact this fence would have on the area. She advised the current Code does not allow for 10' tall fences, wire material, nor electrically charged fencing as it is construed as a dangerous/hazardous design. She displayed pictures of the site as well as the proposed fence line. She described the proposed electric fence design. She summarized the plan review process for Amarok's fence regulations. The applicant submitted a Variance Application with 3 requests (fence height - 10', material - wire, design - electrically charged). Staff made the recommendation to deny all requests as they are nonconforming. A hearing was held by the Zoning Hearing Officer on September 23, 2020 in which partial relief was granted on the fence height but denied on the wire materials and electric fence. The applicant submitted a proposed text amendment regarding fence regulations to allow for the proposed fence to the Planning Commission. The Planning Commission recommended denial of the amendment. She gave a summary of the proposed text amendment submitted by Amarok. Lastly, she advised that staff affirms the recommendation of the Planning Commission and recommends the City Council to deny the text amendment ordinance. Communication Development Director Travis Taylor advised a representative of Amarok was present during the Planning Commission hearing and spoke of the electrically charged shock to be minimal. He spoke of the hearing and options given. City of Collinsville Page 2 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 A brief discussion was had regarding the variance application for the fence proposal and the process. A motion was made by Councilman Green, seconded by Councilman Stehman to deny. The motion failed by the following vote: Aye: 0 Nay: 5 - Stehman, Jerome, Hausmann, Green, and Miller Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Michael Pate, Amarok representative, spoke of the fence proposal as a preemptive safety measure. He indicated his company has installed similar fence designs at other locations. He indicated the electrically charged fence was not dangerous. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the new year. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Hausmann spoke positive of the free food distribution events. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair added comments regarding the text amendment fence proposal. He advised the applicant was the fence company and not the property owner. He mentioned other options in lieu of the proposed electric fence. He announced the Madison County Health Department would be administering COVID vaccinations to those who qualify as 1A classification (first responders, nurses, doctors, etc). at the Gateway Center starting January 14. He gave a brief COVID update and advised the Governor announced that our region may move out of Tier 3 mitigations on January 15. Police Chief Steve Evans outlined SB 163 SA2: Elimination of qualified immunity for Police Officers and officials Mandatory body camera deployment schedule - He advised most cities and agencies are in favor of body cameras but a mandated deployment may be difficult for some agencies with unfunding policies. Prohibited use of force Felony charges for official misconduct - He explained that failing to comply could result in felony City of Collinsville Page 3 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 charges against an officer for an act that otherwise would be classified as non-criminal. Immediate right to communicate with attorney and/or family with cell phone access - He explained how this mandate could be difficult to comply with and how it could hinder an ongoing investigation. Abolition of bail Chief Evans advised he would be back before Council to clarify the bill if and once it passes legislation. He indicated that many agencies are in favor of reform but the proposed bill is very restrictive. City Manager Bair advised the City has reached out to Illinois Municipal League for guidance but information is pending as the bill continues to change. He mentioned the ramifications the lack of qualified immunity could have in recruiting members to serve on boards/commissions and the increase cost of City insurance. A discussion was had regarding legislative sessions, training requirements, restrictive mandates, and lack of funding. Parks and Recreation Director Kimberly Caughran highlighted upcoming events: Parking Lot BINGO - June 23 at Gateway Center Ice Cream for Breakfast - February 6 at Activity Center Youth Baseball and Softball registration Summer Camp Aqua Park season passes - May 29 opening day She also advised the aqua park is hiring seasonal employees and encouraged anyone interested to apply online. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending December 31, 2020, in the Amount of $6,816,841.86 Attachments: Agenda Item Report BOARD LIST 12-01-20 INS BOARD LIST 12-09-20 BOARD LIST 12-16-20 BOARD LIST 12-23-20 BOARD LIST 12-30-20 BOARD LIST 12-31-20 AQUA INS BOARD LIST 12-31-20 2. Motion to Approve Payroll for the Period Ending December 31, 2020, in the Amount of $1,377,925.41 City of Collinsville Page 4 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Attachments: Agenda Item Report BRD LST 12-18-20 BRD LST 12-31-20 BRDLST CIVB 12-31-20 3. Motion to Approve Minutes of the December 15, 2020 Council Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Waive a Sign Package Fee (Collinsville Community Unit School District 10, 201 West Clay Street) Attachments: Agenda Item Report Ordinance Letter of Request Deputy City Manager Jackson advised the Collinsville Unit 10 School District is requesting a Sign Package Application Fee waiver of $250 for a proposed sign to be installed at Webster School. He described the proposed sign, indicated it was consistent with the City's Sign Code and Uptown Collinsville Design standards. He advised the application is scheduled for review by the Planning Commission on January 14. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance to Award Bids for 2021 MFT Maintenance Program City of Collinsville Page 5 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Attachments: Agenda Item Report Ordinance 2021 MFT Bid Tab 20-38R 2021 MFT Approp Funds Overview by City Engineer Troy Turner, who advised this ordinance would authorize contracts for the purchase of street maintenance materials through the Motor Fuel Tax. He indicated bids were solicited for asphalt, concrete, rock, storm sewer pipe, and street lights and opened on January 4. Lastly, he advised the City is rejecting a single bid for pipe materials. The City will solicit bids at a later date for pipe materials, FA-6 deicer aggregate, and decorative street lights. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Approving Purchase of a Wide Area Mower from Deere & Company from the State Bid List in the Amount of $44,863.20 Attachments: Agenda Item Report Ordinance Quote CIP Page Director Caughran advised the purchase of a wide area mower was previously approved in the CIP; however, the item was 2% under budget (purchase is $863.20 more than CIP budget). She spoke of the need for new equipment and the benefits of having a wide area mower. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution in Support of and Authorizing the Mayor to Apply for the Park Enhancement Grant Funds from Madison County Attachments: Agenda Item Report Resolution Director Caughran advised this resolution is part of the annual grant application through Madison County. Grant funds ($89,604) would be used towards the capital improvements at Woodland Park City of Collinsville Page 6 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 for shelter replacements. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 2. Collective Bargaining A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Hausmann, seconded by Councilman Green to adjourn at 7:46 pm. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 1/28/2021