City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, March 9, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Myles Holmes of Revive Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Swearing-In of Zachary Walters as a Police Officer Police Chief Steve Evans welcomed Zachary Walters and Mayor Miller conducted the swearing-in ceremony. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION City of Collinsville Page 1 Printed on 3/24/2021 City Council Minutes - Final March 9, 2021 1. Key Performance Indicators - City Clerk and IT Department Attachments: Memo Deputy City Manager Derek Jackson advised updates for each department's performance will be given to Council at future meetings. He advised Key Performance Indicators for the City Clerk's Office and IT Department will be outlined in tonight's discussion by Kim Wasser (City Clerk) and Sean Seckler (IT Director). Clerk Wasser highlighted Key Performances for the City Clerk's office for FY 2020: * 113 Ordinances approved, 16 of which were text amendments to the City's Municipal Code. * 77 Freedom of Information requests received. She indicated this number is less than years past and contributed it to readily available information on the City's website. She indicated a decrease in Liquor Licenses issued as special events (Horseradish Festival, Smokin' on Main, Italian Fest) were cancelled due to COVID. She also noted additional efforts: * coordinated 5 annexations and 2 pre-annexation agreements. * updated City's Records Retention Report with State Archive Department and purged old records accordingly. * liquidated surplus items which brought in over $35,000 to the General Fund. Lastly, she spoke of 2021 goals to include implementing CityWorks software to streamline the application process for Liquor Licenses and Video Gaming, and digitizing records. Director Seckler spoke of Key Performances with regards to IT Department's calls for service via the Help Desk. He indicated target is difficult to meet due to the need for additional staff and the degree of difficulty with regards to the type of service needed. He spoke of the benefit of having interns on staff. He gave a breakdown of the time spent on IT issues by department - 29% Police, 23% Public Works, 19% City Hall, 10% Fire Stations 1 and 2. He mentioned the department's goals for 2021: * tracking work time by task type (degree of difficulty). * make ticket requests more specific. * reduce cyber security risks with end-user training. * integrate phone systems at Gateway Center and Activity Center/Aqua Park. * camera upgrades. Councilman Hausmann thanked Director Seckler for his efforts. He mentioned an uptick in calls for service for IT assistance with more employees working remotely due to COVID. He spoke of his understanding for IT demands at the Police Department. Councilman Jerome spoke of possibility categorizing the types of calls for service and set targets based on the degree of difficulty. City of Collinsville Page 2 Printed on 3/24/2021 City Council Minutes - Final March 9, 2021 City Manager Bair spoke of staffing needs and the possibility of end-user training to eliminate some help desk inquiries. Director Seckler advised he is exploring some training modules for users. Mayor Miller spoke of the benefits for having an adequate system and knowledgeable staff. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller thanked the Collinsville Ministerial Alliance for praying over the City, Council and staff during the Council meetings. He also spoke of pledging allegiance to the flag. He asked the public to be mindful of children playing outside with the turn of the weather. He spoke of clean up efforts on public right-of-way and encouraged organizations to participate. He advised the City Scoop would be available soon. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Parks and Recreation Director Kimberly Caughran highlighted upcoming events: Leprechaun Hunt Shamrock Hunt CBSL Registration Aqua Park season passes L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending February 24, 2021, in the Amount of $508,735.54 Attachments: Agenda Item Report BOARD LIST 02-17-21 BOARD LIST 02-24-21 2. Motion to Approve Payroll for the Period Ending February 19, 2021, in the Amount of $746,312.09 Attachments: Agenda Item 03-09-21 BRD LST 02-26-21 4. Reappointment of Members to the Community Appearance Board (Brion Brown, Jr. and Liz Dalton) City of Collinsville Page 3 Printed on 3/24/2021 City Council Minutes - Final March 9, 2021 Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. Councilman Hausmann asked to move the Approval of Minutes for the February 23, 2021 Council Meeting as he was not in attendance. Mayor Miller moved item L. 3. (Approval of Minutes) to New Business as item M. 3. A motion was made by Councilman Jerome, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Sign an Agreement for Illinois EPA Section 319 Funding Recipients in the amount of $50,730.00 for Storm Water Mitigation at Willoughby Farm Attachments: Agenda Item Report Ordinance Agreement Director Caughran advised this ordinance would authorize the Mayor to sign an agreement with EPA for funding in the amount of $50,730 for storm water mitigation efforts at Willoughby Farm. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing the City Manager to Approve Property, Casualty, and Risk Insurance for 2021 Attachments: Agenda Item Report Ordinance Attachment 1 - Premiums Chief Financial Officer Kris Mooney advised this ordinance would authorize the renewal of insurance premiums for 2021 in the amount of $998,748. He advised the premium amount is a 10% increase City of Collinsville Page 4 Printed on 3/24/2021 City Council Minutes - Final March 9, 2021 from last year as well as an increase in deductibles. He indicated the increase is due to weather related claims across the country despite a decrease in City claims. He spoke of a decrease of over $58,000 in the Aqua Park insurance. He spoke of a minimal increase for additional coverage in the City's Cyber Liability Insurance policy. Lastly, he advised staff will look for ways to reduce costs in 2022. City Manager Bair spoke of his, as well as other City administrators, frustration with increasing insurance premiums despite a decline in claims. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Motion to Approve Minutes of the February 23, 2021 Council Meeting Attachments: Agenda Item Report Minutes A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 0 Abstain: 1 - Hausmann N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 City of Collinsville Page 5 Printed on 3/24/2021 City Council Minutes - Final March 9, 2021 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Stehman to adjourn at 7:16 pm. The motion carried by the following vote: Aye: 5 - Stehman, Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 3/24/2021 City Council Minutes - Final March 9, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 3/24/2021