City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, May 25, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 4 - Councilman Jeff Stehman, Councilman David Jerome, Councilman Donna Green, and Mayor John Miller Absent: 1 - Councilman Tony Hausmann C. INVOCATION Delivered by Pastor Ron Habermehl of North Smoke Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Swearing-In Ceremony of Re-Elected Councilman Donna Green Mayor Miller swore in Donna Green as Councilman. 2. Swearing-In Ceremony of Re-Elected Councilman David Jerome Mayor Miller swore in David Jerome as Councilman. City of Collinsville Page 1 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 3. Comments from Re-Elected Councilman Donna Green Councilman Green thanked the public for their support. She indicated the opportunity to serve her community as being an honor. She vowed to continue to serve with integrity, honesty, and transparency. Lastly, she spoke of the Council as a leadership team working together for the betterment of the community. She spoke highly of the City Manager and staff. 4. Comments from Re-Elected Councilman David Jerome Councilman Jerome spoke of being grateful for his re-election to the Council. He mentioned all that has occurred in the last 4 years - creation of a new Parks Department, taking ownership of the Gateway Center, and then dealing with a pandemic. He spoke of improvements that have happened to include maintenance and upgrades of City streets and sidewalks, new water treatment facility, with much more to come. He spoke of efforts by the Council, City Manager and staff. He mentioned being honored to serve the City and work with fellow Council members and staff as a team effort. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Public Hearing on Proposed Intergovernmental Agreement with Collinsville Community Unit District 10 Regarding the Exchange of Real Estate (515 S. Clinton and lot on Cleveland behind 268 Collinsville Ave.) a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to Open Public Hearing by Councilman Jerome, second by Councilman Green. Roll call vote: Stehman - yes, Jerome - yes, Green - yes, Miller - yes, Hausmann - absent, motion passed. Staff Report: Community Development Director Travis Taylor advised this ordinance would authorize the swap of property with Collinsville Unit 10 School District - 515 S. Clinton from City to Unit 10, parcel on Cleveland from Unit 10 to City. Collinsville Area Vocational Center (CAVC) will utilize 515 S. Clinton to build a single family home. The City will utilize the lot on Cleveland to address stormwater issues. He displayed aerial maps and pictures of the parcels. Councilman Green spoke in favor of the transfer and encouraged the partnership with CAVC and Unit 10. Councilman Jerome also spoke in favor of the transfer and spoke highly of the CAVC program. City Manager Bair advised this transfer would allow the City to address stormwater issues on Cleveland. He mentioned the building of a home on S. Clinton will be the first in quite a long time. He too, spoke in favor of the CAVC program and labor work force training opportunities. City of Collinsville Page 2 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 Mayor Miller spoke in favor of the transfer and indicated the benefits of the building trades program. Public Input: None Motion to Adjourn Public Hearing by Councilman Jerome, second by Councilman Stehman. Roll call vote: Stehman - yes, Jerome - yes, Green - yes, Miller - yes, Hausmann - absent, motion passed. 2. Ordinance Authorizing the Mayor to Execute an Intergovernmental Agreement Between the City of Collinsville and the Collinsville Community Unit 10 School District Relating to the Transfer of Real Estate Attachments: Agenda Item Report Ordinance Agreement Quit Claim Deed 515 S Clinton St Map Cleveland Street Map Director Taylor advised this is the ordinance authorizing the Mayor to enter into an agreement with Unit 10 for the transfer of property (515 S. Clinton and lot on Cleveland). A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 3. Ordinance Rezoning Property Owned by You and Eck, LLC from B-4 Commercial District to P-B-2 Planned Limited Commercial District (506 Vandalia) Attachments: Agenda Item Report Ordinance PC Staff Report Draft PC Minutes Site Plan Consolidation Plat Project Narrative Overview by Caitlin Rice, Associate Planner, who advised this ordinance would rezone property at 506 Vandalia to Planned Limited Commercial District for Thrivent Financial and Legacy Insurance companies. She advised the proposed use is permitted by right. She spoke of the history of the City of Collinsville Page 3 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 property and that it was previously used as a custom motorcycle shop. She displayed a zoning map. She advised rezoning is necessary due to deviations of the site: 1. Proposed 16-17 parking spaces instead of 18 as required. 2. Lot coverage proposed at 82% instead of 70% for B-4 zoned property. She displayed a site plan and site design. She spoke of anticipated improvements to the building to include paint, window replacement, canopy and new entrance on the south side of the building. Lastly, she indicated the use and remodel fits the character of the neighborhood and staff recommends approval. Mayor Miller inquired of the location of the parking lot and entrance, to which Ms. Rice advised it would be on the south side of the building facing Wickliffe Street instead of Vandalia. She further advised all parcels are being consolidated into one property. Mayor Miller spoke of the history of the building. Councilman Jerome spoke in favor of utilizing an existing structure and remodeling it into something new. He spoke of the need to rezone to allow for relief from minimal standards in which may be difficult to meet on an older structure. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the relief from mask mandates. He mentioned up coming annual events - Horseradish Festival and Smokin' on Main. He congratulated Collinsville High School seniors on their graduation. He mentioned a meeting with Anderson Hospital to address issues. Lastly, he mentioned Memorial Day weekend events and honoring those who died during the course of military duties. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Stehman congratulated Donna Green and David Jerome on their re-election to the Council. He spoke highly of their leadership roles and the fact that all (Council members) are willing to work together for the betterment of the City. City of Collinsville Page 4 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Kimberly Caughran, Director of Parks and Recreation, spoke of up coming events: Aqua Park opens May 29 under Bridge Mitigations City is still hiring for all positions at the Aqua Park Memorial Day weekend celebration and fireworks, May 30, tickets required due to mitigations Kris Mooney, Chief Financial Officer, gave a recap of financial trends. He spoke of the decrease in telecommunications tax due to the lack of landlines. He advised the telecommunications tax is not included on cellular/mobile phones. He displayed a graph regarding sales tax generated by industry for first quarter of 2021 (automotive sales/gas, drug stores, general merchandise, food, etc). City Manager Bair congratulated Donna Green and David Jerome on their re-election. He spoke of efforts by staff, Department Heads, City Manager and Council as a team approach. Lastly, he announced that Gateway Center ended the last 2 months with a profit and indicated that this is the first time in 20 years of operating with a profit. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending May 14, 2021, in the Amount of $3,221,031.16 Attachments: Agenda Item Report BOARD LIST 04-01-21 INS BOARD LIST 04-21-21 BOARD LIST 04-28-21 BOARD LIST 05-05-21 BOARD LIST 05-06-21 UT BOARD LIST 05-12-21 2. Motion to Approve Payroll for the Period Ending April 30, 2021, in the Amount of $1,388,784.17 Attachments: Agenda Item Report BRD LST 04-23-21 BRD LST 5-7-21 3. Motion to Approve Minutes of the April 27, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Appointing Authorized IMRF Agent (Payton Drury) City of Collinsville Page 5 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 Attachments: Agenda Item Report Resolution IMRF Form 2-20 5. Resolution Reappointing a Member to the Planning Commission (Curtis Bechtle) Attachments: Agenda Item Report Resolution 6. Resolution Reappointing a Member to the Police Pension Board (Kris Mooney) Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Execute a Professional Service Agreement with CBB for Traffic Planning Services in the Amount of $40,000 Attachments: Agenda Item Report Ordinance CBB Proposal Map City Engineer Troy Turner advised this ordinance would authorize the a professional service agreement with CBB for traffic planning services for the northwest quadrant of Rt. 157 and Horseshoe Lake Road in the amount of $40,000. He advised the area is experiencing current development (Glik's and Koerner Distribution). The study will identify if the transportation infrastructure is properly designed to support future development and if roadway and traffic control improvements are necessary. The study will also assist staff in developing water, sewer, and stormwater improvements for the area. He displayed an aerial map of the area to be studied. Councilman Jerome inquired of a previous traffic study related to the soccer park. Mr. Turner City of Collinsville Page 6 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 advised he believes that study was for a different area (southwest) of Horseshoe Lake Road to which Corporate Counsel Giacoletto confirmed. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 2. Resolution Authorizing Local Agency Funding Agreement with the Illinois Department of Transportation for the Sugar Loaf Road Reconstruction Project (Sec 14-00101-00-PV) Attachments: Agenda Item Report Resolution LPA Agreement Mr. Turner advised this resolution would the City to enter into a funding agreement with IDOT for the reconstruction of Sugar Loaf Road. Total construction cost of the project is estimated at $781,000 - IDOT funding $547,000 (75%), Madison County funding $136,750, City with balance of $97,250. Additional City expenses for the project includes right of way acquisition and construction engineering. Overall, the total cost to the City is estimated at $530,041.61. Staff recommends approval. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 3. Ordinance Authorizing the Mayor to Sign a Contract with Centricity GIS, LLC In Relation to Cityworks Implementation services (2021) Attachments: Agenda Item Report Ordinance Service Agreement Proposal Overview by Assistant City Manager Derek Jackson, who advised this ordinance would authorize an agreement with Centricity GIS to allow for public access for Cityworks software program. Public access would allow residents and contractors to apply for various permits and licenses online. Centricity GIS will provide 200 support hours for configuration and implementation of Cityworks Permits, Licensing, and Asset Management at a total cost of $55,000 for the first year with an City of Collinsville Page 7 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 additional $10,000 for ongoing expenses associated with licensing and maintenance of the program. Councilman Green inquired of the program to which Mr. Jackson advised he received good reviews. Councilman Jerome inquired of a verification process for online permits. Mr. Jackson advised an onsite verification process will be conducted by staff prior to approving the permit on larger or more in depth projects. Mayor Miller inquired as to the type of permits or licenses that could be applied for via online services. Mr. Jackson indicated residential building permits with minimal remodel, Business Licenses, renewal of Liquor and Video Gaming Licenses, and Raffle Licenses. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:33 pm. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Green, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 City of Collinsville Page 8 Printed on 6/9/2021 City Council Minutes - Final May 25, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 6/9/2021