City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, July 13, 2021 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Jennifer Glover of St. John's United Church of Christ. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Key Performance Indicators - Gateway Convention Center Attachments: Staff Memo General Manager Tim Seeberg recapped 2020 Key Performance Indicators for the Gateway Center. City of Collinsville Page 1 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 He mentioned accomplishments: Lets Go Fishing event had record attendance at over 10,500 patrons and cleared $120,000 profit. Most events that were cancelled due to the pandemic have rebooked. Utilized staff during downtime for renovations and saved over $109,000 in outside contractor costs. Significantly reduced operating expenditures. Implemented stringent cleaning protocols and enhanced safety measures. He mentioned the impacts COVID had at the convention center but indicated they are recovering and currently reaching higher levels of business. He advised there is a higher level of demand for event spaces and last minute rentals. He indicated outlined goals for 2021: Looking into sponsoring new in-house events. Establishing branding. Making contacts with corporations and associations in the region who may want to host events/conference in the future. Redefining food services with preferred caterers list. Offering in-house beverage services for additional revenue stream. Exploring sponsorship opportunities. City Manager Bair indicated staff had done a great job at the convention center by keeping expenses low and profitability high. He mentioned the benefits and revenues generated by in-house options. He spoke of hosting the Madison County Health Department vaccine center. Councilman Jerome inquired of internal events and potential sponsorship partners. Mr. Seeberg spoke of hosting internally produced events as they are very profitable. Councilman Hausmann inquired of attendance at public events. Mr. Seeberg advised attendance at social events are increasing; however, meetings are staying virtual and may continue to trend in that manner. Councilman Jerome spoke of utilizing the meeting rooms for virtual meetings and training opportunities. H. SPEAKERS FROM THE FLOOR Robin Grinston identified herself as a massage therapist, who recently applied for a Business License at an establishment on Vandalia. She advised her permit was denied. She mentioned a list of requirements as well as a zoning issue. She asked for assistance in the process. Ron Deedrick spoke against adopting a fee schedule that included boarding of buildings without first adopting an ordinance outlining the process for boarding of buildings. He voiced his opinion in that requiring a permit prior to boarding up a building could be problematic based on the circumstances. He suggested allowing property owners to proactively address issues in cases of an emergency basis and then obtaining the required permit. City of Collinsville Page 2 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller advised Mr. Deedrick that staff is already addressing his concerns. He spoke of his vacation. He thanked Councilman Stehman for presiding over the Council in his absence. He mentioned the overall clean and welcoming appearance Collinsville has in comparison to other cities. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Parks and Recreation Director Kimberly Caughran spoke of upcoming events: Movies on Main - July 17, The Croods A New Age Junior Lifeguard - week of July 26 City Manager Bair spoke in reference to Mr. Deedrick's comments regarding the Boarding of Building Ordinance. He indicated Mr. Deedrick insinuated malfeasance on behalf of the City with regards to the ordinance. He clarified that the Boarding of Building Ordinance is intentionally being delayed to ensure the proper course of action and procedures are in place in order to work with property owners. He indicated Mr. Deedrick's comments were offensive and information was inaccurate. City Manager Bair advised the Fee Ordinance will be presented with the Boarding of Building Permit fee assessed as the procedural ordinance will follow in the near future. Councilman Jerome inquired of Ms. Grinston's comments. City Manager Bair advised he was not aware of the particulars but would have staff meet with her regarding her concerns. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. Mayor Miller advised although he was absent at the last meeting, he did watch it live on the website and therefore would be voting on the minutes. 1. Motion to Approve Payment of Bills for the Period Ending July 2, 2021, in the Amount of $1,036,005.62 Attachments: Agenda Item Report BOARD LIST 06-16-21 BOARD LIST 06-23-21 BOARD LIST 06-25-21 UTILITY REBATES BOARD LIST 06-25-21 BOARD LIST 06-30-21 2. Motion to Approve Payroll for the Period Ending June 25, 2021, in the City of Collinsville Page 3 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 Amount of $1,581,907.33 Attachments: Agenda Item Report BOARD LIST 07-02-21 BRD LST 6-18-21 3. Motion to Approve Minutes of the June 22, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Requesting Permission from the Illinois Department of Transportation to Close Main Street for the Uptown Dine Out Event Attachments: Agenda Item Report Resolution Certificate of Insurance Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Providing for the Licensing and Regulations of Raffles in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Deputy City Manager Derek Jackson advised this ordinance would amend Title 5, Business Licenses and Regulations, and codify raffle regulations in accordance with the State's Raffles and Poker Runs Act. The ordinance establishes definitions, application process, and procedures related to denial of license, record keeping, and violations. He noted changes to the ordinance from that of the last update which was done in 1996: Increase maximum value of all prices from $100,000 to $1 million, value of single prize from $100,000 to $800,000, and chance tickets from $100 to $1,000. Eliminating the permit (raffle) fee altogether. City of Collinsville Page 4 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 He advised many of the applicants are volunteers with not-for-profit organizations; therefore, the City's intent is to streamline the processing making it easier to accomplish. Councilman Jerome commented on being in favor of simplifying the process. Councilman Stehman agreed and thanked staff for constantly reviewing and amending, when necessary, in order to improve customer service. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 2. An Ordinance Amending Title 4 (Fees) of the Collinsville Code by the Addition of Section 4.01.020 (Fines) and also in Relation to Boarding of Buildings and Raffle Licensing Attachments: Agenda Item Report Ordinance Master Fee & Fine Schedule Deputy City Manager Jackson advised this ordinance would update Title 4 Fees to include a new section, 4.01.020 Fines, eliminate the Raffle License fee, and add a $25 Building Permit fee for Boarding of Buildings. He advised the goal is to incorporate all fees and fines listed throughout the Collinsville Municipal Code into one section, Title 4. Lastly, he clarified the ordinance regarding Boarding of Buildings will be forthcoming at a future meeting once staff makes revisions based on Council's comments regarding emergencies and procedures. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing Supplement #1 to the Professional Services Agreement with CBB in the amount of $26,564 for Preliminary Engineering Services for the Construction of a Parking Lot and Roadway Improvements along St. Louis Road from Maple Street to South Jefferson Avenue. City of Collinsville Page 5 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 Attachments: Agenda Item Report Ordinance Contract Map Overview by City Engineer Troy Turner, who advised the original agreement with CBB was for the parking lot and improvements on St. Louis Rd., south side of the street only. Since McDill's is moving forward with their redevelopment, it would be beneficial for the City to proceed with roadway improvements on the north side of St. Louis Rd. and realign the intersection. He advised this ordinance would allow the Mayor to enter into a supplemental agreement with CBB for additional improvements along the north side of St. Louis Rd., between Maple St. and S. Jefferson. Project funding consists of MFT funds and TIF. Councilman Green inquired as to the projected start date of the project. Mr. Turner was unable to give a date due to needing to address storm water issues and water main designs first but estimated the project could take up to 2 years to complete. City Manager Bair spoke of the need to address storm water issues which is causing a delay in the project. Although, private redevelopment is underway, public improvements takes additional time as various aspects need to be considered and other entities are involved. He mentioned sidewalk repair and replacement efforts along St. Louis Road. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance to Award Bid and Authorize Contract with Christ Bros. Asphalt in the amount of $385,959.36 (2021 Street Resurfacing Program, #CIP-ST20-003) Attachments: Agenda Item Report Ordinance Christ Bros Asphalt Bid Bid Tab Map City Engineer Turner advised this ordinance would award a bid and authorize an agreement with Christ Bros. Asphalt for the 2021 Street Resurfacing Program. Work includes a large section on Eastport at Rt. 157, ADA improvements, signal loop replacement, resurfacing, and re striping. Other streets included in the list of resurfacing area Collinspot Dr., Eastport Plaza Dr., Eastport Executive Dr. and Commerce Drive. He advised repairs to Commerce Dr. was listed as an alternate on the City of Collinsville Page 6 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 bids. He is recommending to include Commerce Dr. as the overall bid came in below projected amount. Total project cost is $385,959.36. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Resolution to Appropriate Motor Fuel Tax (MFT) Funds in the amount of $30,000 for Preliminary Engineering of Sugar Loaf Road Reconstruction (Sec. 15-00101-01-PV). Attachments: Agenda Item Report Resolution City Engineer Turner advised this resolution is being required by IDOT for accounting purposes and does not appropriate the expenditure of any additional funds. The Sugar Loaf Rd. Reconstruction project consists of 2 different sections with IDOT numbering sequence: 14-00101-00-PV and 15-00101-01-PV. An invoice in the amount of $30,000 was submitted and paid under the wrong section (15-00101-01-PV and should have been 14-00101-00-PV). This resolution would fulfill State and MFT accounting requirements. Councilman Stehman asked for an update on the project. Mr. Turner advised funds have been appropriated but right of way property has yet to be acquired. He spoke of IDOT's review and approval process which is pending. He anticipated the project could be a couple of years out. Public Works Director Dennis Kress spoke of issues within the project area which included a Cahokia Mounds burial site. He spoke of the delays due to having to redesign the roadway improvements as per IDOT's recommendations. The Project Development Report was submitted to IDOT for review and approval approximately 9 months ago and is still pending. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing the Mayor to Sign an Intergovernmental Agreement City of Collinsville Page 7 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 with the Metropolitan Enforcement Group of Southwestern Illinois (MEGSI) Attachments: Agenda Item Report Ordinance Agreement Brett Boerm, Assistant Chief with the Police Department, advised this ordinance would authorize the annual agreement with the Metropolitan Enforcement Group of Southwestern Illinois (MEGSI). He advised MEGSI is a drug enforcement task force that the City of Collinsville has participated in for 40 years. He explained how the program works and the benefits to the City. Mayor Miller inquired as to how many departments participate in the program. Asst. Chief Boerm indicated the number of agencies participating differs as it is grant funded but approximately 12-14 surrounding communities participate. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Authorizing the Mayor to Sign an Agreement Between the City of Collinsville, Collinsville Chamber of Commerce, and the Italian Fest Committee in Relation to Providing Sworn Police Officers at the Italian Fest in 2021 Attachments: Agenda Item Report Ordinance Agreement Asst. Chief Boerm advised this ordinance would authorize an agreement with the Chamber of Commerce and the Italian Fest Committee for security detail at the annual Italian Fest. The agreement ensures proper police staffing at the event and outlines reimbursement to the City. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 8. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order City of Collinsville Page 8 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 Attachments: Agenda Item Report Ordinance Contract Kris Mooney, Chief Financial Officer, advised this ordinance would authorize a worker's compensation settlement with Mike Prosser in the amount of $46,899.07. He explained that Mr. Prosser was injured during the course of his employment duties. All benefits have been paid and case is ready for resolution. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 9. Resolution in Support of and Authorizing the Mayor to Apply for a St. Clair County Parks Grant (Sports Complex Improvements) Attachments: Agenda Item Report Resolution Director Caughran advised this resolution would authorize the application for a St. Clair County parks grant in the amount of $25,000 to be used for the purchase of trash receptacles and picnic tables at the Sports Complex. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees A motion was made by Councilman Hausmann, seconded by Councilman Stehman. to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller City of Collinsville Page 9 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Jerome to adjourn at 7:47 pm. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 10 Printed on 7/30/2021 City Council Minutes - Final July 13, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 11 Printed on 7/30/2021