City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, July 27, 2021 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 4 - Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller Absent: 1 - Councilman Donna Green C. INVOCATION Delivered by Pastor Myles Holmes of Revive Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of the Yard of the Month Contest Winners for July: 1st Place - Anita Reising, 108 Westridge Dr. 2nd Place - Fred and Vivian Tosi, 240 Marie St. Attachments: Agenda Item Report Mayor presented Ms. Reising with a plaque and gift certificate. City of Collinsville Page 1 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 2. Retirement Recognition: Melissa Cooper - 22 Years of Service Mark Krug - 20 Years of Service Chief Steve Evans advised Mark Krug was unable to be present due to his new assignment. He spoke of his (Krug) many years of service and various responsibilities held over the last 20 years with the City. Chief Evans spoke of Melissa Cooper's many years with the City and various responsibilities during her 22 years of service. Mayor Miller presented her with a retirement plaque. 3. Promotional Ceremony: Mark Kuechle - Lieutenant Michael Brown - Sergeant Chief Evans thanked Council for their support in the Police Department. He mentioned the promotional process. Mayor Miller sworn in Mark Kuechle as Lieutenant and Mike Brown as Sergeant. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Repealing and Replacing Ordinance No. 4184, Approving a Planned Development District, "P-R-3" Planned Multifamily Residential Development (Westview LP, 1803 Ramada Boulevard) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Draft Planning Commission Minutes Site Plan Traffic Impact Study Landscape Plan Color Elevations Director Travis Taylor, Community Development Department, advised Westview LP requested to amend existing planned district in order to allow for additional townhome development. The request would amendment the existing P-R-3 district to allow for 9'x19' parking spaces, architectural design modification, and use of private access drive. He displayed aerial view and pictures of the site. Amendment is to allow for deviations of requirements and not land use. He described the property as 4.63 acres with existing mixed use of commercial and residential. He presented the site plan and spoke of open space allotment, green space and dog park area. Proposed development will have elevated deviations with a variety of exterior colors and material in order to be consistent with the exterior facade of existing structure. City of Collinsville Page 2 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 He advised the Planning Commission held a hearing with public concerns regarding traffic and impediment of sightlines from Sandridge Townhomes. Developer submitted sightlines showing no impediment with elevation differences. Staff reviewed traffic impact study and found no adverse impacts. He advised the Planning Commission recommends approval with deviations. Lastly, he spoke of the potential need to modify intersection when exiting the parking lot onto Ramada. Councilman Stehman inquired of maintenance requirement to which Director Taylor advised a maintenance agreement would be in place with the developer. Councilman Jerome inquired of the number of parking spaces if the deviation was not permitted. Director Taylor advised he was not sure of the exact number but it would be significantly less. He further clarified that the parking spaces on the commercial side would not change in size but only the residential portion of the parking lot. Mayor Miller inquired of the floor plans. Director Taylor advised they would be townhome structures with 2 bedrooms. Mayor Miller also inquired of snow removal process. Director Taylor advised snow removal would be managed by developer. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 G. COUNCIL DISCUSSION 1. Financial Update - 2nd Quarter 2021 Attachments: Staff Report Kris Mooney, Chief Financial Officer, gave an overview of the Financial Report for the 2nd quarter of 2021. Total 2nd quarter revenues are $7.4 million. He advised sales tax was strong, increase in revenues due to aqua park season, Hotel/Motel revenues continue to grow over summer months, and Food and Beverage revenues exceeded that of same time period in 2019. He spoke of expenses and highlighted contributing factors to include several work comp settlements within the Public Works division, retirement payouts at the Police Department, and the purchase of essentials within IT. He spoke of finances within the Gateway Center. He advised overall finances were down due to the inability of being able to host the Lets Go Fishing show. However, bookings and last minute rentals are increasing regularly. He mentioned the financial benefits of in-house food and beverage options. Overall, expenses are below budget. City of Collinsville Page 3 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 CFO Mooney advised the General Fund revenues are 21% over budget projections with expenditures being less than 1% over budget. He gave a brief update of the Special Revenue Fund (TIF and Business Districts) as well as MFT and CIP line items. Councilman Stehman inquired of revenues from cannabis sales. CFO Mooney advised the revenues are listed in the General Fund as Intergovernmental. He further advised he predicted a downturn in revenues after the Fairview Heights location opened. CFO Mooney displayed a Sales Tax Trend chart from 2012 to present which showed annual growth. H. SPEAKERS FROM THE FLOOR Carolyn Wells inquired of the tradition of black bunting on City buildings when an employee (present or retired) passes away in their honor and memory. She spoke of recent retired employees of the Fire Dept. who passed away and bunting was not displayed. She asked that the City reinstate the black bunting tradition for employees in their honor and recognition for their service to the City. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the Smokin on Main event. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome spoke of hospitality and public events despite new COVID cases. He mentioned a mask mandate starting up again at some locations. He encouraged the public to get vaccinated for their safety as well as others. He also warned the public of misinformation and directed them to speak with their doctor for factual information regarding the vaccine. He spoke of protocols used in establishing the vaccine. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Public Works Director Dennis Kress gave a brief update on the Wastewater Treatment Plant Bio-Solids Project: * Contract awarded to Plocher Construction on April 13 in the amount of $6,008,700 * Received loan approval on July 12 * Loan terms - 20 years at 1.11% interest * Applied for Ameren Energy Efficiency Grant in the amount of $165,447 * Construction slated for August 23 with 14 months to complete The project will convert bio-solids from a liquid into a dry residual, making for a more efficient, sustainable environmentally safe process. Regular updates to follow. Parks and Recreation Director Kimberly Caughran mentioned upcoming events: * Movies on Main, July 31 at 8:15pm, corning of Main and Seminary lot City of Collinsville Page 4 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 * Shakespeare production of Othello on August 10 at 6:30pm in Woodland Park * Archery Class, August 7-28 at Willoughby Farm * Outdoor Dining Event, August 13 and 14 in Uptown area, featuring the original Top Gun movie on a double sided screen L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending July 16, 2021, in the Amount of $998,662.36 Attachments: Agenda Item Report BOARD LIST 06-01-21 EFT WIRES BOARD LIST 07-07-21 BOARD LIST 07-14-21 2. Motion to Approve Payroll for the period ending July 9, 2021, in the amount of $871,753.44 Attachments: Agenda Item Report BRD LST 07-16-21 3. Motion to Approve Minutes of the July 13, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Ordinance Accepting Giving Final Plat Approval to a Subdivision Under Collinsville Subdivision Control Ordinance Being a Subdivision Consolidating Lots 1, 2, & 3 in Glencoe Place and Dedicating Certain Real Property to the City of Collinsville Attachments: Agenda Item Report Ordinance McDill's Consolidation Plat Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 City of Collinsville Page 5 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 Absent: 1 - Green Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Sign a Professional Services Agreement with Volkert, Inc., in the Amount of $59,915 for Design of the Jefferson School Detention Project Attachments: Agenda Item Report Ordinance Proposal Contract Exhibit Overview by City Engineer Troy Turner, who advised this ordinance would allow for a service agreement with Volkert for engineering work associated with the design of a detention area at Jefferson School in an amount not to exceed $59,915. He advised the City will partner with the school to address stormwater issues, alleviate downstream stormwater related issues, and utilize the project as an educational opportunity. He displayed aerial views of the property within the project scope. He outlined the cost of the project: Prairie Engineering $ 11,645 Volkert Engineering $ 59,915 Construction $450,000 Total $521,560 Minus EPA Grant ($205,000) Total Cost $316,560 A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 2. Ordinance Providing Regulations for the Boarding of Buildings in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Community Development Director Travis Taylor outlined the ordinance for boarding of buildings. He indicated there were language modifications made to the ordinance based on comments from Council at the previous meeting. He advised the goal for the ordinance is to maintain property values and City of Collinsville Page 6 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 overall character of the neighborhoods. The ordinance will require permits for boarding of structures, limit the time structures can be boarded up, and require staff to inventory and monitor structures currently boarded. He highlighted particulars of ordinance. Permits are required but increase timeline of obtaining permit from City in the event of a disaster, 30 day extension to keep building boarded may be granted due to specific circumstances, permit fee set at $25 but may be waived following an emergency or disaster which is outside of the owners control A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 3. Ordinance to Award Bid and Authorize Contract with American Response Vehicles in the Amount of $266,395 and Increase the Total Project Authorization in an Amount Not to Exceed $327,000 (Ambulance Replacement Project, #CIP-FD20-003) Attachments: Agenda Item Report Ordinance Overview by Chief John Bailot, who advised this ordinance will allow for the purchase of a new ambulance and increase the overall cost of the project to include financing and necessary equipment. The purchase cost will be offset with Horton ambulance trade-in. He thanked the Ambulance Committee for researching and developing specifications for departmental needs. He advised bids were opened on July 9 in which the City received two competitive bids. He advised the Fire Department has two ambulances as front line units and a 3rd unit, when necessary. He further advised the new ambulance is much needed and would replace the 2009 Horton. He explained the ambulance replacement was scheduled to occur in 2020 but was delayed due to the pandemic and budget constraints. Chief Bailot advised the committee decided on a truck chassis due to weights limits on van chassis' and ample re-mount options in the future. Estimated delivery of new ambulance is March 2022. He outlined project expenses: Ambulance Purchase $266,395 Financing $ 18,000 Radio Equipment $ 7,300 IT Equipment $ 15,800 Power Cot $ 19,000 Total Project Costs $327,000 City of Collinsville Page 7 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 4. Ordinance Authorizing the Mayor to Execute a Motor Vehicle Lease Agreement Between the Madison County Mass Transit District and the City of Collinsville Attachments: Agenda Item Report Ordinance Lease Agreement City Manager Bair advised this ordinance would authorize a renewal agreement with Madison County Transit for the lease of the Shuttle Bus for a 5 year term. The Shuttle Bus is a division of the Parks and Recreation Department used for free transportation for seniors and disabled citizens in Collinsville. MCT will provide routine maintenance and repairs to the bus as well as reimbursement up to $5,000 for fuel, oil and repeater fees. The City will provide insurance coverage. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 City of Collinsville Page 8 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Hausmann to adjourn at 8:09 pm. The motion carried by the following vote: Aye: 4 - Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Green Abstain: 0 City of Collinsville Page 9 Printed on 8/11/2021 City Council Minutes - Final July 27, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 8/11/2021