City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, September 14, 2021 6:30 PM Gateway Center, 1 Gateway Dr. A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Anderson of Bethel Baptist Church of Caseyville. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Proclamation - Constitution Week, September 17-23 Attachments: Proclamation Mayor Miller read the Proclamation and gave a signed copy to the Daughters of the American Revolution representatives. 2. Swearing-In of New Police Officers: Joshua Hyman City of Collinsville Page 1 Printed on 9/30/2021 City Council Minutes - Final September 14, 2021 Matthew Morrison William Tracy Police Chief Evans introduced the new Officers and Mayor Miller conducted the swearing-in ceremony. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the upcoming Italian Fest. He announced that Councilman Hausmann would be performing at the Tunes at Blum. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair did a brief "Did You Know" segment on the City's fleet vehicles. He advised the distance to travel around the earth is 24,901 miles. Total miles driven by City vehicles in a year is 696,850 miles, equivalent to 28 trips around the world. He spoke of the amount of gas used and the associated cost. Next, he spoke of the amount of IDOT's right-of-way that is maintained by the City. He advised the City is currently mowing 73,668 feet, almost 14 miles, of IDOT's responsibility right-of way at an annual cost of $160,202. Parks Director Kimberly Caughran mentioned the Tunes at Blum free concert event to be held each Wednesday evening in September. She mentioned the Fall Farm Day at Willoughby on October 2. 3. Presentation of the Yard of the Month Contest Winners for September: 1st Place: Scott Dudley, 344 Sycamore Street 2nd Place: Mary Monroe, 1600 Waverly Drive Attachments: Agenda Item Report Mayor Miller presented Mr. and Mrs. Dudley of 344 Sycamore St. with the Yard of the Month award. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. City of Collinsville Page 2 Printed on 9/30/2021 City Council Minutes - Final September 14, 2021 1. Motion to Approve Payment of Bills for the Period Ending September 6, 2021, in the Amount of $1,232,723.06 Attachments: Agenda Item Report BOARD LIST 08-01-21 INS BOARD LIST 08-18-21 BOARD LIST 08-19-21 UTILITY REBATES BOARD LIST 08-25-21 BOARD LIST 08-27-21 UTILITY TAX REBATE BOARD LIST 08-27-21 BOARD LIST 09-01-21 2. Motion to Approve Payroll for the Period Ending August 31, 2021, in the Amount of $758,651.07 Attachments: Agenda Item Report BRD LST 8-27-21 FF BON BRDLST 9-1-21 3. Motion to Approve Minutes of the August 24, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Requesting Permission from the Illinois Department of Transportation to Close Main Street for the Children's Dyslexia Walk (October 2) Attachments: Agenda Item Report Resolution Certificate of Insurance - City Certificate of Insurance - IDOT 5. Resolution Requesting Permission from the Illinois Department of Transportation to Close Main Street for Annual Fall Festival (October 30) Attachments: Agenda Item Report Resolution Certificates of Insurance Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller City of Collinsville Page 3 Printed on 9/30/2021 City Council Minutes - Final September 14, 2021 Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing a License Agreement with Delta Communications, LLC, d/b/a Clearwave Communications, for the Installation, Operation, and Maintenance of a Fiber Optic Network in the Right-of-Way Attachments: Agenda Item Report Ordinance Agreement Public Works Director Dennis Kress advised this agreement would authorize Clearwave Communications to install, operate and maintain fiber optic network within the City's right-of-way. This network will provide business customers access to high speed internet services. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (Severine) Attachments: Agenda Item Report Ordinance Agreement Chief Finance Officer Kris Mooney advised this ordinance would authorize a worker's compensation settlement to Tim Severine in the amount of $12,077.31. He clarified the amount to be $12,077.31 and advised there was a typo in the attached agreement that will be corrected before being executed. He further advised Mr. Severine was injured during the course of his employment but has since returned to work. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 City of Collinsville Page 4 Printed on 9/30/2021 City Council Minutes - Final September 14, 2021 Abstain: 0 3. Ordinance Amending the Collinsville Municipal Code, Chapter 3.18 in Relation to the Hotel and Motel Privilege Tax Attachments: Agenda Item Report Ordinance CFO Mooney advised the Hotel/Motel Tax of 9% is currently being collected when a room is rented directly from the hotel or motel; however, the tax is not being collected if the room is rented through an online source (Expedia, Trivago, Hotels.com, etc) He indicated this ordinance would authorize the online travel companies to collect the tax and remit payment to the City. The ordinance would go into effect starting November 1, 2021. He advised Azavar, the City's collector for Food and Beverage Tax and Hotel/Motel Tax, will notify the companies and oversee the tax implementation. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Amending the Collinsville Municipal Code, Title 10 Vehicles and Traffic, Pertaining to Nuisance Vehicles within the Public Right-Of-Way Attachments: Agenda Item Report Ordinance Community Development Director Travis Taylor advised this ordinance was first discussed last October. He advised this ordinance has been amended based on Council's comments. He advised the ordinance would establish regulations of certain nuisance vehicles on the City's right-of-way. Language would allow staff to address complaints concerning unsightly or vehicles obstructing the public right-of-way. He summarized a list of prohibitions along the City's right-of-way and displayed pictures as illustration. He advised the ordinance gives clear definitions regarding commercial vehicles and recreational vehicles and displayed pictures as examples. He advised exceptions are addressed in the ordinance as well. He spoke of the impoundment of vehicles in violation. Councilman Stehman commented as this being a way to address issues and improve the quality of a neighborhood. Councilman Jerome inquired of the impoundment process. A brief discussion was had regarding the impoundment of vehicles in violation. Director Taylor advised the procedures for impoundment are City of Collinsville Page 5 Printed on 9/30/2021 City Council Minutes - Final September 14, 2021 not outlined in the ordinance but rather at the discretion of the Officer. City Manager Bair advised impoundment of the vehicle would be considered if the nuisance violation is long term condition or regular occurrence. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 1. Appointment, Employment, compensation, discipline or performance of employees 5. The purchase or lease of real property 11. Pending or Threatened or Imminent Litigation 21. Discussion of Closed Meeting Minutes A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Jerome to adjourn at 7:17 pm. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 9/30/2021 City Council Minutes - Final September 14, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 9/30/2021