City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, January 11, 2022 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Ron Habermehl of North Smoke Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Swearing-In of New Police Officers: Emily Briley Brian Joy Police Chief Evans introduced and welcomed Emily Briley and Brian Joy to the Collinsville Police Department. Mayor Miller swore in Emily Briley and Brian Joy as Collinsville Police Officers and welcomed them City of Collinsville Page 1 Printed on 1/27/2022 City Council Minutes - Final January 11, 2022 to the City. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Tony Furhman spoke of the workforce development program. He thanked the City for their leadership in becoming a partner in the counties workforce initiative. He also thanked H.R. Director Payton Drury for her assistance in the apprenticeship program. He mentioned a delayed start to the program due to the pandemic. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the swearing in of dedicated people in public service fields. He spoke of the new year and exciting things forthcoming. He mentioned City Hall being closed to the public as a safety precaution due to the pandemic and encouraged the public to either sign up for automatic bill paying or utilize the drop box. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair thanked Mr. Furhman for bringing the workforce program opportunities to the City. He too recognized H.R. Director Drury for her efforts in coordinating the program. Parks and Recreation Director Kimberly Caughran highlighted upcoming events: White Elephant Bingo - January 21, Activity Center Urban Ecology Club - January 23, Willoughby Farm Job Fair, January 14, Activity Center L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending December 31, 2021, in the Amount of $7,952,137.28 City of Collinsville Page 2 Printed on 1/27/2022 City Council Minutes - Final January 11, 2022 Attachments: Agenda Item Report BOARD LIST 12-01-21 INS BOARD LIST 12-08-21 BOARD LIST 12-16-21 BOARD LIST 12-22-21 BOARD LIST 12-29-21 BOARD LIST 12-30-21 2. Motion to Approve Payroll for the Period Ending December 31, 2021, in the Amount of $1,465,855.62 Attachments: Agenda Item Report BRD LST 12-17-21 BRD LST 12-31-21 BRDLST CIVB 12-31-21 3. Motion to Approve Minutes of the December 14, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution with Regards to Fair Housing Opportunities within the City of Collinsville Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance to Authorize Contract with American Response Vehicles in the Amount of $282,594 for the Purchase of a 2023 Ambulance and Approve the Total Project Authorization in an Amount Not to Exceed $351,294 City of Collinsville Page 3 Printed on 1/27/2022 City Council Minutes - Final January 11, 2022 Attachments: Agenda Item Report Ordinance Contract Proposal Fire Chief Bailot advised this is the same project and purchase as was presented in July of 2021. He advised this ambulance purchase will replace the oldest ambulance in the fleet which is a 2016 with over 100,000 miles. He spoke of the need to place the order now as there is a 12-13 month delay in delivery due to a vehicle chip shortage. He advised this purchase was listed in the previous bid documents as an additional purchase in the future. ARV submitted their bid with a 3.5% increase which is less than the going rate. He gave a breakdown of the purchase and advised the total amount $351,294 includes a 2023 ambulance, financing charges and equipment (radio, computer and IT equipment, and power cot stretcher). He hopes to take delivery of this purchase by 2nd quarter of 2023. Lastly, he advised he hopes to take delivery of the 2022 ambulance, previously approved in July of 2021, later this year. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Approving A Collective Bargaining Agreement Between the International Association of Firefighters, Local 2625, and The City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Contract 2022 Wage Scale Chief Bailot spoke of the collaborated efforts of all involved in finalizing a 3 year (January 1, 2022 - December 31, 2024) labor agreement with the Firefighter's union within 2 negotiation meetings. He spoke of the wage schedule which is based on the CPI, 1.5% base to a 4% cap. Next, he highlighted changes to the contract: Language as to how overtime is calculated. Annual emergency call out bonus. Rollover of vacation hours. Health insurance for retirees. Increase in uniform allowance. Residency - 15 mile radius to be eligible for call ins, 30 mile radius from station(s). Peer Fitness Trainers stipend. Light duty options. City of Collinsville Page 4 Printed on 1/27/2022 City Council Minutes - Final January 11, 2022 A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Adopting a Whistleblower Protection Policy for the City of Collinsville Attachments: Agenda Item Report Ordinance Employee Handbook H.R. Director Drury advised this ordinance would amend the Employee Handbook to include the Whistleblowers Protection Policy as defined by State Statute. The policy provides confidentiality and protection against retaliation. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution is Support of and Authorizing the Mayor to Apply for the Park Enhancement Grant Funds from Madison County Attachments: Agenda Item Report Resolution Director Caughran advised this resolution of support is required as part of the grant program. The grant reimbursement amount is $86,372 which will go towards the Rotary playground replacement project, CIP-PR22-006, at Woodland Park. On a side note, Councilman Stehman inquired of the St. Clair County Park Enhancement Grant to which Director Caughran advised the grant was awarded to the City and the items have been ordered. Councilman Stehman spoke of the efforts by St. Clair County Trustees for the grant. City of Collinsville Page 5 Printed on 1/27/2022 City Council Minutes - Final January 11, 2022 A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:11pm. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 1/27/2022 City Council Minutes - Final January 11, 2022 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 1/27/2022