City Council Special Meeting/Strategic Session

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Special Meeting/Strategic Session Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller Interim City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, May 23, 2016 6:00 PM City Hall Training Room B. ROLL CALL Also present was Interim City Manager Mitch Bair and City Clerk Kim Wasser. Present 5 - Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, Councilman Jeff Stehman, and Mayor John Miller Absent 0 C. SPEAKERS FROM THE FLOOR Speakers may address the Council under the terms of Ordinance No. 4765. Time is limited to 4 minutes per speaker. Please refer to the last page of the agenda for specific rules governing input. Bob DesPain spoke of Unit 10 School board meeting. He indicated the lack of ADA parking at the auditorium next to the gymnasium. He mentioned his FOIA request sent to Unit 10 School District regarding a memorandum of understanding. He mentioned a FOIA request regarding JRB bylaws. He also mentioned his FOIA request pertaining to the Council authorizing Mayor to act on a memorandum of understanding between the City and Unit 10 School District. He indicated the ADA door outside of City Hall is malfunctioning. Rob Dorman read an email he sent to the Council regarding Interim City Manager Bair. He mentioned his FOIA request regarding the JRB. He spoke of a memorandum of understanding with Unit 10 School District. Phil Astrauskas spoke of the TIF program and an application from Phillips 66 gas station on W. Main. He mentioned property at 105 Hesperia. He spoke of TIF application for Friday's. City of Collinsville Page 1 Printed on 6/20/2016 City Council Special Meeting/Strategic Minutes - Final May 23, 2016 Session D. CITY COUNCIL Collinsville Mini-Mart Redevelopment Agreement Discussion Attachments: Staff Report Interim City Manager Bair addressed the Council with a brief overview of the redevelopment and possible level of incentives for Collinsville Mini Mart on Main Street. He indicated the project overview consist of the redevelopment of current gas station and vacant house next to the property. The applicant is requesting reimbursement from TIF 1 funds for $480,000 which is 36.9% of the overall project costs. Total estimated project cost is $1,300,000. This property is located on W. Main St. in the Uptown area and located within TIF 1. The applicant already purchased 105 Hesperia as part of the redevelopment project. He highlighted TIF eligible project costs and explained that generally the City used 30-40% of total eligible project costs corresponding with 10-20% of overall development project as an incentive range. There are some life safety and fire code deficiencies that need to be addressed and those expenses should be taking into consideration. The applicant submitted data regarding sales tax impacts. He estimated $2,300,800 as a base sales revenue (expects 20% sales increase). Total sales tax paid to the City is $36,755 but expected 20% include in revenues would increase that amount to $44,106 (conservative estimate). Interim City Manager Bair explained the existing equalized assessed value for the property is $69,960 but upon the completion of the project is expected to be $139,920. This would increase the property tax to $10,718. Currently the station has 5 full-time and 2 part-time employees but expects to increase employment to consist of 7 full-time and 3 part-time. Interim City Manager Bair summarized the project as consisting of a monument sign instead of a pole sign, refacing the building, additional pumps, fence along back side alleyway, landscaping, and light standards that will match Uptown streetscape design. Councilman Moss inquired of the canopy and the Phillip 66 design consisting a large red band around the canopy. Randy Mitchell, architect on the project, indicated the canopy is 20% larger than what is currently there to accommodate the additional pumps and will be angled on the property Mr. Mitchell also indicated the red band on the canopy is required by Phillip 66 as part of the branding insignia. A discussion was had regarding the canopy. Council asked Interim City Manager Bair to talk with the owner regarding canopy. A discussion was had regarding various eligible costs. It was determined that detailed information is needed regarding the eligible costs of the project. Interim City Manager Bair will update the Council on June 13 regarding the project details and canopy design. City of Collinsville Page 2 Printed on 6/20/2016 City Council Special Meeting/Strategic Minutes - Final May 23, 2016 Session E. ADJOURNMENT A motion was made by Councilman Kypta, seconded by Councilman Moss to adjourn at 6:51 p.m. The motion carried by the following vote: Aye: 5 - Councilman Brombolich, Councilman Moss, Councilman Kypta, Councilman Stehman, and Mayor Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 3 Printed on 6/20/2016