City Council Special Meeting/Strategic Session

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Special Meeting/Strategic Session Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, July 11, 2016 6:00 PM City Hall Training Room A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:00 p.m. B. ROLL CALL Also present was City Manager Mitch Bair and City Clerk Kim Wasser. Present 5 - Councilman Jeff Stehman, Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, and Mayor John Miller Absent 0 C. SPEAKERS FROM THE FLOOR None. Speakers may address the Council under the terms of Ordinance No. 4765. Time is limited to 4 minutes per speaker. Please refer to the last page of the agenda for specific rules governing input. D. CITY COUNCIL 1. Ambulance Purchase and Remount Program Discussion Captain Dusty Katich and Firefighter Joe Benker of the Collinsville Fire Department were present and presented overview of the ambulance purchase and remount program. Captain Katich distributed a handout of the presentation. City of Collinsville Page 1 Printed on 10/5/2016 City Council Special Meeting/Strategic Minutes - Final July 11, 2016 Session City Manager Bair gave brief overview of ambulance purchase plan and highlighted the efforts by the committee members with budget concerns in mind for the future. FF Benker informed Council the Fire Department currently has 3 ambulances (#1244, #1242 and #1241). Last ambulance purchase was in 2010 at a cost of $157,942. For 2016, we have a budget of $165,000 for the purchase of a new ambulance which is low as industry standards are at least a 3% increase yearly. Taking in consideration of the 3% increase, budgeted amount should be $188,000. On May 16, 2016, three bids were received and opened: Lifeline = $182,552 AEV = $181,592 Horton = $197,425 AEV was the lowest bid price, best value for the money, similar to ambulance #1244 and offers additional safety features. AEV has a crash test video and data that offered no intrusion in the cab area. Maryville and Troy Fire Departments have AEV ambulances and are very satisfied with the product. FF Benker explained the Stryker Power Load System. System will eliminate two lifts per transport and minimize the strain and potential injuries of firefighters. He played a how to video of the power load system. A discussion was had regarding the compatibility of the power load system with the stretchers, life span of equipment, manual backup process, and overall use. Next he explained the necessary equipment to outfit the ambulance. He explained issues regarding three of the cardiac monitors as they cannot transmit the EKG data to the hospital. It is well known, that being able to transmit the data saves valuable time as the hospital will have the cardiac team on standby and ready to go upon the patients arrival. The manual CPR device was demonstrated. This device frees up the paramedic to administer medication, check vitals and care for the patient. Also the manual CPR device is 75% efficient versus compressions by a person which is only 25%. The overall 2016 new ambulance and equipment (Stryker power load system, cardiac monitor and CPR device) cost = $240,598. FF Benker indicated the Fire Department plans on remounting ambulance #1244 in 2017 on a new 2016 chassis. He explained the remount process in which the "ambulance box" from #1244 will be reused on the new chassis. The remounting option saves about $60,000 over the purchase of new ambulance. He further explained that GM will no longer build the diesel chassis' as of the end of 2016 making future remounts difficult. However, American Response Vehicles (ARV) has 2016 GM chassis available for purchase. ARV is willing to hold a 2016 GM chassis for Collinsville for the purpose of remounting #1244 in 2017. With a signed contract agreement, ARV is offering a no money down option and allowing us to purchase the chassis in 2017 at the 2016 prices. He explained the future ambulance and equipment replacement plan. Overall, this would allow the City of Collinsville Page 2 Printed on 10/5/2016 City Council Special Meeting/Strategic Minutes - Final July 11, 2016 Session Fire Department to have 3 ambulance units in rotation with a goal of replacing or remounting them on a regular schedule. FF Benker summed up his presentation by informing Council the Fire Department will request to purchase a 2016 AEV/GM ambulance and equipment package for a total of $240,598 and request authorization for contract to be executed to hold a 2016 GM chassis for remounting purposes of #1244 in 2017. A discussion was had regarding the different types of chassis' (truck or van), Ford versus GM models, diesel over gas engines, and remount options. 2. Collinsville MiniMart Development Agreement Discussion City Manager Bair began with a conclusion from a previous meeting. He addressed the inflexibility of Phillips 66 amending the red color scheme as it is part of their corporate logo but indicated visual concerns will be minimized as the gas pump canopy will be a 45% angle with the roadway and freestanding pole sign will be replaced with a ground level monument sign. He summarized the redevelopment project and TIF eligible items/costs. Total project cost estimated at $1.3 million. Various TIF eligible items (canopy, design fees, signage) were removed from the equation. Leaving a balance of $274,269 in TIF eligible costs. He addressed the TIF eligible National Fire Protection Association (NFPA) costs at $492,000. The overall TIF eligible project costs = $766,268. Applicant is requesting $480,000 as a redevelopment rebate. City Manager Bair highlighted the financial impacts: Base sales revenue - $2,300,800 Expected 20% increase with a total gross sales at $460,000 Sales tax currently paid to IDOR - $132,318 Expected 20% increase - $26,463 For an overall total paid to IDOR = $158,781 (conservative estimate) Sales tax currently paid to City - $36,755 Expected 20% increase - $7,351 Overall total paid to City = $44,106 (conservative estimate) He explained the equalized assessed value and real estate taxes for the property: Current EAV is $69,960 Expected increase in EAV to $139,920 Existing property taxes paid - $5,359 (City receiving $204.87 and TIF 1 receiving $3,103) Expected increase in real estate taxes paid based on double increase of the EVA: City of Collinsville Page 3 Printed on 10/5/2016 City Council Special Meeting/Strategic Minutes - Final July 11, 2016 Session Yearly property taxes - $10,718 (City to receive $418.00 and TIF 1 to receive $6,242) Applicant advised they currently have 5 full-time and 2 part-time employees but expect to increase employment upon project completion to 7 full-time and 3 part-time. City Manager Bair gave a financial summary indicating: Increase in total property taxes paid = $ 5,359 Increase in total sales tax paid = $26,463 Total Financial increase = $31,822 He indicated that staff is not recommending an redevelopment agreement rebate amount but $480,000 is within the parameters. The terms of the agreement would be a specified pay out amount over 3 installments with a 6 year lien on the property. A discussion was had regarding the redevelopment agreement and TIF eligible expenses. Public Works Director Dennis Kress gave an update of infrastructure improvements that were done and slated in the Uptown area. Councilman Moss commented on rescheduling the Council meeting since the agenda packet was intermittently available over the weekend. Councilman Kypta indicated he was unable to review the packet. Mayor Miller advised the agenda and supporting documents were completed and sent to Council Thursday evening for review, as previously requested. E. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Brombolich, to adjourn at 7:20 p.m. The motion carried by the following vote: Aye: 5 - Councilman Stehman, Councilman Brombolich, Councilman Moss, Councilman Kypta, and Mayor Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 4 Printed on 10/5/2016 City Council Special Meeting/Strategic Minutes - Final July 11, 2016 Session ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 5 Printed on 10/5/2016