City Council Special Meeting/Strategic Session

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Special Meeting/Strategic Session Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, July 25, 2016 6:00 PM City Hall Training Room A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:00 p.m. B. ROLL CALL Also present was City Manager Mitch Bair, Corporate Counsel Steve Giacoletto and City Clerk Kim Wasser. Present 5 - Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, Councilman Jeff Stehman, and Mayor John Miller Absent 0 C. SPEAKERS FROM THE FLOOR Speakers may address the Council under the terms of Ordinance No. 4765. Time is limited to 4 minutes per speaker. Please refer to the last page of the agenda for specific rules governing input. Bob DesPain spoke of the ADA wording on the agenda. He read a portion of an email that he sent to the City. D. CITY COUNCIL Continue Discussion of the Uptown TIF Program City Manager Bair advised Council this presentation and discussion regarding the Uptown TIF program is a continuation from a previous meeting. He indicated he would like to integrate the City of Collinsville Page 1 Printed on 2/8/2018 City Council Special Meeting/Strategic Minutes - Final July 25, 2016 Session Planning Commission and Uptown Development Commission with proposed changes to the Uptown TIF program. He gave a general overview of the changes and indicated he reviewed ordinance language and amended accordingly (clarification, addition and deletion), established priorities (Code/Structural, Fire Safety and aesthetics), and add in facade renovation along visible alleyway. He spoke of the revised program intent to include code compliance issues and facilitate market growth. He added language to allow for merits and specific considerations to be reviewed on an individual bases. Funds shall be granted based on the project's ability to increase sales tax revenue, increase property tax revenue, creation of or job retention, and increase property value. Councilman Brombolich noticed the program was sometimes referred to as Uptown and/or Downtown. City Manager Bair indicated language will be amended to consistently refer to the program as the Uptown TIF program instead of the Downtown TIF program. He further spoke of the application process. Councilman Moss indicated clarification is needed regarding property owners. He indicated he would amend language from "all property owners" to consist of all entities or persons with ownership. All applications will first be presented to the UDC for review and recommendation prior to going to Council for approve or disapproval. A discussion was had regarding the reimbursement cap amount. Currently, the cap for an individual application is $200,000 over a four year period for the structural facade (up to 40%) and $90,000 for Fire Safety. City Manager Bair inquired of Council if the program should indicate a $200,000 cap per project to include the Fire Safety expenses or separate is out making the overall cap at $290,000. Councilman Stehman spoke of the need to clearly define improvements as to what is structural facade or Fire Safety. City Manager Bair added language to include a loan program option. City Manager Bair continued by summarizing program type and eligible items to consist of permanent improvements. A discussion was had regarding structural rehabilitation. Facade improvements was addressed to include the sides of buildings that face a parking lot or street and the back side of highly visible structures. Architectural services are TIF eligible with qualification and Council's consent. He highlighted the Fire Safety Code Assistance Program and qualifications. Councilman Stehman indicated the Life Safety Code should be addressed as well. City Manager Bair presented a proposed program eligibility evaluation criteria and TIF award scale. He mentioned changing the reimbursement dollar amount to a percentage based on the scale. This would accommodate applications which are asking for less than the cap. He gave an overview of the revised payment details and indicated payment is in the form of a reimbursement with contingencies (receipts, certificate of substantial completion and City inspection). He also updated the application process to specify all TIF fund applications with a potential reimbursement over $10,000 (instead of $15,000) must submit financial information. A discussion was had regarding the need of a business plan for new businesses. City of Collinsville Page 2 Printed on 2/8/2018 City Council Special Meeting/Strategic Minutes - Final July 25, 2016 Session City Manager Bair addressed the property ownership term requirement and lien filed for a period of 4 years upon reimbursement of TIF funds. Revised language indicates that upon payment of any TIF award, the City shall record a lien on the property in the amount of the TIF award. Councilman Stehman inquired of specifying a time limit for completing projects that receive TIF funds. He also indicated the need for the applicant to know the entire scope of the project before applying for TIF funds. This could be done with a building assessment. This would eliminate the need for additional applications for the same project. City Manager Bair gave a brief summary of the program with recommended edits and indicated the ordinance would be submitted for consideration at a future meeting. He clarified that the UDC would review each application for a formal recommendation before going to Council for consideration. E. ADJOURNMENT A motion was made by Councilman Kypta, seconded by Councilman Moss to adjourn at 7:14 p.m.. The motion carried by the following vote: Aye: 5 - Councilman Brombolich, Councilman Moss, Councilman Kypta, Councilman Stehman, and Mayor Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 3 Printed on 2/8/2018 City Council Special Meeting/Strategic Minutes - Final July 25, 2016 Session ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 4 Printed on 2/8/2018