Community Appearance Board

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final Community Appearance Board Wednesday, June 14, 2017 6:00 PM City Hall (Training Room) A. CALL TO ORDER Chairman Ken Jones called the meeting to order at 6:00 pm. B. ROLL CALL Dalton arrived at 6:03 pm. Present: 11 - Chairperson Ken Jones, Janice Georg, Dean Graves, Susan Hellige, Brion Brown Sr, Judith Nelson, Liz Dalton, Ken Wheat, Dia Toenjes, Brad Main and Sharon Main Excused: 1 - Brion Brown Jr Absent: 0 C. SPEAKERS FROM THE FLOOR None. D. RECESS Motion to recess to view and score Yard of the Month nominees at 6:03 pm by Wheat, seconded by Georg, all in favor, motion carried. Board resumed meeting at 7:17 pm. E. APPROVAL OF MINUTES 1. Motion to Approve Minutes of the May 10, 2017 Meeting A motion was made by Georg, seconded by Dalton to approve. The motion carried by the following vote: Aye: 11 - Chairperson Jones, Georg, Graves, Hellige, Brown Sr, Nelson, Dalton, Wheat, Toenjes, Main and Main Nay: 0 Excused 1 - Brown Jr : Absent: 0 City of Collinsville Page 1 Printed on 1/29/2018 Community Appearance Board Minutes - Final June 14, 2017 Abstain: 0 F. NEW BUSINESS 1. Schedule Monthly Trash Clean Up The next trash clean up was scheduled for Saturday, July 22 at 6:30 am. G. OLD BUSINESS Chairman Jones addressed the board and read a statement of policy regarding board members contacting City employees with respect to requesting work assistance. He indicated board members needing assistance should first communicate the request to Board Chairman who in turn will contact Board's City Liaison/City Clerk for action. He affirmed reason for policy is to clarify potential confusion by employees as to whom they are to take direction from or follow up on request for assistance. H. STAFF/COMMITTEE REPORT 1. Garden Tour Report Dalton gave the following conclusion update of the Garden Tour event. She spoke of the beautiful 8 yards that participated. She indicated it was not as successful as previous years with less people in attendance. Toenjes told $500 in sponsorship ads and ticket sales consisted of 47 people. A discussion was had regarding why the low participation. Dalton mentioned the various advertisements for the event. Income from raffles, ticket sales, and sponsorship ads minus the insurance, stones (gifts to participating homeowners), printing costs for flyers, tickets and posters netted a profit of $548. Brown Sr. gave Dalton $16 that his grandkids raised by selling refreshments. Discussion was had regarding other advertisement options. 2. Welcome Sign Replacement Update Wasser advised she submitted the welcome sign replacement project as a 2018 Capital Improvement Project which will go before Council for approval. She further advised a local electrician is willing to donate his labor for the project. Brown Sr. spoke of the current welcome signs needing weeds pulled. 3. Tree Memorial Update Dalton gave an update of the Tree Memorial event. She advised the ceremony will be 1:30 pm on July 9 at the First Baptist Church on St. Louis Rd. She has the color guard scheduled with Pastor Pratt presiding. Family invitations will be sent this week. Board members should be present to assist at 1pm. Four trees will be dedicated and planted (3 at Willoughby Farms and 1 at Listeman Park). 4. Reminder of communications with city employees City of Collinsville Page 2 Printed on 1/29/2018 Community Appearance Board Minutes - Final June 14, 2017 Previously mentioned by Chairman Jones. I. COMMENTS FROM COMMISSION MEMBERS Georg inquired of member Curtis Nelson. Wasser read an email from Curtis Nelson regarding his resignation that was sent to Chairman Jones. Dalton make a motion to accept Curtis Nelson's resignation with regrets, Judy Nelson second the motion, all in favor, motion carried. Judy Nelson tallied the Yard of the Month nomination score sheets with 1704 Waverly placing first and 27 Ramsgate as runner up. J. ITEMS FOR NEXT AGENDA K. ADJOURNMENT A motion was made by Graves, seconded by Georg to adjourn at 7:44 pm. The motion carried by the following vote: Aye: 11 - Chairperson Jones, Georg, Graves, Hellige, Brown Sr, Nelson, Dalton, Wheat, Toenjes, Main and Main Nay: 0 Excused 1 - Brown Jr : Absent: 0 Abstain: 0 City of Collinsville Page 3 Printed on 1/29/2018 Community Appearance Board Minutes - Final June 14, 2017 ADDRESSING THE BOARDS/COMMISSIONS DURING SPEAKERS FROM THE FLOOR Below are the rules for input during Board/Commission/Sub-Body meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Board/Commission during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by the meeting Chairman of the governing board. RULE 2: Input must relate to a matter under the authority of the commission, board, or sub-body. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the Board/Commission. RULE 4: After establishing their identity, prospective speakers shall immediately address the governing board. RULE 5: Each speaker is limited to four (4) minutes to address the governing board. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the governing board or any other City officer or employee. RULE 6: Speakers shall address only the governing board collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on the governing board or City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the governing board or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. Please Note: These rules do not apply to public input during an advertised Public Hearing. Note City of Collinsville Page 4 Printed on 1/29/2018 Community Appearance Board Minutes - Final June 14, 2017 Note Note Meeting went into Recess Note Note Note Meeting Reconvened City of Collinsville Page 5 Printed on 1/29/2018