Community Appearance Board

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final Community Appearance Board Wednesday, August 9, 2017 6:00 PM City Hall (Training Room) A. CALL TO ORDER Vice Chairman Dean Graves called the meeting to order at 6:00 pm. B. ROLL CALL Cristen Hardin served as City Liaison in place of Kim Wasser's absence. Present: 9 - Dean Graves, Susan Hellige, Brion Brown Sr, Judith Nelson, Liz Dalton, Ken Wheat, Dia Toenjes, Brad Main and Sharon Main Excused: 3 - Chairperson Ken Jones, Janice Georg and Brion Brown Jr Absent: 0 C. SPEAKERS FROM THE FLOOR None. D. RECESS Motion to recess by Dalton, second by Nelson to recess at 6:03 pm in order to view and score Yard of the Month nominees (209 S. Clinton, 107 Echo Ridge, 7 Somerset), all in favor, motion passed. Meeting reconvened at 6:54 pm. E. APPROVAL OF MINUTES 1. Motion to Approve Minutes of the July 12, 2017 Meeting A motion was made by Dalton, seconded by Toenjes to approve. The motion carried by the following vote: Aye: 9 - Graves, Hellige, Brown Sr, Nelson, Dalton, Wheat, Toenjes, Main and Main Nay: 0 Excused 3 - Chairperson Jones, Georg and Brown Jr : City of Collinsville Page 1 Printed on 1/29/2018 Community Appearance Board Minutes - Final August 9, 2017 Absent: 0 Abstain: 0 F. NEW BUSINESS 1. Schedule trash pick up date Trash pick up scheduled for Saturday, September 30 at 6:30 am. G. OLD BUSINESS 1. Board Vacancies - The CAB currently has 2 vacant seats. Anyone interested in participating on the Community Appearance Board may fill out an application which is available on the City's website. 2. CAB Thank You Letter to Ken Wheat A letter from Jones, on behalf of the CAB, was read regarding the board's regrets of Wheat's resignation. H. STAFF REPORT I. COMMENTS FROM COMMISSION MEMBERS Board received a letter from Brown Jr. indicating the need for him to take a leave of absence from board meetings due to college class schedule conflict; however, he will still be able to participate on scheduled events. Motion to accept excused absence by Nelson, second by B. Main, all in favor, motion passed. Hellige spoke of the need to clean up and weed the Collinsville sign (Vandalia/Clay). Date to clean up area was scheduled for August 30 at 6:00 pm. Board will plant mums at the Collinsville sign with date to be determined at September meeting. Nelson announced the Yard of the Month winners: 1st place - 107 Echo Ridge 2nd place - 209 S. Clinton J. ITEMS FOR NEXT AGENDA Discuss Christmas lights at the Collinsville sign and islands. Hellige has lights. K. ADJOURNMENT A motion was made by Nelson, seconded by Dalton to adjourn at 7:18 pm. The motion carried by the following vote: Aye: 9 - Graves, Hellige, Brown Sr, Nelson, Dalton, Wheat, Toenjes, Main and Main Nay: 0 City of Collinsville Page 2 Printed on 1/29/2018 Community Appearance Board Minutes - Final August 9, 2017 Excused 3 - Chairperson Jones, Georg and Brown Jr : Absent: 0 Abstain: 0 City of Collinsville Page 3 Printed on 1/29/2018 Community Appearance Board Minutes - Final August 9, 2017 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 4 Printed on 1/29/2018