Community Appearance Board

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final Community Appearance Board Wednesday, January 9, 2019 6:00 PM City Hall A. CALL TO ORDER Chairman Jones called the meeting to order at 6:00 p.m. This agenda item was no action taken. B. ROLL CALL This agenda item was no action taken. Present: 10 - Janice Georg, Dean Graves, Liz Dalton, Dia Toenjes, Brad Main, Ken Jones, Brion Brown Sr, Susan Hellige, Ronld Spears and Tim Meredith Absent: 2 - Brion Brown Jr and Judith Nelson C. SPEAKERS FROM THE FLOOR No speakers from the floor. No speakers from the floor. D. APPROVAL OF MINUTES This agenda item was approve. 1. Motion to Approve Minutes from the October 10, 2018 Meeting. Dalton made a motion to approve the October 10, 2018 meeting minutes. Georg seconded the motion. The motion carried with the following vote: E. NEW BUSINESS 1. Board Elections A motion was made by Georg, seconded by Meredith to recommend for approval, Ken Jones as Chairman of the Board. The motion carried by a unanimous vote. A motion was made by Georg to approve by Acclamation, Ken Jones as Chairman of the Board. The motion carried by a unanimous vote. City of Collinsville Page 1 Printed on 4/4/2019 Community Appearance Board Minutes - Final January 9, 2019 A motion was made by Dalton, seconded by Toenjes to recommend for approval, Dean Graves as Vice Chairman of the Board. The motion carried by a unanimous vote. A motion was made by Dalton to approve by Acclamation, Dean Graves as Vice Chairman of the Board. The motion carried by a unanimous vote. 2. 2019 Budget and Spending Hardin gave a general overview of CAB spending during 2018, and discussed spending and budgeting goals for 2019. • Timely submission of any purchase receipts and Invoices • Purchase description worksheet • 2019 projects and spending will help determine future budgeting needs • Tax exempt purchasing and businesses with registered tax exempt City accounts 3. 2019 Projects and Planning Landscaped areas / green space maintained by the Community Appearance Board: 1. City Entry Signs • Entry Sign Replacement: The Entry Sign Replacement Project is complete. City Council and recognized the Board’s hard work in completing this project during the December 10, 2018 City Council Meeting. • Entry signs located at the Sports Complex and on Bluff Road near the interchange will be improved at a later date as part of future developments. • The Board made suggestions for further improvement of the completed signs: confirm that the bases of all signs have been backfilled with rock; reroute conduit through brick rather than over the brick base; and painting out white bricks during the spring. • Mulching and relocation of plants is needed at the Highway 157/Caseyville Road entry sign. 2. “The Wedge” (landscaped island at the intersection Highway 159 and Beltline Road (Georg) • Georg will develop a landscaping and comparative pricing plan for improvements at “the Wedge” and present to the Board at a later date. • A more coarse type of mulch is needed which won’t break down as fast. This type of mulch should last about two years. Mulch should be installed in early April after spring bulbs come up. • Assess what plantings survive the winter and plan to begin transplanting in early May. City of Collinsville Page 2 Printed on 4/4/2019 Community Appearance Board Minutes - Final January 9, 2019 3. Landscaped island at the intersection of W. Main and Westmoreland (Graves) • Mulching is needed in early Spring • Probation Department group will continue offering volunteer labor 4. Landscaped island at the intersection of St. Louis Road and Caseyville Road (Nelson) 5. Listemann Park and large potted plants in Uptown (Dalton) • Some trees are dying and some replanting may be needed • Probation Department volunteers will trim plantings next week. Christmas Committee • Chairman Jones appointed a Christmas Committee to develop plans for decorating and parade participation • Christmas Committee members: Jones, Brown, Sr., and Brown, Jr. • The Board discussed having a Christmas tree at “the Wedge” • Design themes for the Christmas parade float will be discussed at the February meeting • The Board will seek sponsors to fund the Boards Christmas parade float CAB Responsibilities/Duties • The Board would like to transfer maintenance of the Uptown area to the Parks & Recreation Department • Christmas lights, timers, and cords used at the Collins House and the Uptown area are stored in the basement of the Collins House • Request that the Parks & Recreation Department install Christmas lights in the Uptown area during the Christmas season • Requests discussion with the Parks & Recreation Director at the February meeting Trash Pickup and Mowing Schedules: to be discussed at March meeting. 4. New Member Application (David Seaton) This agenda item was no action taken. F. OLD BUSINESS No Old Business. This agenda item was no action taken. City of Collinsville Page 3 Printed on 4/4/2019 Community Appearance Board Minutes - Final January 9, 2019 G. STAFF REPORT 1. Planning sessions and public workshops for the St. Louis Road and Collinsville Road Great Streets Revitalization Plan will take place January 28 – 31, 2019. 2. Business and Development Update: • The Planning Commission has approved a Site Plan McDill’s Irish Pub redevelopment project which includes the construction of a new, larger building the current location. • Site improvements for the new Popeye’s on N. Bluff Road are underway. • Old Herald Brewing Company (115 E. Clay) opened on January 3, 2019. The restaurant/brewery/distillery has been busy and receiving positive reviews. • The development of a Rainstorm Express Car Wash at 1008-1010 Beltline Road is pending Site Plan approval. 3. TruGreen has bought out Country Club landscaping company which previously provided complimentary fertilizer treatment and weed control at “the Wedge”. Staff has engaged in discussion with TruGreen to determine if this complimentary service will continue. 4. Hellige was reappointed to a new four-year term on the Community Appearance Board by City Council on October 22, 2018. H. COMMENTS FROM COMMISSION MEMBERS No Comments. This agenda item was no action taken. I. ITEMS FOR NEXT AGENDA This agenda item was no action taken. J. ADJOURNMENT A motion was made by Georg, seconded by Hellige to adjourn at 7:10 p.m. The motion carried by a unanimous vote. City of Collinsville Page 4 Printed on 4/4/2019 Community Appearance Board Minutes - Final January 9, 2019 ADDRESSING THE BOARDS AND COMMISSIONS DURING SPEAKERS FROM THE FLOOR ADDRESSING THE BOARD DURING SPEAKERS FROM THE FLOOR Below are the rules for input during Board/Commission/Sub-Body meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Board/Commission during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by the meeting Chairman of the governing board. RULE 2: Input must relate to a matter under the authority of the commission, board, or sub-body. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the Board/Commission. RULE 4: After establishing their identity, prospective speakers shall immediately address the governing board. RULE 5: Each speaker is limited to four (4) minutes to address the governing board. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the governing board or any other City officer or employee. RULE 6: Speakers shall address only the governing board collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on the governing board or City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the governing board or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 5 Printed on 4/4/2019