Historic Preservation Commission

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final Historic Preservation Commission Thursday, June 15, 2017 5:30 PM City Hall (Training Room) B. ROLL CALL Also present was City Liaison's Kim Wasser and Cristen Hardin. Hardin was introduced and will be the future Liaison for the HPC. Present: 5 - Chairperson William Iseminger, Linda Rayho, Lois Metzger, Lavadna Hines and Trish Haislar Excused: 2 - Carolyn Welch and John Galvin Absent: 1 - Terry Falline C. SPEAKERS FROM THE FLOOR None present. D. PRESENTATIONS 1. Friends of the Collins House Updates - Work schedule - Furniture/furnishings acquisitions - Web site Hines gave a brief update regarding Friends of the Collins House organization. She indicated difficulty in scheduling volunteers. She spoke of the Route 66 event and that 49 people signed the guest book. She spoke about how to better guide tours through the Collins House. She mentioned the need of fabric in the kitchen area to minimize echoing. She also asked for suggestions donation containers that could make giving donations to the Collins House easier. She advised no additional furniture was acquired. No website update given. Iseminger mentioned the tent was damaged in the wind during the Route 66 event. Hardin advised she is working on getting it replaced. Hines advised the next Friends meeting is scheduled for 7:00 pm on June 27 at the Senior Center. E. APPROVAL OF MINUTES City of Collinsville Page 1 Printed on 1/29/2018 Historic Preservation Commission Minutes - Final June 15, 2017 1. Motion to Approve Minutes of the May 11, 2017 Meeting A motion was made by Member Rayho, seconded by Haislar to approve minutes. The motion carried by the following vote: Aye: 5 - Chairperson Iseminger, Member Rayho, Member Metzger, Member Hines and Haislar Nay: 0 Excused 2 - Member Welch and Member Galvin : Absent: 1 - Falline Abstain: 0 F. NEW BUSINESS 1. Proposal by Mary Sue Schucky for apple tree donation to Collins House/Park Iseminger advised that Mary Sue Schucky offered to donate an apple tree to be planted at the Collins House. Motion to accept the donated apple tree by Metzger, second by Rayho, all in favor, motion carried. Haislar suggested replacing the dead lilac with the apple tree. G. OLD BUSINESS 1. Correspondence/communications - City Manager's response to inquiry about serving wine at Collins House Iseminger inquired of the City Manager's response regarding wine being served at the Collins House by realty association. Metzger explained the request by Judy Doyle, local realtor, hosting networking event for Certified Residential Specials group at the Collins House. They are proposing to serve light hors d'oeuvre and individual bottles of wine. The event will be no more than 2 hours long. Rayho spoke of the events as she is a realtor and has attended similar events. She explained the event could have as little as 15 people in attendance if it is a local chapter event or as many as 150 if area wide. She raised concerns that the Collins House may not be large enough to host event. Wasser gave Metzger the Liquor License application and listed requirements. Rayho suggested Friends applying for a booth at the C3 event to promote the Collins House and explained that there will be a realtors reception at the same time. 2. Collins House Related - Updates on furnishings and other improvements - Status of replacement trees, shrubs - Reivew of Saturday visitations, volunteers, and upcoming schedule - Other future events and programs/activities - Progress of inventory of furnishings and other materials City of Collinsville Page 2 Printed on 1/29/2018 Historic Preservation Commission Minutes - Final June 15, 2017 Board elections were discussed. Motion to renew HPC election board members by Hines, seconded by Metzger, all in favor, motion carried. Chairman - Bill Iseminger Vice Chairman - John Galvin Secretary - Carolyn Welch Wasser advised that Rayho and Falline are up for reappointment. Rayho indicated she would be willing to accept another term. Iseminger will contact Falline to see if he would be willing at accept another term. Hines advised the Mayor would like list of everyone who has helped with house over the years. Iseminger may have a list. Discussed replacing dead holly bushes with boxwoods. Haislar found boxwoods are Creekside for $9 each. Soil may need to be amended before planting boxwoods to ensure healthy plants. Motion to purchase up to 30 boxwoods at no more than $9 each by Metzger, second by Hines, all favor, motion carried. Planting will occur in the fall. Hines inquired of C & H Landscaping removing the dead lilac, maple tree and hollys Hines suggested having C & H remove dead lilac, maple and hollys. Haislar will look into pawpaw trees. Hines spoke with Naturescape regarding pawpaw trees which should be planted in the fall (October). A discussion was had regarding the competitive BBQ event to be held July 29-30 on Main St. Suggestion was made to advertise that the Collins House would be open for tours that Saturday. Iseminger gave an update regarding inventory of furnishings. He advised many of the items have been cataloged but more to go. Hines will assist by cataloging "on loan" items. Iseminger spoke of various items in the attic and basement that are currently not on display but will need to be inventoried. Once inventory data sheets are completed they will be given to the City for recording and insurance purposes. Haislar asked about trash pickup and landscaping waste. Wasser will call Republic Services about trash pickup. She will also ask the Street Dept. to pick up landscape waste. Metzger inquired of the moon shaped cut out on the privy door which was not completed. 3. Potential Landmark nominations Item will be carried to the next agenda for discussion. City of Collinsville Page 3 Printed on 1/29/2018 Historic Preservation Commission Minutes - Final June 15, 2017 H. STAFF/COMMITTEE REPORT 1. Review of Route 66 event at Collins House/Park Overview by Hardin regarding the Route 66 event. She indicated approximately 73 visitors attended the Route 66 event (not including Jaycees or Car Club member). The Blue Carpet Corridor website advertised all locations would be open until 5pm but Collins House closed early. There were various family activities offered (face painting, caricature drawings), Big Frog tee shirt company of Edwardsville gave 50 coupons for free Route 66 shirts, as well as raffled attendance prizes for Gateway Fun Park, Splash City passes and golfing at Arlington Greens. It was noted that Cristen had family members there to help. 2. Water in basement problem and possible resolution; purchase/installation of dehumidifier Iseminger spoke of the problem regarding water in the basement of the Collins House. He mentioned the need of a dehumidifier. He located a suitable dehumidifier with pump at Home Depot for $279. Wasser will relay information to Troy Turner. Iseminger also mentioned the need of another sump pump. 3. Lighting resetting Metzger mentioned various lights burned out (outside on back porch and walkway going into the house).Wasser suggested that a board member take on the responsibility of addressing small maintenance issues like replacing light bulbs. I. COMMENTS FROM COMMISSION MEMBERS Metzger mentioned a resident inquired of replacing windows. The resident's home had been declared landmark status. She was advised to refer the resident to the City's Community Development Department for an application regarding a Certificate of Appropriateness. The HPC would need to hold a public hearing regarding the request. J. ITEMS FOR NEXT AGENDA Next meeting scheduled for July 13. K. ADJOURNMENT A motion was made by Member Hines, seconded by Haislar to adjourn at 6:44 pm. The motion carried by the following vote: Aye: 5 - Chairperson Iseminger, Member Rayho, Member Metzger, Member Hines and Haislar City of Collinsville Page 4 Printed on 1/29/2018 Historic Preservation Commission Minutes - Final June 15, 2017 Nay: 0 Excused 2 - Member Welch and Member Galvin : Absent: 1 - Falline Abstain: 0 City of Collinsville Page 5 Printed on 1/29/2018 Historic Preservation Commission Minutes - Final June 15, 2017 ADDRESSING THE BOARDS/COMMISSIONS DURING SPEAKERS FROM THE FLOOR Below are the rules for input during Board/Commission/Sub-Body meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Board/Commission during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by the meeting Chairman of the governing board. RULE 2: Input must relate to a matter under the authority of the commission, board, or sub-body. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the Board/Commission. RULE 4: After establishing their identity, prospective speakers shall immediately address the governing board. RULE 5: Each speaker is limited to four (4) minutes to address the governing board. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the governing board or any other City officer or employee. RULE 6: Speakers shall address only the governing board collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on the governing board or City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the governing board or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. Please Note: These rules do not apply to public input during an advertised Public Hearing. City of Collinsville Page 6 Printed on 1/29/2018