Administrative Policy Committee

Regular Meeting

Columbia, SC · September 26, 2023

Minutes

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 26, 2023 CALL TO ORDER The Columbia Administrative Policy conducted a meeting on Tuesday, September 26, 2023 at City Hall (Mayor’s Conference Room), 1737 Main Street, Columbia, South Carolina 29201. The Honorable Edward H. McDowell, Jr. called the meeting to order at 2:08 p.m. Attendee Name Title Status Arrived Edward H. McDowell Chair Present Aditi Bussells Member Present Peter M. Brown Member Present COMMITTEE DISCUSSION 1. Honorary Renaming of Streets, Facilities and Sites - The Honorable Edward H. McDowell, Jr. - Moratorium on Renamings - Exterior signage opportunities for the Leroy Moss Multipurpose Center at Hyatt Park - Naming the Earlewood Community Center after Virginia Lee Bedford - Sara Nance Cultural Resource Center Councilor McDowell suggested that fellow committee members get the opportunity to review the Facility Naming Application as well as the policy before the moratorium is put to an end. There was a discussion surrounding edits to the application document and putting parameters in place for facility naming. Ms. Brianna Cail, great granddaughter of Leroy Moss spoke in support of external signage being added to the Leroy Moss Multi-Purpose Center. We want to make sure that he is recognized for the things he has done. He passionately sought to create an impact in Columbia and I would love for his legacy to continue. Ms. Jannie Nelson, Hyatt Park Neighborhood Association spoke in support of external signage for the Leroy Moss Multi-Purpose Center. Ms. Kathleen McDaniel, 3103 Lakewood Avenue spoke in support of naming the Earlewood Community Center after Virginia Lee Bedford. The Earlewood Neighborhood is what it is because of her work. She is important to the history of Columbia and I can think of no better person to name it after. Page 1 of 2 COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 26, 2023 Mr. Henry Simons, Assistant City Manager of Operations clarified that the Leroy Moss Multi- Purpose Center was already named by Mayor Coble and City Council in 1996 with a plaque inside the facility. The building was never provided with external signage. What you have before you, is for your consideration and then it will be returned to the Council for a vote. There was consensus of the Committee to withhold any final decisions until the next meeting to allow documentation to be reviewed and brought back by staff. 2. Tenant’s Bill of Rights and Responsibilities - The Honorable Edward H. McDowell, Jr. Councilor McDowell informed fellow committee members that SC State Housing has their own tenants’ bill of rights. Dr. Bussells suggested not duplicating efforts, making this document available using our platforms, and working with Columbia Housing to raise awareness that this Bill of Rights already exists. Ms. Pamela Benjamin, Assistant Manager for Administrative Services said HUD and State Housing are the main enforcers who establish these rights and responsibilities. They are the most appropriate people to refer any citizen to if they have any issues. Mayor Rickenmann and Councilor Brown requested that data related to the complaints received and procedures about tenants’ rights be shared. There was consensus of the Committee to invite Ms. Kristine Foye, Field Director of HUD for the Columbia Field Office to the next meeting. ADJOURNMENT The meeting was adjourned at 3:14 p.m. Respectfully submitted: Erika D. Moore Hammond, CMC City Clerk Page 2 of 2

Agenda

Packet

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA TUESDAY, SEPTEMBER 26, 2023 The Columbia Administrative Policy Committee will conduct a meeting on Tuesday, September 26, 2023 at 2:00 p.m. at City Hall (Mayor's Conference Room), 1737 Main Street, 2nd Floor, Columbia, SC 29201. Members of the public may view the meeting online at www.columbiasc.gov. Please contact the City Clerk’s Office at (803)545-3045 or cityclerk@columbiasc.gov if you have questions regarding the meeting. The Honorable Edward H. McDowell, Jr., Chair The Honorable Aditi Bussells, At-Large  The Honorable Peter M. Brown, District IV Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off position. All presenters are asked to speak directly into the microphone for recording purposes. CALL TO ORDER COMMITTEE DISCUSSION 1. Tenant’s Bill of Rights and Responsibilities - The Honorable Edward H. McDowell, Jr. 2. Honorary Renaming of Streets, Facilities and Sites - The Honorable Edward H. McDowell, Jr.  Moratorium on Renamings  Exterior signage opportunities for the Leroy Moss Multipurpose Center at Hyatt Park  Naming the Earlewood Community Center after Virginia Lee Bedford  Sara Nance Cultural Resource Center ADJOURNMENT Page 1 of 1 1 MEETING DATE: September 26, 2023 DEPARTMENT: City Clerk FROM: Erika Hammond, City Clerk SUBJECT: Tenant’s Bill of Rights and Responsibilities - The Honorable Edward H. McDowell, Jr. FUNDING SOURCE & ORIGINAL BUDGET: ATTACHMENTS:  Ordinance Landlord Tenant Notice (DOCX) HISTORY: 08/22/23 Administrative Policy Committee MEETING CANCELLED Next: 09/26/23 Updated: 8/18/2023 2:20 PM Page 1 Packet Pg. 2 1.a ORDINANCE NO.: 2023-XXX Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Buildings Regulations, Article VIII, Rental Housing Regulations to add Section 5- 344 Tenant’s Bill of Rights and Responsibilities WHEREAS, City Council finds that there is a growing demand for affordable rental units; Attachment: Ordinance Landlord Tenant Notice (8711 : Tenant’s Bill of Rights and Responsibilities) and WHEREAS, the availability of safe and affordable rental housing is an essential component of a vital community; and WHEREAS, City Council finds that protecting residential tenants from unfair and illegal rental practices is important to this vital community; and WHEREAS, City Council wishes to adopt a Tenant’s Bill of Rights and Responsibilities in order to increase awareness and provide guidance to tenants regarding the availability of community resources, therefore BE IT ORDAINED by the Mayor and City Council of the City of Columbia, South Carolina this ___ day of ______________, 2023, that the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5 is hereby amended by adding Section 5-344 to Article VIII to read as follows: Sec. 5-344. Tenant’s Bill of Rights and Responsibilities; Notice. (a) No Person or Landlord shall allow a Tenant to apply to rent, or in instances where no application is required, to occupy, a Dwelling Unit under said Person’s or Landlord’s control or authority without first providing the Tenant with a copy of the Notice of Rights and Responsibilities as provided for herein. (b) For existing Tenants already occupying a Dwelling Unit as of the date of enactment of this Section, the Notice of Rights and Responsibilities shall be provided prior to the commencement of a new rental term. For Tenants with rental terms of 30 days or less, the Notice of Rights and Responsibilities shall be provided prior to initial commencement of the rental term and thereafter no less than once per year. Notices are not required for short term rentals with non-recurring rental terms of 30 days or less, as may be defined in this Code. (c) City Council shall prescribe the contents of the Notice of Rights and Responsibilities by resolution, but it shall generally include information on Tenants’ rights under state and local law and contact information for organizations available to provide assistance to Tenants. Last revised: 3/1/2023 23016071 Packet Pg. 3 1.a (d) There shall be a rebuttable presumption that a Person or Landlord has complied with this Section if the Person or Landlord can provide a written, dated and signed affirmation from the Tenant stating that the Tenant has received the Notice of Rights and Responsibilities. The signed affirmation shall be retained for at least one year after the Tenant vacates the Dwelling Unit. (e) For Persons or Landlords owning or managing more than 25 dwelling units, the Notice Attachment: Ordinance Landlord Tenant Notice (8711 : Tenant’s Bill of Rights and Responsibilities) required by this Section shall be posted in a conspicuous location within each dwelling unit in addition to the copy provided in person. Sec. 5-345. Jurisdiction, enforcement and penalties. (a) An infraction of this Section is hereby declared to be a public nuisance. (b) A Person or Landlord who fails to comply with the provisions of this Section shall by guilty of an infraction. (c) For a Person or Landlord’s first violation of this Section, the City of Columbia’s Code Enforcement division shall have the discretion to provide a reasonable time period, not to exceed 30 days, within which the Person or Landlord must correct the infraction. (d) No penalties shall be assessed for conduct violating this Section occurring prior to [insert effective date]. (e) Each infraction shall be punishable by a civil penalty of $100.00. The City shall serve a uniform ordinance summons upon the infractor. (1) The City, in addition to or in lieu of assessing or collecting a civil penalty, may institute a civil action in the circuit court in the county in which the infraction occurred seeking (i) a mandatory injunction requiring compliance with this division, (ii) a declaration that the infraction is a public nuisance and an order requiring abatement of the public nuisance, or (iii) for any other remedy permitted by law. (2) Three or more infractions occurring within a six-month period subject to this Section shall be deemed to be a nuisance related to the business. (f) This Section does not create any private causes of action and may only be enforced as provided herein. (g) Appeals. The filing of an appeal shall not act as a stay of the City’s right to institute any civil action as described above. (h) Each day and Dwelling Unit shall be considered a separate and distinct infraction. Last revised: 3/1/2023 23016071 Packet Pg. 4 1.a Requested by: Councilman McDowell ____ ________________________________ Mayor Approved by: _________________________________ Attachment: Ordinance Landlord Tenant Notice (8711 : Tenant’s Bill of Rights and Responsibilities) City Manager Approved as to form: ATTEST: _________________________________ ________________________________ City Attorney City Clerk Introduced: Final Reading: Last revised: 3/1/2023 23016071 Packet Pg. 5 2 MEETING DATE: September 26, 2023 DEPARTMENT: City Clerk FROM: Erika Hammond, City Clerk SUBJECT: Honorary Renaming of Streets, Facilities and Sites - The Honorable Edward H. McDowell, Jr. FUNDING SOURCE & ORIGINAL BUDGET: PURPOSE: Moratorium on Renamings Exterior signage opportunities for the Leroy Moss Multipurpose Center at Hyatt Park Naming the Earlewood Community Center after Virginia Lee Bedford Sara Nance Cultural Resource Center ATTACHMENTS:  Resolution_2017_052_Honorary Street Naming Policy (PDF) Updated: 9/21/2023 5:47 PM Page 1 Packet Pg. 6 2.a Packet Pg. 7 Attachment: Resolution_2017_052_Honorary Street Naming Policy (8802 : Honorary Renamings) 2.a Packet Pg. 8 Attachment: Resolution_2017_052_Honorary Street Naming Policy (8802 : Honorary Renamings) 2.a Packet Pg. 9 Attachment: Resolution_2017_052_Honorary Street Naming Policy (8802 : Honorary Renamings)