General

Columbia Prepares Advisory Committee Meeting Agenda Wednesday, June 24, 2026 at 3:00 PM Click here to join Zoom. Meeting ID: 936 3334 0435 Passcode: A4XuD6 If you have questions, please contact the Community Development Department at (803)545-3373. William Baker • Amy Husmann • J. Scott Jaillette • Ralph Mccarthy • Linda Ward Todd Beiers • Tiffany Latimer • Harry Tinsley Call to Order Adoption of the Agenda Approval of Minutes 1. August 20, 2025 Columbia Prepares Advisory Committee Meeting Minutes Committee Discussion 2. Project Activities Status Update — Ms. Kelly H. Mierkowski, Deputy Director / Community Development Department 3. Updated Budget Summary, Project Timeline and Activities — Ms. Kelly H. Mierkowski, Deputy Director / Community Development Department Adjournment Page 1 of 1 Page 1 of 7  Meeting Date: June 24, 2026 Department: City Clerk’s Office From: August 20, 2025 Columbia Prepares Advisory Committee Meeting Minutes Background Summary: Attachments: 1. Columbia Prepares Advisory Committee Minutes Aug.20.2025 (002) Page 1 Page 2 of 7  COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES DATE: August 20, 2025 TIME: 3:00 p.m. FACILITATOR: FELICIA KILGORE, COMMUNTITY DEVELOPMENT DIRECTOR BRYSHAWNYA DAUGHTRY, GRANTS COORDINATOR Committee Members | Amy Husmann | J. Scott Jaillette | Ralph McCarthy | William Baker | Claudia McMillan | Krista Hampton | Todd Beiers | Harry Tinsley | Tiffany Latimer | Attendance: Committee Members Present City Staff Present Krista Hampton Felicia Kilgore Amy Husmann Bryshawnya Daughtry Claudia McMillan Ralph McCarthy Harry Tinsley Todd Beiers Tiffany Latimer William Baker ITEM CALL TO ORDER Introduction from Felicia and a welcome to the Committee members. APPROVAL OF AGENDA & MINTUES Motion made by Ralph McCarthy and second motion by Amy Husmann. Approved without objection. INTRODUCTIONS Introductions from City staff, City staff committee members, and resident committee members. Page 3 of 7  COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES STATUS UPDATE CDBG-MIT PROGRAM The program deadline to disperse the $18 million provided by HUD is June 20, 2032. The mission of the grant is to increase resilience to disasters and reduce or eliminate long-term risks to loss of life and damage to property. The last budget allocation adjustment was made in July 2024. PROGRAM ACTIVITIES UPDATE Olympia fire station: The architectural design for the Fire Station was presented to the committee, and we are now prepared to receive bids for the construction. An additional $3.6 million is required to complete the project. The bidding process is expected to begin in the upcoming weeks. Canal Head Gates and Lock Repair: There are no updated images available for the progress of the head gates project, which is currently under review and awaiting approval from the Federal Energy Regulatory Commission. An additional $9.8 million is required to complete the project. City staff will submit the bidding process to the Procurement department. Bidding will begin in September and conclude in October. The overall completion of the two projects is expected by the end of 2026. Fleet services generator: The generator has been successfully completed and is now operating at 2910 Colonial Drive. A total of $21,727 was remaining from the project and has been transferred to the Olympia Fire Station. Notes  The city is planning to cover the shortfall from the projects with the capital from the Water Capital Improvement Program.  Currently working with the procurement office to find the expected cost to complete the Olympia Fire Station and Canal Head Gates.  By September 2026, approximately $9 million of the allocated funds needs to be spent to meet federal requirements.  Contracts are planned for council approval at the end of October/beginning of November, with a notice to proceed in November and construction starting in March or sooner. Page 4 of 7  COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES QUESTIONS 1. When do we plan to move the $21,727 to the Olympia Fire Station? This amount has already been allocated to the Olympia Fire Station and is included in the figures presented in the PowerPoint. (Correction) the remaining funds from the Fleet Generator have not been transferred to the fire station's budget as of today. 2. What is the prior dollar amount for Olympia Fire Station before $ 21,727 was added? This information will be provided in an email after the meeting. (Correction) the budget provided is correct. 3. Is it okay to spend more than half of the allocated funds? Yes, it's perfectly fine if you spend more than half or all the allocated funds. 4. Do you foreseeing any major concerns with city council approving the projects? No, I don’t foresee any major concerns with city council approving the projects. ADJOURNMENT Adjourned at 3:29pm Page 5 of 7  Meeting Date: June 24, 2026 Department: Community Development From: Project Activities Status Update — Ms. Kelly H. Mierkowski, Deputy Director / Community Development Department Background Summary: Attachments: None Page 1 Page 6 of 7  Meeting Date: June 24, 2026 Department: Community Development From: Updated Budget Summary, Project Timeline and Activities — Ms. Kelly H. Mierkowski, Deputy Director / Community Development Department Background Summary: Attachments: None Page 1 Page 7 of 7