Coral Springs City Commission Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Thursday, September 12, 2024 Commission Chambers, City Hall 6:30 PM 9500 West Sample Road Coral Springs, FL 33065 Call to Order Mayor Brook called the meeting to order at 7:13 p.m. Roll Call Mayor Scott Brook (Departed at 7:39 p.m.) Vice Mayor Shawn Cerra Commissioner Nancy Metayer Bowen Commissioner Joshua Simmons (Attended by telephone.) Commissioner Joy Carter Also in attendance: City Manager Frank Babinec City Attorney John Hearn City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Hudson Thalenfeld, Country Hills Elementary, 3rd Grade Kensington Grogan, Ramblewood Elementary, 2nd Grade Recognitions/Proclamations/Presentations 1. Presentation, Broward County Property Appraiser Marty Kiar (Marty Kiar) Property Appraiser Marty Kiar reviewed statistics on property values and taxes in Coral Springs. Key services provided by his office were also discussed. Mr. Kiar raised public awareness on title fraud and encouraged residents to sign up for the “Owner Alert” text program, which alerts them to potential changes to their property’s title. 2. Proclamation, National Good Neighbor Day (Tracey-Ann Anthony) The City Commission proclaimed September 28, 2024 as “Good Neighbor Day” in the City of Coral Springs. 3. Recognition, Linda Weisberg (Chief John Whalen) The City Commission recognized Linda Weisberg for her actions to save the life of a child who had fallen in a swimming pool. 4. National Crime and Intelligence Analyst Appreciation Day 2024 - September 20, 2024 (Chief Brad McKeone)  The City Commission recognized Senior Crime Analyst Amanda Sinatra, Crime Analyst Taylor Markevitch, Intelligence Analyst Tiffany Daniels, Real Time Crime Center Coordinator Bea Slone, Real Time Crime Center Technician Mackenzie Chapman and Real Time Crime Center Technician Elena Rodriguez. 5. Recognition, Marcy Flam (April Wyche) The City Commission recognized Marcy Flam for 17 years of dedicated service at Coral Springs Middle School. 6. Proclamation, Hunger Action Month (Commissioner Bowen) The City Commission proclaimed September 2024 as “Hunger Action Month” in the City of Coral Springs. 7. Recognition, John Nista (Vice Mayor Cerra) The City Commission recognized John Nista for 43 years of dedicated service leading the band program at Ramblewood Middle School. Public Comment • Olivia Spiewak shared concerns relating to sidewalks. • Robert Fogel shared concerns relating to agenda items. Public Hearings/Special Meeting Announcements 8. Ordinance 2024-115, First Reading, Amending the Economic Development Incentive Program (Kristi Bartlett) Request to hold a public hearing and approve the first reading of Ordinance 2024-115, amending the Economic Development Incentive Program, and set second reading to September 18, 2024. Funding Source: Approved Operating Budget. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING) City Attorney Hearn read the item into the record. Director Kristi Bartlett presented the item. A copy of her presentation was made a part of the record. Public hearing was opened. Joe Morera inquired about contract provision regarding claw back. Public hearing closed. Motion: To approve Ordinance 2024-115 on first reading and set second reading to September 18, 2024. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Carter 9. Ordinance 2024-116, First Reading, Amending the Land Development Code to Increase Sewerage Service Rates and Water Rates (Kim Moskowitz) Request to hold public hearing and approve the first reading of Ordinance 2024-116, amending the Land Development Code to increase sewerage service rates and water rates, and to set second reading to September 18, 2024. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING)  City Attorney Hearn read the item into the record. Director Kim Moskowitz explained the item. Public hearing was opened and there were no comments. Public hearing closed. Motion: To approve Ordinance 2024-116 on first reading and set second reading to September 18, 2024. Result: Passed (Unanimously) Mover: Commissioner Carter Seconder: Commissioner Bowen Consent City Manager Babinec addressed concerns raised during Public Comment. Motion: To approve Consent items 10, 11, 12, 13, 14, 16, 17, 18, 19, and 20. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Carter 10. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of August 28, 2024, Regular Meeting and August 28, 2024 Retreat. (REQUEST TO APPROVE) 11. Professional Architecture and Engineering Design Services for Coral Springs Museum of Art Relocation (Julie Krolak) Request to award LOI #24-B-066 Professional Architecture and Engineering Design Services for Coral Springs Museum of Art Relocation to Wannemacher Jensen Architects, Inc. of Saint Petersburg, Florida in the amount of $303,040; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: A Family-Friendly Community. (REQUEST TO AWARD, AUTHORIZE) 12. Resolution 2024-036, Public Emergency Medical Transportation Letter of Agreement (Chief John Whalen) Request to authorize the Coral Springs Fire Department to participate in intergovernmental transfers with the State of Florida Agency for Health Care Administration and the supplemental payment program for Medicaid Managed Care Patients, authorizing the appropriate city officials to execute all requirement agreements or documents to participate in intergovernmental transfers with the State of Florida Agency for Health Care Administration and the supplemental payment program for Medicaid Managed Care Patients. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE, AUTHORIZE) 13. Resolution 2024-044, Approving Bill of Sale for Site Improvements at Coral Springs Waste Transfer Station (John Norris) Request to approve Resolution 2024-044, approving bill of sale for site improvements on the Coral Springs Waste Transfer Station property located at 12600 Wiles Road, Coral Springs, from FOF Coral Springs Owner, LLC, successor in interest to Sawgrass Development Partners, LLC to the City of Coral Springs. Funding Source: Not Applicable.  Strategic Goal: Not Applicable. (REQUEST TO APPROVE) 14. Fixed and Mobile License Plate Readers (Chief Brad McKeone) Request to approve the amendment for Fixed and Mobile License Plate Readers to Flock Group, Inc. of Atlanta, Georgia from September 12, 2024 to December 5, 2026 with the option to renew for one (1) additional two (2) year term. The estimated annual expenditure is $240,000. Funding Source: Approved UASI, ARPA, and Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE) 15. Broward Education Foundation, Inc. for Kreul Classic (Robert Hunter) Request to approve the Agreement with Broward Education Foundation, Inc. of Fort Lauderdale, Florida, for the Kreul Classic National High School Basketball Tournament from September 12, 2024 through September 11, 2026 with an option to renew for two (2) additional three (3) year terms for a cumulative total of eight (8) years. Request to authorize the Purchasing Manager to approve all renewals. The estimated annual expenditure is $15,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) This item was pulled from Consent Agenda. Vice Mayor Cerra recused himself from the vote. City Attorney Hearn explained the process. Discussion ensued. Motion: To approve the agreement. Result: Passed (3-0) Mover: Commissioner Carter Seconder: Commissioner Bowen 16. Basketball Instructor Services Program (Robert Hunter) Request to amend the contract for the Basketball Instructor Services Program, Contract No.18-G-108IN, awarded to Triple Threat Basketball Training, Inc. of Coral Springs, Florida, increasing the estimated annual expenditure from $20,000 to $100,000 from October 1, 2023 through September 30, 2024. The estimated annual expenditure is $100,000. Funding Source: Approved Operating Budget. Strategic Goal: An Active, Healthy Community. (REQUEST TO AMEND) 17. Basketball Instructor Services Program (Robert Hunter) Request to award Contract No. 24-G-340IN to Triple Threat Basketball Training, Inc. of Coral Springs, Florida, as an exempt professional service as per Procurement Policy (Sec 2- 305.1(4)(g) from October 1, 2024 through September 30, 2026 with an option to renew for two (2) additional two (2) year terms for a total of six (6) years; and to authorize the Purchasing Manager to approve all renewals. The estimated annual expenditure is $110,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) 18. Sports Lighting Solutions with Related Technology, Equipment, and Services (Robert Hunter) Request to award Contract No. 24-G-345M for Sports Lighting Solutions with Related Technology, Equipment, and Services utilizing Sourcewell, RFP #041123, to authorized  dealer, Camp Electric Company, Inc. of Rutherfordton, North Carolina in the amount of $378,400 and authorize the Purchasing Manager to approve change orders within the authorized threshold. Funding Source: Approved Capital Budget and The Energy Efficiency and Conservation Block Grant (EECBG). Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) 19. Proclamation, National I.T. Professionals Day (Stephen Dyer) Request that the City Commission proclaim September 17, 2024 as "National I.T. Professionals Day" in the City of Coral Springs. (REQUEST TO PROCLAIM) 20. Workers’ Compensation Claims Management Services (John Hearn) Request to renew the contract for Workers’ Compensation Claims Management Services, RFP 22- A-210 to Davies Claims North America, Inc. of Lakewood Ranch, Florida beginning October 1, 2024 through September 30, 2026 with the option to renew for one (1) additional two (2) year term; and to authorize the Purchasing Manager to execute and approve the final renewal. The estimated annual expenditure for these services will be to $134,226. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW, AUTHORIZE) Policy Formation and Direction 21. Resolution 2024-035, Adopting Water and Sewer Impact Fees (John Norris) Request to approve and adopt Resolution 2024-035, adopting non-residential and residential water and wastewater facility impact fees, effective January 1, 2025. Funding Source: Water and Sewer Fund. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE, ADOPT) Director John Norris explained the item. Motion: To approve and adopt Resolution 2024-035. Result: Passed (Unanimously) Mover: Commissioner Carter Seconder: Commissioner Bowen 22. Technology Related Items and Services (Stephen Dyer) Request to award contract 24-H-291M for Technology Related Items and Services utilizing Sourcewell Contract RFP# 121923 to CDW Government, LLC of Vernon Hills, Illinois from date of award through February 27, 2028 with the option to renew for three (3) additional one (1) year terms. The estimated annual expenditure is $2,000,000. Funding Source: Approved Capital and Approved Operating Budgets. Strategic Goal: Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) Director Stephen Dyer explained the item. Motion: To award the contract. Result: Passed (Unanimously) Mover: Commissioner Bowen  Seconder: Commissioner Carter 23. Memorandum of Agreement Urban Area Security Initiative FY 2023 (Chris Swinson) Request to approve and authorize the City of Coral Springs to enter into the 2023 Urban Area Security Initiative (UASI) Memorandum of agreement with the City of Miami, sponsoring agency of the Miami Urban Area, a $14,012,500 Grant in which $320,000 has been allocated to the City of Coral Springs. The projects submitted to UASI will involve purchasing equipment for our Real Time Crime Center - Edge Recorders with licenses, Fire Department Multi- Discipline Training Prop (Technical Rescue Teams) and Emergency Operations Center upgrades; and to authorize the City Manager or his designee to execute the agreements. The term of the agreement is through March 30, 2025. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE, AUTHORIZE) Director Michael McNally explained the item. Motion: To approve and authorize the Memorandum of Agreement. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Carter 24. Property and Casualty Insurance (John Hearn) Request to award the contract for Property and Casualty Insurance with Florida Municipal Insurance Trust (Florida League of Cities, Inc.) as an exempt service beginning October 1, 2024 through September 30, 2025. The annual premium for fiscal year 2024-2025 is $4,474,845 with allowance for a 5% margin increase if necessary. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) City Attorney Hearn explained the item. Motion: To award the contract. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Carter Commission Communications • The commissioners announced office hours and provided contact information. • Residents were encouraged to sign up for the Owner Alerts texting program through the Broward County Property Appraiser’s Office. • Concerns raised during Public Comment were addressed. • Forest Hills Elementary School’s 50th anniversary milestone was acknowledged. • The lives lost, families impacted, and first responders who served on September 11th were acknowledged. • Past and upcoming events were highlighted. • Staff was thanked for their work on the budget process. • Residents were reminded to vote and were provided information on requesting vote by mail ballots and registering to vote. • Thoughts were shared about disparaging national comments made against the Haitian community.  • September 9-13 was announced as National Arts in Education Week. • Information was provided on the new traffic light system on Wiles Road. City Manager's Communication City Manager Babinec thanked staff for their efforts on the 9/11 ceremony and the budget process. City Attorney's Communication There were no comments. Adjournment There being no further business, the meeting was adjourned at 8:52 p.m. /s/ Georgia Elliott ____________________________ Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.