Coral Springs City Commission Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Tuesday, October 1, 2024 Commission Chambers, City Hall 6:30 PM 9500 West Sample Road Coral Springs, FL 33065 Call to Order Mayor Brook called the meeting to order at 6:30 p.m. Roll Call Mayor Scott Brook Vice Mayor Shawn Cerra (attended by telephone) Commissioner Nancy Metayer Bowen Commissioner Joshua Simmons Commissioner Joy Carter Also in attendance: City Manager Frank Babinec City Attorney John Hearn City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Addison Cuccia, Country Hills Elementary, 4th Grade Valeria Durand, Renaissance Charter School, 4th Grade Myra Nguyen, Riverside Elementary, Kindergarten Recognitions/Proclamations/Presentations 1. Proclamation, National Community Planning Month 2024 (Julie Krolak) The City Commission proclaimed the month of October 2024 as “National Community Planning Month” in the City of Coral Springs. 2. Proclamation, National Arts and Humanities Month 2024 (Juliana Forero) The City Commission proclaimed the month of October as "National Arts and Humanities Month" in the City of Coral Springs. 3. Proclamation, National Code Compliance Month 2024 (George Soberon) The City Commission proclaimed the month of October 2024 as “National Code Compliance Month” in the City of Coral Springs. 4. Proclamation, Fire Prevention Week 2024 (Chief Whalen) The City Commission proclaimed October 6-12, 2024 as "Fire Prevention Week" in the City of Coral Springs. This year's theme is "Smoke Alarms - Make Them Work for You!"  5. Recognition, Fire Department, Cancer Awareness Month 2024 (Chief Whalen) The City Commission recognized the month of October 2024 as "Cancer Awareness Month" in the City of Coral Springs and firefighters wearing a navy blue or pink tee shirt with a lavender ribbon representing all types of cancer. 6. Recognition, Incoming Principal Camille Orr (April Wyche) The City Commission recognized and welcomed Principal Camille Orr to the City of Coral Springs. 7. Recognition, Retiring Employee William Ray (John Norris) The City Commission recognized William Ray after more than 40 years of service to the City of Coral Springs. 8. Proclamation, Indigenous Peoples' Day (Commissioner Bowen) The City Commission proclaimed October 14, 2024 as "Indigenous Peoples' Day" in the City of Coral Springs. Public Comment • Curt Tiefenbrun shared a cost-saving effort implemented by Coral Springs Improvement District and suggested recognizing staff members receiving an award for cost-saving measures. • Joe Morera thanked Frank Babinec for his service as City Manager. • Keith Roberts discussed awarding bids to local businesses and shared concerns relating to a homeless individual in his neighborhood. Public Hearings/Special Meeting Announcements: None Consent Motion: To approve Consent items 9, 10, 11, 12, 13, 14, 15, and 16. Result: Passed (Unanimously) Mover: Commissioner Carter Seconder: Commissioner Bowen 9. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of September 10, 2024 Joint Workshop, September 12, 2024 First Budget Hearing, September 12, 2024 Regular Meeting, and September 18, 2024 Second Budget Hearing and Regular Meeting. (REQUEST TO APPROVE) 10. Tri-Party Revocable License Agreement with Broward County, Lennar Homes and City of Coral Springs Revocable (Sunset Trails) (Tina Jou) Request to approve Tri-Party Revocable License Agreement between Broward County, Lennar Homes, and City of Coral Springs for installation and maintenance of improvements along Wiles Road; and to authorize City staff to transmit the agreement to the Broward County. (CON24-0011) Funding Source: No Cost to the City. Strategic Goal: An Attractive Community. (REQUEST TO APPROVE, AUTHORIZE) 11. Arrangement Letter, External Audit Services (Kim Moskowitz) Request to approve the Arrangement Letter pertaining to External Audit Services for RFP #21- A-287 awarded to RSM US, LLP of Fort Lauderdale, Florida.  Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE) 12. N.W. 24th Street Sidewalk Improvements (John Norris) Request to award the contract for Bid #24-C-309F for N.W. 24th Street Sidewalk Improvements to Concord Technologies, Inc. of Pembroke Pines, Florida in the amount of $145,149.70; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Attractive Community. (REQUEST TO AWARD, AUTHORIZE) 13. Sodium Hypochlorite (John Norris) Request to award the contract for the purchase of Sodium Hypochlorite to Odyssey Manufacturing Co. of Tampa, Florida from October 1, 2024 through September 30, 2027 via the City of St. Augustine, Florida Bid #24052. The not to exceed annual expenditure is $420,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 14. Lime Sludge Removal, Hauling and Disposal Services (John Norris) Request to award contract #24-B-373M for Lime Sludge Removal, Hauling and Disposal Services via City of Tamarac, Florida Bid #20-04R to Prolime Corporation of Washington, Michigan from date of award through January 15, 2026. The estimated annual expenditure is $315,000. Funding Source: Approved Operating Budget. Strategic Goal: Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 15. Office Furniture, All Types (Except Hospital Room and Patient Handling) (John Norris) Request to award State of Florida contract #5610000-24-NY-ACS, for Office Furniture, All Types (Except Hospital Room and Patient Handling) to Berwin, Inc. d/b/a JC White Architectural Interior Products of Miami Gardens, Florida from December 1, 2024 through December 1, 2028. The estimated annual expenditure is $200,000 and will depend on the budgeted projects requiring furniture; and Empire Office, Inc. of New York, New York from December 1, 2024 through December 1, 2028. The estimated annual expenditure is $200,000 and will depend on the budgeted projects requiring furniture. Funding Source: Approve Capital and Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 16. Site Leasing at Lions Park (Julie Krolak) Request to approve the Contract for Site Leasing with CELLCO PARTNERSHIP dba VERIZON WIRELESS of Basking Ridge, New Jersey from October 1, 2024 through September 30, 2029 with five (5) five-year renewal terms for a total of thirty (30) years with an annual rent of $15,300 with a 3% yearly escalator; and to authorize the Purchasing Manager to execute and approve all renewals. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE, AUTHORIZE) Policy Formation and Direction 17. Roofing Supplies and Services, Waterproofing and Related Products and Services (John Norris) Request to renew the contract for Roofing Supplies and Services, Waterproofing and Related Products and Services via Racine County, Wisconsin Contract #PW-1925 through U.S. Communities Government Purchasing Alliance to Garland/DBS, Inc. of Cleveland, Ohio, from October 15, 2024 through October 14, 2029. The not to exceed annual expenditure is $1,750,000. Funding Source: Approved Capital and Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW) Director John Norris explained the item. Motion: To renew the contract. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons 18. Resolution 2024-042, Allocation for School Resource Officer at Coral Springs Charter School (Catherine Givens) Request to approve and adopt Resolution 2024-042, allocating public funds for a school resource officer at Coral Springs Charter School. Funding Source: Approved Operating Budget. Strategic Goal: A Family-Friendly Community. (REQUEST TO APPROVE, ADOPT) City Manager Babinec explained the item. Motion: To approve and adopt Resolution 2024-042. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Bowen 19. Professional Consulting Services (Kathy Reul) Request to waive the competitive procurement process consistent with Section 2-305.1(7) of the City’s Procurement Code and award the contract for Professional Consulting Services to Bob Norton Consulting, of Nashville, Tennessee from date of award through October 31, 2026, with the option to renew for two (2) additional two (2) year renewals; and to authorize the Purchasing Manager to execute and approve all renewals. The estimated annual expenditure is $50,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO WAIVE, AWARD, AND AUTHORIZE RENEWALS) This item was pulled from the agenda. 20. Installation of Citywide Fiber Optic Network Infrastructure (Stephen Dyer) Request to award the contract for Bid #24-A-327F for the Installation of Citywide Fiber Optic Network Infrastructure to Unitec, Inc. of Hialeah, Florida in the amount of $4,856,197; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000.  Funding Source: Approved ARPA and Capital Funds. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) Director Stephen Dyer explained the item. Discussion ensued. Motion: To award the contract. Result: Passed (Unanimously) Mover: Commissioner Carter Seconder: Commissioner Bowen 21. Appointment, Financial Advisory Committee (Kim Moskowitz) Request to consider appointment of Dennis Bovell to the Financial Advisory Committee. (REQUEST TO APPOINT) The Commission discussed the item. Motion: To appoint Dennis Bovell to the Financial Advisory Committee. Result: Passed (Unanimously) Mover: Commissioner Carter Seconder: Commissioner Simmons Commission Communications • The commissioners announced office hours and provided contact information. • Sympathies were extended to those impacted by Hurricane Helene. • It was announced that Coastal Waste and Recycling began service in the city on October 1. • Residents were reminded to register to vote before the October 7 deadline. • Residents were wished a happy Rosh Hashanah. • City Manager Babinec was congratulated on his retirement. • Past and upcoming events were highlighted. • Local preference in the procurement code was discussed. • The Florida homeowner insurance crisis was discussed. • There was a request to recognize National Book Month in October, and City Manager Babinec suggested a draft and adopt resolution. City Manager's Communication City Manager Babinec discussed Hurricane Helene and addressed his decision to retire. City Attorney's Communication City Attorney Hearn provided an update on House Bill 1365 relating to camping on public property and noted that Broward County, who must take the lead on regulation, will discuss the ordinance at its first public hearing on October 8. Adjournment There being no further business, the meeting was adjourned at 7:40 p.m. /s/ Georgia Elliott ____________________________ Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.