Coral Springs City Commission Regular Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Wednesday, November 20, 2024 Commission Chambers, City Hall 6:00 PM 9500 West Sample Road Coral Springs, FL 33065 Call to Order Mayor Brook called the meeting to order at 6:12 p.m. Roll Call Mayor Scott Brook Vice Mayor Shawn Cerra Commissioner Nancy Metayer Bowen Commissioner Joshua Simmons (arrived at 6:14 p.m.) Commissioner Joseph McHugh Also in attendance: City Manager Frank Babinec City Attorney John Hearn City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Julius Roldan, Riverside Elementary, Kindergarten Janelle Roldan, Riverside Elementary, 3rd Grade Christopher Roldan, J.P. Taravella High School, 12th Grade Recognitions/Proclamations/Presentations 1. Recognition, Marty Grady (Vice Mayor Cerra) The City Commission recognized Marty Grady for his exceptional contributions to our swim community. Public Comment • Curt Tiefenbrun shared details about the new members of the Coral Springs Improvement District Board of Supervisors and provided a CSID resolution to City Manager Babinec. • Sharon Lettera discussed a zoning issue related to Excelsior Arts Preparatory School. • Joycy Lacombe shared concerns relating to the usage of Three Mountains Park. Public Hearings/Special Meeting Announcements 2. Ordinance 2024-120, First Reading, Amending FY 2024 Operating Budget (Ileana Kyriakides)  Request to hold public hearing and approve first reading of Ordinance 2024-120, which amends Ordinance 2024-114, which amended 2023-117 finalizing and adopting the Annual Operating Budget and Capital Improvement Program for Fiscal Year 2023-2024, by amending Exhibit “A”, the Annual Operating Budget, to increase the General Fund amount by Seven Million, Five Hundred Thousand dollars ($7,500,000) for a total amount of $188,004,512, increase the Charter School Fund Two Million, Two Hundred Seventy-Three Thousand, Five Hundred and One dollars ($2,273,501) for a total amount of $19,791,851, increase the Equipment Services Fund amount by Seven Hundred Ninety-One Thousand, Nine Hundred and Eighteen dollars ($791,918) for a total amount of $14,618,383 and Exhibit “B”, the Capital Improvement Program to increase Eight Million, Two Hundred Ninety-One Thousand, Nine Hundred and Eighteen dollars ($8,291,918) for a total amount of $44,798,968; and to set a second reading for December 4, 2024. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND HEARING) City Attorney Hearn read the item into the record. Director Ileana Kyriakides explained the item. Public hearing was opened and there were no comments. Public hearing closed. Ms. Kyriakides fielded questions from the Commission. Motion: To approve Ordinance 2024-120 on first reading and set second reading for December 4, 2024. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons 3. Ordinance 2024-122, First Reading, Publicly Accessible Websites for Legal Advertisements (John Hearn & Georgia Elliott) Request to hold public hearing and approve the first reading of Ordinance 2024-122, amending certain sections of the Code of Ordinances and the Land Development Code of the City of Coral Springs to provide for the utilization of publicly accessible websites for legal advertisements; providing for conflicts; providing for severability; providing for codification; and providing for an effective date. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING) City Attorney Hearn read the item into the record and explained the item. Public hearing was opened and there were no comments. Public hearing closed. Motion: To approve Ordinance 2024-122 on first reading and set second reading for December 4, 2024. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Vice Mayor Cerra 4. Special Exception, City Village West (Phase 1) (SE24-0006) (Tina Jou) Date/Time Certain at 6:30 PM Request to hold quasi-judicial hearing and public hearing to approve petition of Greenspoon Marder, LLP for Special Exceptions from Land Development Code Sections 250818 (Off- Street Loading), 2501049 (Downtown Regulating Plan), 2501055 (Circulation), 2501056 (Block Length and Perimeter), 2501059 (DT-MU Building Type Table), and 2501061 (General Design Standards) relative to loading space requirements, building frontage, street design, block length, private frontage requirements, and mid-rise building dimensional requirements to accommodate the construction of the west portion (Phase One, along W. Sample Road from Coral Hills Drive to approximately NW 94th Avenue) of a mixed-use development in the Downtown Mixed-Use (DT-MU) Zoning District, legally described as Parcels A and B, Coral Hills-Sample; and Parcels A, B, Lots 1-30, Canal and Maintenance Area, and Service Drive, Village Square; and authorize the City Attorney’s Office to draft an order approving SE24- 0006 and adopt said order. (SE24-0006) Funding Source: Not Applicable. Strategic Goal: A Family-Friendly Community. (REQUEST TO HOLD PUBLIC HEARING AND QUASI-JUDICIAL HEARING, APPROVE, AUTHORIZE, AND ADOPT) City Attorney Hearn read the item into the record, outlined the procedures for quasi-judicial hearings, identified the affected parties, and spoke to the filing of ex parte communication disclosure forms with City Clerk Georgia Elliott. Ms. Elliott swore in staff, petitioner representatives, and affected parties for the quasi-judicial hearing. Assistant Director Tina Jou gave a staff presentation on the item and fielded questions from the Commission. A copy of the presentation was made a part of the record. The city’s traffic consultant, Joaquin Vargas of Traf Tech Engineering, gave a traffic report. Staff Exhibit 1 was entered and accepted into evidence. Ms. Jou, Mr. Vargas, and City Manager Babinec fielded questions from the Commission. Mr. Vargas agreed to work with staff on traffic concerns raised, including a half a cycle for Coral Hills and Sample, crashes and access for the protected left turn, reducing speeding, an evaluation of the jog right/left at the alley on Coral Hills, and school buses. Matthew Scott of Greenspoon Marder gave a presentation on behalf of the Petitioner. A copy of the Petitioner’s presentation was made a part of the record. Petitioner’s Composite Exhibit A including the Petitioner’s PowerPoint presentation, application and backup, and justification statement was entered and accepted into evidence. Gisele Rahael commented on the project. Mr. Scott, Ms. Jou, Derek Vander Ploeg of Vander Ploeg & Associates, and Ms. Rahael fielded questions from the Commission. The Petitioner agreed to set a condition that the pool can only be open during daylight hours. The Petitioner committed to phase two of the project, including 65,000 square feet of retail and restaurant space. Affected party Emsley Armfield provided testimony, expressing concerns about the phasing. It was noted that two photos had been submitted with his form. Public hearing was opened. Curt Tiefenbrun suggested that developers be forward-thinking about changing technology. Sara Horowitz shared a suggestion to change the exit on Coral Hills. Schneur Teitelbaum made suggestions for the downtown area. Public hearing closed. Mr. Scott responded to the comments. Discussion ensued. Motion: To approve the special exception with the conditions presented and agreed to. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons  There was a request to amend the motion to add a condition to construct a fence around the development area. The Petitioner was amenable to constructing fencing. City Manager Babinec noted that the fencing would have to be approved by staff. Discussion ensued. Motion: To amend the motion and approve the special exception with the conditions presented and agreed to, and include the condition to add a fence around the area as approved by staff. Result: Passed (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons Consent Motion: To approve Consent items 5, 6, 7, 8, 9, and 10. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Vice Mayor Cerra 5. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of October 30, 2024 Workshop, October 30, 2024 Special Meeting, and November 6, 2024 Regular Meeting. (REQUEST TO APPROVE) 6. 2025 City Commission Meeting Schedule (Catherine Givens & Georgia Elliott) Request to approve the City Commission meeting schedule for the 2025 calendar year. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing, and Sustainable Organization. (REQUEST TO APPROVE) 7. Resolution 2024-040, State of Florida Department of Transportation Agreements and Sidewalk Café Maintenance Agreements with MCREF MFR 1 Coral Springs II, LLC and MCREF III CORAL SPRINGS APARTMENTS, LLC. (CON23-0008) (Tina Jou) (A) Request to approve Resolution 2024-040 and authorize the appropriate city officials to execute the agreement between the City of Coral Springs and the Florida Department of Transportation for the surplus property to the City of Coral Springs to be utilized for the public purpose of facilitating commercial end-uses within the right-of-way along University Drive, south of Sample Road; authorizing and directing the City Clerk to transmit this resolution to the Florida Department of Transportation. (CON23-0008) Funding Source: Not Applicable. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO APPROVE, AUTHORIZE, TRANSMIT) (B) Request to approve Sidewalk Café Agreement between City of Coral Springs and MCREF MFR 1 Coral Springs II, LLC pertaining to FDOT lease of right-of-way located along University Drive, south of Sample Road, for use as a sidewalk café. (CON23-0008) Funding Source: Not Applicable. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO APPROVE) (C) Request to approve Sidewalk Café Agreement between City of Coral Springs and MCREF III CORAL SPRINGS APARTMENTS, LLC pertaining to FDOT lease of right-of- way located along University Drive, south of Sample Road, for use as a sidewalk café. (CON23-0008)  Funding Source: Not Applicable. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO APPROVE) 8. Fire Station #80 Variable Refrigerant Flow System Replacement (John Norris) Request to award the agreement for Variable Refrigerant Flow System Replacement to Advanced Roofing, Inc. of Fort Lauderdale, Florida through Sourcewell Contract #FL-R10- RW01-111821-ADR in an amount not to exceed $213,828; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) 9. Conversational AI Software (Stephen Dyer) Request to award contract 24-H-222 for Conversational AI Software to Amelia US, LLC. of New York, New York from date of award through October 30, 2025, for a total amount of $283,743. Funding Source: Approved Capital Budget. Strategic Goal: An innovative, High-performing and Sustainable Organization. (REQUEST TO AWARD) 10. Use of Forfeiture Funds (Chief Brad McKeone) Request to authorize the use of $1,000 in Law Enforcement Trust Funds to pay for fiscal year 2025 donation to the 100 Black Men of Greater Lauderdale Inc. 18th Annual Bike Drive. Funding Source: Receiving Forfeiture to Expend. Strategic Goal: A Family-Friendly Community. (REQUEST TO AUTHORIZE) Policy Formation and Direction 11. Reappointment, Community Involved Government Committee (Kathy Reul) Request to consider reappointment of Fernan Gaviria to the Community Involved Government Committee. (REQUEST TO REAPPOINT) Motion: To reappoint Fernan Gaviria to the Community Involved Government Committee. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Bowen 12. Reappointment, Martin Luther King Jr. Committee (Neirah Sankar) Request to consider the reappointment of Joyce Campos to the Martin Luther King Jr. Committee. (REQUEST TO REAPPOINT) Motion: To reappoint Joyce Campos to the Martin Luther King Jr. Committee. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons  13. Reappointment, Multicultural Advisory Committee (Neirah Sankar) Request to consider the reappointment of Joyce Campos to the Multicultural Advisory Committee. (REQUEST TO REAPPOINT) Motion: To reappoint Joyce Campos to the Multicultural Advisory Committee. Result: Passed (Unanimously) Mover: Commissioner McHugh Seconder: Vice Mayor Cerra Commission Communications • The commissioners announced office hours and provided contact information. • Congratulations were extended to Mayor Brook, Commissioner Bowen, and Commissioner McHugh on their swearing-in. • Residents were wished a happy Thanksgiving. • Congratulations were extended to a local Girl Scout troop for receiving the Silver Award. • Commissioner Simmons noted that he had been appointed to the Executive Committee at the National League of Cities City Summit in Tampa. • Thoughts were shared on coming together after the election. • Congratulations were extended to the Police Department Recognition Dinner award recipients, Bryan Walsh, Tara Carter, and Cindy Brief. • Mayor Brook noted he had requested to schedule once-a-month workdays and had scheduled ride-a-longs with Fire and Police. City Manager's Communication City Manager Babinec congratulated Commissioner Carter, welcomed Commissioner McHugh, and extended congratulations to Mayor Brook and Commissioner Bowen on their reelections. He announced the police toy drive, encouraged residents to visit coralsprings.gov/events for information on upcoming events, and wished everyone a safe holiday. City Attorney's Communication City Attorney Hearn congratulated Mayor Brook and Commissioner Bowen and welcomed Commissioner McHugh. Adjournment There being no further business, the meeting was adjourned at 9:32 p.m. /s/ Georgia Elliott ____________________________ Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.