Coral Springs City Commission Regular Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Wednesday, May 7, 2025 Commission Chambers, City Hall 9:00 AM 9500 West Sample Road Coral Springs, FL 33065 Call to Order Mayor Scott Brook called the meeting to order at 9:03 a.m. Roll Call Mayor Scott Brook Vice Mayor Nancy Metayer Bowen Commissioner Shawn Cerra (attended via telephone) Commissioner Joshua Simmons Commissioner Joseph McHugh Also in attendance: City Manager Catherine Givens City Attorney John Hearn City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Recognitions/Proclamations/Presentations 1. Presentation, 2025 Business Excellence Awards Winners (Kristi Bartlett and Annie Norris) The City Commission recognized the 2025 Business Excellence Award Winners for creating economic opportunity in the City, for a commitment to growing in Coral Springs, and for contributions to the community through service and philanthropy. 2. Proclamation, Jewish American Heritage Month (City Commission) The City Commission proclaimed May 2025 as “Jewish American Heritage Month” in the City of Coral Springs to honor Jewish Americans who, inspired by Jewish values and American ideals, have engaged in the ongoing work of forming a more perfect union. 3. Proclamation, Professional Municipal Clerks Week (City Commission) The City Commission proclaimed the week of May 7-10, 2025 as "Professional Municipal Clerks Week" in the City of Coral Springs. 4. Proclamation, Building Safety Month (Alexander Hernandez)  The City Commission proclaimed May 2025 as "Game On! Building Safety Month" in the City of Coral Springs. 5. Proclamation, National Police Week (Brad Mock) The City Commission proclaimed May 11-17, 2025 as "National Police Week" in the City of Coral Springs. 6. Proclamation, First Responder Mental Health Awareness Day and Mental Health Awareness Month (John Whalen and City Commission) (A) The City Commission proclaimed May 10, 2025 as "First Responder Mental Health Awareness Day" in the City of Coral Springs. (B) The City Commission proclaimed May 2025 as "Mental Health Awareness Month" in the City of Coral Springs. 7. Proclamation, Emergency Medical Services Week (John Whalen) The City Commission proclaimed May 18-24, 2025 as "Emergency Medical Services Week" in the City of Coral Springs. 8. Proclamation, National Stop the Bleed Month and Day (John Whalen and Kayley Russoniello) (A) The City Commission proclaimed May 2025 as “STOP THE BLEED Month” in the City of Coral Springs. (B) The City Commission proclaimed May 22, 2025 as "STOP THE BLEED Day" in the City of Coral Springs. All citizens were encouraged to attend free classes on May 22, 2025 to learn important "STOP THE BLEED" lifesaving techniques. Public Comment There were no comments. Public Hearings/Special Meeting Announcements: None. Consent Motion: To approve Consent items 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18. Result: Passed 5 – 0 (Unanimously) Mover: Vice Mayor Bowen Seconder: Commissioner Simmons 9. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of April 16, 2025 Regular Meeting and April 23, 2025 Retreat. (REQUEST TO APPROVE) 10. Proclamation, Asian American and Pacific Islander Heritage Month (City Commission) Request that the City Commission proclaim May 2025 as "Asian American and Pacific Islander Heritage Month" in the City of Coral Springs. (REQUEST TO PROCLAIM) 11. Proclamation, National Provider Appreciation Day (City Commission) Request that the City Commission proclaim May 9, 2025 as "National Provider Appreciation Day" in the City of Coral Springs. (REQUEST TO PROCLAIM) 12. Proclamation, International Compost Awareness Week (Andrea Lemaitre) Request that the City Commission proclaim the week of May 4-10, 2025 as "International Compost Awareness Week" in the City of Coral Springs. (REQUEST TO PROCLAIM) 13. Recognition, Public Service Recognition Week (City Manager Givens) Request to recognize May 4-10, 2025 as "Public Service Recognition Week" in the City of Coral Springs. (REQUEST TO RECOGNIZE) 14. Interlocal Agreement, Broward County and City of Coral Springs for Participation in the NatureScape Irrigation Service and Residential Irrigation Rebate Programs (John Norris) Request to approve the Interlocal Agreement between Broward County and the City of Coral Springs for participation in the NatureScape Irrigation Service and Residential Irrigation Rebate Programs from the effective date through September 30, 2030. Funding Source: Approved Operating Budget. Strategic Goal: An Attractive Community. (REQUEST TO APPROVE) 15. Information Technology Solutions and Services (Stephen Dyer) Request to award the Contract No. 25-D-171M for Information Technology Solutions and Services utilizing the City of Mesa, through the national cooperative OMNIA Partners, Contract #2024056-01 to CDW Government, LLC of Vernon Hills, Illinois from May 7, 2025 to July 1, 2028. The estimated annual expenditure is $300,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 16. Project Management Software (Stephen Dyer) Request to renew contract 22-D-081NC for Project Management Software to Monday.com, Inc. of New York, New York from March 25, 2025 through March 21, 2026 for a total amount of $126,768.10; and to authorize Purchasing Manager to approve yearly contract renewals for the following two (2) years and change orders that are within the designated procurement authority up to $75,000 for a total cumulative amount not to exceed $300,000. Funding Source: Approved Operating Budget. Strategic Goal: Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW, AUTHORIZE) 17. Roofing Inspection, Maintenance, and Repairs (John Norris) Request to award the agreement for Roofing Inspection, Maintenance, and Repairs via the City of Cape Coral, Florida RFP #RPW22137MM to Advanced Roofing, Inc. of Fort Lauderdale, Florida from June 1, 2025 through May 17, 2026 with options to renew for two (2) additional one (1) year time periods; and to authorize the Purchasing Manager to execute and approval all renewals and change orders. The estimated annual expenditure is $220,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing, and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE)  18. Disaster Recovery Services (John Norris) Request to renew contract RFP #20-C-203 for Disaster Recovery Services to Ceres Environmental Services, Inc. of Sarasota, Florida from May 21, 2025 through May 24, 2030. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW) Policy Formation and Direction 19. Ordinance 2025-107, Second Reading, Automated External Defibrillators and Bleeding Control Kits (John Whalen) Request to approve and adopt on second reading Ordinance 2025-107, amending Section 7- 201 of the Code of Ordinances, entitled “Automated external defibrillators (AED) and bleeding control kits (BCK)” to ensure consistency with building code; providing for conflict; providing for severability; providing for codification; and providing for an effective date. First reading held on April 16, 2025. Funding Source: Not Applicable. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO APPROVE, ADOPT) City Attorney Hearn read the ordinance title. Motion: To approve and adopt Ordinance 2025-107. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 20. Ordinance 2025-108, Second Reading, Combustible Gas Systems (John Whalen) Request to approve and adopt on second reading Ordinance 2025-108, amending Section 7- 204 of the Code of Ordinances entitled, “Combustible gas systems”, to provide currentness with operational practices; providing for conflicts; providing for severability; providing for codification; and providing for an effective date. First reading held on April 16, 2025. Funding Source: Not Applicable. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO APPROVE, ADOPT) City Attorney Hearn read the ordinance title. Motion: To approve and adopt Ordinance 2025-108. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 21. Resolution 2025-012, Interlocal Agreement with Broward County for Rehabilitation and Maintenance (R&M) of Roadways (Tina Jou) Request to adopt Resolution 2025-012 approving an Interlocal Agreement (ILA) between Broward County and the City of Coral Springs for the Mobility Advancement Program’s Surtax- Funded Transportation Project: Rehabilitation and Maintenance (R&M) of Beachwood Heights, Kensington Glen, Remsberg Drive, and Westview Drive between Coral Ridge Drive and North University Drive Roadways. (CORA-2020-002/BC-CSPRINGS-FY2020-00002) (CON25-0002)  Funding Source: Mobility Advancement Program, Approved Capital with Grant Offset. Strategic Goal: A Family-Friendly Community. (REQUEST TO ADOPT, APPROVE) City Attorney Hearn read the item into the record. Director Tina Jou presented the item. A copy of her presentation was made a part of this summary packet. Motion: To approve and adopt Resolution 2025-012. Result: Passed 5 – 0 (Unanimously) Mover: Mayor Brook Seconder: Commissioner McHugh 22. FY2026 - FY2035 Strategic Plan (Catherine Givens) Request to adopt the FY2026 - FY2035 Strategic Plan. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO ADOPT) City Manager Givens explained the item. Discussion ensued. Motion: To adopt the FY2026 – FY2035 Strategic Plan. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Vice Mayor Bowen 23. Economic Development Incentive Program Grant Agreement (Annie Norris) Request to award the Economic Development Incentive Program Grant funding for an amount not to exceed $50,000 to Lara Coral Pilgrim, Ltd. for the property located at 10190-10200 W. Sample Road. Funding Source: Approved Operating Budget. Strategic Goal: A Thriving, Resilient Business Community. (REQUEST TO AWARD) Director Kristi Bartlett explained the item. Motion: To award the agreement. Result: Passed 5 – 0 (Unanimously) Mover: Vice Mayor Bowen Seconder: Commissioner McHugh 24. Wastewater Collection System Rehabilitation Services (John Norris) Request to amend the contract for Wastewater Collection System Rehabilitation Services, Bid #24-B-203M in which Miller Pipeline, LLC of Indianapolis, Indiana was acquired by Insituform Technologies, LLC of Chesterfield, Missouri from April 16, 2025 through June 20, 2026. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AMEND) Director John Norris explained the item.  Motion: To amend the contract. Result: Passed 5 – 0 (Unanimously) Mover: Vice Mayor Bowen Seconder: Commissioner McHugh Commission Communications • The commissioners announced office hours and provided contact information. • Past and upcoming events were highlighted. • Residents were wished a happy Mother’s Day. • Project Support Specialist Jenin Amireh was congratulated on her graduation. • Asian American and Pacific Islander (AAPI) Heritage Month and International Compost Awareness Week were acknowledged. • Vice Mayor Bowen discussed the Young Elected Officials National Convening and the Elected Officials to Protect America Energy Security Summit. • Teacher Appreciation Week and National Nurses Week were acknowledged. • There was a request for a workshop to discuss the resident and business owner permitting process in the city. City Manager's Communication City Manager Givens acknowledged Public Service Recognition Week, Teacher Appreciation Week, National Nurses Week, and Professional Municipal Clerks Week. Fire Chief John Whalen and Director Michael McNally announced that the Coral Springs Parkland Fire Department had been awarded an ISO Class 1 rating. Police Chief Brad Mock provided an update on a swatting incident that occurred in January at Marjory Stoneman Douglas High School and Coral Springs High School, noting that the suspect has been arrested. City Manager Givens highlighted a cost-saving item initiated by staff, thanked Coral Springs Charter School students for attending the meeting and reciting the pledge, and wished everyone a happy Mother's Day. City Attorney's Communication City Attorney Hearn read walk-on Resolution 2025-018 into the record. Motion: To approve and adopt Resolution 2025-018. Result: Passed 5 – 0 (Unanimously) Mover: Vice Mayor Bowen Seconder: Commissioner Simmons City Attorney Hearn read walk-on Resolution 2025-019 into the record. Motion: To approve and adopt Resolution 2025-019. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Vice Mayor Bowen City Attorney Hearn read walk-on Resolution 2025-016 into the record. Discussion ensued.  Motion: To approve and adopt Resolution 2025-016. Result: Passed 5 – 0 (Unanimously) Mover: Vice Mayor Bowen Seconder: Commissioner McHugh Adjournment There being no further business, the meeting was adjourned at 11:09 a.m. /s/ Georgia Elliott ____________________________ Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.