Coral Springs City Commission Regular Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Wednesday, December 3, 2025 Commission Chambers, City Hall 6:30 PM 9500 West Sample Road Coral Springs, Florida 33065 Call to Order Vice Mayor Nancy Metayer Bowen called the meeting to order at 6:32 p.m. Roll Call Mayor Scott Brook (Attended via telephone and departed at 7:48 p.m.) Vice Mayor Nancy Metayer Bowen Commissioner Shawn Cerra (Attended via telephone.) Commissioner Joshua Simmons Commissioner Joseph McHugh Also in attendance: City Manager Catherine Givens City Attorney John Hearn City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Ayden Davy, Forest Glen Middle, 7th Grade Recognitions/Proclamations/Presentations 1. Presentation, Broward Green Schools Campaign (Anagha Iyer) 2. Recognition, Broward Green Schools Campaign (City Commission) The City Commission recognized the Broward Green Schools Campaign, helping Broward County Public Schools transition to 100% clean energy while advancing sustainability efforts. 3. Proclamation, 250th Anniversary of the United States Post Office (City Commission) The City Commission proclaimed the 250th Anniversary of the United States Post Office in Coral Springs. Public Comment • Susan Steinhauser thanked the city for supporting environmental initiatives and regional partnerships. • Stephanie Pearson congratulated student speakers and encouraged joining the new Solid Waste Authority. • Max Jean shared his nonprofit’s work providing free sports programs to underserved communities.  • Camila Cottrell opposed foreign military intervention and urged focus on child safety, human trafficking, and community well-being; called for transparency in high-profile cases. • Christian Leyva thanked the Commission for supporting Broward Green Schools and urged greater focus on domestic issues, including economic stability, government transparency, and community well-being. • Mathias Rodriguez commended those who serve the community and expressed concern over potential U.S. military involvement abroad; advocated redirecting national resources to infrastructure, job creation, and restoring public trust. • Alexander Castaneda opposed U.S. military intervention in Venezuela, advocating for peace, transparency, and prioritizing domestic issues and democratic values. • Damian Rodriguez opposed U.S. military intervention in Venezuela, and advocated for peace, transparency, and prioritizing domestic issues and democratic values. • Didier Ortiz commended student speakers and urged investment in education and climate over military involvement abroad. Public Hearings/Special Meeting Announcements: None. Consent Item # 9 was pulled by Commissioner McHugh. Motion: To approve consent items 4 through 8, 10, and 11. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 4. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of October 15, 2025 Workshop, November 5, 2025 Regular Meeting, and November 13, 2025 Regular Meeting. (REQUEST TO APPROVE) 5. Professional Architecture and Engineering Design Services for Coral Springs Museum of Art Relocation (Mike McNally) Request to approve amendment for LOI #24-B-066 Professional Architecture and Engineering Design Services for Coral Springs Museum of Art Relocation to Wannemacher Jensen Architects, LLC of Saint Petersburg, Florida for additional services in the amount of $140,765 for a new contract total of $443,805; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Active, Healthy Community. (REQUEST TO APPROVE, AUTHORIZE) 6. Purchase of Flygt Submersible Sewage Pumps (Chad Maraj) Request to approve purchase of Flygt Submersible Sewage Pumps on a sole source basis from Xylem Water Solutions U.S.A., Inc. of Charlotte, North Carolina from the date of award through December 3, 2030. The expected annual expenditure is $400,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE) 7. New and Replacement Vehicles (Chad Maraj) Request to award the contract for New and Replacement Vehicles to 72 Hour, LLC. d/b/a National Auto Fleet Group of Winter Springs, Florida through their authorized dealer Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales of Sebring, Florida under  Sourcewell Contract No. 091521-NAF for an estimated annual expenditure of $490,000 from the date of award through November 8, 2026. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 8. Agreement, Municipal Traffic Control Jurisdiction for Newport at Turtle Run Homeowners Association, Inc. (Brad Mock) Request to approve the Newport at Turtle Run Homeowners Association, Inc. agreement for the City to have municipal traffic control jurisdiction over all private roads in Newport at Turtle Run; and to authorize the appropriate City officials to execute the approved agreement. Funding Source: Not Applicable. Strategic Goal: A Family-Friendly Community. (REQUEST TO APPROVE, AUTHORIZE) 9. Mini-CALIBER Robot (Brad Mock) Request to award contract 26-C-049 to purchase a Mini-CALIBER Robot from ICOR Technology of Ottawa, Canada for a total amount of $107,633.96; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) Chief Mock explained the item. Discussion ensued. Motion: To award contract 26-C-049 to purchase a Mini-CALIBER Robot from ICOR Technology. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner McHugh Seconder: Mayor Brook 10. Data Communications Products and Services (Stephen Dyer) Request to approve contract for Data Communications Products and Services Master Agreement #AR3227 via Participating Agreement #433220000-NASPO-19-ACS to Cisco Systems, Inc. of San Jose, California, through their authorized resellers from December 3, 2025, through September 30, 2026, in the amount of $450,000. Funding Source: Approved Capital and Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE) 11. Ancillary Benefits Services (Kathy Reul) (A) Request to renew RFP #20-D-263 Ancillary Benefits to Madison National Life Insurance Company, Inc. of Madison, Wisconsin for Long-Term Disability Insurance from January 1, 2026 through December 31, 2027. The estimated annual expenditure is $225,000 with a potential increase of no more than 5% for the following year to account for additional employee enrollment. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW) (B) Request to renew RFP #20-D-263 Ancillary Benefits to Securian Life Insurance Company of St. Paul, Minnesota for Employee/Retiree Basic Life Insurance and Critical Illness Insurance from January 1, 2026 through December 31, 2027. The estimated annual expenditure is $125,000 with a potential increase of no more than 5% for the following year to account for additional employee enrollment.  Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW) Policy Formation and Direction 12. Ordinance 2025-119, Second Reading, Live Local Act (LDA25-0002) (Tina Jou) Request to approve and adopt Second Reading of Ordinance 2025-119 amending Article XVIII (Live Local Act); providing for conflicts; providing for severability; providing for codification; providing for an effective date. First reading held on November 13, 2025. (LDA25-0002) Funding Source: Not Applicable. Strategic Goal: A Family-Friendly Community. (REQUEST TO APPROVE, ADOPT) City Attorney Hearn read the item into the record. Director Jou explained the item. Discussion ensued. Motion: To approve and adopt Ordinance 2025-119. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 13. Resolution 2025-053, Tobacco and Vape Retail Establishments Zoning in Progress Extension (LDA25-0001) (Tina Jou) Request to approve and adopt Resolution 2025-053, extending the moratorium on the submittal, processing, and issuance of local business tax receipts and/or land use approvals for establishments which primarily sell or dedicate over twenty percent (20%) of floor space to tobacco products, nicotine products, CBD (excluding medical marijuana), or a combination thereof, in commercial and residential zoning districts as contained in Petition Number LDA25-0001 for a period not to exceed six months from the date of adoption of this resolution; providing for an effective date. (LDA25-0001) Funding Source: Not Applicable. Strategic Goal: A Family-Friendly Community. (REQUEST TO APPROVE, ADOPT) Director Jou explained the item. Motion: To approve and adopt Resolution 2025-053. Result: Passed 5 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 14. Coral Springs Museum of Art Interior Build-Out (Mike McNally) Request to award the contract for Bid #25-A-334F for the Coral Springs Museum of Art Interior Build-Out to Daniel O’Connell’s Sons, Inc. of Holyoke, Massachusetts in the amount of $3,427,180; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Active, Healthy Community. (REQUEST TO AWARD, AUTHORIZE) Director McNally and Purchasing Manager Machuca explained the item. Discussion ensued. City Manager Givens clarified cost fluctuations related to the build-out. Further discussion followed.  Motion: To award the contract for Bid #25-A-334F. Result: Passed 3 – 2 Mover: Commissioner Simmons Seconder: Mayor Brook 15. Pierce Pumper Truck (John Whalen) Request to award the purchase of one Pierce Pumper Truck to Oshkosh Corporation of Oshkosh, Wisconsin via Sourcewell Contract No. 113021-OKC through their authorized dealer, Ten 8 Fire & Safety, LLC of Bradenton, Florida in the amount not to exceed $1,077,352. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) Mr. Whalen explained the item. Motion: To award the purchase. Result: Passed 4 – 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 16. Purchase and Installation of Motorola Equipment (Brad Mock) Request to approve purchase and installation of Motorola Equipment, Item # 26-A-072M, from Motorola Solutions, Inc. of Chicago, Illinois utilizing the Sourcewell Contract #042021-MOT in the amount of $565,698; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing, and Sustainable Organization (REQUEST TO APPROVE, AUTHORIZE) Mr. Mock explained the item. Motion: To approve the purchase and installation; and to authorize the Purchasing Manager to approve change orders within the designated procurement authority. Result: Passed 4 – 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 17. Medical/RX Stop Loss Insurance (Kathy Reul) Request to renew the Medical/RX Stop Loss Insurance Policy with Connecticut General Life Insurance Company (parent company of CIGNA Health and Life Insurance Company) of Bloomfield, Connecticut for Medical/RX Stop Loss Insurance from January 1, 2026 through December 31, 2026, with the option to renew for one (1) additional one (1) year renewal. The estimated annual cost is $1,498,372 for Specific and $136,517 for Aggregate Insurance coverages for a total of $1,634,889. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO RENEW) Director Reul explained the item. Motion: To renew the Medical/RX Stop Loss Insurance Policy. Result: Passed 4 – 0 (Unanimously) Mover: Commissioner McHugh  Seconder: Commissioner Cerra 18. Appointments, Accessibility Advisory Group (Kathy Reul) Request to consider appointments of Robert Games and Lilach Karo to the Accessibility Advisory Group. (REQUEST TO APPOINT) Director Reul explained the item. Motion: To appoint Robert Games and Lilach Karo to the Accessibility Advisory Group. Result: Passed 4 – 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 19. Appointments, Parks and Recreation Advisory Board (Rob Hunter) Request to consider appointments of Mark Kaplan, Errol Duboulay, Jose Morera, and Brody Scott to the Parks and Recreation Advisory Board. (REQUEST TO APPOINT) Deputy City Manager McKeone explained the item on behalf of Director Hunter. Motion: To appoint Mark Kaplan, Errol Duboulay, Jose Morera, and Brody Scott to the Parks and Recreation Advisory Board. Result: Passed 4 – 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 20. Reappointment, Community Involved Government Committee (Michael McNally) Request to consider reappointment of Robert Fogel to the Community Involved Government Committee. (REQUEST TO REAPPOINT) Director McNally explained the item. Motion: To reappoint Robert Fogel to the Community Involved Government Committee. Result: Failed for lack of a second Mover: Commissioner Cerra Seconder: None Commission Communications • Office hours and contact information were provided by the Commission. • Highlighted past and upcoming events, including the City Manager’s Office Holiday Luncheon (Dec. 2), Light Up the Lawn (Dec. 6), and the Holiday Parade (Dec. 10). • Extended condolences to the family and friends of Sergeant Ebony Winn who was recognized for her service, mentorship, and impact on the Charter School and the community. • Congratulated the Sigma Delta Delta Chapter of Omega Psi Phi Fraternity on its 30th anniversary. • Recognized the Youth Ambassadors for their participation in the National League of Cities City Summit held in Salt Lake City, Utah. • Commented on State property tax proposals and their potential impacts on municipal services. • Congratulated Deputy Fire Chief Mike Moser on his retirement and recognized his contributions to the Fire Department. • Commended Lindsey Steinberg and the Communications and Marketing team for the Transitions Exhibition marketing video.  • Acknowledged Finance Director Kim Moskowitz for her leadership on the Financial Advisory Committee. • Provided updates on attending the Accessibility Advisory Group meeting, the Interfaith Thanksgiving Unity Service, and a tour of the Roots and Shoots Microgreens Farm. • Thanked Coral Springs Middle School for hosting the 5,000 Role Models of Excellence and Tomorrow’s Leaders events. • Extended holiday greetings to the community. • Recognized Public Works Director Chad Maraj for ongoing roadway improvements. City Manager's Communication • Highlighted upcoming holiday events including Light Up the Lawn (Dec. 6), Holiday Parade (Dec. 10), Parents Night Out (Dec. 12), the Police Department Holiday Toy Drive (ongoing through December 15), and the Fill The Truck Holiday Drive (December 13). • Directed residents to the city website (www.coralsprings.gov/Events) and social media for event details. • Extended condolences to the family and friends of Sergeant Ebony Winn; honored her life and service; and shared funeral procession details for December 5, 2025. • Recognized Deputy Fire Chief Mike Moser for his service and extended well wishes on his retirement. • Thanked City employees for their holiday season efforts. • Thanked the Commission for their support and wished residents and staff a joyful holiday season. City Attorney's Communication • Extended condolences on the passing of Sergeant Ebony Winn; reflected on her mentorship, character, and lasting impact. Adjournment There being no further business, the meeting was adjourned at 8:21 p.m. /s/ Georgia Elliott _______________ Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.