Board of Commissioners

BOARD OF COMMISSIONERS August 5, 2024 MINUTES PRE-MEETING - 4:30PM Mayor Washam called the pre-meeting to order at 4:36PM. Closed Session Pursuant to NCGS 143-318.11(a)(5) Mayor Washam called for a motion to go into Closed Session pursuant to NCGS 143-318.11(a)(5) Commissioner Carney made a motion to go into Closed Session at 4:36PM. Commissioner Higgins seconded the motion, and it passed unanimously, 4-0. Upon return from Closed Session at 5:10PM, the following items were discussed: Agenda Review Manager Grant gave an overview of the 6PM agenda. Park Bonds Education Update Parks Director Fitzsimmons presented the education campaign for the 2024 bond referendum and displayed how the URL www.corneliusparkbonds.com can be navigated to provide the pertinent bond information. Downtown Master Plan Update Planning Director Burhans introduced Kimley-Horn representative Kyle Baugh who provided an update on the master plan. Mr. Baugh presented the overall project schedule, the August stakeholders engagement meetings, the September events that includes a community meeting, an online survey launch, a Town Board work session, and a pop-up event at the ‘Tawba Walk. He shared the results from the visioning session, the current mission statements, existing framework plan, key characteristics, and property ownership, historic landmarks and multi-modal transportation along the corridor. North Ferry Street Name Change Deputy Manager Herron explained that Tonya Rivens has requested N. Ferry Street be renamed after her grandfather. He stated that additional information was provided by email. Commissioner Johnson made a motion to adjourn the pre-meeting 6:00PM. Commissioner Carney seconded the motion, and it passed unanimously, 4-0. REGULAR MEETING - 6:00PM 1. CALL TO ORDER Mayor Washam called the meeting to order at 6:11PM. 08/05/24 Regular Meeting Page 1 2. DETERMINATION OF QUORUM All commissioners were present at the meeting except for Commissioner Sansbury who was out of town. 3. APPROVAL OF AGENDA Mayor Washam called for a motion to amend the agenda to have item 7C become 7A. Commissioner Johnson made a motion to approve the agenda as presented. Commissioner Higgins seconded the motion, and it passed unanimously, 4-0. 4. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Mayor Washam led the pledge after a moment of silence was observed. 5. CITIZEN CONCERNS/COMMENTS Mayor Washam explained that the rules are listed on the back of the agenda. The following Twin Oaks residents spoke regarding a stormwater issue that they are dealing with in their community and the possibility of burdening the residents who live on a fixed income with a large assessment to repair the stormwater problem at the pond. They asked to meet with the Town for guidance in finding a solution to remedy the situation: • Mary Rescigno – 19816 Oak Leaf Circle • Don Matthews – 19804 Oak Leaf Circle • Dorianne Galu – 19975 Oak Leaf Circle • Donna Duval – 19971 Oak Leaf Circle • Robert Greene – 19820 Oak Leaf Circle • Holly Korta – 19986 Oak Leaf Circle • Robert Jacquin – 21129 Oak Leaf Circle, displayed pictures of the stormwater issue (Attachment 1). Manager Grant stated that staff would be willing to meet with the HOA Board members to give them some guidance. Christy Thornton – 14110 Boden Court, questioned if the traffic counts taken along the Bailey Road corridor included the drop-off/pick-up times for the schools. Deputy Manager Herron stated that the traffic counts were taken before the end of school year. Bill Fountain – 20524 Deep Cove Court, expressed his concerns with the CMS education system. Dave Yochum – 17903 Peninsula Club Drive, gave an update on the 2024 Big Day at the Lake event that hosted 117 kids. 6. REPORTS Manager Grant reported on the following: • TAB members are taking their meetings on the road. Their next meeting will be held on Aug. 20th at BoatYard Eats featuring the new Atrium Hospital, traffic impacts, and resident concerns. Asst. Manager Beardsley reported on the following: • Town Hall security improvements are anticipated to be completed by the end of August. 08/05/24 Regular Meeting Page 2 7. CONSIDERATION OF APPROVAL B. Interlocal Agreement with Mecklenburg County for Assignment of Street Addresses Planning Director Burhans explained that Mecklenburg County assigns street addresses for its municipalities and the unincorporated areas making it easier to accurately locate properties. Due to the numerous organizational changes that have occurred since the County first began addressing properties, they would like to have a new, unified agreement that all municipalities will adopt. The proposed agreement continues Mecklenburg County's role in assigning addresses, enforcing any addressing violations, and related items, as well as establishing a new multijurisdictional addressing working committee comprised of staff from each municipality and the County to help administer the interlocal agreement. Once the interlocal agreement has been executed by the County and municipalities, staff will propose an amendment to the Code of Ordinances eliminating duplicative addressing provisions. Commissioner Carney made a motion to approve Resolution #2024-01150 approving an Interlocal Agreement with Mecklenburg County for the assignment of street addresses. Commissioner Johnson seconded the motion, and it passed unanimously, 4-0. Resolution #2024-01150 is hereby made part of the minutes by reference. C. Historic Preservation Committee Discontinuance Planning Director Burhans explained that the Historic Preservation Committee (HPC) has served as a valuable role in helping spotlight the importance of preserving Cornelius’s rich history since its inception and its committee members have provided an invaluable public service to the Town and its citizens. The Town received a request from the Cornelius History Museum, LLC to discontinue the HPC and have it merge into a Cornelius History Museum Advisory Committee to help support development of the museum and other preservation endeavors. The new committee will continue to be a resource for the Town in the historic landmark designation process and related matters. Commissioner Johnson made a motion to approve Resolution #2024-01151 to discontinue the Historic Preservation Committee. Commissioner Carney seconded the motion, and it passed unanimously, 4-0. Resolution #2024-01151 is hereby made part of the minutes by reference. A. Bailey Road Park Court Complex Phase I Construction Contracts Parks Director Fitzsimmons gave an overview of the contract ($1,884,000) with Husky Construction Corp. for the construction of Bailey Road Park Court Complex Phase I and a contract with Musco Lighting ($252,000) for the tennis court lighting. Commissioner Higgins made a motion to approve the $1,884,000 contract with Husky Construction Corp. and the $252,000 contract with Musco Lighting as presented and authorize the Town Manager and Attorney to finalize the terms and conditions before executing each contract. Commissioner Osborne seconded the motion, and it passed unanimously, 4-0. 08/05/24 Regular Meeting Page 3  D. Annual Settlement of the Tax Collector Tax Year 2023 (FY24) and Order of Collection for Tax Year 2024 (FY25) Finance Director Niswonger explained that the NC General Statutes require that the Board receives and approves an Annual Settlement of the Tax Collector. The report shows collection of real property taxes in the initial year of levy is 99.83%. The other item for consideration is the Order of Collection for tax year 2024. Commissioner Johnson made a motion to approve the 2023 Annual Settlement report and the Order of Collections for tax year 2024. Commissioner Carney seconded the motion, and it passed unanimously, 4-0. 8. CONSENT AGENDA A. Approve Regular Meeting Minutes - July 15th (Approved 4-0) B. Tax Refunds = $620.49 (Approved 4-0) C. Electric Fund Write-Offs = $14,496.16 (FY21) (Approved 4-0) Commissioner Osborne made a motion to approve the Consent Agenda as presented. Commissioner Carney seconded the motion, and it passed unanimously, 4-0. 9. COMMISSIONER CONCERNS A. LKN Economic Development Corporation Commissioner Carney explained that the towns of Cornelius, Davidson and Huntersville have been collaborating for the purposes of economic development and operating under the LKN Economic Development Corporation. Recently, the towns decided to do a reset/refresh of the EDC as they felt the needs of each town were not being met. The reorganization will bring in new strategic assets to look and conduct a necessary study about where each town is headed with economic development. B. Cost to Serve Calculation Project Commissioner Carney explained that he along with Commissioner Johnson, Manager Grant and Deputy Manager Herron have been working on developing a cost to serve calculation to help better understand development approvals that are made and the town costs to serve new development. 10. ADJOURNMENT There being no further business to discuss, Commissioner Johnson made a motion to adjourn the meeting at 7:07PM. Commissioner Carney seconded the motion, and it passed unanimously, 4-0. Approved this 19th day of August 2024. Woody Washam, Jr., Mayor ATTEST: Lori A Harrell, Town Clerk 08/05/24 Regular Meeting Page 4