Airport Advisory Board

Regular Meeting

DeKalb, IL · September 26, 2023

Minutes

Minutes Airport Advisory Board The Airport Advisory Board of the City of DeKalb, Illinois, held a regular meeting on September 26, 2023, at the DeKalb Taylor Municipal Airport, 3232 Pleasant Street, DeKalb, Illinois, in the West Community Hangar. Vice-Chair Bernard Pupino called the meeting to order at 7:00 p.m. A. ROLL CALL Vice-Chair Bernard Pupino called the roll, and the following members of the Airport Advisory Board were present; Paul Borek, Scott Carlson, Matt Duffy, Bernard Pupino/ Vice-Chair, and James Rhoades. Also present was City Manager Bill Nicklas, Council Liaison Mike Verbic, and Interim Airport Manager Andy Raih. B. APPROVAL OF THE AGENDA Scott Carlson moved to approve the agenda; seconded by Paul Borek. Motion passed by a majority voice vote of those present. C. APPROVAL OF THE MINUTES Matt Duffy moved to approve the minutes of the August 22, 2023, meeting; seconded by James Rhoades. Motion passed by a majority voice vote of those present. D. PUBLIC PARTICIPATION City Manager Bill Nicklas welcomed Council Liaison Mike Verbic to the Board. Bill Nicklas spoke briefly on the pending retirement of Paul Borek and if the Airport Board would like to continue having DeKalb County Economic Development Corporation (DCEDC) representation on the Advisory Board. Mark Williams has been announced as Paul’s replacement as President of DCEDC. Paul Borek discussed enjoying his work on the Airport Advisory Board and felt that the airport has great potential for the community. He also agreed that Mark Williams would be an asset to the Board in the future. City Manager Nicklas updated the board that Andy Raih would fill in as interim airport manager while the City of DeKalb pursues a replacement. He also indicated that board member Scott Carlson would help as needed as well. Bill Nicklas updated the board on the City Councils approval to extend an agreement with Sunvest Solar at the regular City Council meeting on 09/25/2023. The extension was needed as the state had not yet approved Sunvest Solar’s plan as there were not enough open slots for development statewide. Sunvest appears to be on top of the list for 2024 approvals. Board member James Rhoades asked what the timeframe from approval from the State to fully operational was. Bill Nicklas informed that it is roughly a three-year implementation period. E. OLD BUSINESS 1. DeKalb Solar 2. DKB-5063 Rehabilitate Runway 9/27 Andy Raih gave an update on project DKB-5063. The City of DeKalb recently received a project acceptance packet for signatures to proceed with the project. The project is on track to be completed in 2024. F. NEW BUSINESS 1. Airport Manager Search Andy Raih updated the board on the recruitment process for a new Airport Manager. At the time of the meeting there were 13 applicants for the position. 2. T-hangar Vacancy Update Andy Raih updated the board on T-hangar vacancies. A community hangar tenant will be moving into E4-1 and a new community hangar tenant will be arriving in early October. Andy Raih proposed a question to the board regarding offering empty hangars to the current tenants first, if no-one on the field wishes to move hangars external waiting list requests will be pursued. Scott Carlson agreed with the idea and mentioned that our on-field tenants should be given first option. Vice-Chair Bernard Pupino was also open to the idea. James Rhoades agreed to moving tenants first in the case of available hangars. Council Liaison Mike Verbic questioned if the airport had a referral reward for tenants that refer an outside pilot to locate at the airport. Andy Raih explained not to his knowledge and due to occupancy rates being high it may not be needed but could be explored in the future. G. ADJOURNMENT James Rhoades moved to adjourn, the motion was seconded by Scott Carlson and motion passed by a majority voice of those present. Assistive services, including hearing assistance devices, available upon request.

Agenda

AGENDA AIRPORT ADVISORY BOARD SEPTEMBER 26, 2023 7:00 P.M. DeKalb Taylor Municipal Airport 3232 Pleasant Street, West Community Hangar DeKalb, Illinois 60115 A. CALL TO ORDER AND ROLL CALL B. APPROVAL OF THE AGENDA C. APPROVAL OF THE MINUTES 1. Minutes of the Airport Advisory Board Meeting of August 22, 2023 (pages 2-3). D. PUBLIC PARTICIPATION E. OLD BUSINESS 1. DeKalb Solar 2. DKB-5063 Rehabilitate Runway 9/27 F. NEW BUSINESS 1. Airport Manager Search 2. T-hangar Vacancy Update O. ADJOURNMENT DRAFT Minutes Airport Advisory Board The Airport Advisory Board of the City of DeKalb, Illinois, held a regular meeting on Aug. 22, 2023, at the DeKalb Taylor Municipal Airport, 3232 Pleasant Street, DeKalb, Illinois, in the West Community Hangar. Chair Robert Owens called the meeting to order at 7:00 p.m. A. Roll Call Chair Robert Owens called the roll, and the following members of the Airport Advisory Board were present: Paul Borek, Scott Carlson, Matt Duffy, Robert Owens/Chair, Bernard Pupino/Vice Chair and James Rhoades. Also present was Airport Manager Renee Riani. B. Approval of Agenda – Additions / Deletions James Rhoades moved to approve the agenda; seconded by Matt Duffy. Motion passed by a majority voice vote of those present. C. Public Participation - None D. Approval of Minutes – May 23, 2023 Bernard Pupino moved to approve the minutes of the May 23, 2023, meeting; seconded by Scott Carlson. Renee Riani asked to add Manager Update under New Business. James Rhoades moved to approve the addition, seconded by Matt Duffy. The motion to approve the amended agenda passed by a majority voice vote of those present. E. Old Business 1. Wildlife update a. Renee Riani updated that the coyote population has remained steady and a nuisance. One male had been taken by Jim Ruhl per the Class C. She has a long-term NOTAM issued for wildlife activity. 2. DKB-4924 South Apron a. IDOT-Division of Aeronautics received five bids during March letting; all were bid at more than 5% over the engineer’s estimate due to escalated concrete materials costs. IDA has worked to shift funding to coverage the overage. Paperwork is still in process. Construction will likely not occur until 2024 Construction Season. 3. DKB-5063 Rehabilitate Runway 9/27 a. IDOT-Division of Aeronautics received one bid during the June letting from Curran Construction, which was over the engineer’s estimate but within the 5% overage allowed by IDA. Paperwork is still in process. Construction will not occur until 2024 Construction Season. Both project contractors will be asked to coordinate schedules to prevent overlapping and to not impact OSH transient traffic. F. New Business 1. OSH traffic review a. Renee Riani led a review of the attached spreadsheets showing 100LL fuel sales during the July influx of transient OSH air traffic. Scott Carlson remarked that the gallons flowed has remained consistent. Renee provided a primer on determining the timing for ordering a delivery of 100LL during the week of AirVenture at OSH. 2. CMT Continuous Improvement and Innovation interview Aug. 4. a. Renee Riani reported that CMT executives visited on Aug. 4 to review their services. She provided feedback for them to use in evaluating their services and improving where necessary; she is overall highly satisfied with their services. 3. DeKalb Solar a. Renee Riani reported that SunVest has accomplished a number of the required items during their due diligence, and she is working with them and CMT to determine what additional items need attention. In the interim, the parcel was leased to Northern Tier Farm Partnership for this season. Bernie Pupino questioned if construction was delayed in 2024 would the same lease of farm parcel be possible and Renee Riani answered affirmatively. 4. Manager’s Update a. Renee Riani shared that a member of Lauren Underwood’s campaign staff had reached out to schedule a site visit to obtain video footage on Fri., Aug. 25, 3:30pm. She offered to the staffer that Mayor Barnes, City Manager Nicklas, and Chair Owens be invited to participate. b. Matt Duffy requested an update on the aircraft Accident on May 19. Renee Riani shared that the two passengers survived but were seriously injured, the emergency response teams worked well together, and the ARFF truck had been utilized for precaution. The wreckage is stored in a T-hangar until the NTSB completes its investigation and the insurance company determines next course of action. G. Adjournment Scott Carlson moved to adjourn the meeting; seconded by Bernard Pupino. Motion passed by a majority voice vote of those present. Chair Owens adjourned the meeting at 8:02 p.m. Respectfully submitted: Renee Riani, Airport Manager