Citizens' Community Enhancement Commission

Regular Meeting

DeKalb, IL · October 19, 2015

Minutes

MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB October 19, 2015 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, October 19, 2015 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting to order at 4:02 p.m. ROLL CALL Roll was recorded by Legal Assistant Mary Jo Harms, and the following members of the Citizens’ Community Enhancement Commission were present: Cohen Barnes, Mike Mooney, Brad Pietens, Lisa Small, Bob Boey, Chair Susan Johnson, Camyle Tate and Deborah Booth. Absent was Brad Hoey. Also present were: Management Analyst Lauren Stott and Legal Assistant Mary Jo Harms. APPROVAL OF AGENDA MOTION Mr. Barnes moved to approve the Agenda; Motion was seconded by Ms. Small. Motion carried on voice vote. APPROVAL OF MINUTES Mr. Barnes moved to approve the Minutes from the August 3, 2015 meeting with a change made that on August 3, 2015 Ms. Small arrived on time; Motion was seconded by Ms. Tate. Motion carried on a voice vote. BUSINESS 1. Yards of Distinction Presentation Update No update on Yards of Distinction. Program is done for the year. Discussion was held regarding expansion of the program to include Lights of Distinction including starting with Halloween. Mr. Pietens said he will do it. He asked the Commission to let him know of addresses with lights. Management Analyst Stott suggested a press release notifying of the expansion of the program to include Lights of Distinction. Citizens’ Community Enhancement Commission October 19, 2015 Page 2 of 2 The next deadline will be November 11, 2015. The Commission is to communicate addresses to Management Analyst Stott for this deadline. 2. Project Liquor Sunshine Update Mr. Barnes reported on the Best Community Grant and the need to identify a Cultural Corridor. Mr. Barnes reported they will need to work with the City on the proposal over the next 12- 18 months for possible Ordinance changes to things such as sidewalks, street lights and crosswalks, among other things. The Commission is ok with focusing on the project. The next report is due in 2017. 3. Historical Marker Proposal Update (DeKalb Area Agricultural Heritage Association) It was reported that the marker is being moved to a new location due to the protest of the current location by the Veterans Association. DeKalb Square is being explored as a possible location. Management Analyst Stott asked the Commission Members for feedback. ADJOURNMENT MOTION Chair Johnson adjourned the meeting at 4:50 p.m. Mary Jo Harms, Legal Assistant Approved by Citizens’ Community Enhancement Commission November 16, 2015

Agenda

Citizens’ Community Enhancement Commission Regular Meeting Agenda October 19, 2015 4:00 p.m. DeKalb Municipal Building PLEASE NOTE LOCATION Ellwood Conference Room, First Floor Our mission statement: We will listen to the community to identify, develop and test initiatives to improve the quality of life. We will develop public/private partnerships to implement sustainable initiatives. CALL TO ORDER ROLL CALL APPROVAL OF AGENDA (ADDITIONS OR DELETIONS) APPROVAL OF MINUTES - July 2015 regular meeting - August 2015 regular meeting - September 2015 regular meeting (no quorum) BUSINESS - Yards of Distinction update - Project Liquid Sunshine update - DAAHA historical marker update ADJOURNMENT Assistive services will be provided upon request MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB September 21, 2015 No minutes prepared due to absence of quorum. MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB August 3, 2015 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, August 3, 2015 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting to order at 4:07 p.m. ROLL CALL Roll was recorded by Deputy City Clerk Julie Abraham, and the following members of the Citizens’ Community Enhancement Commission were present: Cohen Barnes, Mike Mooney, Brad Pietens, Lisa Small (arrived at 4:09 p.m.), Bob Boey (arrived at 4:08 p.m.) and Deborah Booth. Absent was Chair Susan Johnson, Brad Hoey, and Camyle Tate. Also present were: Management Analyst Lauren Stott and Deputy City Clerk Julie Abraham. APPROVAL OF AGENDA MOTION Mr. Barnes moved to approve the Agenda; seconded by Mr. Pietens. Motion carried on voice vote. APPROVAL OF MINUTES None BUSINESS 1. Yards of Distinction Presentation Update A discussion took place whether this award is only for individuals or is inclusive of businesses. Based on prior discussions, it was determined businesses were intended to be part of this award and will continue to be appropriate for submission. Mr. Pietens provided a submission deadline for the next Yards of Distinction Awards. 2. Historical Marker Proposal Update (DeKalb Area Agricultural Heritage Association) Management Analyst Stott stated the proposed intergovernmental agreement with the Park District passed at the July 27, 2015 Council meeting. She thanked Ms. Small for her efforts to expedite the intergovernmental agreement in order to attain the CCEC’s goal to have this completed for Corn Fest. Citizens’ Community Enhancement Commission August 3, 2015 Page 2 of 2 3. Rainworks Rain-Activated Art Project Update Going forward this item will be referred to as the Liquid Sunshine Project. Management Analyst Stott stated the City is able to fund $1,500 for this project. The CCEC will need to provide a brief proposal for the Council. Ms. Small stated the Park District can fund $500 but will need a proposal as well. Mr. Barnes will contact OC Imageworks to draft a proposal. Discussion ensued regarding location. Mr. Barnes will provide the suggestions to OC Imageworks but may have to use his discretion to get this done within the timeframe. 4. Strategic Plan Community Conversations Management Analyst Stott provided an update and thanked the CCEC for their efforts in promoting these meetings. ADJOURNMENT MOTION Mr. Mooney moved to adjourn the meeting; seconded by Mr. Barnes. Motion carried on voice vote. The meeting adjourned at 4:44 p.m. JULIE ABRAHAM, DEPUTY CITY CLERK MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB July 20, 2015 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, July 20, 2015 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Chair Johnson called the meeting to order at 4:08 p.m. ROLL CALL Roll was recorded by Deputy City Clerk Julie Abraham, and the following members of the Citizens’ Community Enhancement Commission were present: Chair Susan Johnson, Cohen Barnes, Mike Mooney, Brad Pietens, Lisa Small (arrived at 4:14 p.m.), and Deborah Booth. Absent was Brad Hoey, Bob Boey, and Camyle Tate. Also present were: Management Analyst Lauren Stott, Management Intern Jared Heyn, and Deputy City Clerk Julie Abraham. APPROVAL OF AGENDA MOTION Mr. Barnes moved to approve the Agenda; seconded by Mr. Pietens. Motion carried on voice vote. Chair Johnson declared the motion approved. APPROVAL OF MINUTES MOTION Mr. Barnes moved to approve the minutes for April 20, 2015 and June 15, 2015; seconded by Ms. Booth. Motion carried on voice vote. Chair Johnson declared the motion approved. BUSINESS 1. Yards of Distinction Presentation Update Mr. Pietens provided an update and provided a submission deadline for the next Yards of Distinction Awards. Chair Johnson thanked Mr. Pietens for his work on these awards. 2. Historical Marker Proposal Update (DeKalb Area Agricultural Heritage Association) Management Analyst Stott notified members the proposal for an intergovernmental agreement between the City and the Park District is on the July 27, 2015 Council meeting Citizens’ Community Enhancement Commission July 20, 2015 Page 2 of 2 agenda. She encouraged members to attend. Mr. Mooney asked for a marker location update. Management Analyst Stott stated it has not been determined. 3. Rainworks Rain-Activated Art Project Update Mr. Barnes provided an update. Discussion ensued regarding cost. Management Analyst Stott stated she will inquire about City funding but cannot make any promises at this time. Ms. Small stated the current proposal only includes the City and not the Park District. The Park District will need a formal proposal to consider this project and she will contact OC Imageworks to adjust the proposal to include both entities. 4. Strategic Plan Community Conversations Management Analyst Stott provided information on the Community Conversations that have taken place. Discussion ensued regarding the meetings, feedback and other questions relating to the meetings. 5. Other Mr. Mooney mentioned he had visitors that commented on how nice the planters and the downtown area looks. Ms. Booth asked for and received background information on the planter project. In order to get the Rainworks project completed by Corn Fest and considering absences known for the next regularly scheduled meeting, members decided to hold the next meeting on August 3, 2015. ADJOURNMENT MOTION Mr. Mooney moved to adjourn the meeting; seconded by Mr. Pietens. Motion carried on voice vote. Chair Johnson declared the meeting adjourned at 4:45 p.m. JULIE ABRAHAM, DEPUTY CITY CLERK