Citizens' Community Enhancement Commission

DeKalb Municipal Building PLEASE NOTE LOCATION Haish Conference Room, Second Floor 200 South Fourth Street DeKalb, Illinois 60115 AGENDA Citizens’ Community Enhancement Commission July 18, 2016 4:00 p.m. A. Roll Call B. Approval of Agenda – Additions / Deletions C. Public Participation D. Approval of Minutes 1. June 20, 2016 regular meeting E. New Business 1. Play Anywhere Grant – NIU STEM Outreach F. Old Business 1. Downtown window treatments 2. Photos of Distinction 3. Announcements G. Adjournment Our mission statement: We will listen to the community to identify, develop and test initiatives to improve the quality of life. We will develop public/private partnerships to implement sustainable initiatives. DATE: July 15, 2016 TO: Citizens’ Community Enhancement Commission FROM: Jason Michnick, Economic Development Planner SUBJECT: Expansion of Yards/Lights of Distinction Program I. Summary Over the past years, the Citizens’ Community Enhancement Commission (CCEC) has awarded fellow citizens of the City for their efforts to increase the curb appeal of their homes through the use of landscaping and holiday lighting. These awards are presented during the second City Council meeting of the month in July, August, September, and January. During the June 20, 2016 CCEC meeting, discussion took place on additional awards that could be granted, including an award for photography that highlights the City or event that takes place in the City. It was also asked during conversation, how can the awards program or efforts by the CCEC better align with #ProudlyDeKalb efforts to promote pride within the community? II. Background The creation of a Photos of Distinction award could be formatted similarly to the existing awards, where submissions are brought forward to the CCEC and winners are selected by the members. The method for submission of photos could include either emailing it to a City liaison that would subsequently present the submissions to the CCEC during the following month’s meeting. Submissions could also be posted on the City’s website for citizens to see. Another method for submission could be through social media, such as Instagram, Twitter, and Facebook. Of the three, Instagram’s platform would be the best for managing and displaying submissions. It would also promote the use of #ProudlyDeKalb throughout the City, due to Instagram’s search feature using hashtags. It would also increase the likelihood of more community engagement, especially among younger generations and students at NIU. This is due to the quality and ease of use of smartphone cameras. Should photos only be taken from emailed submissions, it may only attract photography hobbyists, versus the wider user base of social media. Currently, there are about 1,600 Instagram posts using #ProudlyDeKalb. An example of a city that has promoted the use of Instagram to engage with citizens and visitors is the City of Geneva. There are currently over 12,500 Instagram posts using #GenevaIL. However, Geneva devotes staff resources towards social media promotion, and it has taken multiple years to build up the following that there currently is. Page |1 A rollout strategy would need to be discussed on how to promote the use of #ProudlyDeKalb on all social media platforms, but also to highlight the creation of the Photo of Distinction contest. Should the CCEC recommend the use of social media to promote citizen engagement through the use of photos, it should also discuss the best plan for implementation and promotion. Options could include maintaining accounts by City Staff, contacting another agency within the City that could hire an intern, or CCEC members could manage the accounts and submissions collectively. Page |2 DATE: July 15, 2016 TO: Citizen’s Community Enhancement Commission FROM: Jason Michnick, Economic Development Planner SUBJECT: Vacant Windows in the Downtown I. Summary The Citizen’s Community Enhancement Commission (CCEC) has discussed a desire for more public art throughout the City, including, but not limited to, the use of window coverings in the downtown area. During the June 20, 2016 meeting, CCEC conversed about both the locations and methods for a window covering program. The outcome of the conversation was a request for further investigation into a program that would either incorporate public art or marketing for the City in the windows of vacant properties. The property at 112-118 East Lincoln Highway (Otto’s) was identified as a potential location for a pilot program. Several considerations need to be taken into account in regards to the current zoning policy of signage, content, medium, and funding. II. Background According to the current sign code, window signage in storefronts cannot occupy more than 40% of the total square footage of windows. This applied to both existing businesses and vacant properties. It is recommended that for the pilot program, any signage at Otto’s obey the ordinance and be limited to 40% of the total window space at that location. Looking to the future, should the CCEC determine that they would like to see a larger percentage of coverage for vacant properties, a text amendment would need to be made to the Unified Development Ordinance (UDO). City staff would look to the CCEC for the recommendation to Council in support of any increase in the percentage of coverage, specifically for vacant properties. Safety consideration has also been taken into account, and the Police Department was contacted. So long as a vacant property is secured, and up-to-date contact information is available, 100% coverage of windows would be allowed. It is also important to consider the content of any signage that would be used for coverings. During the previous meeting, both soliciting local artists for public art, and the City marketing the vacant property were discussed. Another potential concepts could include a storytelling experience that includes historic photos. For example, the story of the barbed wire barons, or how the City was chosen as the location for Northern Illinois Page |1 University. In the long term, depending on what medium is chosen, the theme could change over time. In regards to the pilot program at Otto’s, it was recommended that window clings be used, similar to the ones used by NIU Athletics last year. These could be applied to the outside of the windows, and provides the easiest methods for application and removal. It would also be the fastest method from concept to application, potentially allowing any chosen concept to be placed on the windows prior to Corn Fest on August 26, 2016. Should the CCEC recommend that future window coverings be used to market the downtown or specific properties, it may be more cost effective to use a medium that is placed on the interior and could be reused from site to site. Further quotes would need to be collected on different mediums. A price quote has been provided by Kelmscott Communications for window clings, which includes the Otto’s property, as well as others that were used in the previous year. The cost estimate for the window clings in the pilot project is $956.84. Based on the current situation with the property, it is not advisable to spend public dollars supporting the pilot project. The CCEC could solicit private donations from different entities, depending on the theme and concept that is chosen by the committee. Page |2  MINUTES JOINT MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION AND DEKALB AREA ARTS COUNCIL CITY OF DEKALB June 6, 2016 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois, and the DeKalb Area Arts Council (DAAC) held a joint meeting on Monday, June 6, 2016 in the Story Time and Activity Room, Second Floor, of the DeKalb Public Library, 309 Oak Street, DeKalb, Illinois. The meeting was called to order at 4:04 p.m. ROLL CALL Roll was recorded by Administrative Assistant Tammey Higgins and the following members of the Citizens’ Community Enhancement Commission were present: Susan Johnson, Chair; Cohen Barnes; Bob Boey, Brad Hoey (arrived at 4:25 p.m.); Mike Mooney; Brad Pietens; and Lisa Small. Absent were Deborah Booth and Camyle Tate. Also present were: Management Analyst Jared Heyn and Administrative Assistant Tammey Higgins. In addition, the following members of the DeKalb Area Arts Council were in attendance: Alex Nerad, President; Jenny Jeep Johnson, Vice President; Debbie Armstrong, Director; and Billie Giese, Director. APPROVAL OF AGENDA MOTION Chair Johnson asked for a motion to approve the agenda. Mr. Boey moved to approve the Agenda; seconded by Mr. Barnes. Motion carried on voice vote. APPROVAL OF MINUTES None. BUSINESS Chair Johnson provided background on the actions resulting in the Joint Meeting. This included the process of getting artwork out, window clings and time constraints for display, developing a better idea of how things go up/stay up, creating a joint effort to get things done with the City, and overall development of a process to get things accomplished. 1. Introduction & Roles Chair Johnson asked individual attendees to introduce themselves and provide a short background on themselves. All attendees participated. Citizens’ Community Enhancement Commission June 6, 2016 Page 2 of 4 2. Public Arts Projects Planned 3. Public Art Future Ideas 4. Discussion of Public Art Parameters 5. Discussion of Changes to City Ordinances/Permits to accommodate Public Art 6. Next Steps A discussion began encompassing all of the above-listed topics. Mr. Nerad initiated discussion by requesting the history of the CCEC. Chair Johnson provided the background on the formation of the CCEC by the late City Mayor Van Buer to facilitate community ideas to Council for consideration. CCEC members shared experiences of the CCEC including the task of creating the current City logo; the Mission Statement; working on improving the community from a perceived “C” level to an “A” level; creating both the Yards of Distinction and Lights of Distinction programs to honor the efforts of both homeowners and businesses in beautifying their properties; and the planters placed in the Central Business District, NIU campus, Public Library, and the Park District. Mr. Nerad provided information relating to the intent of the DeKalb Leadership Academy to support the placement of a couple public sculptures. He commented on the intent for later this year to move forward in placement at Park District locations, the Library, and also NIU campus. The definition of the ACE Corridor locations was stated as being on Lincoln Highway from the Convocation Center east to just past the City’s downtown area. He advised there was a current inventory of about 40 pieces of sculpture, mostly on the campus, but that DAAC was trying to get more off campus. He also commented on events such as Artigras, and art walks occurring at different venues throughout the corridor. Discussion then turned to what was perceived to be required from City Council. Having a dialog or bigger discussion on setting a process was deemed very important. Having Council be an advocate for public art was also a desired result. Mr. Nerad stated that with DAAC pushing from the “art side,” help was needed from CCEC’s side for dynamics to process through Council. Mr. Barnes shared his comments from a prior CCEC meeting and also his experience with the ABC grant program. He shared his belief of the need for a conversation on a long-term plan; the creation of a budget item for the process. He commented on the possibility of having a NIU Center for Governmental Studies report providing information relating to such costs. He also commented on the idea of having 10 – 15 sculptures to either consolidate or sprinkle throughout the corridor. Mr. Nerad shared the potential of a bike sculpture tour, walking tours which would enable community experiences within the corridor. Ms. Johnson submitted the consideration of events scheduled around annual change-overs such as agricultural harvest; taking the essence of the event and implementing it into a seasonal event, getting people into the downtown area and provide an atmosphere of bonding. Mr. Boey asked for a description of the ACE Corridor. Mr. Nerad provided information that the ACE Corridor included 33 different entities/organizations, 40 businesses, that there was a high density of venues within the corridor and that it was DAAC’s desire to leverage and utilize information to attract students and families. Discussion followed relating to utilization of the beauty of the lagoon area by NIU. Mr. Nerad brought the concern regarding location of sculptures on private or public property; the need for clarification of what could and could not be done. Concerns relating to approach to interest submitted by businesses with sponsorship potential, arbitrary editing of artwork, and the restatement of the ultimate goal being getting art into the community were commented on by Ms. Johnson and attendees. Mr. B. Hoey joined the meeting  Citizens’ Community Enhancement Commission June 6, 2016 Page 3 of 4 at 4:25 p.m. Mr. Barnes commented on the issue of private sponsorship by stating that businesses weren’t aware of what is allowed. Ms. Armstrong commented on signage issues and Ms. Small commented on City permit requirements. Discussion then turned to the aspect of private sculpture. Comments on the actions of the community of Pilsen putting a call out for submissions. Concerns for neighborhood approval for placement were shared which led to comments regarding ordinance regulations that control on all types of property. Mr. Nerad submitted the concept of providing a 4-foot by 4-foot concrete pad as a base. Ms. Johnson submitted the consideration of a meeting being held with representatives of the City, DAAC, and Park District to discuss and create the parameters of a program. She suggested the following points for consideration: 1 – create an organization; 2 – call upon artists; 3 – consider amount of stipend; 4 – group would pay for pad installation; 5 – lease term; 6 – potential purchase. Ms. Johnson also offered the consideration of the creation of a collection within the City; potentially on an annual basis, provided there was interest from the City to invest in sculpture. Ms. Johnson also commented on members of the program being part from the City and part private with the additional concern of half liking a piece and half not, and the important of having streamlined, cohesive parameters for approval authority. Further conversation related to determining what potential roadblocks currently exist for mural applications and art installations; the creation of an application of a generic approach that won’t need to be re-invented every time. Ms. Armstrong inquired with respect to public liability who would be responsible for damages. Mr. Nerad advised that artists hold insurance in pieces with additional layers of provided by both the sponsor and property owner. Mr. Barnes commented on the need for an ordinance to address art on private property; having the City open to the concept of private art on public property; and openness to the creation of an application to submit for approval. Mr. Nerad commented on the process occurring in other communities which made it clear upfront what was and was not allowed and different potential applications (fire hydrants, utility boxes, sides of buildings, etc.). Mr. Barnes offered the structure of an internal government agreement as an example for consideration. Diverse conversation followed covering the examples of the communities of Rockford and Champaign; building the reputation of DeKalb as being “art friendly” and supporting investments in business to be part of the creative atmosphere. Events such as musical concerts, public performances were also discussed. Concerns on how the City can figure out how to address this topic were shared amongst attendees. Ms. Johnson pointed out the recent Artigras Parade event wherein half of the downtown businesses were supportive, while the other half were not with concerns of the event interrupting their businesses. Comments continued concerning importance of supporting artistic efforts within the City, and how something so easy on the surface truly wasn’t so easy to achieve. Discussion on addressing Chapter 46 – DeKalb Arts Commission and correlation to CCEC’s mission was held. Attendees further commented on existence of multiple statistics and studies on integration of artistic activities/events which many were not aware of, Chair Johnson sharing recent interaction with City staff in Stage Coach renovations and encouragement received from staff. Discussion concerning the tangible contributions from the Leadership Academy occurred. Chair Johnson put forth the task of providing a letter to City Council asking for ordinance reviews to be performed to make them amenable to what CCEC is trying to accomplish. Mr. Heyn was deemed to be the contact person for this task. Mr. Pietens addressed the existence of Chapter 46 and discussion on getting that chapter active or having it removed followed. Ms. Johnson commented on the importance of these efforts not just being City-specific, but more area inclusive. Discussion on the importance of “picking battles” and the basis for the creation of DAAC as a 5013(c) followed. Ms. Small initiated discussion on exploring the collapsing of Citizens’ Community Enhancement Commission June 6, 2016 Page 4 of 4 two existing chapters into one, and then introduced Chapter 47 – Cultural Affairs as an additional target for inclusion. Mr. Hoey led discussion on re-envisioning and re-focusing on items that are already existing, learning which thrived and which didn’t. Mr. Nerad shared that DAAC wanted to be at the “table” as advocates and be a part of the process. MOTION Ms. Small submitted a motion for CCEC to explore submitting a request to the City to collapse CCEC, DeKalb Arts Commission (Chapter 46), and Cultural Affairs Commission (Chapter 47) into one entity. As Mr. Barnes seconded, discussion occurred to clarify request. AMENDED MOTION Ms. Small submitted an amended motion for CCEC to explore submitting a request to the City to collapse CCEC, DeKalb Arts Commission (Chapter 46), and Cultural Affairs Commission (Chapter 47) into one entity which included representatives of DAAC. Mr. Barnes seconded the amended motion. Motion carried on voice vote. Mr. Heyn then provided clarification to attendees that request must come from CCEC. Mr. Hoey advised attendees of his experience of good interaction with City representatives; that everyone sees the challenges. Ms. Small commented that DAAC as a 5013(c) is able to obtain donations. Mr. Heyn then advised of the intention of the City Manager and Community Development Director to attend the next regularly scheduled meeting of CCEC (June 20). Chair Johnson led discussion on intent for upcoming meeting including clings concerns, and revision of letter from CCEC to City Council on ordinance reviews. 7. Other Items Chair Johnson advised attendees that the next regularly-scheduled meeting with CCEC was June 20, 2016. Discussion occurred regarding the Scrivener’s error on the agenda reflecting a past month’s date. No further action was requested. ADJOURNMENT MOTION Chair Johnson requested a motion for adjournment. Ms. Small moved to adjourn the meeting; seconded by Mr. Hoey. Motion carried on voice vote. The meeting adjourned at 5:20 p.m. __________________________________________ TAMMEY HIGGINS, Administrative Assistant  MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB June 20, 2016 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, June 20, 2016 in the Executive Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. In response to expected arrival delay of Chair Susan Johnson, Management Analyst Jared Heyn requested attendees select an acting chair to oversee the meeting. Motion was made by Brad Pietens to select Brad Hoey as Acting Chair, motion was seconded by Deborah Booth. Motion carried on voice vote. The meeting was called to order at 4:08 p.m. ROLL CALL Roll was recorded by Administrative Assistant Tammey Higgins and the following members of the Citizens’ Community Enhancement Commission were present: Bob Boey; Brad Hoey, Acting Chair; Mike Mooney; Brad Pietens; and Deborah Booth. Absent were Susan Johnson, Cohen Barnes, Lisa Small, and Camyle Tate. Chair Johnson arrived at 4:35 p.m. Also present were: Mayor John Rey; City Manager Anne Marie Gaura; Director of Community Development Ellen Divita; Economic Development Planner Jason Michnick; Management Analyst Jared Heyn; and Administrative Assistant Tammey Higgins. APPROVAL OF AGENDA MOTION Acting Chair Hoey asked for a motion to approve the agenda. Mr. Boey moved to approve the Agenda; seconded by Mr. Pietens. Motion carried on voice vote. APPROVAL OF MINUTES MOTION Acting Chair Hoey asked for a motion to approve the minutes of May 16, 2016. Mr. Mooney moved to approve said minutes; seconded by Mr. Boey. Motion carried on voice vote. BUSINESS City Manager Gaura announced to attendees that Management Analyst Heyn would no longer be the liaison for CCEC; Economic Development Planner Michnick would be assuming this position under the oversight of Director of Community Development Divita. Mr. Hoey then provided a brief background on CCEC for the benefit of new City staff. Mr. Mooney inquired as Citizens’ Community Enhancement Commission June 20, 2016 Page 2 of 5 to status of minutes from the June 6, 2016 Joint Meeting with the DeKalb Area Arts Council (DAAC). He was advised the draft was not yet available. Old Business 1. Downtown Window Treatments Mr. Hoey requested clarification on behalf of CCEC of what could be done on an on-going basis; if CCEC submitted with a vision or initiative, could this approach be sustainable. Last clings went 6-8 months longer than prior; could there be an agreement on planning exhibit for 1 year. City Manager Gaura requested clarification on issue with clings; length of time or ugliness. Director of Community Development Divita commented on the safety element; empty building windows not covered for long time – can’t see in. She further commented on the issue of permanent art as clings advising this was an issue to be addressed. She shared that she had sent an inquiry to the owner of the Otto’s building and had forwarded same to Chair Johnson. In communication with a representative of the owner, the request had been approved with the directive that a description of the mural be submitted to the owner. City Manager Gaura suggested that CCEC agree on action items on this task including that the owner was to review and approve final artwork. Mr. Hoey provided input on CCEC’s interaction with DAAC. He also commented on the process to solicit ideas, format discussion on media to be utilized, shared that Mr. Barnes and Chair Johnson had been looking into media, and his belief that clings were easier and more sizable, while the use of boards had limited aspects. Discussion relating to the pros and cons of clings versus boards followed. City Manager Gaura then directed staff to produce an agenda memo outlining options with Mr. Hoey to work with Economic Development Planner Michnick on cost estimates and media examples. Mr. Pietens stated it was critical that the first installation be done very right with others to follow suit. Continued discussion on potential theme considerations, funding sources, number of potential properties for consideration, potential benefit for building owner, code enforcement aspects, and impact of fresh look in community. City Manager Gaura then brought up the topic of Unified Development Ordinance (UDO) amendments. Director of Community Development Divita advised her staff were looking at updates to the UDO and shared that Principal Planner JoEllen Charlton and Economic Development Planner Michnick were both new employees developing their knowledge of the City. Conversation regarding CCEC updates on UDO, the ability to address the Otto’s situation or subsequent buildings, and the importance of the creation of a climate where art was welcome was held. City Manager Gaura then confirmed with attendees that the issue of downtown window treatments had been fully addressed. 2. #ProudlyDeKalb Signs Acting Chair Hoey inquired as to the capability of getting the #ProudlyDeKalb signage on welcome signs/population signs. Management Analyst Heyn showed 2 mock-up signs produced by staff with 2 different concepts for viewing by attendees. City Manager Gaura advised that the reference to the ABC Grant should be removed. Mr. Boey commented on the need for the signs to be positioned horizontally. Discussion relating to different types of signs for consideration, potential of being included on monument, IDOT permission required for any street placement ensued. City Manager Gaura advised that the agenda item be brought back for consideration with a GIS plot referencing sign locations. Acting Chair Hoey cautioned against the proliferation of signs and that #ProudlyDeKalb needed to be integrated on City signage.  Citizens’ Community Enhancement Commission June 20, 2016 Page 3 of 5 Consideration of sign re-sizing need, inclusion of City logo, City entry-point monuments locations and monument materials ensued. City Manager Gaura advised attendees of the fiscal year change for the City from a fiscal year structure to a calendar year structure, that the switch would be effective January 1, 2017; and that the CCEC should get cost estimates for this consideration and get them submitted for consideration and potential approval for the budget. Additional discussion relating to past efforts of Re:New DeKalb organization, National Register of historic places, recollection of arches on Route 38 took place. 3. Public Art Projects Acting Chair Hoey advised that the topic of utility boxes had come about from the Joint Meeting with DAAC. City Manager Gaura asked Management Analyst Heyn to provide an overview of the current information on utility boxes. Management Analyst Heyn advised attendees that further discussion with ComEd had occurred and he had learned that the only way anything could be done with a ComEd utility box was if ComEd employees did the task. He also advised attendees that while he had previously advised them that fire hydrants were not an available item for a painting project, it was the City’s position that it would do whatever it could to have this happen. Discussion of ideas for this project followed including the need to get a specific outline, type of paint, type of wrap, type of art (art or message, art with a theme), local cling production companies, need to let artist know surface/canvas to be worked on to ensure piece will translate. City Manager Gaura advised that the project should be addressed in 2 phases; 1 right away (Otto’s), and 1 with more planning. Additional discussion addressed the use of wraps as opposed to paint with support going toward wraps. City Manager Gaura offered the consideration of a potential project to be the underpass on Annie Glidden, with either side for artwork. She advised that a 1.5 year agreement with Union Pacific Railroad entailed a one page agreement. Acting Chair Hoey shared with attendees the experience of CornFest utilizing ground clings. The clings were ripped up within minutes by foot traffic. City Manager Gaura further advised that with regard to the Union Pacific Railroad, nothing could be placed on the tracks, but the center support in the underpass could be wrapped. She directed Economic Development Planner Michnick to prepare a memo regarding utility boxes showing City-owned and ComEd-owned locations. Discussion regarding potential lighting applications for the overpass were held with references to the lighting on Congress, and the lighting of the colonnades at Soldier Field (red/black). Mr. Pietens brought the topic of Yards of Distinction to the attention of attendees and the striking photos that he had experienced from within the community. Director of Community Development Divita shared her thought of placing pictures on the City’s Facebook site, obtaining permission to use the photos in ads, etc. Chair Johnson referenced the usage of the #ProudlyDeKalb sign and how the community used to represent themselves, neighborhood block parties, and how such actions promote and build the community. City Manager Gaura suggested the creation of a process through the liaison wherein photos would be reviewed at each meeting with attendees taking formal action on disposition. Acting Chair Hoey and Mr. Pietens provided background on the Yards of Distinction program. City Manager Gaura suggested the creation of a Photos of Distinction to be placed on the City’s website. Discussion of the positive effects of this effort ensued. City Manager Gaura directed Economic Development Planner Michnick to submit a memo to bring current the awards of Citizens’ Community Enhancement Commission June 20, 2016 Page 4 of 5 distinction with additional discussion on supporting community pride, award categories, and block parties. Acting Chair Hoey commented on the need to further define these activities to compliment the #ProudlyDeKalb effort and combine resources. 4. Agenda Item Coordination Not addressed at this meeting. New Business 1. Commission Structure and Schedule Chair Johnson presented the inquiry as to whether some commissions could be rolled/combined into one commission. City Manager Gaura clarified inquiry as to new entity to assume all aspects of all combined commissions. Chair Johnson confirmed and further advised this issue had come about as a result of the Joint Meeting with DAAC and consideration of working together with DAAC. City Manager Gaura advised attendees that the Mayor was looking at the roles of the Commission/Committees and would be revising and updating the Municipal Code chapters. Chair Johnson stated that consolidation would further define CCEC and its role. Mr. Pietens stated that the CCEC had struggled with achieving quorum. City Manager Gaura commented on additional layers had a tendency to make things more difficult and that perhaps a 7 person membership would be better. Mr. Pietens further inquired as to whether there was a mechanism to provide for a meeting to be rescheduled so that a quorum could be achieved. City Manager Gaura advised that dates and times can be modified. She also stated that meetings can be cancelled and reposted for different dates. Chair Johnson inquired as to the applicability of the use of “ex officio” members of a commission. Her example was the membership of Ms. Small, who had previously represented the Park District along with herself, but now that Ms. Small was retired, there was no interaction with the Park District. Chair Johnson asked for clarification if the Park District could be an ex officio member of the CCEC. City Manager Gaura confirmed that was possible and directed Economic Development Planner Michnick to prpare a memo identifying current members and their terms, with the inclusion of the Park District as a member. Chair Johnson inquired of Management Analyst Heyn if the Park District was interested in participation. Management Analyst Heyn advised that a representative of the Park District had expressed interest in being on the CCEC. City Manager Gaura asked attendees if there was any entity not mentioned beyond the Park District. Acting Chair Hoey responded with NIU and DAAC. Chair Johnson shared that the CCEC had expressed a welcome to DAAC to work together, bringing items to CCEC’s attention to assist. City Manager Gaura advised that a clarification of the term “ex officio” should be achieved. Director of Community Development Divita advised attendees that she felt the mission statement needed to be reviewed and updated, that she felt it didn’t articulate the strong view the CCEC had shared at this meeting. City Manager Gaura advised attendees that a lot of ideas and approaches had been thrown at them at this meeting to help CCEC succeed and move forward. Mr. Boey thanked senior staff and the Mayor for their presence and felt this had helped to energize members. City Manager Gaura stated she would personally be at the next meeting.  Citizens’ Community Enhancement Commission June 20, 2016 Page 5 of 5 2. Announcements Not addressed at this meeting. ADJOURNMENT MOTION Acting Chair Hoey requested a motion for adjournment. Mr. Boey moved to adjourn the meeting; seconded by Ms. Johnson. Motion carried on voice vote. The meeting adjourned at 5:23 p.m. __________________________________________ TAMMEY HIGGINS, Administrative Assistant