Citizens' Community Enhancement Commission

DeKalb Municipal Building PLEASE NOTE LOCATION Haish Conference Room, Second Floor 200 South Fourth Street DeKalb, Illinois 60115 AGENDA Citizens’ Community Enhancement Commission December 18, 2017 4:00 p.m. A. Roll Call B. Approval of Agenda – Additions / Deletions C. Public Participation D. Approval of Minutes 1. October 16, 2017 regular meeting E. Old Business 1. Branding and Wayfinding Review 2. Fire Hydrant Painting Program F. New Business 1. Planning for 2018 Agenda Topics G. Adjournment Our mission statement: We will listen to the community to identify, develop and test initiatives to improve the quality of life. We will develop public/private partnerships to implement sustainable initiatives.  MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB October 16, 2017 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, October 16, 2017 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting was called to order at 4:02 p.m. ROLL CALL Roll was recorded by Economic Development Planner, Jason Michnick, and the following members of the Citizens’ Community Enhancement Commission members present were: Chair Sue Johnson, Deborah Booth, Brad Pietens, Michael Mooney and Brad Hoey. Cohen Barnes arrived at 4:30. Bob Boey was absent. Also present was Fire Chief, Eric Hicks. APPROVAL OF AGENDA MOTION Chair Johnson asked for someone to make a motion to approve the agenda, which was made by Mr. Pietens. The motion was seconded by Mr. Hoey and was carried on a voice vote. PUBLIC PARTICIPATION None APPROVAL OF MINUTES MOTION Chair Johnson requested a motion for approval of the September 18, 2017 minutes. Mr. Hoey moved to approve the minutes. Mr. Pietens seconded the motion. Motion carried on voice vote. OLD BUSINESS 1. Fire Hydrant Painting Planner Michnick welcomed Chief Hicks to the meeting. The commission discussed past meetings and discussions related to the fire hydrant painting program. Planner Michnick reviewed meeting minutes from April 20, 2015. At the time, the Public Works Citizens’ Community Enhancement Commission October 16, 2017 Page 2 of 3 Interim Director was not in favor, he felt it was a maintenance issue and a matter of public safety to paint fire hydrants. Later in the year it was brought back up but it wasn’t pursued any further because utility boxes had to be looked at instead, that was the focus at the time. Chief Hicks said hydrants fall under Public Works. There are about 2300 hydrants in DeKalb spaced approximately 300 ft. apart. The city tries to do hydrant maintenance every 3 years. There are certain rules to abide by like not painting black. The commission continued to discuss specific elements of a potential program, including NIU participation from students and alumni. Mr. Hoey stated he could contact someone at NIU about their hydrants. The commission also discussed the geographic area where hydrants would be painted first, such as the ACE Corridor. It was determined that the commission prefer to see it be citywide and encourage neighbors to come together. Planner Michnick stated he would work on developing the necessary application and paperwork for the program. These documents would be presented to the commission at the next month’s meeting. Once the commission was comfortable with the documents, it could be recommended to City Council at a future meeting. 2. Downtown Wayfinding and Branding Project Update Planner Michnick shared with the commission that Mr. Hoey, Mr. Barnes and himself, attended a class with Steve Quinn at NIU about wayfinding and branding. Mr. Hoey reported on this. It lasted 2 hours and about 30 students were present. Students were excited to be a part of this project and asked a lot of questions. What they are contributing could be an ongoing project. We gave guidance on what we were looking for. The students asked what identity we wanted for the City. We covered a lot of ground at the class. It was nice to have the fresh eyes of the NIU students. This was an advanced visual communications class. Each student has a component assigned to them to do in regards to wayfinding and branding. It is anticipated that the students would present their findings and recommendations to the commission at the November 20th meeting. 3. City Wide Light Pole Banners & FY2017 Funds Planner Michnick reported that banners are currently included in the Public Works FY18 budget, but will confirm the amount. The budget still has to be formally adopted. Planner Michnick said if the commission does not spend their annual funds during FY17, a request can be made to carry them over for a project in FY18. The first reading of the budget is November 27th at the City Council Meeting and the final reading is December 11th. The commission discussed potential enhancement projects throughout the City. These projects included the wayfinding signage that the students present on November 20, painting the walls underneath the railroad overpass on Annie Glidden, or having a mural contest. The commission also discussed the use of FY17 funding for an enhancement project in the Annie Glidden North neighborhood, such as painting 3-D crosswalks. The commission concluded to wait until the adoption of the FY18 budget to determine what project to choose. Citizens’ Community Enhancement Commission October 16, 2017 Page 3 of 3 NEW BUSINESS None ADJOURNMENT MOTION Chair Johnson requested a motion for adjournment. Ms. Booth moved to adjourn the meeting, seconded by Mr. Mooney. Motion carried on voice vote. The meeting adjourned at 5:34p.m. We would like to have a presentation from some students on wayfinding and branding at the next meeting to begin at 2:00. ________________________________ Respectfully Submitted by Linda Odom, Recording Secretary  Paint a Plug The City of DeKalb Citizen’s Community Enhancement Commission (CCEC) is pleased to announce the Paint a Plug program, where community will be permitted to “adopt” a fire hydrant around the City of DeKalb. Your adoption will give you the opportunity to help turn our fire hydrants into works of art. There will be no specific theme for the fire hydrants, but artists are encouraged to incorporate different elements of the community or their neighborhood into their art. There is no cost to apply for this program, but if you are awarded a fire hydrant you will have to provide your own materials for painting. The program is not limited to current DeKalb residents. The City encourages current residents, former Huskies, employees of DeKalb businesses, or any outside artists to participate. How the Paint a Plug program works Step 1: Download an application and design proposal from www.cityofdekalb.com/TBD Step 2: Fill out your application and design proposal and submit it to PaintaPlug@CityofDeKalb.com Step 3: The CCEC will review, approve, and notify applicants between April 1 and April 31. Step 4: If approved, you will be able to paint your designated hydrant between May 1 and June 1 Step 5: When done painting your hydrant, take a picture of your art, email your picture to PaintaPlug@CityofDeKalb.com and share it on social media using #ProudlyDeKalb Step 6: Check in on your art throughout the year, if it needs a touch up, please do so. Rules and Regulations: 1. Applicants must be 18 or older, or have parent or legal guardian apply and supervise painting 2. No inappropriate words or images, advertisements, political messages, etc. 3. No objects can be attached or glued to fire hydrants. 4. No camouflage, or design that significantly reduces the hydrants’ visibility (i.e. painting a hydrant solid white/black/green). 5. Must use an oil-based primer before painting followed by a high quality oil-based enamel paint specifically for metal. For questions about the Paint a Plug program, contact the City of DeKalb at 815-748-2060 or PaintaPlug@CityofDeKalb.com 1  Paint a Plug Application and Design Proposal Name(s) _______________________________________________________________________ Phone _________________________ Email __________________________________________ Mailing Address _________________________________________________________________ Location of Preferred Hydrant_______________________________________________________ Assign me a Hydrant Use the fire hydrant below to illustrate your proposed artistic design: Those wishing to apply should submit this page as well as the waiver (page 3) by March 31, via mail or in- person to the address below, or email a scanned copy in color. City of DeKalb ATTN: Paint a Plug 200 South Fourth Street DeKalb, IL 60115 PaintaPlug@CityofDeKalb.com 2