City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL OF THE CITY OF DEKALB January 9, 2012 The City Council of DeKalb, Illinois scheduled a Committee of the Whole Meeting on Monday, January 9, 2012 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 6:00 p.m. A. ROLL CALL: City Clerk Kapitan called the roll and the following members of City Council were present: Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Monica O’Leary and Mayor Kris Povlsen. Absent were: Alderman David Jacobson, Alderman Tom Teresinski, Alderman Ronald Naylor and Alderman David Baker. Also present were: Mark Biernacki, City Manager and Steve Kapitan, City Clerk. Since a quorum was not present no meeting was held. STEVE KAPITAN, City Clerk Approved by City Council January 23, 2012  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB January 9, 2012 The City Council of DeKalb, Illinois, held a regular meeting on Monday, January 9, 2012 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 7:00 p.m. A. ROLL CALL: City Clerk Kapitan called the roll and the following members of City Council were present: Mayor Kris Povlsen; Alderman Tom Teresinski, Alderman Kristen Lash, Alderman Brendon Gallagher, and Alderman Monica O’Leary. Absent were Alderman David Jacobson, Alderman Ronald Naylor, Alderman David Baker. Also present were: Mark Biernacki, City Manager, T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/ Transportation; Jeff Birtell, I&T Technician and Steve Kapitan, City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. Teresinski led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: Mayor Povlsen explained that an unusual circumstance had arisen, namely that because three aldermen were out of town. Because of that fact he stated that it would not be appropriate to move forward with certain items on the agenda. He asked, therefore, that items D1, K1, K2, K3, K4, L and M be removed from the agenda. MOTION Ald. Gallagher moved to approve the Agenda without items D1, K1, K2; K3, K4, L and M; seconded by Ald. Lash. Motion carried 5-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary, Povlsen. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZENS’ COMMENTS: I. SPECIAL ITEMS ● Elder Care Services Annual Human Services Funding Report – Diane Maculan Removed from the agenda. Regular City Council Meeting Minutes January 9, 2012 Page 2 of 6 II. CITIZENS’ COMMENTS There were no requests to speak. E. CONSENT AGENDA – OMNIBUS VOTE: MOTION Ald. Teresinski moved to approve the Consent Agenda; seconded by Ald. O’Leary. Motion carried 5-0-3 on roll call vote. Motion carried 5-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary, Povlsen. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. MOTION Ald. Lash moved to approve the items on the Consent Agenda; seconded by Ald. O'Leary. Motion carried 5-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary, Povlsen. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. 1. APPROVAL OF CITY COUNCIL MINUTES: Committee of the Whole: December 12, 2011 Regular Meeting: December 12, 2011 Approved in the Consent Agenda by Omnibus Vote. 2. RECEIVE AND FILE: Human Relations Commission Minutes: November 1, 2011 Plan/Zone Commission Minutes: November 16, 2011 Safe & Quality Housing Task Force Minutes: November 16, 2011 Citizens’ Community Enhancement Commission Minutes: November 21, 2011 Engineering Report: December 2011 Received and filed in the Consent Agenda by Omnibus Vote. 3. APPROVAL OF MAYOR APPOINTMENTS: NONE. F. PURCHASES AND BID AWARDS: NONE. G. PUBLIC HEARINGS: NONE. H. OLD BUSINESS: NONE. I. ORDINANCES – SECOND READING:  Regular City Council Meeting Minutes January 9, 2012 Page 3 of 6 NONE. J. ORDINANCES – FIRST READING: 1. ORDINANCE 2012-01 AUTHORIZING THE ACQUISITION OF A PERMANENT EASEMENT FROM THE FAIRVIEW PARK CEMETERY ASSOCIATION OF CERTAIN REAL PROPERTY LOCATED ALONG FAIRVIEW DRIVE AND ADJACENT TO FARIVIEW PARK CEMETERY. Mayor Povlsen read Ordinance 2012-01 by title only. MOTION Ald. Lash moved to receive and file Ordinance 2012-01; seconded by Ald. O’Leary. Mr. Maurer explained that acquiring this permanent easement would provide sufficient space for installation of a bike path along Fairview Drive. This would involve 900 feet of frontage between Heritage Drive and First Street, he added. The City expects the project to go out for bid in March, he said. In the agreement negotiated with the Fairview Park Cemetery Board the City agreed to install a fence along the cemetery property, he explained. VOTE Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to waive second reading of Ordinance 2012-01; seconded by Ald. O'Leary. VOTE: Motion carried 4-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. MOTION Ald. Lash moved to pass Ordinance 2012-01; seconded by Ald. Teresinski. VOTE: Motion carried 4-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. 2. ORDINANCE 2012-02 AUTHORIZING THE ACQUISITION OF A TEMPORARY EASEMENT FROM THE FAIRVIEW PARK CEMETERY ASSOCIATION ON CERTAIN REAL PROPERTY ALONG FAIRVIEW DRIVE AND ADJACENT TO FAIRVIEW PARK CEMETERY. Mayor Povlsen read Ordinance 2012-02 by title only. MOTION Ald. Lash moved to receive and file Ordinance 2012-02; seconded by Ald. Gallagher. Mr. Maurer explained that this temporary easement would allow access for construction crews to install the bike path. Regular City Council Meeting Minutes January 9, 2012 Page 4 of 6 VOTE: Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Teresinski moved to waive second reading of Ordinance 2012-02; seconded by Ald. Lash VOTE: Motion carried 4-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. MOTION Ald. Lash moved to pass Ordinance 2012-02; seconded by Ald. Gallagher. VOTE: Motion carried 4-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. K. RESOLUTIONS: 1. RESOLUTION 2012-01 ADOPTING THE TRANSPORTATION IMPROVEMENT PROGRAM FOR DEKALB TAYLOR MUNICIPAL AIRPORT FOR FISCAL YEARS 2013-2017. Removed from agenda. 2. RESOLUTION 2012-02 ADOPTING THE DEKALB TAYLOR MUNICIPAL AIRPORT MARKETING PLAN FOR THE CITY OF DEKALB, ILLINOIS. Removed from agenda. 3. RESOLUTION 2012-03 ADOPTING THE SYCAMORE ROAD (IL 23) RETAIL MARKETING AND DEVELOPMENT PLAN FOR THE CITY OF DEKALB, ILLINOIS. Removed from agenda. 4. RESOLUTION 2012-04 RATIFYING THE CONTINUATION OF A PROFESSIONAL LEGAL SERVICES AGREEMENT WITH KLEIN, THORPE AND JENKINS, LTD. FOR HOUSING AND BUILDING CODE RELATED MATTERS. Removed from agenda. 5. RESOLUTION 2012-05 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN AN ENGINEERING SERVICES AGREEMENT WITH WENDLER ENGINEERING SERVICES, FOR CIVIL ENGINEERING SITE PLAN IMPROVEMENTS FOR THE WEST LINCOLN HIGHWAY POLICE STATION SITE AT AN HOURLY RATE.  Regular City Council Meeting Minutes January 9, 2012 Page 5 of 6 Mayor Povlsen read Resolution 2012-05 by title only. MOTION Ald. Lash moved to pass Resolution 2012-05; seconded by Ald. Teresinski. Mr. Maurer described the need for site plan services for the construction of the police station. He stated that Wendler Engineering is equally qualified to perform the work as other firms. Ald. Lash asked if there was a difference in the scope of work between the firms seeking the contract. Mr. Maurer stated that the scope of work was the same for both firms that provided quotes on the project. VOTE Motion carried 4-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. 6. RESOLUTION 2012-06 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A CONSULTING SERVICES AGREEMENT WITH BAXTER & WOODMAN, INC., FOR COMPLETION OF AN ENGINEERING DESIGN STUDY AND PLANS FOR THE INTERSECTION OF LINCOLN HIGHWAY AND CARROLL AVENUE IN THE AMOUNT OF $48,000. Mayor Povlsen read Resolution 2012-06 by title only. MOTION Ald. Lash moved to pass Resolution 2012-06; seconded by Ald. Gallagher. Mr. Maurer explained that the engineering involved with this agreement would be to improve the signaled intersection at Carroll Avenue. Since Lincoln Highway is a state route IDOT is involved and requires a modification of the roadway. VOTE Motion carried 4-0-3 on roll call vote. Aye: Teresinski, Lash, Gallagher, O'Leary. Nay: None. Absent: Jacobson, Naylor, Baker. Mayor Povlsen declared the motion passed. L. REPORTS – COMMUNICATIONS: Removed from agenda. M. RECESS FOR CLOSED SESSION: 1) APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); PURCHASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); PENDING LITIGATION 5 ILCS 120/2(c)(11); WORKER’S COMPENSATION 5 ILCS 120/2(c)(12) AND MINUTES OF CLOSED SESSIONS 5 ILCS 120/2(c)(21). Regular City Council Meeting Minutes January 9, 2012 Page 6 of 6 Removed from agenda. N. ADJOURNMENT: Ald. Gallagher moved to adjourn the meeting; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Povlsen declared the meeting adjourned at 7:12 p.m. STEVE KAPITAN, City Clerk Approved by City Council January 23, 2012