City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB June 25, 2012 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, June 25, 2012 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 6:00 p.m. A. ROLL CALL: City Clerk Wright called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Ronald Naylor, Alderman David Baker, Alderman Monica O’Leary and Mayor Kris Povlsen. Absent was Alderman Tom Teresinski. Also present were: Mark Biernacki, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Interim Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/ Transportation; Jeff Birtell, I&T Technician; Tammey Higgins, Deputy City Clerk; and Diane Wright, City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) CONSIDERATION OF A DISCUSSION ON THE LENGTH OF CITY COUNCIL MEETINGS AND AGENDA DISCUSSION. Mr. Biernacki advised Council that Ald. Lash and O’Leary shared comments with staff regarding the length and items for discussion at Council meetings. Ald. O’Leary suggested that many items can be placed on the Consent Agenda of the Regular Meeting; if Council Members have questions on a particular item, it can be pulled for discussion. Additionally, she stated that the Special Items (presentations) at the Regular Meeting could be condensed or written reports could be provided to Council in lieu of a presentation. Committee of the Whole Meeting June 25, 2012 Page 2 of 5 Ald. Lash commented that she preferred the oral reports, but asked that the speakers be limited in the length of their presentations. She suggested they be limited to three (3) minutes. Ald. Naylor commented that the Council asked for presentations from social services organizations and stated three-five minutes may be appropriate. Ald. Baker agreed. Mayor Povlsen suggested that Council Members get questions answered by staff prior to the Council meeting. However, he noted that at times it is important for the public to hear these questions and they may need to be raised at the meetings. He further encouraged Council not to repeat questions or points; if a question has been asked, or a point of view given, individual Council Members at times reiterate the same point. Mr. Biernacki stated that as a general rule he places items on the Consent Agenda that have previously been discussed at a Committee of the Whole Meeting. However, he added, if there is one dissention, he doesn’t place the item on the Consent Agenda. He stated he can be more liberal if Council wishes, but doesn’t want to be presumptuous. Additionally, he stated that items can be placed on the Consent Agenda and pulled for discussion by any Council Member. Ald. Naylor asked that minutes of some commissions, particularly the Planning and Zoning commission be given to Council in “draft” form so that they can review items in a timely manner. Ald. O’Leary asked that the Agenda packets be distributed to Council on Monday prior to the meetings rather than Wednesday. Mayor Povlsen noted that items may arise later that can’t be placed that early on an agenda, particularly legal or administrative issues. He pointed out that some packets aren’t picked up by Council Members until the day of the meeting. Mr. Biernacki added that staff is preparing for the next meeting the day after a Council meeting. He noted that moving the date up could present internal difficulties. Ald. O’Leary stated that she needs more time to review the packet. Ald. Gallagher and Ald. Jacobson stated that they have no issues with the current practices. Ald. Lash raised the issue of the number of Aldermen required (three) to place an item on an agenda. She asked that the number be reduced. Ald. Baker agreed. Mr. Biernacki stated the Code requires that but staff will review it for Council. 2) CONSIDERATION OF FIRE DEPARTMENT STAFFING. Interim Fire Chief Hicks presented information that Ald. Teresinski requested at the last meeting and advised Council he discussed it with Ald. Teresinski. Council discussed the additional information. MOTION Ald. Gallagher moved to approve the Fire Department staffing recommendations and directed staff to bring back the item for formal Council approval; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Povlsen declared the motion passed.  Committee of the Whole Meeting June 25, 2012 Page 3 of 5 3) CONSIDERATION OF A REQUEST FOR PROPERTY TAX ABATEMENT FROM RIGHT POINTE COMPANY, 2475 WAGNER CIRCLE, DEKALB, ILLINOIS. Mr. Biernacki advised Council that Right Pointe has plans to expand with a 30,000 square foot facility across from their current location. The company is requesting standard property tax abatement for five (5) years. He added that the abatement requires the approval of all taxing districts, and the City hasn’t received negative responses from any of the districts. Council discussed the request and asked questions of Paul Borek of the DeKalb County Economic Development Corporation and representatives of Right Pointe. MOTION Ald. Gallagher moved to approve the recommendation to abate property taxes for Right Pointe Company and directed staff to bring back a formal agreement for Council approval; seconded by Ald. Naylor. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 4) CONSIDERATION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 3, SECTION 3.06 RELATING TO THE AUTHORITY OF THE MAYOR OF THE CITY OF DEKALB. Mr. Frieders advised Council this ordinance would provide more flexibility to the City when dealing with other units of government. He provided a synopsis of the amendments to the current Code. Council asked questions and discussed the proposed ordinance. MOTION Ald. O’Leary moved to approve staff’s request of the proposed ordinance amending the Municipal Code, Chapter 3, Section 3.06 and directed staff to bring back to Council for formal adoption; seconded by Ald. Naylor. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 5) CONSIDERATION OF A DISCUSSION ON THE LOCAL GOVERNMENT DEBT RECOVERY ACT. Mr. Frieders advised Council that the State of Illinois initiated a program wherein payments can be withheld (for example, income tax returns) if money is owed a government agency. He added that there is no cost to the City to participate in the program. The City would generate a list of debtors to the City, send it to the State and they will input the data and withhold money until the debt is paid to the City. He added that an administrative fee will be assessed to the debtor. MOTION Ald. Gallagher moved to approve staff’s recommendation to participate in the Debt Recovery Act and directed staff to bring back the item for formal Council approval; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the motion passed. Committee of the Whole Meeting June 25, 2012 Page 4 of 5 6) CONSIDERATION OF CONSULTANT ASSISTANCE BY BAXTER AND WOODMAN FOR DESIGN OF THE TAYLOR STREET WIDENING PROJECT BY LIONS PARK. Mr. Maurer advised Council that staff requests hiring a consultant at a cost of $46,000 for assistance with the design of the Taylor Street widening project at Lions Park. He added that it would be funded through Motor Fuel Tax funds. Mr. Maurer stated that three firms were interviewed, and staff recommends Baxter and Woodman. Council discussed the project and asked questions regarding the flooding issues. MOTION Ald. Naylor moved to approve staff’s recommendation to hire Baxter and Woodman to assist with the design of the Taylor Street widening project by Lions Park and directed staff to bring back a resolution for formal Council approval; seconded by Ald. Lash. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 7) CONSIDERATION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 41 “TAXICABS.” Mr. Frieders advised Council that staff has reviewed the current taxi ordinance and noted that there are several areas that require updating. He enumerated the recommendations for Council, including removing the requirement for a meter, to be substituted with a requirement of a rate card and strengthening the provisions for a background check. Additionally, he pointed out that since the packet was provided, staff has further recommendations including the requirement of state-issued license plates for taxis, annual fingerprinting of owners and drivers, compliance with state accident reporting requirements, and provision for the vehicles to be inspected by a state- certified mechanic. Additionally, Mr. Frieders stated that the current Code doesn’t address a requirement that liveries be licensed. He noted that research of other communities determined that liveries were also licensed with taxis. He added that a policy question for discussion is whether to license liveries as well as taxis. Council discussed the proposed amendments including the addition of licensing liveries. Council consensus was to include liveries in the licensing requirements and to bring back the proposed amendments for further discussion at a Committee of the Whole Meeting. 8) APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(C)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(C)(2); PENDING LITIGATION 5 ILCS 120/2(C)(11) AND WORKER’S COMPENSATION 5 ILCS 120/2(C)(12). Not acted on in this meeting.  Committee of the Whole Meeting June 25, 2012 Page 5 of 5 D. ADJOURNMENT: MOTION Ald. Naylor moved to adjourn the meeting; seconded by Ald. Lash. Motion carried on voice vote. Mayor Povlsen declared the meeting adjourned at 6:58 p.m. ______________________________________ DIANE K. WRIGHT, City Clerk Approved by City Council July 9, 2012  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB June 25, 2012 The City Council of DeKalb, Illinois, held a regular meeting on Monday, June 25, 2012 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 7:05 p.m. A. ROLL CALL: City Clerk Wright called the roll and the following members of City Council were present: Mayor Kris Povlsen; Alderman David Jacobson, Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Ronald Naylor, Alderman David Baker and Alderman Monica O’Leary. Absent was Alderman Tom Teresinski. Also present were: Mark Biernacki, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Interim Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/ Transportation; Jeff Birtell, I&T Technician; Tammey Higgins, Deputy City Clerk; and Diane Wright, City Clerk. Mayor Povlsen announced that Ald. Teresinski was out of town and unable to attend the meeting. B. PLEDGE OF ALLEGIANCE: Ald. Lash led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: MOTION Ald. Jacobson moved to approve the Agenda; seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: I. SPECIAL ITEMS ● DeKalb County Convention and Visitors’ Bureau Report – Debbie Armstrong  Regular City Council Meeting Minutes June 25, 2012 Page 2 of 13 Ms. Armstrong, Executive Director of the DeKalb County Convention and Visitors’ Bureau gave a power point presentation of the Bureau’s mission statement, accomplishments, marketing and promotion plan and goals. She thanked Council for their continued support. ● Re:New DeKalb FY 2012 Report – Lindsey Engelsman Ms. Engelsman, Marketing Director for Re:New DeKalb presented Council with Re:New’s annual report which included its vision, mission, services provided, accomplishments, special events and goals. She thanked Council for their continued support. II. APPROVAL OF MAYOR APPOINTMENTS: Advisory Commission on Disabilities – 2 year terms Michael Thomas – Reappointment (Also reappointment to Chair until 2014) Joanne Rouse – Reappointment Suzie Halverson – Reappointment Citizens’ Community Enhancement Commission – 3 year term Cohen Barnes – Reappointment Bob Boey – Reappointment Mike Mooney - Reappointment Finance Advisory Committee – 4 year term Mike Peddle – Reappointment Fire Pension Board – 3 year term Ray Krueger – Reappointment Human Relations Commission – 3 year term Joe Gastiger - Reappointment Mayor Povlsen read the listing of Mayoral appointments. MOTION Ald. Naylor moved to approve the Mayoral appointments; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Povlsen declared the motion passed. III. CITIZENS’ COMMENTS NONE. E. CONSENT AGENDA – OMNIBUS VOTE: MOTION Ald. Naylor moved to approve the Consent Agenda; seconded by Ald. Lash. Motion carried 7-0- 1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed.  Regular City Council Meeting Minutes June 25, 2012 Page 3 of 13 MOTION Ald. Lash moved to approve the listing of Consent Agenda items; seconded by Ald. Naylor. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 1. APPROVAL OF CITY COUNCIL MINUTES: Committee of the Whole: June 11, 2012 Regular Meeting: June 11, 2012 Approved in the Consent Agenda by Omnibus Vote. 2. RECEIVE AND FILE: Citizens’ Community Enhancement Commission Minutes: May 21, 2012 Engineering Report: May 2012 Finance Division Check list: May 2012 Finance Division Bank Balance and Bank Statement: May 2012 Received and filed in the Consent Agenda by Omnibus Vote. 3. ORDINANCE 12-49 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 51, “TRAFFIC,” SECTION 51.13, “PARKING PROHIBITED,” SCHEDULE C, TO ADD “NO PARKING AT ANY TIME” TO A PORTION OF EAST LINCOLN HIGHWAY, SOUTH SIDE, BETWEEN THIRD AND FOURTH STREETS. Approved in the Consent Agenda by Omnibus Vote. 4. ORDINANCE 12-50 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 51, “TRAFFIC,” SECTION 51.13, “PARKING PROHIBITED,” SCHEDULE C, SECTION 1, “NO PARKING ANYTIME” BY ADDING A PORTION OF TAYLOR STREET BETWEEN SOUTH THIRD STREET AND 230 FEET EAST OF FOURTH STREET. Approved in the Consent Agenda by Omnibus Vote. 3. RESOLUTION 12-65 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN AN ENGINEERING SERVICES AGREEMENT WITH BAXTER AND WOODMAN, INC. FOR CONSTRUCTION INSPECTION SERVICES ON VARIOUS PROJECTS AT AN HOURLY RATE. Approved in the Consent Agenda by Omnibus Vote. F. PURCHASES AND BID AWARDS: NONE. Regular City Council Meeting Minutes June 25, 2012 Page 4 of 13 G. PUBLIC HEARINGS: 1. PUBLIC HEARING ON CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REVIEW (CAPER) Mayor Povlsen opened the Public Hearing at 7:35; there being no comments from the public, Mayor Povlsen closed the Public Hearing. H. OLD BUSINESS: NONE. I. ORDINANCES – SECOND READING: NONE. J. ORDINANCES – FIRST READING: 1. ORDINANCE 12-51 AUTHORIZING THE CITY OF DEKALB, ILLINOIS, TO BORROW FUNDS FROM THE PUBLIC WATER SUPPLY LOAN PROGRAM FOR THE HOLLISTER AVENUE WATER MAIN EXTENSION. Mayor Povlsen read Ordinance 12-51 by title only. MOTION Ald. Naylor moved to receive and file Ordinance 12-51; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Naylor moved to waive second reading of Ordinance 12-51; seconded by Ald. Gallagher. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Naylor moved to pass Ordinance 12-51; seconded by Ald. Gallagher. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 2. ORDINANCE 12-52 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 3, “CITY ADMINISTRATION,” SECTION 3.43, “MANAGEMENT PAY PLAN,” SECTION 3.45, “MANAGEMENT BENEFITS PLAN,” PERTAINING TO INSURANCE, AND SECTION 3.46, “RESIDENCY REQUIREMENTS FOR EMPLOYEES AND OFFICERS.” Mayor Povlsen read Ordinance 12-52 by title only. MOTION Ald. Naylor moved to receive and file Ordinance 12-52; seconded by Ald. Gallagher.  Regular City Council Meeting Minutes June 25, 2012 Page 5 of 13 Mr. Biernacki explained that the ordinance reflects a 2% cost of living increase for management employees which was included in the FY 2013 budget. Additionally, he said, the ordinance addresses some inconsistencies on retiree insurance. Also, he said, the residency requirement refers to emergency personnel. The current Code, he said, includes some bargaining-unit employees. This ordinance removes them from Chapter 3 in that this is addressed in their individual union contracts. Ald. Jacobson asked why the Public Works Director, City Manager and Assistant City Manager were not considered for emergency response. Mr. Biernacki replied that a requirement for the City Manager is that he reside within the City. Mr. Frieders added that this ordinance addresses emergency response requirements only; it doesn’t address residency requirements. Additionally, Mr. Espiritu stated that should there be a need to activate an emergency situation, the City Manager, Assistant City Manager and Public Works Director are required to respond. Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Naylor moved to waive second reading of Ordinance 12-52. There was no second to the motion. Mayor Povlsen announced the ordinance would be listed on the next Agenda. 3. ORDINANCE 12-53 AUTHORIZING A LEASE AGREEMENT FOR A PORTION OF PALMER COURT, IN THE CITY OF DEKALB (HOMETOWN SPORTS BAR AND GRILL). Mayor Povlsen read Ordinance 12-53 by title only. MOTION Ald. Lash moved to receive and file Ordinance 12-53; seconded by Ald. O’Leary. Mr. Frieders advised Council that staff was approached by Mr. Schmidt of Hometown Sports Bar and Grill to lease a portion of the alley. He explained the agreement to Council. Ald. Lash stated she doesn’t support smoking in this area and that the City should follow the state statute. Discussion continued with pros and cons of restricting smoking as it applies to this agreement along with this being a non-issue. Additionally, Council discussed and asked questions of Mr. Tom Schmidt regarding the one-way access through the alley and traffic issues. Mr. Schmidt stated that only one store parks in the alley. Ald. Jacobson stated he preferred a shorter base term for the lease. Ald. Naylor stated he had concerns also with the terms of the lease and had difficulty with smoking in the area along with access through the alley. He added he would like to see written statements from neighbors. Mr. Schmidt stated he has 150 signatures of those who are in favor of the agreement. Ald. Naylor suggested the agreement be on a trial basis. Ald. Baker raised concern about a trial basis and added that Mr. Schmidt will be spending quite a bit of money. Mr. Frieders addressed the issue of the term of the lease and suggested a compromise with Council approving a two-year term with the lease allowing closure due to any code violations. Regular City Council Meeting Minutes June 25, 2012 Page 6 of 13 AMENDED MOTION Ald. Lash moved to amend Ordinance 12-53 to allow for a two-year lease with an option to extend five years; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. AMENDED MOTION Ald. Lash moved to amend Ordinance 12-53 to prohibit smoking; seconded by Ald. Baker. Ald. Jacobson stated that the City allows other bars to have smoking outside and stated this presents a hurdle for this business. Ald. Gallagher agreed it is not part of this legislation at hand. VOTE ON AMENDED MOTION Motion failed 3-4-1 on roll call vote. Aye: Lash, Naylor, Baker. Nay: Jacobson, Gallagher, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion defeated. Mr. Frieders stated that another issue is not allowing permanent improvements on the City’s property. If Council agrees, it would be appropriate for an amended motion to allow Mr. Schmidt to make permanent improvements on his property, but not on the City’s property. AMENDED MOTION Ald. Gallagher moved to amend Ordinance 12-53 to delete the provision stating “no permanent improvements;” seconded by Ald. Lash. Motion carried on voice vote. Mayor Povlsen declared the motion passed. AMENDED MOTION Ald. Naylor moved to amend Ordinance 12-53 to exempt payment of rent for two (2) years; seconded by Ald. Lash. Motion carried on voice vote. Mayor Povlsen declared the motion passed. VOTE Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Lash moved to waive second reading of Ordinance 12-53; seconded by Ald. O’Leary. Motion carried 6-1-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Baker, O’Leary, Povlsen. Nay: Naylor. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Lash moved to pass Ordinance 12-53; seconded by Ald. O’Leary. Motion carried 6-1-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Baker, O’Leary, Povlsen. Nay: Naylor. Absent: Teresinski. Mayor Povlsen declared the motion passed. K. RESOLUTIONS: 1. RESOLUTION 12-66 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH HOPKINS SOLUTIONS, LLC FOR  Regular City Council Meeting Minutes June 25, 2012 Page 7 of 13 ECONOMIC DEVELOPMENT SERVICES FROM JULY 1, 2012 THROUGH JUNE 30, 2013. Mayor Povlsen read Resolution 12-66 by title only. MOTION Ald. O’Leary moved to pass Resolution 12-66; seconded by Ald. Gallagher. Motion carried 7-0- 1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 2. RESOLUTION 12-67 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH ELLWOOD HOUSE ASSOCIATION USING TIF FUNDING FOR IMPROVEMENTS TO THE ELLWOOD-NEHRING HOUSE AND PROPERTY IN THE AMOUNT OF $75,000.00 ANNUALLY FOR FISCAL YEARS FY 2013 THROUGH FY 2017. Mayor Povlsen read Resolution 12-67 by title only. MOTION Ald. Naylor moved to pass Resolution 12-67; seconded by Ald. Lash. Ald. Jacobson stated there are many needs for TIF. He raised concern that this agreement uses public funds for a project that the City has no ownership; additionally it doesn’t help the neighborhood. VOTE. Motion 5-2-1 on roll call vote. Aye: Lash, Gallagher, Naylor, Baker, Povlsen. Nay: Jacobson, O’Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. 3. RESOLUTION 12-68 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH RE:NEW DEKALB, INC., FOR TIF FUNDING IN THE AMOUNT OF $45,000.00 TO IMPLEMENT DOWNTOWN ACTIVITIES. Mayor Povlsen read Resolution 12-68 by title only. MOTION Ald. Naylor moved to pass Resolution 12-68; seconded by Ald. Gallagher. Ald. Jacobson asked how long it will take for Re:New to reach its goals. He added he would like to see some measureable goals. Additionally, he asked for a discussion on how the money can be transitioned elsewhere. Mr. Biernacki replied that one of the primary tasks of Re:New is to update the downtown plan, and many of these questions will be answered through this effort, he said. Ald. Baker stated if the City had to hire a staff to complete the duties that Re:New has accomplished, it would cost two-three times as much. He suggested giving this another year. Regular City Council Meeting Minutes June 25, 2012 Page 8 of 13 VOTE. Motion 5-2-1 on roll call vote. Aye: Lash, Gallagher, Naylor, Baker, Povlsen. Nay: Jacobson, O’Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. 4. RESOLUTION 12-69 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH DEKALB COUNTY ECONOMIC DEVELOPMENT CORPORATION FOR ECONOMIC DEVELOPMENT SERVICES FROM JULY 1, 2012 THROUGH JUNE 30, 2013. Mayor Povlsen read Resolution 12-69 by title only. MOTION Ald. Gallagher moved to pass Resolution 12-69; seconded by Ald. O’Leary. Motion carried 7-0- 1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 5. RESOLUTION 12-70 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A CONTRACTUAL SERVICES AGREEMENT WITH S. L. WEBB ELECTRIC, INC., FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES. Mayor Povlsen read Resolution 12-70 by title only. MOTION Ald. Naylor moved to pass Resolution 12-70; seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 6. RESOLUTION 12-71 DECLARING THE CITY OF DEKALB’S OFFICIAL INTENT TO REIMBURSE CERTAIN CAPITAL EXPENDITURES FROM THE PROCEEDS OF FUTURE DEBT ISSUES. Mayor Povlsen read Resolution 12-71 by title only. MOTION Ald. Gallagher moved to pass Resolution 12-71; seconded by Ald. Naylor. Mr. Biernacki explained that the resolution allows that the City will be able to reimburse itself for the bond. Ald. Jacobson stated he thought the City had enough monies in public safety funding until the bond was issued. Ms. Pisarcik reiterated Mr. Biernacki’s statement that the City cannot reimburse itself until this resolution is passed. She added that the City does have funds, but not $12 million. She repeated this resolution is pursuant to IRS guidelines.  Regular City Council Meeting Minutes June 25, 2012 Page 9 of 13 VOTE Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 7. RESOLUTION 12-72 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER INTO A FIVE-YEAR RETAINER AGREEMENT THROUGH JULY 1, 2017 WITH HANSON PROFESSIONAL SERVICES FOR CONSULTANT SERVICES FOR PLANNED AIRPORT IMPROVEMENT PROJECTS AT DEKALB TAYLOR MUNICIPAL AIRPORT. Mayor Povlsen read Resolution 12-72 by title only. MOTION Ald. Naylor moved to pass Resolution 12-72; seconded by Ald. Gallagher. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 8. RESOLUTION 12-73 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH DEKALB COUNTY YOUTH SERVICES BUREAU, INC. FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $36,456.00. Discussion commenced regarding consideration of the human services funding resolutions in omnibus form. Ald. Naylor stated he would abstain from voting on Resolution 12-75; Mayor Povlsen stated he would abstain from voting on Resolutions 12-76 and 12-78. Ald. Gallagher asked that Resolutions 12-81 and 12-82 be pulled for discussion. MOTION Ald. Lash moved to consider Resolutions 12-73, 12-74, 12,-77, 12-79 and 12-80 be considered in Omnibus form; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. Mayor Povlsen read Resolutions 12-73, 12-74, 12,-77, 12-79 and 12-80 by titles only. MOTION Ald. Gallagher moved to approve Resolutions 12-73, 12-74, 12,-77, 12-79 and 12-80; seconded by Ald. Naylor. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 9. RESOLUTION 12-74 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH SAFE PASSAGE, INC. FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $10,618.00. Approved by Omnibus Vote. Regular City Council Meeting Minutes June 25, 2012 Page 10 of 13 10. RESOLUTION 12-75 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH HOPE HAVEN OF DEKALB COUNTY, INC. FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $4,247.00. Mayor Povlsen read Resolution 12-75 by title only. MOTION Ald. Jacobson moved to pass Resolution 12-75; seconded by Ald. Lash. Motion carried 6-1-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Baker, O’Leary, Povlsen. Abstain: Naylor. Absent: Teresinski. Mayor Povlsen declared the motion passed. 11. RESOLUTION 12-76 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH BEN GORDON CENTER-DISCOVERY HOUSE FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $3,539.00. Mayor Povlsen read Resolution 12-76 by title only. MOTION Ald. Lash moved to pass Resolution 12-76; seconded by Ald. O’Leary. Motion carried on 6-1-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary. Abstain: Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. 12. RESOLUTION 12-77 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH FAMILY SERVICE AGENCY-SENIOR SERVICES CENTER FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $12,742.00. Approved by Omnibus Vote. 13. RESOLUTION 12-78 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH DEKALB COUNTY PARTNERSHIP FOR A SAFE ACTIVE AND FAMILY ENVIRONMENT (DCP/SAFE) FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $2,124.00. Mayor Povlsen read Resolution 12-78 by title only. MOTION Ald. Lash moved to pass Resolution 12-78; seconded by Ald. O’Leary. Motion carried on 6-1-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary. Abstain: Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed.  Regular City Council Meeting Minutes June 25, 2012 Page 11 of 13 14. RESOLUTION 12-79 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH COMMUNITY COORDINATED CHILD CARE (4-C) FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $20,529.00. Approved by Omnibus Vote. 15. RESOLUTION 12-80 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH VOLUNTARY ACTION CENTER FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $31,855.00. Approved by Omnibus Vote. 16. RESOLUTION 12-81 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH NGUZO SABA MEN’S CLUB OF DEKALB FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $5,663.00. Mayor Povlsen read Resolution 12-81 by title only. MOTION Ald. O’Leary moved to pass Resolution 12-81; seconded by Ald. Naylor. Ald. Gallagher pointed out that the human services funding is specified for emergency services and questioned how the City can fund this organization. He stated he preferred to allocate the $5,663.00 to Safe Passage because it meets the criteria of the human services funding. Ald. Naylor suggested allowing Nguzo Saba Men’s Club to submit their information and report back before Council disallows the funding. Ald. Gallagher noted that Section 8 of the criteria states that administrative costs be kept to a minimum. MOTION TO POSTPONE Ald. Gallagher moved to postpone action on Resolution 12-82 to the July 9th Council Meeting; seconded by Ald. Naylor. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 17. RESOLUTION 12-82 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH PRAIRIE STATE LEGAL SERVICES FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $708.00. Mayor Povlsen read Resolution 12-82 by title only. Regular City Council Meeting Minutes June 25, 2012 Page 12 of 13 MOTION Ald. Lash moved to pass Resolution 12-82; seconded by Ald. O’Leary. Ald. Gallagher stated he has the same issue as with Nguzo Saba Men’s Club. He added he would prefer to allocate the $708 to Hope Haven. MOTON TO POSTPONE Ald. Naylor moved to postpone action on Resolution 12-82 to the July 9th Council Meeting; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 18. RESOLUTION 12-83 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH ELDER CARE SERVICES OF DEKALB COUNTY FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $12,742.00. Approved by Omnibus Vote. 19. RESOLUTION 12-84 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO SIGN AN AGREEMENT WITH DEKALB COUNTY HOSPICE FOR HUMAN SERVICES FUNDING FROM THE FY 2013 GENERAL FUND IN THE AMOUNT OF $1,699.00. Approved by Omnibus Vote. L. REPORTS – COMMUNICATIONS: Mayor Povlsen announced that the Council will hold a Special Joint Meeting with the Safe/Quality Housing Task Force tomorrow evening. Ald. Gallagher encouraged all to nominate yards for the Yards of Distinction program. Also, he thanked Joel Maurer and the Park District for the work on the Fairview Bike Path. Ald. Naylor congratulated Studio I for their 35th year anniversary. Council Members cautioned all regarding the 4th of July fireworks. MOTION TO EXTEND MEETING At 8:51 p.m., Ald. Jacobson moved to extend the meeting past 9:00 p.m.; seconded by Ald. Baker. Motion carried on voice vote. Mayor Povlsen declared the motion passed. M. RECESS FOR CLOSED SESSION: 1) APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); PENDING LITIGATION 5  Regular City Council Meeting Minutes June 25, 2012 Page 13 of 13 ILCS 120/2(c)(11) AND WORKER’S COMPENSATION 5 ILCS 120/2(c)(12). MOTION Ald. Gallagher moved to approve staff’s request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2); Pending Litigation 5 ILCS 120/2(c)(11) and Worker’s Compensation 5 ILXA 120/2(c)(12); seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. Mayor Povlsen closed the meeting to the public at 8:51 p.m. Mayor Povlsen opened the meeting to the public at 9:15 p.m. N. ADJOURNMENT: MOTION Ald. Lash moved to adjourn the regular meeting of City Council; seconded by Ald. Jacobson. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the meeting adjourned at 9:15 p.m. DIANE K. WRIGHT, City Clerk Approved by City Council July 9, 2012