City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB October 14, 2013 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, October 14, 2013 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:00 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Alderman David Jacobson. Alderman Bill Finucane, Alderman Bob Snow, Alderman Ronald Naylor, Alderman David Baker, and Mayor John Rey. Absent: Alderman Kristen Lash and Alderman Monica O’Leary. Also present were: Rudy Espiritu, Interim City Manager; Dean Frieders, City Attorney, Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Laura Pisarcik, Finance/Purchasing Director; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk and Ruth Maloy, Deputy City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: NONE. C. CONSIDERATIONS: 1) CONSIDERATION OF CITY HALL RENOVATION Mr. Espiritu stated that as suggested by Council, staff has brought back suggestions regarding funding options and remodeling updates for the City Hall renovation Ms. Pisarcik stated that there is $5.5 million currently available, but to do all renovations the City is short $2.2 million. Three suggestions to help raise that revenue over a ten year period would include: gas tax which would add an additional $0.03 per gallon, a water surcharge which would raise the customers’ water bills by $5.00 per quarter, and raise the current property tax that would equal approximately $24.50 per year for houses worth approximately $150,000. Also, she said, a combination of any of the above can be done. Council discussed options with the majority agreeing that the gas tax might be the best option. Ald. Jacobson was concerned about how much City was being quoted on renovation prices and believes it can be done for less. Mayor Rey Committee of the Whole Meeting October 14, 2013 Page 2 of 2 stated that other cities locate the Council Chambers and bill paying on the first floor. Mr. Moore said that the priorities for the renovation include HVAC, Fire suppression and plumbing. Ald. Baker asked about a new building and Mr. Moore explained that TIF does not support new buildings, and funds aside from TIF would give many more options. It was also discussed that if everything stays in the main building than the annex buildings can be sold. Staff was asked to come back in month with more information. 2) REPORT OF CITY-WIDE STREET CONDITION ASSESSMENT Mr. Maurer discussed data in an automated data collection on street conditions that covered approximately 125 miles, ranking the streets from 10 to 100. Over 50% of the City streets are in poor or very poor condition, he said. The next step is to determine the best use of funds. Mr. Maurer stated that TIF streets have been the priority and, therefore, the streets outside the TIF districts are where the most work is needed. The street department gets $400,000 a year from motor tax, and $1 million a year from motor fuel tax; $450,000 of that goes to de-icing roads and street lights. Mr. Maurer stated there will be a shortfall including the TIF area this year. Ald. Baker stated that we are only spending $1 million a year and should be spending $4 million. Ald. Naylor said that twenty years ago the City was spending $1 million a year to maintain their streets. 3) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2) AND PENDING LITIGATION 5 ILCS 120/2(c)(11). Not acted on in this meeting. D. ADJOURNMENT: MOTION Ald. Finucane moved to adjourn the meeting; seconded by Ald. Baker. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:08 p.m. ______________________________________ RUTH MALOY, Deputy City Clerk Passed by City Council: October 28, 2013  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB October 14, 2013 The City Council of DeKalb, Illinois, held a regular meeting on Monday, October 14, 2013 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:12 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson, Alderman Bill Finucane, Alderman Bob Snow, Alderman Ronald Naylor, and Alderman David Baker. Absent were: Alderman Kristen Lash, and Alderman Monica O’Leary. Also present were: Rudy Espiritu, Interim City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Mike Bauling, Project Implementation Engineer; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk and Ruth Maloy, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. Snow led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS MOTION Ald. Finucane moved to approve the Agenda as amended; seconded by Ald. Naylor. Motion carried 6-0-2 on roll call vote. Aye: Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items  “Celebrate My Drive” Presentation by DeKalb High School Students student at DeKalb High School stated that State Farm driven teen driver safety is important to DeKalb High School. DeKalb High School would be competing with over 2000 other schools for this contest. The grand prize is a $100,000 and a Kelly Clarkson concert. Anyone 14 and older can vote October 18-26.  Proclamation declaring October as “Big Read” Month Featuring “True Grit” by Charles Portis Mayor read the Proclamation and presented the proclamation to the DeKalb Public Library Regular City Council Meeting Minutes October 14, 2013 Page 2 of 6 representative Edith Craig.  Presentation by Capri Smith of DCP SAFE “2013 Excellence Award” to Police Department st Oct. 1 the DeKalb Police Dept. was presented with an Excellence Award from DCP SAFE. Chief Lowery’s 20/20 Clear vision plan was a key part.  TIF Semi-Annual Report- Jennifer Diedrich Ms. Diedrich presented the semi-annual report, and stated that the Library’s financial request was the biggest change to the report. The sales tax portion has expired and no longer goes into the TIF revenues. The Library requests were originally 3.5 million. TIF 2 was expected to drop 5% (five percent), but actually dropped 22% (twenty two percent), she said.  Traffic Safety Changes Around DeKalb Schools- Joel Maurer Mr. Maurer stated that two improvements are planned at the schools which include putting in a looped drive on the west side. Pre-Kindergarten is planning a semi-circular drive on the north side of the school and will no longer be using Garden Road. 2. Approval of Mayor Appointments NONE. 3. Citizens’ Comments NONE E. CONSENT AGENDA – OMNIBUS VOTE Ald. Naylor asked that item E6 be removed and Ald. Jacobson asked that E5 be removed from the Consent Agenda. MOTION Ald. Snow moved to approve the Consent Agenda as amended; seconded by Ald. Naylor. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. Ald. Naylor moved to approve the listing of Consent Agenda items; seconded by Ald. Snow. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Committee of the Whole September 23, 2013 Regular Meeting September 23, 2013 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: NONE Received and filed in the Consent Agenda by Omnibus Vote.  Regular City Council Meeting Minutes October 14, 2013 Page 3 of 6 3. ORDINANCE 13-58 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 51, “TRAFFIC,” SECTION 51.08, “THROUGH STREETS AND STOP INTERSECTIONS,” BY ADDING TO SCHEDULE B, “THROUGH STREETS, STOP INTERSECTIONS, AND YIELD INTERSECTIONS” A TWO WAY STOP AT SOUTH 8TH STREET AND CULVER STREET. Approved in the Consent Agenda by Omnibus Vote. 4. ORDINANCE 13-59 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 51, “TRAFFIC,” SECTION 51.13, “ PARKING PROHIBITED,” SCHEDULE C, “NO PARKING ANY TIME” BY CHANGING A PORTION OF PERSIMMON STREET NORTH OF KNOLLS AVENUE SOUTH. Approved in the Consent Agenda by Omnibus Vote. 5. ORDINANCE 13-60 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 51, “TRAFFIC,” SECTION 51.13, “PARKING PROHIBITED,” SCHEDULE C, TO ADD “NO PARKING AT ANY TIME,” ALONG THE NORTH SIDE OF GREENBRIER ROAD AND ALLOW PARKING ALONG THE SOUTH AND WEST SIDE. Mayor Rey read Ordinance 13-60 by title only. Ald. Naylor asked that Ordinance 13-60 be removed from the Consent Agenda in the event any citizens from that area wanted to speak. MOTION Ald. Naylor moved to receive and file Ordinance 13-60; seconded by Ald. Snow. MOTION Ald. Finucane moved to waive second reading of Ordinance 13-60; seconded by Ald. Baker. Motion carried on a roll call vote 6-0-2. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. MOTION Ald. Baker moved to approve Ordinance 13-60; seconded by Ald. Snow. Motion carried on a roll call vote of 6-0-2. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. 6. ORDINANCE 13-61 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS CHAPTER 51, “TRAFFIC,” SECTION 51.13, “MUNICIPAL PARKING PROHIBITED,” SCHEDULE C, “PARKING PROHIBITED” TO ADD JOHN STREET ALTERNATE SIDE PARKING AND SNOW EMERGENCY ROUTE. Mayor Rey read Ordinance 13-61 by title only. Regular City Council Meeting Minutes October 14, 2013 Page 4 of 6 Chief Lowery stated that on Kimberly and Edgebrook the parking was changed and it cut down on crime. Ald. Jacobson stated that he and Chief Lowery had spoken about mending the Ordinance to one side street parking for residents only. Chief Lowery said Concurred. MOTION TO AMEND Ald. Jacobson moved to amend Ordinance 13-61 to one side of the road parking for residents only; seconded by Ald. Baker. MOTION Ald. Jacobson moved to receive and file Ordinance 13-61; seconded by Ald. Snow. MOTION Ald. Jacobson moved to waive second reading of Ordinance 13-61; seconded by Ald. Finucane. Motion carried on a roll call vote 6-0-2. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. MOTION Ald. Jacobson moved to approve Ordinance 13-61; seconded by Ald. Naylor. Motion carried on a roll call vote of 6-0-2. Aye: Jacobson, Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. 7. RESOLUTION 13-82 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO EXECUTE AN AGREEMENT WITH THE SCHOOL BOARD OF DISTRICT #428 TO PROVIDE EMERGENCY MEDICAL SERVICES FOR FOOTBALL HOME GAMES FROM SEPTEMBER 20, 2013 THROUGH OCTOBER 25, 2013. Approved in the Consent Agenda by Omnibus Vote. 8. RESOLUTION 13-83 RELATING TO TERMINATION OF PARTICIPATION BY THE CITY CLERK IN THE ILLINOIS MUNICIPAL RETIREMENT FUND. Approved in the Consent Agenda by Omnibus Vote. F. PURCHASE AND BID AWARDS NONE. G. PUBLIC HEARINGS NONE. H. OLD BUSINESS NONE I. ORDINANCES – SECOND READING 1. ORDINANCE 13-14 APPROVING THE EXECUTION OF AN  Regular City Council Meeting Minutes October 14, 2013 Page 5 of 6 ANNEXATION AGREEMENT (AND THE ANNEXATION OF PROPERTY CONTEMPLATED THEREBY) FOR THE CITY OF DEKALB, ILLINOIS—IRONGATE DEVELOPMENT, AND APPROVING ZONING, PRELIMINARY PLANS, AND GRANTING RELATED DEVELOPMENTAL APPROVALS. Mayor Rey read Ordinance 13-14 by title only. Mayor Rey suggested continuing Ordinance 13-14 since both Ald. Lash and Ald. O’Leary were absent. MOTION TO CONTINUE Ald. Naylor moved to continue Ordinance 13-14, seconded by Ald. Snow. Motion carried on voice vote. J. ORDINANCES – FIRST READING 1. ORDINANCE 13-62 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 38, “INTOXICATING LIQUORS,” SECTION 38.01 “DEFINITIONS,” AND SECTION 38.09 RESTRICTIONS GENERALLY APPLICABLE.” Mayor Rey read Ordinance 13-62 by title only. Frieders stated there were two minor revisions for Chapter 38 “Intoxicating Liquors.” The first involves brunch events and would permit brunch events only to be held on Sundays and Holidays. The second updates the provision to prosecute and would include that a icensee would possibly lose their liquor license if there is another Code violation. Ald. Jacobson asked in the future if there are two different issues under one Code if they could possibly be two different Ordinances so there is no confusion. MOTION Ald. Snow moved to receive and file Ordinance 13-62; seconded by Ald. Finucane. MOTION Ald. Snow moved to waive second reading of Ordinance 13-62; seconded by Ald. Finucane. Motion carried on a roll call vote 6-0-2. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. MOTION Ald. Naylor moved to approve Ordinance 13-62; seconded by Ald. Snow. Motion carried on a roll call vote of 6-0-2. Aye: Jacobson, Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. K. RESOLUTIONS NONE. L. REPORTS – COMMUNICATIONS Ald. Jacobson stated the hotels were sold out for homecoming weekend. Ald. Finucane said the Regular City Council Meeting Minutes October 14, 2013 Page 6 of 6 NIU had an open house of over 1500 potential students that came to see and tour NIU. Ald. Snow reminded everyone to help “Celebrate My Drive.” Ald. Naylor commended the Mayor for his effort and work in Communiversity. Ald. Baker thanked the Police for his opportunity to ride along and stated how professional the officers were and how impressed he was. Mr. Espiritu commended the Police, Fire and Public Works departments for all their hard work over the Homecoming Attorney Frieders thanked the Police for his ride along and stated that all officers exhibited high professionalism. Chief Lowery updated on the new Police Station stating that they had moved the first telecommunicator over to the new building. Chief Hicks said the Station 2 project is coming along nicely. M. RECESS FOR CLOSED SESSION 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2) PURCHASE OR LEASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); SALE OR LEASE OF REAL PROPERTY 5 ILCS 120/2(c)(6) AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Snow moved to hold a closed session to discuss personnel as provided for in 5 ILCS 120/2 (c) (1); Collective Bargaining 5 ILCS 120/2 (c)(2) Purchase or Lease of Real Property 5 ILCS 120/2 (c)(5); Sale or Lease of Real Property 5 ILCS 120 (c)(6) and Pending or Imminent Litigation 5 ILCS 120/2 (c)(11); seconded by Ald. Naylor. Motion passed 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, Rey. Absent: Lash, O’Leary. Mayor Rey declared the motion passed. Mayor Rey opened the meeting to the public at 8:56 p.m. N. ADJOURNMENT MOTION Ald. Finucane moved to adjourn the meeting; seconded by Ald. Snow. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 8:56 p.m. ___________________________________ RUTH MALOY, Deputy City Clerk Passed by City Council: October 28, 2013