City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB November 12, 2013 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Tuesday, November 12, 2013 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:00 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash (arrived at 5:07 p.m.), Alderman Bob Snow (arrived at 5:07 p.m.), Alderman Ronald Naylor, Alderman Monica O’Leary and Mayor John Rey. Absent was Alderman David Baker. Also present were: Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/Transportation; Derek Hiland, Principal Planner; Laura Pisarcik, Finance/ Purchasing Director; Michelle Anderson, Human Resources Director; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk; and Diane Wright, Deputy City Clerk. Mayor Rey announced that Ald. Lash and Ald. Snow would be late to the meeting and Ald. Baker would be absent tonight. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) CONSIDERATION OF BUILDING PERMIT FEE CHANGES Mr. Maurer stated this consideration relates to changes to some of the building fees and enumerated them. He advised that revenues would not be affected dramatically by the changes. Council asked questions about particular items which Mr. Maurer answered. Committee of the Whole Meeting November 12, 2013 Page 2 of 2 MOTION Ald. Naylor moved to direct staff to prepare an ordinance with the proposed changes and bring back to a future Council meeting for formal approval; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the motion passed. 2) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); PURCHASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); PENDING LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Jacobson moved to approve the request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Purchase of Real Property 5 ILCS 120/2(c)(5) and Pending Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Finucane. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, O’Leary, Rey. Absent: Baker. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 5:11 p.m. Mayor Rey opened the meeting at 6:03 p.m. D. ADJOURNMENT: MOTION Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:07 p.m. ______________________________________ DIANE K. WRIGHT, Deputy City Clerk Approved by City Council November 25, 2013  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB November 12, 2013 The City Council of DeKalb, Illinois, held a regular meeting on Tuesday, November 12, 2013 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:07 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson (arrived at 6:08 p.m.), Alderman Bill Finucane, Alderman Bob Snow, Alderman Ronald Naylor, and Alderman Monica O’Leary. Absent were Alderman Kristen Lash and Alderman David Baker. Also present were: Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/Transportation; Laura Pisarcik, Finance/Purchasing Director; Derek Hiland, Principal Planner; Jennifer Diedrich, Economic Development Coordinator; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk; and Diane Wright, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. O’Leary led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: Ald. Finucane moved to approve the Agenda; seconded by Ald. Snow. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, O’Leary, Rey. Absent: Lash and Baker. Mayor Rey declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: 1. Special Items  Voluntary Action Center Human Services Funding Update (Tom Zucker) Mr. Zucker stated that the City’s Human Services Funding has helped over 1,800 residents. He shared that some of Voluntary Action Center services include public and community transportation and door-to-door service, and a community nutrition program which encompasses delivery of over 65,000 meals to County residents. He noted that state and federal funding has either been flat or has decreased. He advised that nearly 1,800 volunteers helped deliver meals last year. He also advised that Human Services Funding from the City is being used as a local match for state funding. Community dinners are strongly attended, he said with 60-80 in attendance regularly and shared that it costs $150 to sponsor one of these meals. He commented that the City is an important partner and thanked the Council for their continued funding. Regular City Council Meeting Minutes November 12, 2013 Page 2 of 5 2. Approval of Mayor Appointments: DeKalb City Center Project Management Team Jerry Blakemore – NIU – Legal Counsel Michael Cullen – NB&T Rudy Espiritu - City of DeKalb, Interim City Manager Jennifer Groce – NIU – Center for Governmental Studies Tim Lehan – Lehan Drugs & Medical Supplies Bill Nicklas – NIU – Community Affairs Sandra Polanco – NIU – Affirmative Action John Rey – City of DeKalb, Mayor Frank Roberts (Chair) – Castle Bank Mark Smirz – DeKalb Chamber of Commerce Rachel Xidis – Ellwood House Association Board of Directors MOTION Ald. O’Leary moved to approve the appointments of the DeKalb City Center Project Management Team; seconded by Ald. Snow. Motion carried on voice vote. Mayor Rey declared the motion passed. 3. Citizens’ Comments NONE. E. CONSENT AGENDA – OMNIBUS VOTE: Ald. Jacobson requested Item E.3 be removed from the Consent Agenda. MOTION Ald. Snow moved to approve the Consent Agenda as amended; seconded by Ald. Finucane. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, O’Leary, Rey. Absent: Lash and Baker. Mayor Rey declared the motion passed. MOTION Ald. Naylor moved to approve the listings on the Consent Agenda as amended; seconded by Ald. Finucane. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, O’Leary, Rey. Absent: Lash and Baker. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Special Meeting: October 16, 2013 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: NONE. 3. RESOLUTION 13-84 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN AN AMENDED AGREEMENT WITH PRESERVATION OF THE EGYPTIAN THEATRE (P.E.T.) FOR THE PURPOSE OF FINANCING FACILITY IMPROVEMENTS TO THE EGYPTIAN THEATRE WITH TAX  Regular City Council Meeting Minutes November 12, 2013 Page 3 of 5 INCREMENT FINANCING FUNDS. Mayor Rey Read Resolution 13-84 by title only. MOTION Ald. Naylor moved to pass Resolution 13-84; seconded by Ald. Snow. Ald. Jacobson stated the Egyptian’s finances are still in the negative and there is no set financial plan; the Egyptian is running a negative deficit every year. He added the City continues to pour money into this building which it doesn’t own and he believes this is silly. Ald. Snow stated the Council should support the community and the Egyptian is a gem. VOTE. Motion carried 4-2-2 on roll call vote. Aye: Finucane, Snow, Naylor, Rey. Nay: Jacobson, O’Leary. Absent: Lash, Baker. Mayor Rey declared the motion passed. 4. RESOLUTION 13-85 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO EXECUTE AN AGREEMENT WITH THE BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY TO PROVIDE EMERGENCY MEDICAL SERVICES FOR FOOTBALL HOME GAMES AND THE CONVOCATION CENTER FROM JULY 1, 2013 THROUGH JUNE 30, 2014. Approved in the Consent Agenda by Omnibus Vote. 5. ORDINANCE 13-71 AUTHORIZING THE SALE OF CERTAIN REAL PROPERTY (LOT 11 OF THE FIRST ADDITION TO LINCOLN INDUSTRIAL PARK, INDUSTRIAL DRIVE, DEKALB, ILLINOIS). Approved in the Consent Agenda by Omnibus Vote. F. PURCHASE AND BID AWARDS: NONE. G. PUBLIC HEARINGS: NONE. H. OLD BUSINESS: NONE I. ORDINANCES – SECOND READING: NONE. J. ORDINANCES – FIRST READING: 1. ORDINANCE 13-72 ESTABLISHING AN ESTIMATED ANNUAL TAX LEVY FOR THE CITY OF DEKALB, ILLINOIS FOR THE TAX YEAR 2013. MOTION Ald. Naylor moved to receive and file Ordinance 13-72; seconded by Ald. O’Leary. Regular City Council Meeting Minutes November 12, 2013 Page 4 of 5 Ms. Pisarcik stated Council must set the levy for this year. She explained the parameters of the ordinance. She stated the recommendation is to set the maximum ceiling. VOTE Motion carried on voice vote. Mayor Rey declared the motion passed. MOTION Ald. Snow moved to waive second reading of Ordinance 13-72; seconded by Ald. O’Leary. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, O’Leary, Rey. Absent: Lash and Baker. Mayor Rey declared the motion passed. MOTION Ald. Snow moved to pass Ordinance 13-72; seconded by Ald. Finucane. Motion carried 6-0-2 on roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, O’Leary, Rey. Absent: Lash and Baker. Mayor Rey declared the motion passed. K. RESOLUTIONS: NONE. L. REPORTS – COMMUNICATIONS: Ald. Jacobson agreed the Egyptian is a gem of the community but the City has thrown over $2 Million into it and they have not shown how they can be profitable. He added that the community needs to support this asset. Ald. Jacobson stated there is a big game tomorrow for the Huskies; he urged the community to attend. Council members echoed these comments on the game. Ald. Finucane urged the community to assist in the support of the Philippines. He added the IHSA is coming and volunteers are needed. He advised that interested persons can sign up at ISHAdestinationDeKalb.com. Ald. Naylor thanked the Veterans and noted one will be honored at the game tomorrow. He thanked the Mayor for his appointments and encouraged residents to join the effort. Mayor Rey noted that the production of Annie has added a performance on Wednesday. He gave an update on the City Manager search and stated the City is in the process of negotiating with one candidate. President Baker is being inaugurated tomorrow night at the football game, he said. Mr. Frieders attended the National Alliance for Drug Conference and advised that the City’s synthetic drug ordinance is being adopted. Chief Lowery stated they anticipate moving into the new police station on November 22nd. There will be a grand opening for the community in the near future. Chief Hicks stated the firefighters union purchased a vehicle for a disabled vet and will present it tomorrow at the football game. Mr. Moore stated the railroad closure is ongoing at 4th and Lincoln and leaf pickup continues. M. RECESS FOR CLOSED SESSION: 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); PURCHASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); AND PENDING LITIGATION 5 ILCS 120/2(c)(11). Not acted on in this meeting.  Regular City Council Meeting Minutes November 12, 2013 Page 5 of 5 N. ADJOURNMENT: MOTION Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Finucane. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:47 p.m. ___________________________________ DIANE K. WRIGHT, Deputy City Clerk Approved by City Council November 25, 2013