City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB April 28, 2014 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, April 28, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:01 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present: Mayor John Rey, Ald. David Jacobson (arrived at 5:26 p.m.), Ald. Bill Finucane, Ald. Kristen Lash (arrived at 5:03 p.m.), Ald. Bob Snow, Ald. Ronald Naylor, Ald. David Baker, and Ald. Monica O’Leary. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; John Laskowski, Assistant Director Public Works–Engineering/ Transportation; Mike Bauling, Project Implementation Engineer; Bryan Faivre, Assistant Director of Public Works – Water; Jeff Birtell, I&T Technician; Diane Wright, Deputy City Clerk; and Ruth Scott, Deputy City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) CONSIDERATION OF FIVE YEAR STREET MAINTENANCE PROGRAM. Mr. Laskowski presented the Engineering Division’s proposal to Council requesting the approval of a list of streets and alleys to be included in this year’s street maintenance program. The streets on the list have been selected from the TIF Districts in accordance with funding. The alleys selected outside the TIF district will be funded with Motor Fuel Tax (MFT) funds. Along with a slideshow, Mr. Laskowski explained the process of gathering physical street- condition condition data and software utilization to arrive with a list of recommended sites for pavement maintenance. The list is reviewed again by the staff engineers for geographic feasibility and other characteristics not necessarily identified by the program. Committee of the Whole Meeting April 28, 2014 Page 2 of 3 The proposal submitted to Council is above the budgeted amount; if bids come in low, all streets proposed for repair can be addressed. Discussion ensued regarding TIF areas, alleys and streets outside the TIF area. Mr. Laskowski replied that the Engineering Department has been in touch with the Township Commissioner who expressed interest in working with the City of DeKalb wherein the Township would fund the street maintenance and the City of DeKalb would fund a sidewalk for Twombly to Annie Glidden Road. Mayor Rey asked Mr. Laskowski if there was a plan for the $300,000.00 MFT funds. Mr. Laskowski stated there was none yet; the streets would be evaluated and ranked by need. Ald. Naylor stated money has been taken from the MFT, but the City needs to put more money into infrastructure. Further, there is no money outside the TIF district. Those in the TIF are getting the funding and it will take a while to get caught up on the streets, he said. Mayor Rey asked Mr. Laskowski for a prioritization of streets to be maintained as soon as possible so he can see what the street conditions are. Ald. Naylor thanked Mr. Laskowski and Public Works for the report as it shows the need for street repair. He further stated he would like to see more money put into the City’s streets. TIF districts are being given the lion’s share of the funding and more priority should be given to all streets, he added. Ald. Naylor concurred with staff’s recommendation in the report but objected that there were not enough streets in the program but will wait for the budget. Ms. Gaura stated if the Council wants to expand the street program, other revenue sources are needed as TIF funding sources will expire in the near future. Mayor Rey asked the Council if there were any objections to proceeding with getting bids. The consensus was to proceed. 2) CONSIDERATION OF REQUEST FOR PROPOSAL FOR A WATER RATE STUDY. Mr. Moore stated that staff is requesting approval to proceed with a Request for Proposal for a Water Rate Study. The noted that the Comprehensive Water System Master Plan was last updated in 2006 and a Water Rate Study was last completed in 1999. Mr. Faivre stated the RFP would look at current water rates and future demands of the water system with emphasis on ensuring that capital needs are met. Mr. Faivre further stated that the past winter brought on many water main breaks and that a lot of water mains are undersized. There has been spotty water main replacement over the last few years, with no master plan in place.  Committee of the Whole Meeting April 28, 2014 Page 3 of 3 Mayor Rey expressed concern about the water supply. He also stated that some cities and towns post a watering ban on citizens and wondered if there is an environmental consciousness to look at a water rate study to see the sustainability of the City’s water system. Mr. Faivre stated he is a member of an alliance that meets monthly and which supports a group effort on sustainability. The City of DeKalb’s situation is unique because of NIU, he said. In May demand decreases when students leave for the summer. There has never been a demand so high on the water supply that a ban was needed. The City has enough storage capacity for the foreseeable future and enough pumping capacity and standby generators to produce water if there was a loss of power for the next five to ten years. Mr. Faivre stated in terms of water demand, there is pumping less today than over the last 35 years. Water demand has been going down every year due to low flow water fixtures, less industry. Unaccounted water loss is down to five to six percent. MOTION Ald. Naylor moved to direct staff to prepare a proposal for a water rate study; seconded by Ald. Lash. Mayor Rey asked if there is an ability to see where the water is being used, i.e. commercial vs. community. Mr. Moore stated he could provide a summary. VOTE Motion carried on voice vote. Mayor Rey declared the motion passed. 3) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(C)(1); SECURITY PROCEDURES AND THE USE OF PERSONNEL 5 ILCS 120/2(C)(8) AND PENDING OR IMMINENT LITIGATIONS 5 ILCS 120/2(C)(11). Not acted on in this meeting. D. ADJOURNMENT: MOTION Ald. Naylor moved to adjourn the meeting; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:00 p.m. ______________________________________ RUTH A. SCOTT, Deputy City Clerk  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB April 28, 2014 The City Council of DeKalb, Illinois, held a regular meeting on Monday, April 28, 2014 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:08 p.m. A. ROLL CALL: City Deputy Clerk Wright called the roll and the following members of City Council were present: Mayor John Rey, Ald. David Jacobson, Ald. Bill Finucane, Ald. Kristen Lash, Ald. Bob Snow, Ald. Ronald Naylor, Ald. David Baker and Ald. Monica O’Leary. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; John Laskowski Assistant Director of Public Works/City Engineer; Jamie Smirz, Community Services Planner; Jennifer Diedrich, Economic Development Coordinator; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; Diane Wright, Deputy City Clerk; and Ruth Scott, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. Naylor led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS MOTION Ald. Finucane moved to approve the Agenda; seconded by Ald. Jacobson. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. D. PUBLIC HEARINGS None. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZENS’ COMMENTS 1. Special Items:  DeKalb County Youth Services Bureau (Kris Sarkady, Program Coordinator) - Human Services Funding Update Ms. Sarkady presented an update to Council on the services provided by the Youth Services Bureau and thanked Council for their continued support. Regular City Council Meeting Minutes April 28, 2014 Page 2 of 6  Commendation from Illinois Department of Public Health Regarding Fluoridation Compliance Mr. Faivre advised Council on the recent commendation received from the Department of Public Health. This is the 18th consecutive year the Public Works Department has received the award and out of 1,800 water suppliers, only 5% have received the award.  Proclamation: Municipal Clerks Week May 4 – 10, 2014 Mayor Rey read the Proclamation declaring May 4 – 10, 2014, as Municipal Clerks Week and presented it to Deputy Clerk Wright.  Proclamation: National Police Week May 11 – 17, 2014 Mayor Rey read the Proclamation declaring May 11 – 17, 2014, as National Police Week and presented it to Chief Lowery.  Proclamation: National Nursing Home Week May 11 – 17, 2014 Mayor Rey read the Proclamation declaring May 11 – 17, 2014,as, as National Nursing Home Week and presented it to Jen Babos.  Proclamation: Bike to Work Day May 16, 2014 Mayor Rey read the Proclamation declaring May 16, 2014 as Bike to Work Day and presented it to Cindy Capek. Ms. Capek thanked the City for being proactive with Bike to Work Day along with its trails program.  Ellwood House Annual Presentation – Brian Reis Mr. Reis presented the annual report for Ellwood House along with a slideshow of work that has been done on the Nehring House. Mr. Reis noted there would be a ribbon cutting ceremony on May 29, 2014, at 5:15 p.m.  NIU Cares Day Report Ms. Jamie Smirz recapped the NIU Cares Day held on April 12, 2014, for Council. She noted approximately 1,200 students participated in 100 projects. The students worked at the Airport, the Greek Row area, and City Hall, along with residential projects, and landscaping in the downtown area. The largest project was a neighborhood revitalization project in the 3rd ward on Pleasant Street. Additionally, the DeKalb Rental Association (DARA) assisted by sponsoring dumpster use, etc. 2. APPROVAL OF MAYOR APPOINTMENTS Reappointment of Mark Leach to Police Pension Board (2014-2016). MOTION Ald. Finucane moved to approve the reappointment of Mark Leach to the Police Pension Board, seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the motion passed. 3. CITIZENS’ COMMENTS Ms. Lynnea Erickson, DeKalb, Illinois, spoke regarding the gender-neutral ordinance that was discussed at a previous meeting. She expressed her dissatisfaction on the Council’s decision not to move forward with the gender-neutral verbiage.  Regular City Council Meeting Minutes April 28, 2014 Page 3 of 6 Mayor Rey stated the discussion he heard was to consider ordinances and by-laws to include gender-neutral language moving forward. F. CONSENT AGENDA – OMNIBUS VOTE MOTION Ald. Baker moved to approve the Consent Agenda; seconded by Ald. Jacobson. Motion carried 8- 0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. MOTION Ald. Lash moved to approve the listing of Consent Agenda items; seconded by Ald. Naylor. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Committee of the Whole: April 14, 2014 Regular Meeting: April 14, 2014 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Investment and Bank Report Year to Date Revenues and Expenditures for the General Fund Check Register Received and filed in the Consent Agenda by Omnibus Vote. 3. ORDINANCE 2014-10 PUBLISHING THE OFFICIAL ZONING MAP OF THE CITY OF DEKALB, ILLINOIS. Approved in the Consent Agenda by Omnibus Vote. 4. RESOLUTION 2014-16 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH BEN GORDON MENTAL HEALTH CENTER-DISCOVERY HOUSE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $8,000 FOR FUNDING VARIOUS PROJECTS Approved in the Consent Agenda by Omnibus Vote. 5. RESOLUTION 2014-17 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH COURT APPOINTED SPECIAL ADVOCATED (CASA) FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $3,500 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote. Regular City Council Meeting Minutes April 28, 2014 Page 4 of 6 6. RESOLUTION 2014-18 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH CHILDREN’S LEARNING CENTER (CLC) FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $3,000 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote. 7. RESOLUTION 2014-19 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH DEKALB PARK DISTRICT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $2,000 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote. 8. RESOLUTION 2014-20 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH ELDER CARE SERVICES OF DEKALB COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $3,500 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote. 9. RESOLUTION 2014-21 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH HOPE HAVEN FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $9,000 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote. 10. RESOLUTION 2014-22 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH REGIONAL ACCESS AND MOBILIZATION PROJECT (RAMP) FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $2,500 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote. 11. RESOLUTION 2014-23 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH SAFE PASSAGE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $14,750 FOR FUNDING VARIOUS PROJECTS. Approved in the Consent Agenda by Omnibus Vote.  Regular City Council Meeting Minutes April 28, 2014 Page 5 of 6 12. RESOLUTION 2014-24 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A SUB-RECIPIENT AGREEMENT WITH VOLUNTARY ACTION CENTER (VAC) FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $14,750 FOR FUNDING VARIOUS PROJECTS. (Jamie Approved in the Consent Agenda by Omnibus Vote. 13. RESOLUTION 2014-25 APPROPRIATING MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $15,000 FOR PAVEMENT EVALUATION STUDY ON VARIOUS STREETS IN THE CITY OF DEKALB, ILLINOIS (2014) (SECTION 14-00184-00-AM). Approved in the Consent Agenda by Omnibus Vote. 14. RESOLUTION 2014-26 APPROPRIATING MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $18,000 FOR BRIDGE INSPECTION OF EIGHT STRUCTURES IN THE CITY OF DEKALB, ILLINOIS (2014) (SECTION 14-00183-00-BI Approved in the Consent Agenda by Omnibus Vote. G. PURCHASE AND BID AWARDS None. H. OLD BUSINESS None. I. ORDINANCES None. J. RESOLUTIONS None. K. REPORTS – COMMUNICATION Ald. Lash reported that May is Sexual Assault Awareness month and reminded everyone that sexual assault is a crime that happens every two minutes. Ald. Lash also reported that Safe Passage will be hosting events throughout the month including Take Back the Night Rally on April 29, 2014. Ald. Naylor congratulated the Police Department on the open house held on Saturday, April 26, 2014. Ald. Naylor also reported that Public Works hosted an Arbor Day presentation this past week at Tyler Elementary School with the second grade class, and thanked the Mayor and NIU for the presentation on April 27, 2014, on Bold Futures. Ald. Baker thanked Police Chief Lowery for the opportunity for the community to tour the new police station. Mayor Rey stated there would be a Town Hall Meeting at City Hall on Saturday, May 3, 2014, at 10:00 a.m. and that it would be televised. City Manager Gaura reported that the agenda for the Finance Advisory Committee Meeting on Tuesday, May 6, 2014, would be sent out on Thursday, May 1, 2014, along with a copy of the FY15 draft budget. City Council members were welcome to attend. Regular City Council Meeting Minutes April 28, 2014 Page 6 of 6 L. RECESS FOR CLOSED SESSION 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(C)(1); SECURITY PROCEDURES AND THE USE OF PERSONNEL 5 ILCS 120/2(C)(8) AND PENDING OR IMMINENT LITIGATIONS 5 ILCS 120/2(C)(11). MOTION Ald. Snow moved to approve request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Security Measures and the Use of Personnel 5 ILCS 120/2(c)(8) and Pending or Imminent Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Naylor. Motion carried 8- 0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 6:46 p.m. Mayor Rey opened the meeting to the public at 7:30 p.m. M. ADJOURNMENT MOTION Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Finucane. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 7:30 p.m. _____________________________________ RUTH A. SCOTT, Deputy City Clerk