City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB June 9, 2014 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, June 9, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:02 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Alderman Bill Finucane, Alderman Bob Snow, Alderman Ronald Naylor, Alderman David Baker, and Mayor John Rey. Absent were: Alderman David Jacobson, Alderman Kristen Lash and Alderman Monica O’Leary (arrived at 5:04) p.m. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney, Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Jeff Birtell, I&T Technician and Liz Peerboom, City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2) AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Naylor moved to approve holding a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2) and Pending or Imminent Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Naylor. Motion carried 5-0-3 on roll call vote. Aye: Finucane, Snow, Naylor, Baker, Rey. Absent: Jacobson, Lash, O’Leary. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 5:05 p.m. Mayor Rey opened the meeting to the public at 6:10 p.m. Ald. O’Leary arrived during the Closed Session portion of the meeting. Committee of the Whole Meeting June 9, 2014 Page 2 of 2 D. ADJOURNMENT: MOTION Ald. Finucane moved to adjourn the meeting; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:10 p.m. ________________________________________ ELIZABETH E. PEERBOOOM, City Clerk Approved by City Council Date: June 23, 2014  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB June 9, 2014 The City Council of DeKalb, Illinois, held a regular meeting on Monday, June 9, 2014 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:14 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Mayor John Rey, Alderman Bill Finucane, Alderman Bob Snow, Alderman Ronald Naylor and Alderman Monica O’Leary. Absent were: Alderman David Jacobson, Alderman Kristen Lash, and Alderman David Baker. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; John Laskowski, Assistant Director of Public Works/City Engineer; Jennifer Diedrich, Economic Development Coordinator; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk; and Diane Wright, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. Naylor led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS MOTION Ald. O’Leary moved to approve the Agenda; seconded by Ald. Snow. Motion carried 5-0-3 on roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Absent: Jacobson, Lash and Baker. Mayor Rey declared the motion passed. D. PUBLIC HEARINGS 1. PUBLIC HEARING ON FY 2015 BUDGET Mayor Rey opened the Public Hearing at 6:15 p.m. Assistant City Manager Espiritu provided a brief summary of the budget that has been discussed previously. Mr. Tom Teresinski, a member of the Finance Advisory Committee, commended City Council and staff for the budget and the continued use of the Finance Advisory Committee. Additionally, he recognized Mike Peddle, Chair of the Committee. He noted there will be a $675,000 surplus to the General Fund at the end of this fiscal year. He stated this amount brings the City to 19% of the 25% goal set for the General Fund. Regular City Council Meeting Minutes June 9, 2014 Page 2 of 8 There being no further comments, Mayor Rey closed the Public Hearing at 6:20 p.m. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. SPECIAL ITEMS  PROCLAMATION ANNOUNCING SUMMER READING AT THE DEKALB PUBLIC LIBRARY Mayor Rey read the Proclamation announcing summer reading at the Library and presented it to Steve Roman, Teen Librarian.  NGUZO SABA MEN’S CLUB - HUMAN SERVICES FUNDING UPDATE Mr. Jerry Wright provided an annual update on Nguzo Saba Men’s Club’s activities, a program that offers summer opportunities for students. Mr. Wright reported that last year there were 168 participants in the program and this year they received contributions from other organizations. He thanked the City for its continued support.  NIU WINDOW IMAGES IN DOWNTOWN Public Works Director Moore stated that NIU would like to continue the images in the downtown windows. Mr. Rick Cerone of NIU discussed the images proposed in the downtown area. Last year the “window clings initiative” started with window graphics. Last year’s theme was “Game Day Experience.” This year will show the history and tradition of NIU football. Mr. Cerone recognized Brad Hoey, Jeff Rhoades, and Bill Nicklas from NIU for their work on this project. He showed pictures of historical football and current football pictures.  EGYPTIAN THEATRE ANNUAL PRESENTATION Mr. Alex Nerad of the Egyptian Theatre thanked the City and the community for their continued support of the theatre. He provided a summary of the Egyptian’s volunteers, attendance figures, various shows and venues. 2. APPROVAL OF MAYOR APPOINTMENTS None. 3. CITIZENS’ COMMENTS None. F. CONSENT AGENDA – OMNIBUS VOTE MOTION Ald. Finucane moved to approve the Consent Agenda; seconded by Ald. O’Leary. Motion carried 5-0-3 on roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Absent: Jacobson, Lash and Baker. Mayor Rey declared the motion passed. MOTION Ald. Snow moved to approve the listings on the Consent Agenda; seconded by Ald. O’Leary. Motion carried 5-0-3 on roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Absent: Jacobson, Lash and Baker. Mayor Rey declared the motion passed.  Regular City Council Meeting Minutes June 9, 2014 Page 3 of 8 1. APPROVAL OF CITY COUNCIL MINUTES: Special Joint Meeting: May 17, 2014 Special Joint Meeting: May 19, 2014 Committee of the Whole: May 27, 2014 Regular Meeting: May 27, 2014 Approved in the Consent Agenda by Omnibus Vote. 2. RECEIVE AND FILE: Airport Advisory Board Minutes: April 16, 2014 Project Management Team - City Center Plan Minutes: January 16 & March 14, 2014 Check Register Received and filed in the Consent Agenda by Omnibus Vote. 3. ORDINANCE 2014-015 AUTHORIZING THE CITY MANAGER OF DEKALB, ILLINOIS TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THE PROVISION OF WHOLESALE ELECTRICAL SUPPLY SERVICE FOR DEKALB TAYLOR MUNICIPAL AIRPORT WITH MC2 ENERGY SERVICES. Approved in the Consent Agenda by Omnibus Vote. 4. ORDINANCE 2014-016 WAIVING A SIGN PERMIT REQUIREMENT PURSUANT TO INTERGOVERNMENTAL COOPERATION. Approved in the Consent Agenda by Omnibus Vote. 5. RESOLUTION 2014-034 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH DEKALB CORN FEST, INC. TO HOLD THE ANNUAL CORN FESTIVAL AUGUST 29-31, 2014. Approved in the Consent Agenda by Omnibus Vote. 6. RESOLUTION 2014-035 AUTHORIZING EXECUTION AND AMENDMENT OF DOWNSTATE OPERATING ASSISTANCE GRANT AGREEMENT. Approved in the Consent Agenda by Omnibus Vote. 7. RESOLUTION 2014-036 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH PRESERVATION OF THE EGYPTIAN THEATRE (P.E.T.) FOR THE PURPOSE OF FINANCING FACILITY IMPROVEMENTS TO THE EGYPTIAN THEATRE WITH TAX INCREMENT FINANCING FUNDS IN THE AMOUNT OF $100,000. Approved in the Consent Agenda by Omnibus Vote. Regular City Council Meeting Minutes June 9, 2014 Page 4 of 8 8. APPROVAL OF REQUEST OF PRESERVATION OF EGYPTIAN THEATRE (P.E.T) TO WAIVE MASS GATHERING PERMIT FEE FOR THE EGYPTIAN THEATRE’S 2014 AMENTI HAUNTED HOUSE. Approved in the Consent Agenda by Omnibus Vote. 9. RESOLUTION 2014-037 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO AN AGREEMENT WITH ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL, DEKALB POLICE OFFICERS, LODGE 115 FROM JULY 1, 2013 THROUGH JUNE 30, 2016. Approved in the Consent Agenda by Omnibus Vote. 10. RESOLUTION 2014-038 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO EXECUTE AN AGREEMENT WITH THE BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY TO PROVIDE SAFETY SERVICES INCLUDING FIRE PROTECTION AND AMBULANCE SERVICE TO THE UNIVERSITY FROM JULY 1, 2014 THROUGH JUNE 30, 2019. Approved in the Consent Agenda by Omnibus Vote. 11. RESOLUTION 2014-039 ASCERTAINING THE PREVAILING WAGE RATE OF WAGES FOR LABORERS, WORKERS AND MECHANICS EMPLOYED ON PUBLIC WORKS IN THE CITY OF DEKALB, ILLINOIS. Approved in the Consent Agenda by Omnibus Vote. 12. RESOLUTION 2014-040 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN AN AGREEMENT WITH PARSONS BRINKERHOFF TO UPDATE DSATS LONG RANGE TRANSPORTATION PLAN FOR 2040 IN THE AMOUNT NOT TO EXCEED $70,000. Approved in the Consent Agenda by Omnibus Vote. 13. RESOLUTION 2014-041 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH FRIEDERS LAW LLC TO PROVIDE LEGAL SERVICES TO THE CITY OF DEKALB, ILLINOIS. Approved in the Consent Agenda by Omnibus Vote. 14. RESOLUTION 2014-042 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER INTO AN AGREEMENT WITH MOTOROLA, INC. FOR SOFTWARE MAINTENANCE OF THE STARCOM21 COMMUNICATIONS NETWORK. Approved in the Consent Agenda by Omnibus Vote.  Regular City Council Meeting Minutes June 9, 2014 Page 5 of 8 15. RESOLUTION 2014-043 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER INTO A ONE-YEAR AGREEMENT WITH WORLD FUEL/PHILLLIPS 66 TO PROVIDE AVIATION FUEL. Approved in the Consent Agenda by Omnibus Vote. G. PURCHASE AND BID AWARDS 1. APPROVAL TO REJECT BIDS ON THE SOUTH FOURTH STREET WATERMAIN PROJECT AND ABANDON PROJECT AT THIS TIME. MOTION Ald. Naylor moved to approve staff’s recommendation to reject bids on the South Fourth Street Watermain project and abandon the project at this time; seconded by Ald. Snow. City Engineer Laskowski stated staff has contacted the consulting engineer and advised it is not feasible to incorporate these changes. There is an opportunity in the future to include this project in the comprehensive watermain study plan, he said. VOTE Motion carried 5-0-3 on roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Absent: Jacobson, Lash and Baker. Mayor Rey declared the motion passed. 2. APPROVAL TO WAIVE BIDDING AND APPROVE BUDGET AMENDMENT FOR THE JOANNE LANE LEVEE PROJECT IN THE AMOUNT OF $2,640. MOTION Ald. Naylor moved to waive bidding and approve the budget amendment for the Joanne Lane Levee Project in the amount of $7,140; seconded by Ald. O’Leary. City Engineer Laskowski went over the bidding process and the project. VOTE Motion carried 5-0-3 on roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Absent: Jacobson, Lash and Baker. Mayor Rey declared the motion passed. H. OLD BUSINESS None. I. ORDINANCES – SECOND READING 1. ORDINANCE 2014-012 AMENDING CHAPTER 38 “INTOXICATING LIQUORS” OF THE MUNICIPAL CODE OF THE CITY OF DEKALB, SECTION 38.04 (F) APPLICATION FOR AND RENEWAL OF LIQUOR LICENSE OR PERMIT. Mayor Rey read Ordinance 2014-012 by title only. Regular City Council Meeting Minutes June 9, 2014 Page 6 of 8 MOTION Ald. Naylor moved to pass Ordinance 2014-012; seconded by Ald. Snow. Ald. Finucane stated the Liquor Commission was disbanded and this Ordinance could slow down the process. VOTE Motion carried 4-1-3 on roll call vote. Aye: Snow, Naylor, O’Leary, Rey. Nay: Finucane. Absent: Jacobson, Lash and Baker. Mayor Rey declared the motion passed. J. ORDINANCES - FIRST READING: 1. ORDINANCE 2014-017 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015 IN THE CITY OF DEKALB, ILLINOIS. Mayor Rey read Ordinance 2014-017 by title only. MOTION Ald. Finucane moved to receive and file Ordinance 2014-017; seconded by Ald. O’Leary. Assistant City Manager Espiritu discussed the airport balloon payment and stated that the financial advisor said it would cost the City an additional $163,252 by refinancing the bond for thirteen years. Additionally, Mr. Espiritu answered questions previously posed by Council and noted that narratives have been included in the backup. Mayor Rey stated that City staff has met with individual Council Members and questions have been addressed. Ald. Naylor thanked staff for answering his questions. However, he suggested realigning resources to better match expenditures. He stated he has a concern about the deficit (airport balloon payment). He noted we are spending more than we are taking in and is not certain he can support this budget as presented. He added he has provided suggestions to reduce the deficit. Another concern of his is inadequate funding of infrastructure in the City. Ald. Snow stated the airport bond payment should have been paid off; however he would not support borrowing money to pay it off. He stated that most of the suggestions are not fundamental changes in the budget and does not produce revenue. He added he supports the budget as presented. Mayor Rey stated the budget represents a financial plan that supports the Council’s operational plan. Extensive time has been spent on line item accounts, he said. There are different funding sources for infrastructure as well as operational needs and they need to be kept in proper perspective. Ald. Naylor stated the City will have a day of reckoning coming in the future with the budget. He is concerned, he said, that costs are not controlled now. These issues must be dealt with now, he said. Ald. Finucane stated he views this budget as the first step in not “kicking the can down the road,” and is the first step towards financial stability.  Regular City Council Meeting Minutes June 9, 2014 Page 7 of 8 Ald. O’Leary stated she can support this budget and believes the City Manager and staff are working toward a stable budget. She added that City Manager Gaura is doing an outstanding job. She believes there will be a balanced budget next year. VOTE Motion carried on voice vote. Mayor Rey declared the motion passed. 2. ORDINANCE 2014-018 REZONING PROPERTY AT 2151–2205 SYCAMORE ROAD FROM “GC” GENERAL COMMERCIAL TO “PD-C” PLANNED DEVELOPMENT COMMERCIAL WITH APPROVAL OF A FINAL PLAN TO ALLOW FOR A MONTESSORI HOUSE OF LEARNING SCHOOL. Mayor Rey read Ordinance 2014-018 by title only. MOTION Ald. Finucane moved to receive and file Ordinance 2014-018; seconded by Ald. O’Leary. Principal Planner Hiland provided background on the rezoning request. Ald. Naylor expressed concern about losing commercial space and revenue due to these types of rezoning requests. Mr. Ralph Crafton, DeKalb, Illinois stated he has worked with the developer on this project and the development has been well received by the community. He added that the community has embraced the project and the other tenants are enthusiastic about having the school at this location. MOTION Ald. Naylor moved to table action on the Ordinance until the June 23rd meeting; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey stated that the ordinance will come back to the next meeting for first reading. K. RESOLUTIONS None. L. REPORTS – COMMUNICATIONS Mayor Rey announced the initiation of Camp Power, a youth leadership program at University Village this summer which will focus on programs for youth, and commended Chief Lowery on the program. Chief Lowery added that Ald. Jacobson and his fraternity donated $5,000 to the project. Ald. Finucane and Council noted this is the last week of school and congratulated the Class of 2014 from DeKalb High School. City Manager Gaura acknowledged the Intergovernmental Agreement with NIU for fire protection ambulance service that was passed tonight. The City will receive $275,000 contribution to assist in purchasing a ladder truck, she said. The contract represents a 43% increase over the next five years Regular City Council Meeting Minutes June 9, 2014 Page 8 of 8 and she acknowledged Chief Hicks’ work with NIU and his analysis. Also, she noted the FOP agreement passed on the Consent Agenda. She thanked FOP for working with the City on this contract. M. RECESS FOR CLOSED SESSION 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). Not acted on in this meeting. N. ADJOURNMENT MOTION Ald. Snow moved to adjourn the meeting; seconded by Ald. Finucane Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 7:27 p.m. ___________________________________ DIANE K. WRIGHT, Deputy City Clerk Approved by City Council Date: June 23, 2014