City Council

MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL MAY 14, 2018 The City Council of DeKalb, Illinois held a Regular meeting on May 14, 2018, in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:10 p.m. A. ROLL CALL Deputy City Clerk Scott called the roll and the following members of the City Council were present: Alderman Dave Jacobson, Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Kate Noreiko, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. Also present were: Interim City Manager Patty Hoppenstedt, City Attorney Dean Frieders, Finance Director Molly Talkington, Police Chief Gene Lowery, Fire Chief Eric Hicks, Community Development Director Jo Ellen Charlton, Public Works Director Tim Holdeman, Assistant Public Works Director Bryan Faivre, Information Technology Director Marc Thorson, Human Resources Director Cris Randall, Management Analyst Ray Munch, Chief Building Official Thaddeus Mack, Economic Development Planner Jason Michnick, Principal Planner Dan Olson, Airport Manager Tom Cleveland, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Police Detective Keith Ehrke led the Pledge of Allegiance. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Mayor Smith requested that Item G.13. (Resolution 2018-062) listed under Items for Separate Action be moved to Item G.1. so that those waiting to make comments on the item wouldn’t have to wait until the end of the meeting. There was brief discussion between Alderman Finucane, Alderman Verbic and Mayor Smith regarding the position of the item. MOTION Alderman Fagan motioned to amend the Agenda, moving Item G.13. (Resolution 2018- 062) to Item G.1.; seconded by Alderman Jacobson. VOTE Motion carried by a 5-3 roll call vote. Aye: Jacobson, Fagan, Noreiko, Verbic, Smith. Nay: Finucane, Marquardt, Faivre. Mayor Smith declared the motion passed. Regular Meeting Minutes May 14, 2018 Page 2 of 17 MOTION Alderman Jacobson motioned to approve the amended Agenda; seconded by Alderman Verbic. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. D. PUBLIC HEARINGS There were no Public Hearings scheduled. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items a. Proudly DeKalb Mayor Smith called attention to monitors, where a photo of two DeKalb High School students was shown. He noted that one of the students was the son of Alderman Fagan, and the other was the daughter of Alderman Verbic and announced that they would be attending the upcoming prom together. There were brief comments regarding the “prom-posal” and both Alderman Fagan and Alderman Verbic wished everyone attending prom a good and safe time. b. Proclamation: Building Safety Month - May 2018. Mayor Smith read the proclamation and presented it to Chief Building Official Mack. c. Proclamation: National Skilled Nursing Care Week, May 13 - 19, 2018. Mayor Smith read the proclamation, noting that a copy would be provided to each nursing facility in the city of DeKalb. c. Proclamation: National Police Week, May 13 - 19, 2018. Mayor Smith read the proclamation and presented it to Police Chief Lowery. d. Proclamation: Bike to Work Day – May 18, 2018. Mayor Smith read the proclamation and presented it to Lisa Cummings of Live Health DeKalb County. e. Proclamation: National Emergency Medical Services Week, May 20 - 26, 2018.  Regular Meeting Minutes May 14, 2018 Page 3 of 17 Mayor Smith read the proclamation and presented it to Fire Chief Hicks and members of DeKalb’s southside fire station. f. Proclamation: National Public Works Week, May 20 - 26, 2018. Mayor Smith read the proclamation and presented it to Public Works Director Holdeman. g. Annie Glidden North Revitalization Plan Task Force Update. Alderman Jacobson and Alderman Finucane provided an update on the recent activity of the task force and its subcommittees, noting their productivity. 2. Presentations a. Adventure Works FY2018 Human Services Funding Annual Report by Executive Director Lynette Spencer and Adventure Programming Director Ryan Bromberek. Mr. Bromberek provided an overview of the services Adventure Works has been able to make available to the community with the Human Services Funding provided by the City. 3. Approval of the Mayor’s Appointments Mayor Smith encouraged anyone interested in becoming involved in one of the City’s boards, commissions or committees to contact him for further information. 4. Public Participation Bessie Chronopoulos commented that the preceding Committee of the Whole meeting was one of the best she’s witnessed in quite some time. She praised Council on their engaged discussion regarding the policy on tax increment financing assistance for smaller projects. Jim Mason also spoke regarding the preceding Committee of the Whole meeting subject, as well as his interest in becoming the City’s next City Manager. John Anderson spoke in favor of Jim Mason being the City’s next City Manager. Dwayne Brown spoke in favor of Jim Mason being the City’s next City Manager. F. CONSENT AGENDA – OMNIBUS VOTE MOTION Alderman Noreiko motioned to approve the Consent Agenda; seconded by Alderman Marquardt. Mayor Smith read the following items by title only: Regular Meeting Minutes May 14, 2018 Page 4 of 17 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of April 9, 2018. b. Minutes of the Regular City Council Meeting of April 9, 2018. c. Minutes of the Special Committee of the Whole Meeting of April 17, 2018. d. Minutes of the Committee of the Whole Meeting of April 23, 2018. e. Minutes of the Regular City Council Meeting of April 23, 2018. 2. Receive & File a. Accounts Payable and Payroll through May 14, 2018, in the Amount of $2,844,855.15. b. FY2018 Human Services Funding First Quarter Report. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. G. ITEMS FOR SEPARATE ACTION 1. Resolution 2018-062 Approving a Temporary Process for Interim Licensure of Food and Beverage Vending Vehicles. Mayor Smith read Resolution 2018-062 by title only. MOTION 1 Alderman Verbic motioned to pass Resolution 2018-062; seconded by Alderman Fagan. Community Development Director Charlton provided an overview of this item, noting that staff is in the process of evaluating significant revisions to various sections of the City’s codes that regulate certain types of events and operations within DeKalb, such as the operation of food trucks. As an interim step, if approved, this resolution would implement temporary processes for regulating Food and Beverage Vending Vehicles. Community Development Director Charlton provided a history of the City’s methods of working with food truck vendors, recent events that called some those processes to question, and changes to be made for making the process run smoother.  Regular Meeting Minutes May 14, 2018 Page 5 of 17 Discussion ensued between Council and staff regarding this item, which included comments from Council regarding the licensing process, the length of time licenses are valid, complaints that have been received, fees, payment of sales tax to the City, food trucks versus brick and mortar buildings, regulations, the recent article in the Daily Chronicle regarding the City’s food truck licensing process. Following the discussion, Mayor Smith asked if there was consensus among Council to approve the resolution as written. Discussion ensued regarding adding an end date to the resolution. MOTION 2 Alderman Finucane motioned to amend Resolution 2018-062 by adding an end date of December 31, 2018; seconded by Alderman Marquardt. Discussion ensued, which included further comments from Council regarding Alderman Finucane’s motion, the payment of sales tax to the City, specifically from those who operate food trucks within DeKalb but don’t reside here. VOTE 2 Motion carried on a 6-2 roll call vote. Aye: Jacobson, Finucane, Marquardt, Verbic, Faivre, Smith. Nay: Fagan, Noreiko. Mayor Smith declared the motion passed. MOTION 3 Alderman Jacobson motioned to amend Resolution 2018-062 by adding a $50 application fee for food truck vendors whose home operations are not based out of DeKalb but operating within the City; seconded by Alderman Finucane. Discussion ensued regarding the processing of applications, payment of fees and sales tax payment to the City. Community Development Director Charlton reminded Council that this was a beta test. After the temporary testing period was complete, results of the test, along with a more formal process would be brought back to Council at a later date. VOTE 3 Motion carried on a 7-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: Noreiko. Mayor Smith declared the motion passed. VOTE 1 Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. Regular Meeting Minutes May 14, 2018 Page 6 of 17 2. Ordinance 2018-019 Amending Chapter 14 “Rooming Houses” by Adding Section 14.22 “Greek Housing Fire Safety”. (First Reading) Alderman Jacobson left the dais at 7:41 p.m., recusing himself from this item. Mayor Smith read Ordinance 2018-019 by title only. MOTION Alderman Noreiko motioned to pass Ordinance 2018-019; seconded by Alderman Marquardt. Fire Chief Hicks provided an overview of this item, explaining that staff have been working with Greek organizations in coordination Northern Illinois University (NIU), property owners, and the DeKalb Area Rental Association (DARA) on efforts for Greek organization housing structures at NIU to become compliant with a state law passed in 2012, which requires Greek residential structures to be retrofitted with fire suppression systems by January 1, 2019. Alderman Fagan left the dais at 7:40 p.m., returning at 7:45 p.m. Community Development Director Charlton provided an overview regarding the possibility of financial assistance from the City (using the Water Fund) to property owners at either 50% or 80% of the total project cost and setting terms comparable to or slightly less favorable than conventional financing in order to comply with the state mandate. Fire Chief Hicks noted that waiving applicable plan review and tap fees could also be considered, however, this method is not recommended as the City pays an outside consultant to complete that work. Community Development Director Charlton noted there had been mention of a Special Service Area (SSA) as a back up to financing. Glen Roby, DARA president and Greek row area property owner, spoke in favor of City assisted financing. Dave Jacobson spoke as an owner of a property on Greek row, stating he was also in favor of City assisted financing, and requested the waiver of the second reading of Ordinance 2018-019 so that deadlines can be met. Alderman Verbic stated he would entertain the waiver of fees and a flexible deadline. He noted that the City isn’t a bank and property owners had ample time to prepare for what was an unfunded mandate. Discussion ensued between Council and staff regarding this item, which included comments from Council regarding the definition of Greek Housing, financing, and fee waivers.  Regular Meeting Minutes May 14, 2018 Page 7 of 17 Mayor Smith addressed the Council, asking if there was consensus to move forward with financing via the City’s Water Fund, for which there was. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to waive Second Reading of Ordinance 2018-019; seconded by Alderman Faivre. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed. Alderman Jacobson returned to the dais at 8:09 p.m. 3. Ordinance 2018-020 Prohibiting the Use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by any other Method Within a Certain Area in the City of DeKalb. (First Reading) Mayor Smith read Ordinance 2018-020 by title only. MOTION Alderman Finucane motioned to pass Ordinance 2018-020; seconded by Alderman Verbic. Community Development Director Charlton provided an overview of this item, stating the owners of Inboden's, located at 1106 and 1110 N. First Street have asked the City to adopt an ordinance that would ban the use of groundwater wells within the roughly 700-foot radius around the property in order to obtain a No Further Remediation letter from the Illinois Environmental Protection Agency using the Tiered Approach to Cleanup Objectives. She explained that part of the property was once occupied by a dry cleaner and noted that the only documented well in the area was located at 1106 N. First Street, which was sealed on April 11, 2011. Alderman Marquardt left the dais at 8:10 p.m., returning at 8:12 p.m. There was brief discussion regarding the building of wells within City limits. Community Development Director Charlton that this ordinance would only apply to existing wells. Regular Meeting Minutes May 14, 2018 Page 8 of 17 VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to waive Second Reading of Ordinance 2018-020; seconded by Alderman Marquardt. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 4. Ordinance 2018-021 Authorizing an Amendment to Ordinance 1996-033 to Add Permitted and Special Uses to the Properties Located at 850, 890 and 930 Pappas Drive, and to Add Language that the “LC” Light Commercial District Regulations in the Unified Development Ordinance Shall be Used if Not Covered in the Planned Development Agreement. (First Reading) Alderman Jacobson left the dais at 8:14 p.m., recusing himself from this item. Mayor Smith read Ordinance 2018-021 by title only. MOTION Alderman Verbic motioned to pass Ordinance 2018-021; seconded by Alderman Faivre. Principal Planner Olson provided an overview of this item, providing history regarding Ordinance 1996-033, approved on March 11, 1996, which did not include a list of permitted or special uses or specific zoning standards that were to be followed. Principal Planner Olson further explained that the City is the applicant in a petition to amend Ordinance 1996-033 in order to add permitted and special uses to the properties located at 850 (Jimmy Johns, Laundromat), 890 (Lukulos) and 930 (Rosati’s) Pappas Drive. It is recommended to add a list of permitted and special use to the ordinance that closely resembles the use list from the “LC” Light Commercial District. It’s also recommended that language be added to the ordinance that the “LC” Light Commercial District regulations in the Unified Development Ordinance (UDO) be used if not covered in the ordinance. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed.  Regular Meeting Minutes May 14, 2018 Page 9 of 17 MOTION Alderman Fagan motioned to waive Second Reading of Ordinance 2018-021; seconded by Alderman Verbic. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed. Mayor Smith left the dais at 8:16 p.m., returning at 8:18 p.m. Alderman Jacobson returned to the dais at 8:19 p.m. 5. Ordinance 2018-022 Authorizing Amendments to Planned Development Ordinance 2017-028 to Eliminate the Requirement for a Commercial Kitchen and Amend the Final Plans Regarding the Parking Lot, Handicap Accessibility and Landscaping for 1114 Blackhawk Road (Sigma NU Fraternity). (First Reading) Mayor Smith read Ordinance 2018-022 by title only. MOTION Alderman Faivre motioned to pass Ordinance 2018-022; seconded by Alderman Faivre. Principal Planner Olson provided an overview of this item, stating that Ordinance 2017-028 was passed on May 22, 2017, which re-zoned the .7-acre site at 1114 Blackhawk Road to the “PD-R” Planned Development Residential District to allow for the re-establishment of a fraternity of up to 45 residents. The ordinance required the operation of a full commercial kitchen in the facility; however, the applicant (Sigma Nu Fraternity) has requested the elimination of this requirement. The applicant has also requested approval of an amended Final Plan regarding the parking lot, handicap accessibility and landscaping. Alderman Finucane asked if changes in the handicap accessibility would still meet ADA requirements. Principal Planner Olson replied in the affirmative. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to waive Second Reading of Ordinance 2018-022; seconded by Alderman Marquardt. Regular Meeting Minutes May 14, 2018 Page 10 of 17 VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 6. Ordinance 2018-023 Amending Chapter 24 “Building Code” for Miscellaneous Text Amendments. (First Reading) Mayor Smith read Ordinance 2018-023 by title only. MOTION Alderman Noreiko motioned to pass Ordinance 2018-023; seconded by Alderman Faivre. Chief Building Official Mack provided an overview of this item, stating that in an effort to align presently adopted codes, permit requirements and the Municipal Code, including the UDO, a proposal of code amendments was submitted to the Building Code Board of Appeals (BCBA) for review. The BCBA then requested that he review and bring back proposed changes to the amendments to better align the documents. On April 5, 2018, the BCBA reviewed and voted on the changes he proposed in order to bring them forward to Council for final review. He noted the changes and final language would be text amendments to the presently adopted 2015 International Building Code (IBC), 2015 International Residential Code and current amendments to these codes as defined in Chapter 24 of the Municipal Code. The proposed amendments are to the following articles of Chapter 24 “Building Code”: Article 1 “International Building Code”, and Article 2 “International Residential Code”, and cover work exempt from a permit and temporary occupancy certificates in an effort to align present codes with other language of the City’s Municipal Code. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Fagan motioned to waive Second Reading of Ordinance 2018-023; seconded by Alderman Verbic. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 7. Ordinance 2018-024 Amending Chapter 51 “Traffic”, Schedule C “Parking Prohibited”, Subsection 36 “No Parking at Any Time, Tow Zone”, and Subsection 53 “No Parking 2:00 a.m. to 6:00 a.m., Tow Zone”. (First Reading)  Regular Meeting Minutes May 14, 2018 Page 11 of 17 Mayor Smith read Ordinance 2018-024 by title only. MOTION Alderman Verbic motioned to pass Ordinance 2018-024; seconded by Alderman Faivre. Police Chief Lowery provided an overview of this item, stating this would be Phase III of the Safe Streets Initiative. Alderman Fagan left the dais at 8:29 p.m., returning at 8:31 p.m. Police Chief Lowery referenced a map being shown on the monitors and explained that Phase III establishes no parking zones from 2:00 a.m. to 6:00 a.m. west of Annie Glidden Road. He also commented on the availability of parking and provided data regarding public safety calls in this area and described the outreach efforts made to inform the public of the changes. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Verbic motioned to waive Second Reading of Ordinance 2018-024; seconded by Alderman Faivre. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 8. Resolution 2018-056 Authorizing an Intergovernmental Agreement with Illinois Century Network for LEADS Service and Associated Fees in the Amount of $4,000 Annually. Mayor Smith read Resolution 2018-056 by title only. MOTION Alderman Noreiko motioned to pass Resolution 2018-056; seconded by Alderman Marquardt. Information Technology Director Thorson provided an overview of this item, stating that at the March 12, 2018, Regular City Council Meeting, staff received approval for an Intergovernmental Agreement with NIU for a fiber optic replacement connection for the existing T-1 connection provided by the State of Illinois. The state has imposed a deadline of July 2018 for all agencies to vacate existing T-1 connections and move to Regular Meeting Minutes May 14, 2018 Page 12 of 17 a connection of the agency’s choice as a replacement. Council authorized staff to begin moving the connection, and with Council approval of this ICN agreement, NIU is ready to move this connection into production. Alderman Finucane left the dais at 8:34 p.m., returning at 8:36 p.m. In the previous meeting, staff had indicated that through the new NIU connection there would no longer be a fee from the state. Through due diligence in this project, staff has learned from ICN within the past couple of weeks that, in fact, there will continue to be a fee through the state. The current fee for the existing T-1 connection is a minimum of $485 per month. To continue with LEADS access and the device used to secure the traffic, there will be a $330.70 per month fee. This is budgeted for in FY2018 and will be slightly less expensive than the previous usage fee. There was brief discussion between Mayor Smith and Information Technology Director Thorson regarding cost. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 9. Resolution 2018-057 Approving an Intergovernmental Agreement with DeKalb Community Unit School District No. 428. Mayor Smith read Resolution 2018-057 by title only. MOTION Alderman Noreiko motioned to pass Resolution 2018-057; seconded by Alderman Verbic. Police Chief Lowery provided an overview of this item, stating the City has negotiated a consolidated intergovernmental agreement with DeKalb Community Unit School District No. 428 (the District), relating to many of the areas of interaction between the parties, including School Resources Officers, Reciprocal Reporting, Crossing Guards, Water Tower Painting and Security Camera Access. He noted this agreement would have a 10-year term. Mayor Smith commented that he was very impressed with the document. Alderman Finucane asked if the agreement had already been approved by the District. Police Chief Lowery replied in the affirmative. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed.  Regular Meeting Minutes May 14, 2018 Page 13 of 17 10. Resolution 2018-058 Authorizing a Second Amendment to the 230 East Lincoln Highway Development Incentive Agreement (The Bandit’s Castle, LLC). Alderman Fagan left the dais at 8:44 p.m., recusing himself from this item. Mayor Smith read Resolution 2018-058 by title only. MOTION Alderman Noreiko motioned to pass Resolution 2018-058; seconded by Alderman Marquardt. Economic Development Planner Michnick provided an overview of this item, stating the purpose of the second amendment to the Development Incentive Agreement for 230 East Lincoln Highway is to adjust the terms of the period of forgiveness from 10 years to 20 years. The Bandit’s Castle, LLC (TBC) has applied for long term financing through the Small Business Administration (SBA). During the review process for the SBA 504 loan, it was requested that the City adjust the term of the mortgage to align with the same term of the SBA loan. By amending the agreement to adjust the term, it will allow TBC to move forward with securing its SBA 504 loan. There was brief discussion between Mayor Smith and Economic Development Planner Michnick regarding the agreement. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. Alderman Fagan returned to the dais at 8:47 p.m. 11. Resolution 2018-059 Authorizing a Standard Agreement for Construction Services at Illinois Airports for Architectural/Engineering Planning and Special Services with Hanson Professional Services, Inc. for the Rehabilitation of the Entrance Road and Parking Lot Pavement at the DeKalb Taylor Municipal Airport in an Amount Not to Exceed $31,000. Mayor Smith read Resolution 2018-059 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-059; seconded by Alderman Fagan. Airport Manager Cleveland provided an overview of this item, stating this agreement would be for Phase 3 construction services for the rehabilitation of the entrance road and parking lot at the DeKalb Taylor Municipal Airport. Hanson Professional Services will oversee the project. Regular Meeting Minutes May 14, 2018 Page 14 of 17 VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 12. Resolution 2018-060 Authorizing a One-Year Contract Extension of a Purchasing Agreement with Petroleum Traders Corporation for the Purchase of Vehicle Fuel for the Period of August 1, 2018 to July 31, 2019. Mayor Smith read Resolution 2018-060 by title only. MOTION Alderman Finucane motioned to pass Resolution 2018-060; seconded by Alderman Marquardt. Assistant Public Works Director Faivre provided an overview of this item, explaining the terms of the agreement and providing information regarding how fuel purchased by the City’s Public Works Department is obtained and used. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 13. Resolution 2018-061 Authorizing the Disposition of Personal Property of the City of DeKalb, Illinois. Mayor Smith read Resolution 2018-061 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-061; seconded by Alderman Faivre. Management Analyst Munch provided an overview of this item, stating that over time, the City has acquired vehicles, equipment, supplies and other personal property for use in its daily operations. Once items have reached the end of their useful life, the City is authorized under Municipal Code Chapter 54 “Financial Administration”, Section 54.15 “Disposition of Personal Property”, to dispose of said property through sale, transfer, trade-in, exchange or salvage. The City currently possesses a number of items, which have been deemed by staff as having reached the end of their useful life. As such, staff is requesting Council approval for the disposal of these items. He noted that the items are phased out based on age, general condition and/or ongoing maintenance cost. There was brief discussion regarding the process of disposing of the City’s property, such as vehicles and/or equipment, rather than trading them in.  Regular Meeting Minutes May 14, 2018 Page 15 of 17 VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. H. NEW OR UNFINISHED BUSINESS 1. Local Bidder Preference. Public Works Director Holdeman stated this item was being brought forward to Council in order to seek input on the issue of adopting a Local Bidder Preference Ordinance (LBPO). He provided a history of the City’s previous LBPO, which was eliminated by Ordinance 2015-034 on August 10, 2015, and replaced by the current purchasing policy, which has no price preference for local businesses. He noted that reinstating the LBPO has been discussed during the August 22, 2016, and September 12, 2016, City Council meetings. Discussion ensued regarding the previous LBPO and the process neighboring communities use. Alderman Finucane provided history regarding the previous LBPO, noting that the City wasn’t getting bids from out of town vendors. Once the LBP was removed, the City has received move favorable bids on a fair basis. He thinks the City would be short sided to go back to old system and that would cost more money in the long run. Alderman Jacobson also provided history regarding the previous LBPO. He agreed with Alderman Finucane’s comments and added that a local company should be able to win 100 percent of the time based on their geographic area, however, that wasn’t happening. Discussion ensued. There was consensus among Council to not move forward with adopting a LBPO. I. REPORTS – COMMUNICATIONS Alderman Fagan reported on the May 11, 2018, Economic Development Commission meeting, noting that the topic of how the City can be more business friendly is currently a mainstay on their agendas. He feels that progress is being made. Alderman Noreiko reported on the Ward Five meeting scheduled for May 15, 2018. She noted the topics to be discussed including the Ellwood Neighborhood street maintenance plan, the FY2018 Budget planning process and the City Manager Search. Alderman Verbic reported on the upcoming college and high school graduations in DeKalb, which will bring a lot of people to the area. Mayor Smith reported on the process taking place regarding the search for the City’s next City Manager. He noted Assistant City Manager Hoppenstedt’s imminent departure and stated that he would be discussing appointing another Interim City Manager with Council. Regular Meeting Minutes May 14, 2018 Page 16 of 17 Mayor Smith also reported on a meeting scheduled to take place in June with Mayor’s from university communities. City Attorney Frieders asked that Collective Bargaining as provided for in 5 ILCS 120/2(c)(2), and Selection of a Person to Fill a Vacancy in a Public Office as provided for in 5 ILCS 120/2(c)(3), be added to the list of items to be discussed during the Executive Session scheduled for this meeting. Finance Director Talkington reported that she’d received questions regarding the library rebate and who would receive it, the homeowners or the current resident. She confirmed that it was decided that the owner on record would be receiving the rebate checks. Community Development Director Talkington reported on a recent Planning and Zoning Commission meeting, stating that a recommendation has been approved to move forward with the demolition of the current building on the former site of the Pizza Hut on West Lincoln Highway in order to build a multi-use building. She also reported on the recent success of Arti-Gras and the variety show at the Egyptian Theatre. Public Works Director Holdeman thanked those who worked on the City’s planters over the weekend. He also reported on the current construction at I-88 and Annie Glidden Road, the responses received from residents regarding the removal of the historical curbs on South Second Street, and the current status of the refuse and engineering RFPs. J. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL Mayor Smith read the following items by title only: 1. Approval to Hold an Executive Session to Discuss Personnel as Provided for in 5 ILCS 120/2(c)(1). 2. Approval to Hold an Executive Session to Discuss Collective Bargaining as Provided for in 5 ILCS 120/2(c)(2). 3. Approval to Hold an Executive Session to Discuss the Selection of a Person to Fill a Vacancy in Public Office as Provided for in 5 ILCS 120/2(c)(3). 4. Approval to Hold an Executive Session to Discuss Executive Session Minutes as Provided for in 5 ILCS 120/2(c)(21). MOTION Alderman Fagan motioned to hold an Executive Session; seconded by Alderman Faivre. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. Mayor Smith closed the meeting to the public at 9:26 p.m.  Regular Meeting Minutes May 14, 2018 Page 17 of 17 Mayor Smith opened the meeting to the public at 10:02 p.m. K. ADJOURNMENT MOTION Alderman Verbic motioned to adjourn the meeting; seconded by Alderman Faivre. VOTE Motion carried on an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed and adjourned the meeting at 10:02 p.m. ________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council: June 11, 2018.