City Council

MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL JUNE 25, 2018 The City Council of DeKalb, Illinois, held a Regular meeting on June 25, 2018, in the City Council Chambers of the DeKalb Municipal Building, located at 200 S. Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:05 p.m. A. ROLL CALL Deputy City Clerk Scott called the roll and the following members of City Council were present: Alderman Dave Jacobson, Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. Alderman Kate Noreiko was absent. Also present were: Interim City Manager Molly Talkington, City Attorney Dean Frieders, Police Chief Gene Lowery, Fire Chief Eric Hicks, Community Development Director Jo Ellen Charlton, Public Works Director Tim Holdeman, Assistant Public Works Director Bryan Faivre, Information Technology Director Marc Thorson, Human Resources Director Cris Randall, Management Analyst Aaron Stevens, Management Analyst Ray Munch, Principal Planner Dan Olson, Community Services Coordinator Joanne Rouse, Management Analyst Patrick DiDiana, Transportation Planner Brian Dickson, Account Technician III/Deputy City Clerk Carri Parker, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE LED BY THE UNITED STATES AIR FORCE CIVIL AIR PATROL COLOR GUARD, DEKALB CHAPTER. The United States Air Force Civil Air Patrol Color Guard presented the flag and led the Pledge of Allegiance. They also presented Mayor Smith with certificates of appreciation. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Mayor Smith asked that Item G.7. (Resolution 2018-079) be moved to Item G.1. under Items for Separate Action. MOTION Alderman Finucane motioned to move Item G.7. to Item G.1. under Items for Separate Action; seconded by Alderman Jacobson. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. MOTION Regular Meeting Minutes June 25, 2018 Page 2 of 18 Alderman Verbic motioned to approve the agenda as amended; seconded by Alderman Marquardt. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. D. PUBLIC HEARINGS 1. Community Development Block Grant Consolidated Annual Performance and Evaluation Report for Program Year 2017 (April 1, 2017 - March 31, 2018). Mayor Smith opened the Public Hearing at 6:10 p.m. Community Services Coordinator Rouse provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. Upon completion of the overview, she noted that as of the date of this meeting, there had been no public comments, adding that comments are encouraged by Council and the public. There was brief discussion regarding the programs available through the Community Development Block Grant. A citizen in the audience asked for more information regarding property rehabilitation. Mayor Smith closed the Public Hearing at 6:28 p.m. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS Prior to moving on with the meeting, Mayor Smith noted that the Municipal Building’s air conditioning was out of order and under repair. He apologized to the audience for the uncomfortable conditions in Council chambers. 1. Special Items a. Proudly DeKalb  Downtown Flower Planters by Judy Schneider. Public Works Director Holdeman introduced Judy Schneider who provided information and photographs regarding the program. b. Annie Glidden North Revitalization Plan Task Force Update. Alderman Finucane reported that a draft of the Annie Glidden North (AGN) Revitalization Plan from Camiros would be ready soon, noting that once received, it would be released to AGN Taskforce members for discussion. 2. Presentations  Regular Meeting Minutes June 25, 2018 Page 3 of 18 a. DeKalb County Youth Service Bureau FY2018 Human Services Funding Annual Report by Executive Director Diana Hulst. Executive Director Hulst provided an overview of services made available to the community with the Human Services Funding provided by the City. 3. Approval of the Mayor’s Appointments It was the consensus of Council to approve the following appointments and reappointments via omnibus vote: a. Reappointment of Sam Finch to the Board of Fire and Police Commissioners for a Three-Year Term Beginning July 1, 2018, through June 30, 2021. b. Reappointment of Bill Cummings to the DeKalb Public Library Board for a Three-Year Term Beginning July 1, 2018, through June 30, 2021. c. Reappointment of Joe Gastiger to the Human Relations Commission for a Three-Year Term Beginning July 1, 2018, through June 30, 2021. d. Reappointment of Pam Collins to the Landmark Commission for the Completion of a Three-Year Term through June 30, 2019. e. Reappointment of Donna Gable to the Landmark Commission for a Three- Year Term Beginning July 1, 2018, through June 30, 2021. f. Reappointment of Donna Schultz Xidis to the Landmark Commission for a Three-Year Term Beginning July 1, 2018, through June 30, 2021. Mayor Smith noted he’s had conversations with City Attorney Frieders about changing the terms of some of the boards, commissions and committees from July 1 through June 30 to January 1 through December 31. As such, an ordinance will be brought before Council soon for further discussion. MOTION Alderman Verbic motioned to approve the Mayor’s appointments and reappointments; seconded by Alderman Finucane. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 4. Public Participation There was none. Regular Meeting Minutes June 25, 2018 Page 4 of 18 F. CONSENT AGENDA – OMNIBUS VOTE MOTION Alderman Marquardt motioned to approve the Consent Agenda; seconded by Alderman Fagan. 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of May 29, 2018. b. Minutes of the Regular City Council Meeting of May 29, 2018. c. Minutes of the Special Committee of the Whole Meeting of June 6, 2018. 2. Receive & File a. Accounts Payable and Payroll through June 25, 2018, in the Amount of $2,679,654.91. b. Investment and Bank Balance Summary through April 2018. c. Year-to-Date Revenues and Expenditures for the General Fund and Water Fund through April 2018. 3. Resolution 2018-071 Authorizing an Agreement with GovHR USA, LLC for the Purpose of Assisting in the Recruitment and Selection of a City Manager in an Amount Not to Exceed $13,000, with Staff Authorization for Additional Expenses. 4. Resolution 2018-075 Receiving and Filing the FY2017 Comprehensive Annual Financial Report, Audit Report, and Management Letter. 5. Resolution 2018-076 Seeking Permission to Regulate Traffic on Illinois Route 38 Between First Street and Tenth Street, and the Intersection of Illinois Route 23 and Illinois Route 38, on Friday, July 27, 2018, from 6:00 p.m. to 9:00 p.m. for the Purpose of Holding the Kishwaukee Festival Parade, and Authorizing a Special Event Agreement for the Kishwaukee Festival. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. G. ITEMS FOR SEPARATE ACTION 1. Resolution 2018-079 Authorizing the Waiver of Competitive Bids for Refuse, Recycling, and Yard Waste Collection Services and Approving a Five-Year  Regular Meeting Minutes June 25, 2018 Page 5 of 18 Agreement with Lakeshore Recycling Systems, LLC Beginning September 1, 2018, Through August 31, 2023. Mayor Smith read Resolution 2018-079 by title only. MOTION Alderman Jacobson motioned to pass Resolution 2018-079; seconded by Alderman Finucane. Public Works Director Holdeman provided a comprehensive overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. He also utilized a PowerPoint presentation titled Refuse, Recycling and Yard Waste Collection Services Contract. Public Works Director Holdeman also noted that discussions with Waste Management (WM) had taken place as late as the afternoon of June 22, 2018, regarding their proposal and amendments they wanted to make in response to Lakeshore Recycling Systems (LSR) proposal. He stated that in Public Work’s assessment, both offers, in terms of services and prices, are essentially the same. Mayor Smith clarified Council’s options regarding this item: 1. Waive competitive bidding and approve the LSR agreement. 2. Accept the LSR proposal as submitted. 3. Accept the WM proposal as submitted. 4. Waive competitive bidding and request staff to request WM to match the LSR’s pricing. Mayor Smith further clarified that because during the course of discussions following the original submission of the bids, both LSR and WM have come back with changes to their proposals, which would require the City to waive competitive bidding. But more importantly, it would require a more than majority vote on any option that may be approved. City Attorney Frieders clarified it would require a 2/3 majority vote, meaning at least six Council members would have to vote yes. Mayor Smith noted that he’s received a lot of public input regarding this issue. Alderman Verbic wondered why WM didn’t offer the lower pricing to begin with. Dwayne Brown provided his support for WM based on their proven customer service in DeKalb for the past 25 years. Regular Meeting Minutes June 25, 2018 Page 6 of 18 Emily Grape provided her support for WM, noting that not only is she a resident, she works for the solid waste industry and knows what it takes to provide customer service. Donna Larkin provided her support for WM based on their excellent customer service. Grant Goral provided his support for WM because of their investment in the community. Bessie Chronopoulos provided historical information regarding WM and spoke in support of them. She noted several employees of WM who live in DeKalb. Vaughn Kuerschner of WM spoke in reference to their service to DeKalb and the support they’ve received from residents regarding this matter. He commented on the services already provided by WM and the differences between WM and LSR. He added that WM is prepared to negotiate any service necessary and make adjustments in the base rate. He requested the opportunity for WM to continue to provide service to DeKalb residents. Josh Connell of LSR provided the history of LSR and the communities they service. He noted that DeKalb will receive good customer service from LSR, as well as advanced innovation. Dion Sutton spoke in support of WM, stating they are vested in the community and neighborhood. He further noted that he works for WM and there are some who don’t understand what it takes to make a small-town function. Dekalb is unique and WM has given great service, which means something. He concluded his comments with “Waste Management is Proudly DeKalb.” Ed Seimetz, a WM employee, spoke in support of WM and the service they provide to DeKalb. Lynn Farris, also a WM employee and supporter of WM, provided information regarding disastrous event where WM assisted with the clean-up. John Anderson spoke in reference to the bidding system, stating it would only be fair to let everyone rebid. Alderman Jacobson noted his frustration, stating WM’s employees shouldn’t be upset with Council, they should be upset with their employer for not providing the pricing they should have to begin with. Alderman Fagan agreed, noting the integrity of the bidding process must be maintained. Alderman Finucane commented that Council is trying to lower costs and he will be voting to accept LSR.  Regular Meeting Minutes June 25, 2018 Page 7 of 18 There was discussion between Alderman Marquardt and Public Works Director Holdeman regarding clarification of services and the differences between the LSR proposal and the WM proposal. Alderman Marquardt expressed his frustration with the differences in the two bids. He also noted that better service and savings is with WM and doesn’t see where this warrants a change. Discussion ensued regarding the differences in the two proposals. Alderman Faivre stated he’s received a lot of feedback regarding this item. He’s torn because what does it say to future bidders if the City disregards the process for no reason other than the volume of feedback received. However, he understands that citizens are happy with the current their service. Alderman Marquardt expressed his frustration with the process, noting that the City has waived competitive bidding many times for other services. Alderman Jacobson responded, stating that while the City has waived competitive bidding, and has the right to do so, in this case, staff didn’t feel the lowest bidder was the most qualified bidder. Discussion ensued. Mayor Smith commented that as a resident, WM has done a remarkable job. If the decision was his, he would be hard pressed to make the decision based on weighing a good community partner versus adhering to the integrity of the bidding process. Mayor Smith once again clarified the voting process. City Attorney Frieders noted that Council would be voting on Option 1, waiving competitive bidding and approving the LSR agreement, which would require a 2/3 majority vote to be approved. VOTE Motion carried by a 6-1-1 roll call vote. Aye: Jacobson, Finucane, Fagan, Verbic, Faivre, Smith. Nay: Marquardt. Absent: Noreiko. Mayor Smith declared the motion passed. 2. Ordinance 2018-029 Ordinance 2018-029 Amending Chapter 51 “Traffic”, Schedule C “Parking Prohibited”, Subsections 1, 3, 4, 6, 7, 8, 9, 13, 14, 15, 18, 19, 33, 36, 37, 38, 39, 40, 41, 47, 48, 53, 56, and 57; and Schedule E “Limited Parking”. (First Reading) Mayor Smith read Ordinance 2018-029 by title only. MOTION Alderman Verbic motioned to pass Ordinance 2018-029; seconded by Alderman Finucane. Regular Meeting Minutes June 25, 2018 Page 8 of 18 Police Chief Lowery Gene provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. He also utilized a PowerPoint presentation that provided information on each of the four phases of the Safe Streets Initiative (SSI). He also noted the City’s collaboration with the Northern Illinois University Police Department regarding the SSI. There was brief discussion regarding resident parking on streets. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. MOTION Alderman Verbic motioned to waive Second Reading of Ordinance 2018-029; seconded by Alderman Fagan. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 3. Ordinance 2018-030 Approving a Final Plat of Resubdivision - Lots 205 and 206 in Devonaire Farms Unit 2, Furrow Street (Steven L. Burski). (First Reading) Mayor Smith read Ordinance 2018-030 by title only. MOTION Alderman Finucane motioned to pass Ordinance 2018-030; seconded by Alderman Verbic. Principal Planner Olson provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. Upon the completion of the presentation, Alderman Verbic congratulated Mr. Burski and his family on their new home. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. MOTION  Regular Meeting Minutes June 25, 2018 Page 9 of 18 Alderman Finucane motioned to waive Second Reading of Ordinance 2018-030; seconded by Alderman Faivre. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 4. Ordinance 2018-031 Amending Chapter 50 “Citizens’ Environmental Commission”. (First Reading) Mayor Smith read Ordinance 2018-031 by title only. MOTION Alderman Faivre motioned to pass Ordinance 2018-031; seconded by Alderman Verbic. Public Works Director Holdeman provided an overview of this item as the City liaison to the Citizens’ Environmental Commission (CEC). His overview was based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. Discussion ensued regarding CEC’s request to manage an annual budget consisting of grants and other non-City funds. Alderman Faivre asked if the CEC’s ability to enter into agreements would hold the City liable for anything. City Attorney Frieders responded that the ordinance is drafted in a fashion where the CEC can’t incur liabilities to the City. Public Works Director Holdeman added that all grant applications and agreement would be reviewed by City Attorney Frieders. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. MOTION Alderman Verbic motioned to waive Second Reading of Ordinance 2018-031; seconded by Alderman Faivre. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. Regular Meeting Minutes June 25, 2018 Page 10 of 18 5. Ordinance 2018-032 Authorizing the City of DeKalb to Borrow Funds from the Public Water Supply Loan Program through the Illinois Environmental Protection Agency in an Amount Not to Exceed $1,700,000. Mayor Smith read Ordinance 2018-032 by title only. MOTION Alderman Verbic motioned to pass Ordinance 2018-032; seconded by Alderman Faivre. Assistant Public Works Director Faivre provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. There was brief discussion regarding the current balance in the City’s Water fund. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to waive Second Reading of Ordinance 2018-032; seconded by Alderman Verbic. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 6. Resolution 2018-077 Authorizing a Representative to Sign Loan Application Forms and Supporting Documents on Behalf of the City to Borrow Funds from the Public Water Supply Loan Program through the Illinois Environmental Protection Agency in an Amount Not to Exceed $1,700,000. Mayor Smith read Resolution 2018-077 by title only. MOTION Alderman Faivre motioned to pass Resolution 2018-077; seconded by Alderman Verbic. Assistant Public Works Director Faivre provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members.  Regular Meeting Minutes June 25, 2018 Page 11 of 18 VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 7. Resolution 2018-078 Authorizing a Special Services Agreement with the DeKalb Municipal Band for Services Beginning January 1, 2018, through December 31, 2018, in an Amount Not to Exceed $43,250. Mayor Smith read Resolution 2018-078 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-078; seconded by Alderman Faivre. Account Technician III Parker provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. There was brief discussion regarding the oversight of the City funds provided to the Municipal Band. VOTE Motion carried on a 5-2-1 roll call vote. Aye: Finucane, Fagan, Verbic, Faivre, Smith. Nay: Jacobson, Marquardt. Absent: Noreiko. Mayor Smith declared the motion passed. 8. Resolution 2018-080 Authorizing a Professional Services Agreement with Fehr- Graham & Associates, LLC for City Engineering Services Beginning August 1, 2018, through July 31, 2021, in the Amount of $170,560 Annually, Plus a 2.5% Increase Per Year. Mayor Smith read Resolution 2018-080 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-080; seconded by Alderman Faivre. Public Works Director Holdeman provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. There was brief discussion between Alderman Fagan and Public Works Director Holdeman regarding the agreement. Public Works Director Holdeman clarified that it was a three-year agreement requiring a 30-day notice between either party to terminate. Regular Meeting Minutes June 25, 2018 Page 12 of 18 Discussion ensued regarding the number of hours that would be provided to the City via the agreement. Public Works Director Holdeman noted that Fehr Graham has guaranteed that the engineer will provide 40 hours of work each week, including Council meetings as needed. If that person goes on vacation, Fehr Graham will provide a substitute. Alderman Jacobson noted his concern regarding overtime hours. Public Works Director Holdeman ensured him that would not be an issue. Public Works Director Holdeman further stated that 40 hours is almost double what the City is receiving now and having someone here at 40 hours a week as part of the team will be a considerable relief. Discussion ensued regarding the hours the engineer will work. A representative from Fehr Graham explained that this isn’t just a 40 hour a week job. The engineer will be here for whatever is needed, whatever that means. Further, the agreement being considered is a lump sum agreement and there will be no additional invoices for additional hours. Mr. Zak Gill, the engineer who will be assigned to the City, commented on his experience and added that he’s excited about working and serving in his own community. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 9. Resolution 2018-081 Authorizing the Public Works Director to Extend the Professional Services Agreement with WBK Engineering, LLC, for City Engineer Services in an Amount to Exceed Budgeted Amounts, and for a Period Not to Exceed 90 Days. Mayor Smith read Resolution 2018-081 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-080; seconded by Alderman Faivre. Public Works Director Holdeman provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. There was brief discussion regarding the current engineering budget. Mayor Smith commented that it has been a pleasure working with Greg Chismark and he will be missed, but he looks forward to working with Mr. Gill. VOTE  Regular Meeting Minutes June 25, 2018 Page 13 of 18 Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 10. Resolution 2018-082 Authorizing an Award of a Bid to Curran Contracting Company for the 2018 Street Maintenance Program in the Amount of $1,598,002.99, with Staff Authority to Spend Up to $1,852,203. Mayor Smith read Resolution 2018-082 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-082; seconded by Alderman Finucane. Public Works Director Holdeman provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. He also utilized a PowerPoint presentation titled 2018 Street maintenance Program that provided information regarding the Street Maintenance 5-Year Plan and the 2018 Street Maintenance Cost Summary. Public Works Director Holdeman also commented on the S. Second Street curb replacement project. He provided information on citizen outreach regarding the project, with a majority of them in favor of removing the curb. He also noted that he’s gone before the Landmark Commission several times regarding the project. Donna Gable, Landmark Commission (LC) Chair, and Pam Collins, LC member, provided historic information regarding the LC, which was established in 1977. They also provided Council with information regarding the ongoing issue of removing the limestone curbing, which is in a historic area of DeKalb. They also noted that the LC was unaware of either of the two surveys provided to residents in the area of the limestone curbing and requested time to allow them to survey the neighborhood as a whole. Discussion ensued. Alderman Fagan stated that he’s taken many phone calls from residents in the area regarding damage to their vehicles due to the limestone curbing. Mayor Smith commented that if the City were to move forward and remove the curbing but do a better job of removing them, perhaps they could be displayed in Huntley Park. He noted that it might not satisfy some, but it would be a way the City could acknowledge the historical artifact those curbs are. Public Works Director Holdeman Tim it could be done but with a cost associated. He added there are a lot of options and he would be happy to meet with the LC, but the alternatives don’t address the issue with the curb being too high and car doors being damaged and not able to be opened. Regular Meeting Minutes June 25, 2018 Page 14 of 18 Mayor Smith indicated he’d like to take into consideration the concerns of the LC. Public Works Director Holdeman stated he feels there’s something that can be worked through with the LC to honor the historic nature. Community Development Director Charlton, and liaison to the LC, stated that the LC appreciates the consideration of Council and hopes to get some ideas for reserving the stones. VOTE Motion carried by a 6-0-2 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson, Noreiko. Mayor Smith declared the motion passed. 11. Ordinance 2018-033 Amending the Fiscal Year-End December 31, 2018 Budget. (First Reading) Mayor Smith read Ordinance 2018-033 by title only. MOTION Alderman Verbic motioned to pass Ordinance 2018-033; seconded by Alderman Finucane. Public Works Director Holdeman provided an overview of this item (as it pertains to the 2018 TIF#1 Street Maintenance Budget) based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. VOTE Motion carried by a 6-0-2 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson, Noreiko. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to waive Second Reading of Ordinance 2018-033; seconded by Alderman Faivre. VOTE Motion carried by a 6-0-2 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson, Noreiko. Mayor Smith declared the motion passed.  Regular Meeting Minutes June 25, 2018 Page 15 of 18 12. Resolution 2018-083 Authorizing the Expenditure of Motor Fuel Tax Funds for Shared Improvements to the Intersection of Annie Glidden Road and Fairview Drive in an Amount Not to Exceed $20,784.51. Mayor Smith read Resolution 2018-083 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-083; seconded by Alderman Faivre. Management Analyst DiDiana provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 13. Resolution 2018-084 Authorizing Staff to Negotiate and Execute a Municipal Electrical Aggregation Agreement for Residential Electricity for a Period Not to Exceed 36-Months. Mayor Smith read Resolution 2018-084 by title only. MOTION Alderman Faivre motioned to pass Resolution 2018-084; seconded by Alderman Jacobson. (Not voted on.) Management Analyst DiDiana provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. Discussion ensued regarding the option of “opting out” of the program if desired and how the process would work if a resident was already signed up with another vendor. Public Works Director Holdeman stated this process is securing a rate for the residents, who would then have the option of staying with ComEd’s rate, going with the vendor chosen by the City, or finding their own supplier. Discussion continued. Alderman Faivre noted it was a good plan but he doesn’t like the auto opt in option, especially when the information arrives in an envelope that looks like a solicitation that someone may not read and just throw away. Alderman Verbic agreed. Regular Meeting Minutes June 25, 2018 Page 16 of 18 City Attorney Frieders stated the City has worked with vendors, noting the information would be delivered to residents in envelopes with the City of DeKalb on them. Management Analyst DiDiana confirmed that the information will be on City letterhead. Patrick confirmed it goes out on city letterhead. Discussion ensued. Mohammad Labadi spoke in reference to a business venture he has started, which will procure lower electrical supply rates. He asked Council for the opportunity to make a proposal prior to making a decision. After discussion regarding Mr. Labadi’s comments, a motion was made to table this item until such time that Public Works Director Holdeman can meet with Mr. Labadi to discuss options. MOTION Alderman Finucane motioned to table Resolution 2018-084; seconded by Alderman Verbic. VOTE Motioned carried on a 6-1-1 roll call vote. Aye: Jacobson, Finucane, Fagan, Verbic, Faivre, Smith. Nay: Marquardt. Absent: Noreiko. 14. Resolution 2018-085 Rejecting All Bids for 3,900 Feet of Community Development Block Grant Funded Roadway Resurfacing and Sidewalk Improvements. Mayor Smith read Resolution 2018-085 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-085; seconded by Alderman Faivre. Assistant Public Works Director Faivre provided on overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 15. Resolution 2018-086 Authorizing an Amendment to the Illinois Department of Transportation Intergovernmental Agreement for the Purpose of Extending the SFY2018 DeKalb Sycamore Area Transportation Study Grant for an Additional Six-Months, to December 31, 2018.  Regular Meeting Minutes June 25, 2018 Page 17 of 18 Mayor Smith read Resolution 2018-086 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-086; seconded by Alderman Fagan. Transportation Planner Dickson provided an overview of this item. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. 16. Resolution 2018-087 Authorizing Payments to Specified Vendors in Excess of $20,000 for the Fiscal Year 2018. Mayor Smith read Resolution 2018-087 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-087; seconded by Alderman Fagan. Account Technician III Parker provided an overview of this item based on the June 20, 2018, staff memo addressed to Mayor Smith and Council members. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed. H. NEW OR UNFINISHED BUSINESS There was none. I. REPORTS – COMMUNICATIONS Alderman Jacobson reported on citizen comments regarding the refuse contract and whether or not the savings would be put towards streets or given back to residents. Interim City Manager Talkington noted that discussion regarding the savings would be brought back to Council at a later date. Alderman Finucane reported on the recent passing of former Alderman Amy Polzin. Alderman Verbic also reported on the recent passing of former Alderman Amy Polzin. Regular Meeting Minutes June 25, 2018 Page 18 of 18 City Attorney Frieders reported on the June 23, 2018, “Back Up Has Arrived” event in support of Police Commander Craig Woodruff and his family and thanked everyone for their support. Interim City Manager Talkington thanked Council for their confidence in her to fill the roll until the City’s next City Manager is selected. Police Chief Lowery also reported on the “Back-Up Has Arrived” event and thanked everyone for their support. Fire Chief Hicks reminded everyone of the upcoming 4th of July holiday and stated the only legal fireworks are sparklers, snakes and smoke bombs. J. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL There was no Executive Session scheduled. K. ADJOURNMENT MOTION Alderman Jacobson motioned to adjourn the meeting; seconded by Alderman Finucane. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Verbic, Faivre, Smith. Nay: None. Absent: Noreiko. Mayor Smith declared the motion passed and adjourned the meeting at 10:18 p.m. ________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council: July 23, 2018.