City Council

DEKALB CITY COUNCIL AGENDA SPECIAL MEETING JUNE 1, 2021 5:00 P.M. DeKalb Public Library Yusunas Meeting Room 309 Oak Street DeKalb, Illinois 60115 COVID-19 Notice: This meeting will be conducted in-person with a physically present quorum and open to the public. The corporate authorities of the City of DeKalb intend to conduct this meeting in compliance with all applicable social distancing and public health requirements. All persons attending this meeting in-person shall be required to wear protective face masks/coverings. Furthermore, the corporate authorities of the City of DeKalb intend to conduct this meeting pursuant to Illinois Governor JB Pritzker’s Executive Order 2021-4 dated February 5, 2021 (the “Executive Order”), which prohibits meetings of more than 50 people for Phase 4 mitigations, unless the City of DeKalb determines that it is necessary to invoke the Governmental Functions exemption “to ensure the operation of government agencies or to provide for or support the health, safety and welfare of the public.” As a convenience to the public, the City of DeKalb may also provide video, audio, telephonic or internet access for the public to monitor this meeting. The provision of any such remote means of access is not intended to provide for attendance by a means other than physical presence due to the COVID-19 public health emergency, nor is it intended to provide an opportunity for the public to address public officials, make public comment or otherwise participate in the meeting. Persons wishing to provide public comment or otherwise address public officials in person during this meeting must comply with all applicable rules governing the conduct of this meeting including, but not limited to, the aforementioned social distancing and face covering requirements. The City of DeKalb is providing the following conveniences for the public to monitor and participate in this meeting:  Persons wishing to view the meeting from home or elsewhere can tune in to Channel 14 or by following the link provided here.  Persons wishing to provide public comment but are unable to attend the meeting in person or remotely may forward their comments by clicking on the link provided here. Note that all submissions must be received no later than 12:00 p.m. on the day of the meeting in order to ensure dissemination to the City Council before the meeting convenes. Zoom Meeting Information Join Zoom Meeting: https://us02web.zoom.us/j/87626751755?pwd=Y1NjUytxN01pTWhza1lpVUkrWFd5Zz09 Meeting ID: 876 2675 1755 Passcode: 035002 One tap mobile: +13126266799,,87626751755#,,,,*035002# US (Chicago)  For those participating via Zoom and wishing to comment during the public participation portion of the meeting, or prior to Council’s discussion of a particular item, please click on the link provided here and add in the Comment Section that you wish to address Council verbally. Note that all submissions must be received no later than 12:00 p.m. on the day of the meeting in order to ensure your name is added to the list of remote speakers. Notice of a Special Meeting of the City Council for June 1, 2021 at 5:00 p.m., called pursuant to Chapter 2 “City Council”, Section 2.05 “Special Meetings”, of the Municipal Code of the City of DeKalb, Illinois. Assistive services, including hearing assistance devices, available upon request. Regular Meeting Agenda June 1, 2021 Page 2 of 2 A. CALL TO ORDER AND ROLL CALL C. APPROVAL OF THE AGENDA D. PUBLIC PARTICIPATION E. RESOLUTIONS 1. Resolution 2021-044 Authorizing an Intergovernmental Agreement with the Illinois Department of Transportation for $1,488,484.35 in Economic Development Program Funding to Improve the Intersection of Illinois Route 23 and Gurler Road. City Manager’s Summary: In 2020, in anticipation of some extraordinary industrial development along the Gurler Road corridor between IL Rt. 23 and Peace Road, the City staff worked with local and state governments as well as private engineering firms employed by Krusinski Development Company to carefully study the potential traffic impacts for vehicles on IL Rt 23 and on Gurler Road. As a result of this intense collaboration, a Traffic Impact Study was completed and submitted to the Illinois Department of Transportation (IDOT) for review and concurrence. While the traffic study predicted that the majority of the new industrial traffic would move eastbound on Gurler toward Peace Road and the Illinois Tollway interchange beyond, sufficient traffic was projected to move in and through the intersection at IL-23 in a westbound direction to justify substantial safety improvements. Such improvements include a significant widening of the Gurler/IL Rt 23 intersection to accommodate new turn lanes with wide radii for truck movements, and the full signalization of the intersection in all four directions. These features were agreed by IDOT engineers, the City Engineer, County Engineer and the private engineers working with Krusinski Construction, Facebook, and Ferrara. To help fund the anticipated intersection improvements, the City applied for assistance from IDOT’s Economic Development Program (EDP). This program will fund 100% of qualified work done within a State right-of-way and 50% of the work done on adjacent local roadways. The local share is traditionally assumed by the Company generating the traffic demand, and the justification of the amount expended by the State is based upon job creation figures. Although the City received notification in September, 2020 of the state’s intention to award a grant of approximately $1.5 million toward the signalization project, the City did not receive notification of the state’s release of funding until Monday, May 24. Prompt action is now needed to expedite the next steps which include the project bidding and the letting of the bid by IDOT. With each week that passes, the prospect for the completion of the elaborate intersection reconstruction during this construction season is challenged. The attached intergovernmental agreement with the Illinois Department of Transportation will expedite the final steps in the public approval process. The cost of the improvements--both the construction and engineering--is over $1.6 million. City Council approval is recommended. (Click here for additional information) F. ADJOURNMENT Notice of a Special Meeting of the City Council for June 1, 2021 at 5:00 p.m., called pursuant to Chapter 2 “City Council”, Section 2.05 “Special Meetings”, of the Municipal Code of the City of DeKalb, Illinois. Assistive services, including hearing assistance devices, available upon request.