City Council
Regular MeetingDeKalb, IL · August 23, 2021
Minutes
MINUTES
CITY OF DEKALB
REGULAR CITY COUNCIL MEETING
AUGUST 23, 2021
The City Council of DeKalb, Illinois held a Regular meeting on August 23, 2021, in the Yusunas
Meeting Room of the DeKalb Public Library, 309 Oak Street, DeKalb, Illinois.
A. CALL TO ORDER AND ROLL CALL
Mayor Barnes called the meeting to order at 6:00 p.m.
City Clerk Sasha Cohen called the roll, and the following members of the City Council were
present: Alderman Carolyn Morris, Alderman Barb Larson, Alderman Tracy Smith, Alderman Greg
Perkins, Alderman Scott McAdams, Alderman Tony Faivre, and Mayor Cohen Barnes. Alderman
Mike Verbic was absent.
Staff present included City Manager Bill Nicklas, City Attorney Matt Rose, City Engineer Zac Gill,
and Principal Planner Dan Olson.
B. PLEDGE OF ALLEGIANCE
Mayor Barnes asked the new reporter from the Northern Star to lead the Pledge of Allegiance.
C. APPROVAL OF THE AGENDA
MOTION: Alderman Larson moved to relocate agenda item J.9. “Resolution 2021-078 Authorizing
a Sales Tax Sharing Agreement with Brad Manning Ford, Inc.”, to agenda item J.1.; seconded by
Alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
MOTION: Alderman McAdams moved to approve the agenda as amended; seconded by
Alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
D. PUBLIC PARTICIPATION
Shadow Gentry expressed his concern regarding the loud music being played around his home
at all hours of the night, stating it’s disruptive to his sleep, as well as his mother’s. Mr. Gentry
asked that the Police Department watch the area for those playing their music too loud.
Mayor Barnes thanked Mr. Gentry for his comments and asked Police Chief Byrd to relay the
information to his Police Officers.
E. PRESENTATIONS
There were none.
F. APPOINTMENTS
There were none.
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August 23, 2021
Page 2 of 14
G. CONSENT AGENDA
Mayor Barnes read the following Consent Agenda items in their entirety:
1. Minutes of the Regular City Council Meeting of August 9, 2021.
2. Minutes of the Special Joint City Council and Finance Advisory Committee Meeting of
August 16, 2021.
3. Accounts Payable and Payroll through August 23, 2021, in the Amount of $2,427,564.38.
4. Investment and Bank Balance Summary through June 2021.
5. Year-to-Date Revenues and Expenditures through June 2021.
6. Freedom of Information Act (FOIA) Report for July 2021.
MOTION: Alderman Morris moved to approve the Consent Agenda; seconded by Alderman
Perkins; seconded by Alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
H. PUBLIC HEARINGS
Mayor Barnes opened the Public Hearing at 6:06 p.m. and read the following title in its entirety:
1. Public Hearing Notice for the Submittal of a Rebuild Illinois Grant Application for a Public
Transportation Capital Assistance Grant as Required Under the Illinois Department of
Transportation’s General Authority to Make Such Grants.
There was no one in attendance wishing to speak to this item.
Mayor Barnes asked the Council members if they had any comments. There were none and he
closed the Public Hearing at 6:06 p.m.
I. CONSIDERATIONS
There were none.
J. RESOLUTIONS
1. Resolution 2021-078 Authorizing a Sales Tax Sharing Agreement with Brad Manning Ford,
Inc.
Mayor Barnes read the resolution by title only.
MOTION: Alderman McAdams moved to approve the resolution; seconded by Alderman Smith.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating that Brad Manning Ford successfully attained the assets of the former
Sycamore Ford in December 2020 and is now the exclusive Ford dealership within DeKalb
County.
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August 23, 2021
Page 3 of 14
City Manager Nicklas continued, stating the purchase of Sycamore Ford has gained the attention
of other municipalities interested in gathering the sales tax generated by the dealership. He noted
that he and Mayor Barnes have been in discussion with Pat Manning and his sons, Ben and
Patrick, and the proposal brought forward to Council is the result of those meetings.
City Manager Nicklas then read through the terms of the agreement, which are:
a 50/50 split of the aggregate 1% sales tax proceeds for all sales generated;
the sales tax sharing does not begin until a temporary occupancy permit is issued for the
proposed addition to the parts and service portion of the facility at 402 Manning Drive;
At this point, City Manager Nicklas stated for the record that there’s interest in expanding that
portion of the facility that deals with parts and service, which is something that can be augmented
through internet sales and has been fairly successful in the past year.
City Manager Nicklas continued to read through the terms of the agreement as follows:
the 50/50 sales tax sharing agreement will extend to 10 years or longer until the first of one of
the following happens: a total of $1,675,307 is reached, which is approximately what will be
generated by the joint estimation of the 1% sales tax over the 10 years based on a conservative
view of 2% annual increase in sales. The agreement also allows for two five-year extensions to
the term, providing a 20-year window to reach the $1,675,307 total.
Alderman McAdams stated it would be a devasting effect for Fourth Street development if the city
were to lose this business as it’s the cornerstone of the Fourth Street business corridor and urged
support from the other Council members.
Alderman Morris stated the city should be cognizant of the perceptions of other businesses as
this decision is made, as other businesses may feel they deserve the same. She added this is a
concern she wants Council to be aware of moving forward.
Alderman Faivre commented that he thinks this agreement is fair and he’s happy with the 50/50
sharing. He also commented that since there is so much competition between surrounding
communities for tax dollars it’s important to remember that we want DeKalb to be the business-
friendly attractive community other businesses will want to settle in. Alderman Faivre also
commented on Manning’s commitment to the community, noting their involvement with DeKalb’s
sports teams, adding he recommends this item for approval.
Alderman Larson echoed Alderman Faivre’s thoughts, adding she recognizes the commitment
and reinvestment Manning is putting into the city, and therefore recommends this item for
approval.
Mayor Barnes commented on Manning’s multi-generational business success and thanked them
for reaching out to the City in order to accomplish a situation that allows them to stay in DeKalb.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
2. Resolution 2021-070 Authorizing an American Rescue Plan Grant to the DeKalb Park
District in an Amount Not to Exceed $50,000.
Mayor Barnes read the resolution by title only.
MOTION: Alderman McAdams moved to approve the resolution; seconded by Alderman Larson.
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August 23, 2021
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City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, reminding Council of conversations they’ve had over the past month regarding
the American Rescue Plan (ARP). He added that one of the considerations pointed out in the plan
is the types of uses the dollars can be used for, not only for the city but also for non-entitlement
units that serve the community, especially those who may be underserved. City Manager Nicklas
stated the DeKalb Park District is one of those units, noting they’ve been remodeling and
upgrading parks around the city, such as Welsh Park in the AGN neighborhood.
Continuing his overview, City Manager Nicklas stated the park district suffered in terms of revenue
loss in 2020 and this ARP grant request would be used to offset the cost of security camera
installation in Welsh Park and other parks within the city. He recommended Council’s support of
this item.
Alderman Larson asked if the footage on the security cameras would be available for the police
department to use. City Manager Nicklas stated the park district will be asked to integrate the
cameras with our technology so there’s an easy transference of images and response.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
3. Resolution 2021-071 Authorizing the Negotiation and Execution of a Municipal Electrical
Aggregation Agreement for Residential Electricity for a Period Not to Exceed 36-Months.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Smith moved to approve the resolution; seconded by Alderman Morris.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating that some years ago state legislation was passed that would allow
communities to give their residents the ability to choose their own energy source. In the last few
years DeKalb’s residents have had the option of working with Dynegy or opting out and keeping
ComEd as their energy source.
City Manager Nicklas continued, stating this resolution would authorize him to work with Rock
River Energy Services to seek quotes from various other energy suppliers. Once obtained,
Council would be notified, and if agreeable, residents would be notified of their choices. He noted
that as of right now, Dynegy’s rate is very close to the ComEd rate.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
4. Resolution 2021-072 Authorizing an Engineering Services Agreement with Fehr-Graham &
Associates, LLC for Construction Engineering of 2,800 Feet of Water Main Replacement on
Joanne Lane in an Amount Not to Exceed $48,000.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Larson moved to approve the resolution; seconded by Alderman Faivre.
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August 23, 2021
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City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating for the last few budget years some of the user fee revenues for the water
system has gone into infrastructure repair and this is one of the projects to be funded. He added
that Fehr-Graham would be the oversight of the project, which means not only looking at the
plans, but ensuring that the project is completed correctly, i.e., making sure proper connections
are in place, etc. He also noted the price provided is within the average for this type of project and
recommended Council’s approval.
There were no further comments from Council members.
Mayor Barnes commented he’s excited about the infrastructure improvement within the city.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
5. Resolution 2021-073 Authorizing the Submittal of a Rebuild Illinois Grant Application for a
Public Transportation Capital Assistance Grant Under the Illinois Department of
Transportation’s General Authority to Make Such Grants.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Perkins moved to approve the resolution; seconded by Alderman McAdams.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating this item and the next relate in a general way to the public hearing that
was held earlier in the meeting.
Continuing, City Manager Nicklas stated that in order to receive proceeds from the Rebuilding
Illinois Capital Grant program, state law requires a public hearing so the public can attend and
provide reasons or questions about the use of approximately $12 million to assist the architectural
engineering and construction costs associated with a new transit maintenance and operations
facility. He added there’s a timeline involved, and the City is at that point where we need to apply
and qualify for the dollars being requested.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
6. Resolution 2021-074 Authorizing a Professional Services Agreement with Stantec
Architecture, Inc. for Site Selection Services on Behalf of a New Transit Facility in an Amount
Not to Exceed $264,153.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Smith moved to approve the resolution; seconded by Alderman McAdams.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. In 2019, the then seated Council selected Stantec to begin the process of
searching for a transit facility site. In December of 2020, Council was provided with locations for
the transit facility, one being toward the Barber Greene Road/Sycamore Road area, and another
off of Dresser Road, just east of Fire Station #3. He noted there were issues with all the sites, but
the one issue we didn’t have with the Dresser Road site is that the City owns the property.
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August 23, 2021
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At that time, Council directed staff to move forward with a review of the site in order to gather
information on any issues, as well as the roadway impacts, etc. In April of 2021, Council felt they
were not ready to make a decision on the Dresser Road site and asked for a new professional
services agreement from Stantec in order to bring alternatives to the site. In response, Stantec
has suggested their cost for this work to be approximately $264,153. City Manager Nicklas
recommended Council’s support for this item.
Alderman Smith asked if the City is under a time constraint to receive the grant money. City
Manager Nicklas replied that a decision regarding the general conceptual design based on a site
assessment is needed from Council, which will then be relayed to the state before funds can be
received. He also stated that if the City doesn’t show progress towards finding an engineering
services firm, the state will begin wondering if we’re serious about moving forward.
Alderman Smith stated he doesn’t want the City to lose the grant money, and City Manager
Nicklas concurred.
Alderman Morris stated that since Council has already reviewed this topic, she’d like to make sure
this is really the desired site before engaging Stantec to reassess.
Mayor Barnes stated he was curious why the previous Council didn’t approve of this site since it
seems like the ideal spot. City Manager Nicklas replied that one of the issues was that there’s a
wet area on the site, but that could be remedied by laying new pipe and adding fill. He added that
once the area is filled and the drainage issue solved, this site would not only afford us to build a
transit facility, but also enable us to complete the desired bike path and walkway from Annie
Glidden Road and Dresser Road to the high school. It would also be a lot less in terms of roadway
improvements than what it would take to go all the way out to Pleasant Street or further.
Continuing, City Manager Nicklas stated that Stantec has already identified the Dresser Road site
as one of the qualifying sites for the transit facility, so some of the work is already done. The next
step would be to delve deeper into the design of the facility and what it might take to resolve some
of the property issues. He suggested that if Council decides this is the direction they want to go
in, perhaps they could give him the authority to negotiate a revision to the agreement for less
money to focus on getting to the detailed engineering plan needed.
Alderman Morris stated the three Council members who had the strongest opinions against this
were Alderman Verbic, former Second Ward Alderman Finucane, and Alderman Smith because
of their concerns about buses being near a heavily trafficked kid’s space. She noted her concern
was the possible loss of the only walking/running/biking space within the first ward.
Alderman Smith stated his biggest concern was the water in the area, but he has confidence that
Stantec will find a solution.
Alderman McAdams said he didn’t feel like it was a rejection of the Dresser Road site but doing
the due diligence to make sure it’s the right spot 10 years from now. Alderman McAdams noted
his support for this item.
Alderman Perkins echoed Alderman McAdams’ statement and stated he wasn’t in objection to
the Dresser Road site. However, there were more questions than answers in the level of detail
received.
City Manager stated there will be identification of multiple sites and a general estimate of
development costs. Whether or not there will be a strong recommendation will be left to Stantec’s
judgement as long as they do their due diligence. He also noted that the chosen site has to be
within the city limits in order to qualify for the grant.
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August 23, 2021
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Mayor Barnes asked for clarification as to why we’d be asking Stantec to repeat the work if they’ve
already recommended the Dresser Road site. City Manager Nicklas replied that some part of this
study would include new information on the Dresser Road site.
Alderman Larson asked where the other two sites were. City Manager Nicklas stated they were
on either side of the AMC movie theater, however, those sites are no longer available.
Alderman Larson asked if the City had acquired any new property since this study was last
completed. City Manager Nicklas replied that the City doesn’t own any other property of this size,
as a minimum of 15 acres is needed for the project.
Alderman Morris asked if annexing property would be a possibility. City Manager Nicklas replied
it was, but the City would be paying $30,000 an acre or more.
Mayor Barnes asked about the size of the site on Dresser Road, with City Manager Nicklas
replying it’s 38 acres, with the 15 required acres being on the southern half.
Alderman Morris stated her other concern is the fumes and the exhaust, which is less desirable
for living. However, it’s her understanding that the goal is to move towards hybrid buses in the
future.
City Engineer Gill stated the City hasn’t engaged or paid Stantec yet for their services. The only
work they’ve done is to provide information on what it would cost to provide services.
Transit Manager Cox made statements from the back of the room that were inaudible.
Tim Holdeman of Engineering Enterprises Inc., which is part of the Stantec team, added that
preliminary evaluation of the three sites was done as part of their preparation for their interview
with the City. That end result of the evaluation indicated Dresser Road as the best site.
City Engineer Gill stated part of the first phase is the environmental justice, which looks at the
impact to the community such as pollution, traffic, and other influences.
Alderman Faivre stated that obtaining electrification and hybrid buses is going to take longer than
we think. Therefore, there needs to be consideration in terms of environmental impact from the
diesel buses we have today and what the plan for the future will be.
Discussion ensued regarding execution of the agreement.
Alderman Larson asked if Council is ok with the possibility of Stantec returning with two new sites
and one of them being their site of choice that will cost the City millions to purchase. Mayor Barnes
replied that possibility would be weighed once it was brought back to Council for review.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
7. Resolution 2021-075 Authorizing an Agreement with DeKalb Corn Classic and Kishwaukee
Sunrise Rotary Club for the 2021 DeKalb Corn Classic 5k/10k and Taste of DeKalb Events
on September 26, 2021.
Mayor Barnes read the resolution by title only.
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August 23, 2021
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MOTION: Alderman Smith moved to approve the resolution; seconded by Alderman Morris.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating this is a great event and staff is supportive of the agreement.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
At this point, Mayor Barnes recused himself from the meeting due to a conflict of interest with the
next item and asked Alderman Faivre to chair the meeting in his absence.
Alderman Faivre read the following resolution by title only:
8. Resolution 2021-076 Authorizing an Architectural Improvement Program (AIP) Grant for 151
N. Fourth Street in the Amount of $25,000.
MOTION: Alderman Morris moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating the property in question is somewhat of a landmark in DeKalb and is
located within the TIF #3 district. He added the petitioner purchased the property knowing it’s
going to need a lot of upgrading.
Alderman Larson stated said she thinks it’s great that a DeKalb native is back and investing in his
hometown.
Alderman Smith stated he believes the petitioner has already started the work and is making great
headway.
There were no further comments.
VOTE: Motion carried by a 6-0-1-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Nay: None. Absent: Verbic. Recused: Barnes. Alderman Faivre declared the motion
passed.
At this point, Mayor Barnes returned to the meeting.
9. Resolution 2021-077 Authorizing an Agreement with the DeKalb Community Unit School
District No. 428 to Provide Emergency Medical Services for DeKalb High School Home
Football Games for the 2021-2022 School Year.
Mayor Barnes read the resolution by title only.
MOTION: Alderman McAdams moved to approve the resolution; seconded by Alderman Perkins.
City Manager Nicklas provided an overview of the item based on the information provided in the
agenda packet, stating the City provides front line ambulance service at home football games in
case of an emergency and recommended approval of this item.
There was no further discussion.
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VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
K. ORDINANCES – SECOND READING
There were none.
L. ORDINANCES – FIRST READING
1. Ordinance 2021-031 Amending the Fiscal Year-End December 31, 2021, Budget.
Mayor Barnes read the ordinance by title only.
MOTION: Alderman Larson moved to approve first reading of this item; seconded by Alderman
Morris.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating this item addresses a number of budget revisions that are consistent with
recent Council direction. Revisions include a transfer from the ARP fund in the amount of
$1,397,996, which represents the value of the City hiring freezes that were a direct response to
the economic threats to the General Fund by the COVID-19 pandemic between March and August
of 2020, an increase in the Human Resources personnel budget to increase staff recruitment
capabilities, the addition of a film contract with IMCA-TV in the amount of $22,500, expenses for
the settlement of an easement dispute between ComEd and the City along Macom Drive, the
addition of a grant to the Fire Department in the amount of $251,008 for use in the purchase of a
new SCBA compressor and air pack equipment, a transfer from the ARP in the amount of
$1,000,000 to the Water Capital fund, and an additional $440,000 expense for the South water
tower painting and repair project.
Alderman Morris thanked City Manager Nicklas for the detail and transparency provided in the
ordinance.
There were no further comments.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
City Manager Nicklas requested the waiver of second reading.
MOTION: Alderman McAdams moved to waive second reading of this ordinance and approve;
seconded by Alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
2. Ordinance 2021-032 Authorizing a Zoning Map Amendment from the “GC” General
Commercial District and the “MFR2” Multi-Family Residential District to the “PD-C” Planned
Development Commercial District and Approval of a Preliminary Development Plan for 1221
W. Lincoln Highway (Blue Ridge LLC – 1221).
Mayor Barnes read the ordinance by title only.
MOTION: Alderman Smith moved to approve first reading of the ordinance; seconded by
Alderman McAdams.
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August 23, 2021
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City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating the petitioner is looking to develop property he owns across the street
from Fatty’s Pub & Grill, which would include a drive-through package liquor store, video gaming,
apartments on the second floor, and a storage area for his catering business. This item has been
vetted by the Planning and Zoning Commission and they approve.
Alderman Morris asked if the video gaming is going to replace the video gaming currently at
Fatty’s or if this will be an addition. There was a comment from the back of the room stating it
would be an addition.
Alderman Morris continued, asking for input from other Council members on this request.
Alderman Larson asked if a license was required for standalone gaming establishments versus
gaming in a bar, or would the gaming be part of the liquor store.
Principal Planner Dan Olson stated video gaming would be in a separate space from the liquor
store. He also stated that for standalone video gaming establishments, there is a maximum of 10
licenses issued, with the petitioner being one of those 10, contingent upon getting the proper
zoning.
There was brief discussion between Alderman Morris and Principal Planner Olson.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
MOTION: Alderman McAdams moved to waive second reading and approve; seconded by
Alderman Morris.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
3. Ordinance 2021-033 Approving the Final Plat of Subdivision and Plat of Easement of the
ChicagoWest Business Center – Phase 2 (TC Pursuit Services, Inc. – DeKalb 343, LLC)
(Project Barb).
Mayor Barnes read the ordinance by title only.
MOTION: Alderman Larson moved to approve first reading of the ordinance; seconded by
Alderman Morris.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating Council had already approved the preliminary plan. He noted this is a one
lot final subdivision plat and a plat of easement that allows work to be done in and near public the
right-of-way, which is Crego Road. City Manager Nicklas further noted that the Planning and
Zoning Commission has vetted this item and approves.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
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MOTION: Alderman Perkins moved to waive second reading of the ordinance and approve;
seconded by Alderman Morris.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
Mayor Barnes congratulated Mr. Krusinski of Krusinski Construction Company. Mr. Krusinski’s
comments from the floor were inaudible.
4. Ordinance 2021-034 Approving a Purchase and Sale Agreement with Blackhawk Road LLC
to Transfer a Portion of 912 Edgebrook Drive to 1114 Blackhawk Drive.
Mayor Barnes read the ordinance by title only.
MOTION: Alderman Faivre moved to approve first reading of the ordinance; seconded by
Alderman Morris.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. This property was rezoned in 2017 for the re-establishment of a fraternity. At that
time the City required expansion of the parking lot and the installation of an elevator, among other
repairs. As a result of the parking lot expansion, the property lost a majority of its outdoor open
space. The owners of the property have reached out to the City requesting the transfer of a portion
of the adjacent City property at 912 Edgebrook. City Manager Nicklas recommended approval of
this item.
Considering all of the items on this agenda, Mayor Barnes commented that sometimes it’s the
small things that matter and he hopes that Council will approve this request.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
There was a brief conversation between Mayor Barnes and City Manager Nicklas regarding the
waiver of second reading for this item.
MOTION: Alderman Morris moved to waive second reading and approve this ordinance;
seconded by Alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
5. Ordinance 2021-035 Approving a Purchase and Sale Agreement with 1011-1027 Hunter
Hillcrest LLC for the Hunter Hillcrest Property (1011-1027 Hillcrest Drive).
Mayor Barnes read the ordinance by title only.
MOTION: Alderman McAdams moved to approve first reading of the ordinance; seconded by
Alderman Morris.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. He reminded Council that in May of this year, the City notified the representatives
of Hunter Properties that it was exercising its option to purchase this property, as per the
settlement agreement. The final appraisal from Valu Pros values this building at $1,185,000.
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August 23, 2021
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City Manager Nicklas continued, stating the purchase of this property has been a high priority
project within the community, noting it was one of the cornerstones of the AGN Plan from 2018.
He recommended Council’s support and requested approval on both readings.
Alderman McAdams stated progress takes time and now the City is taking a first and definitive
step towards fixing the biggest problem in DeKalb. He urged his fellow Council members to vote
yes on this item.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
MOTION: Alderman Morris moved to waive second reading and approve the ordinance; seconded
by Alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
6. Ordinance 2021-036 Amending Chapter 51 “Traffic”, Schedule B “Through Streets, Stop
Intersections and Yield Intersections”, to Establish a Stop Condition for Both Alpha Court
East and Alpha Court West as They Intersect Williams Way.
Mayor Barnes read the ordinance by title only.
MOTION: Alderman Faivre moved to approve first reading of the ordinance; seconded by
Alderman McAdams.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet, stating this item is brought forward at the recommendation of City Engineer Gill
based on concerns he’s received from residents in the area regarding the safety of school children
along the roadway. City Manager Nicklas recommended approval of this item.
There was no further discussion.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
Mayor Barnes asked Council how they’d like to proceed with this item – move forward or wait until
the next meeting to see if there were citizens with further comments.
City Manager Nicklas stated that since school is back in session, he would recommend moving
forward.
MOTION: Alderman Morris moved to waive second reading of the ordinance and approve;
seconded by Alderman Perkins.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed.
M. REPORTS AND COMMUNICATIONS
1. Council Member Reports.
Regular Meeting Minutes
August 23, 2021
Page 13 of 14
Alderman Smith reported that the one-way on Sixth Street is working out well. He then asked City
Engineer Gill if it would be striped, with the City Engineer confirming it would.
Alderman Faivre commented on how pleasant it is to drive on First Street and Taylor Street now
that they’ve been paved. He also encouraged citizens to reach out to neighbors who may need
assistance keeping their lawns mowed and to contact their alderman if lawn care becomes an
issue in their neighborhood.
Mayor Barnes reported on the Belonging initiative, stating the group continues to move forward
with a lot of great discussions centered around cocreating a DeKalb where everyone belongs.
Mayor Barnes also reported he recently attended an open house at the Islamic Center, noting it’s
a great facility with great people and he was glad to get to a chance to educate himself on another
section of the community.
Continuing, Mayor Barnes reported that he recently participated in Northern Illinois University bus
tours provided for new students and their families to get more acquainted with the community and
areas of interest.
Mayor Barnes further reported on the Citizens’ Community Enhancement Commission and the
amazing things they’re working on for DeKalb, such as bringing more live music to the downtown
area and around DeKalb, as well as public sculptures, new lighting, performing arts, etc. He
commented that it’s awesome to see a commission that’s aligned with some of the initiatives the
City is working on.
Mayor Barnes then encouraged vaccinations against the COVID virus for all citizens if they
haven’t already done so.
Closing his report, and noting the lengthy agenda, Mayor Barnes stated he loves working with
this Council and doing the business of the City.
City Clerk Cohen apologized to the members of the Council and residents of the City, stating for
the last several weeks he’s allowed himself to become preoccupied with other things that have
been going on in his life and it’s allowed his quality of work to decline and deadlines to be missed.
He stated will be taking the next couple of days to get into the office, go back through all the
minutes that have been previously rejected, make all the requisite corrections, and then submit
them to Executive Assistant Ruth Scott for Council’s approval by the time Corn Fest opens. He
also reported that Corn Fest is this week, which may be of interest to residents.
Mayor Barnes followed up on the clerk’s report, stating that Corn Fest will be held this upcoming
Friday, Saturday and Sunday and recommended citizens come out to enjoy another great festival
in the community.
N. EXECUTIVE SESSION
There was none.
O. ADJOURNMENT
MOTION: Alderman Morris moved to adjourn the meeting; seconded by alderman Faivre.
VOTE: Motion carried by a 7-0-1 roll call vote. Aye: Morris, Larson, Smith, Perkins, McAdams,
Faivre, Barnes. Nay: None. Absent: Verbic. Mayor Barnes declared the motion passed and
adjourned the meeting at 7:38 p.m.
Regular Meeting Minutes
August 23, 2021
Page 14 of 14
Respectfully submitted,
______________________________
Ruth A. Scott, Executive Assistant
Minutes approved by the City Council on November 22, 2021.
Click here to view the agenda packet for the August 23, 2021, Regular City Council meeting.
Click here to view the video recording of the August 23, 2021, Regular City Council meeting.
Agenda
DEKALB CITY COUNCIL AGENDA
REGULAR MEETING
AUGUST 23, 2021
6:00 P.M.
DeKalb Public Library
Yusunas Meeting Room
309 Oak Street
DeKalb, Illinois 60115
A. CALL TO ORDER AND ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF THE AGENDA
D. PUBLIC PARTICIPATION
E. PRESENTATIONS
None.
F. APPOINTMENTS
None.
G. CONSENT AGENDA
1. Minutes of the Regular City Council Meeting of August 9, 2021.
2. Minutes of the Special Joint City Council and Finance Advisory Committee
Meeting of August 16, 2021.
3. Accounts Payable and Payroll through August 23, 2021, in the Amount of
$2,427,564.38.
4. Investment and Bank Balance Summary through June 2021.
5. Year-to-Date Revenues and Expenditures through June 2021.
6. Freedom of Information Act (FOIA) Report for July 2021.
H. PUBLIC HEARINGS
1. Public Hearing Notice for the Submittal of a Rebuild Illinois Grant Application
for a Public Transportation Capital Assistance Grant as Required Under the
Illinois Department of Transportation’s General Authority to Make Such Grants.
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 2 of 12
City Manager’s Summary: Under Resolutions 2021-073 and 2021-074, the Council will
consider (a) a contract with Stantec Architecture, Inc. to work with the Council and City
staff to identify the best location for a new transit maintenance and operations facility
within the DeKalb corporate limits; and (b) whether to apply for state grant support in
the amount of $12 million to design and build such a facility.
Federal and state funding in the amount of $8.6 million has already been identified for
the site selection, design, and construction of such a facility. The state portion of the
grant assistance would be based on Rebuild Illinois bonds and the state funding
program requires a public hearing at this stage to invite local residents and persons
served by a future facility to be heard about the potential benefits and challenges of
such a capital investment. (click here for additional information)
I. CONSIDERATIONS
None.
J. RESOLUTIONS
1. Resolution 2021-070 Authorizing an American Rescue Plan Grant to the DeKalb
Park District in an Amount Not to Exceed $50,000.
City Manager’s Summary: As the attached letter from DeKalb Park District Executive
Director John Shea explains, the District experienced severe revenue losses of about
$611,000 during the COVID-pandemic in 2020. The loss of general revenues has
diminished the District’s ability to address growing public safety concerns in its
community park and neighborhood parks. Specifically, the District’s intention to
combat vandalism by installing remote cameras integrated with the DeKalb Police
Department’s dispatch center has been deferred until it can rebuild its internal
resources.
Given the District’s recent heavy investments in park upgrades (including but not
limited to Welsh Park), Executive Director Shea has requested City assistance from
the ARP fund (Fund 110) for additional security equipment. The company currently
under contract to the District for its security cameras – NICOMM of Machesney Park
– has estimated that the needful upgrades would cost in the range of $85,000 to
$100,000. Director Shea has requested City assistance for 50% of the cost of the 2021
upgrades, not to exceed $50,000.
City Council approval is recommended. (click here for additional information)
2. Resolution 2021-071 Authorizing the Negotiation and Execution of a Municipal
Electrical Aggregation Agreement for Residential Electricity for a Period Not to
Exceed 36-Months.
City Manager’s Summary: For the past three years, the City of DeKalb has worked
with Dynegy to offer an energy rate option for local residents through a state-
authorized “aggregation” agreement. The agreement with Dynegy will expire in
November 2021. Since energy prices are fluid and respond to daily market
fluctuations, authorizing this resolution will allow the City Manager to lock in the best
available price when a favorable quote is received.
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 3 of 12
If the Council approves this resolution, our staff will engage the brokerage services of
Rock River Energy Services to seek quotes from various energy suppliers to secure
the best available rate. According to ICC rules, if a new contract is not signed, the
energy supplier for all City residential services will default to ComEd. Municipal
electrical aggregation contracts are an “opt-out” agreement, meaning that if a contract
is signed all residential electrical contracts would automatically transition to the new
supplier unless the customer chose to opt out of the contract. Mailings to all customers
will provide the opportunity to “opt out” or enter an agreement with the low energy rate
bidder.
For comparison purposes, ComEd’s rate is currently 6.997 cents per KWh (12-month
running average) and the Dynegy rate is 6.739 cents per KWh. If the Council approves
this resolution, new energy quotes will be solicited from various suppliers to determine
if there is a potential savings to our residents when compared with the ComEd rate.
If there does not appear to be any savings, a contract will not be signed, and residents
will automatically default to ComEd as the supplier.
City Council approval is recommended. (click here for additional information)
3. Resolution 2021-072 Authorizing an Engineering Services Agreement with Fehr-
Graham & Associates, LLC for Construction Engineering of 2,800 Feet of Water
Main Replacement on Joanne Lane in an Amount Not to Exceed $48,000.
City Manager’s Summary: At its July 26 regular meeting, the City Council approved
Resolution 2021-062 awarding a bid to Fischer Excavating for the replacement of
2,800 feet of water main along Joanne Lane. To ensure the project is completed in
accordance with design standards, standard engineering construction methods, and
City specifications, the City Engineer requests approval of an engineering services
agreement with Fehr-Graham & Associates, LLC in an amount not to exceed $48,000
for construction engineering services related to water main replacement along Joanne
Lane. The proposed engineering cost is roughly equivalent to 5.6% of the overall
project cost and within industry standards.
City Council approval is recommended. (click here for additional information)
4. Resolution 2021-073 Authorizing the Submittal of a Rebuild Illinois Grant
Application for a Public Transportation Capital Assistance Grant Under the
Illinois Department of Transportation’s General Authority to Make Such Grants.
City Manager’s Summary: The approval of the attached Resolution authorizes the City
of DeKalb Transit Manager to submit a Rebuild Illinois Capital Grant Application to the
Illinois Department of Transportation (IDOT).
The City’s Rebuild Illinois Capital Grant application requests $12,000,000 in Rebuild
Illinois capital funding to assist with architectural, engineering, and construction costs
associated with the development of a Transit Maintenance and Operations Facility.
Additionally, any funding received can also be utilized as the local match for future
Federal Transit Administration (FTA) competitive grant applications.
Although the Council is just considering the professional services agreement with
Stantec to define site options for the new transit facility, the opportunity to apply for the
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 4 of 12
state grant support that could design and build that facility is upon us! Approval of this
Resolution will not hamstring the Council in its site selection process.
City Council approval is recommended. (click here for additional information)
5. Resolution 2021-074 Authorizing a Professional Services Agreement with
Stantec Architecture, Inc. for Site Selection Services on Behalf of a New Transit
Facility in an Amount Not to Exceed $264,153.
City Manager’s Summary: Stantec was selected in 2019 to perform the architectural
and engineering design work for a new maintenance and transit facility. In 2020, the
firm worked with Public Works staff to identify and prioritize possible locations for the
new transit facility and on December 14, 2020, the Council directed the staff to focus
the site selection process on the City-owned Dresser Road parcel situated between
the DeKalb County Health Department and the DeKalb High School. This 30-acre
parcel has approximately 15 usable acres for a transit facility.
On April 12, 2021, the Council voted down a contract (Resolution 2021-029) with
Stantec to perform a further evaluation of the Dresser Road site involving deadhead
analysis, vehicular access, the impact of buses on adjacent roadways, access to
utilities, drainage issues, soil testing, etc. prior to making a final recommendation to
the Council.
The attached resolution authorizes a contract with Stantec to take a step backward
and assess any and all potential available sites in a preliminary fashion, weighing their
comparable development costs and impacts. The deliverable will be a report to be
presented to the Council at a later date. The cost of this work is $264,153.
City Council approval is recommended. It is important to make progress in our site
selection process so the City can secure access to the state and federal-level
resources that are available today for the eventual transit facility. (click here for additional
information)
6. Resolution 2021-075 Authorizing an Agreement with DeKalb Corn Classic and
Kishwaukee Sunrise Rotary Club for the 2021 DeKalb Corn Classic 5k/10k and
Taste of DeKalb Events on September 26, 2021.
City Manager’s Summary: The DeKalb Corn Classic has been a longstanding event in
the DeKalb community and draws larger crowds every year to the downtown business
district. In September 2018, the Corn Classic partnered with the Kishwaukee Sunrise
Rotary Club to conduct the Corn Classic in coordination with the inaugural Taste of
DeKalb. For 2021, the parties want to coordinate the two events again, with the closure
of Van Buer Plaza for the Taste of DeKalb, and the temporary closure of a number of
streets for the Corn Classic.
The DeKalb Corn Classic and DeKalb Sunrise Rotary Club event organizers have
requested the waiver of all fees.
City Council approval is recommended, along with the waiver of fees as
requested by the DeKalb Corn Classic and Kishwaukee Sunrise Rotary Club
event organizers. (click here for additional information)
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 5 of 12
7. Resolution 2021-076 Authorizing an Architectural Improvement Program (AIP)
Grant for 151 N. Fourth Street in the Amount of $25,000.
City Manager’s Summary: The City’s downtown “Architectural Improvement Program”
(AIP) has been funded by the City’s TIF program and, since 2019, the City’s TIF #3
district (Fund 262). The FY2021 allocation for the AIP program totals $70,000 and the
Council has allocated $25,250 to date including the carryover project at the Hillside
Restaurant.
Sam Patterson has purchased the historic Wright Building at 151 N. Fourth Street (at
the southwest corner of Fourth and Locust Streets). The building has an underground
garage for tenant vehicles in the lower level, commercial offices on the ground level
and apartments on the second level. Mr. Patterson plans to make substantial
improvements totaling approximately $500,000 over time, including tuckpointing,
HVAC upgrades, electrical and plumbing upgrades, roof repairs, some window
replacement, bathroom improvements, dry wall repair, and painting throughout. His
objective is to clean up the underground garage, re-establish up to 8 commercial office
units, and retain the five apartment units on the second floor (1 three-bedroom and 4
two-bedroom units).
Using the AIP sliding scale which allows for higher allocations for major structural,
mechanical, electrical, and plumbing repairs and lesser allocations for minor capital
improvements and deferred maintenance, Mr. Patterson’s request would qualify for
the maximum program allocation of $25,000. Assistant City Manager Josh Boldt has
worked closely with Mr. Patterson and supports his request for the maximum program
allocation.
City Council approval is recommended. (click here for additional information)
8. Resolution 2021-077 Authorizing an Agreement with the DeKalb Community
Unit School District No. 428 to Provide Emergency Medical Services for
DeKalb High School Home Football Games for the 2021-2022 School Year.
City Manager’s Summary: The Fire Department has historically provided emergency
medical services at DeKalb High School home football games. The attached resolution
would continue that longstanding practice. According to the agreement, the City would
be reimbursed $550 per event in exchange for one (1) ambulance staffed with two (2)
off-duty paramedics. Fire personnel who work such events are paid at the 7(g) hourly
rate (an overtime rate that is less than the rates established for regular work normally
performed by IAFF members).
City Council approval is recommended. (click here for additional information)
9. Resolution 2021-078 Authorizing a Sales Tax Sharing Agreement with Brad
Manning Ford, Inc.
City Manager’s Summary: In December 2020, it was announced that one of DeKalb’s
oldest and most revered businesses, Brad Manning Ford, had purchased the franchise
assets for the former Sycamore Ford to become the exclusive Ford dealership within
DeKalb County. Since that time, Manning Ford has merged its assets and substantially
expanded its sales at the dealership’s current location on Manning Drive in DeKalb.
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 6 of 12
The growing success of the family firm in sales and service has attracted interest from
neighboring municipalities interested in attracting the dealership to their communities.
The prospect of losing the Manning dealership which has existed in DeKalb for 65
years has prompted discussions between City staff and the Manning family, which is
interested in expanding its parts operation and upgrading its facility on Manning Drive,
or relocating to a larger, vacant parcel at a prime location. The Manning dealership is
presently on a 6-acre site consisting of two parcels that are zoned “General
Commercial.” The two parcels generated $69,503 in aggregate property taxes in 2019
(payable in 2020). Mr. Manning estimates that the City’s 1% sales tax on the net
taxable sales for both vehicles and parts in 2021 will be in the range of $250,000 to
$300,000.
As a result of competition from neighboring municipalities, the City Manager is
proposing a sales tax sharing agreement with Manning Ford. Based on projected 2021
sales and a conservative projection of 2% sales growth per year, a 50/50 sharing of
the annual 1% sales tax proceeds from all sales would generate an estimated incentive
of $1,675,307 over ten fiscal years. The attached resolution describes a 10-year
incentive agreement that has the following essential terms:
A 50/50 split of the aggregate 1% sales tax proceeds for all sales generated;
The sales tax sharing does not begin until a temporary occupancy permit is issued
for the proposed addition to the parts and service portion of the facility at 402
Manning Drive;
The 50/50 sales tax sharing agreement shall extend until the total incentive of
$1,675,307 is reached. It is assumed that this will occur within a ten-year period.
However, the agreement allows for two, consecutive five-year extensions to this term
at the mutual agreement of the parties. The City’s approval of such extensions shall
not be unreasonably denied; and
The sales tax sharing agreement will terminate when the $1,675,307 incentive is
reached, or once the extended term expires, whichever comes first.
The Manning name has been baked into the DeKalb community since the mid-1950s.
Manning Motor Sales of Rochelle bought the assets of Vallas Motors in DeKalb in
February 1956. The new dealership was first located where Delano’s Home
Decorating is presently located on N. Fourth Street and was called Brad Manning Ford
Lincoln Mercury. Brad Manning expanded the family dealership by purchasing homes
and gas stations in the immediate area. In the late 1960s, Brad Manning seriously
considered the development of an auto mall with other local dealerships outside the
downtown area. At that time, there were 16 dealerships in DeKalb and Sycamore
selling new cars. In the hope of attracting other dealers to join him in an auto mall on
DeKalb’s south side, Brad Manning relocated the family dealership to 402 Manning
Drive and completed the present building in 1974. The contemporaneous worldwide
gas embargo and double-digit interest rates discouraged the mall concept.
The Manning family dealership is now in its fourth generation and the company’s
retention is important to the City as a whole, and especially the S. Fourth Street
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 7 of 12
corridor which splits the City’s Fourth and Fifth Wards and has seen a general
economic decline in the past ten years.
City Council approval is recommended. (click here for additional information)
K. ORDINANCES – SECOND READING
None.
L. ORDINANCES – FIRST READING
1. Ordinance 2021-031 Amending the Fiscal Year-End December 31, 2021, Budget.
City Manager’s Summary: The attached ordinance identifies a number of FY2021
Budget revisions consistent with recent Council direction. The proposed revisions are
identified in the table that follows:
FY2021 Budget Amendment
Fund 100 - General Fund
Line Item Description FY2021 Budget Proposed Revision Difference
100-00-00-39110 Transfer from ARPA Fund $ - $ 1,397,996 $ 1,397,996
100-15-16-41100 Wages - Full-Time $ 68,382 $ 94,257 $ 25,875
100-15-16-41200 Wages - Part-Time $ 73,392 $ 57,237 $ (16,155)
100-15-16-42100 Employer Portion FICA $ 10,846 $ 11,590 $ 744
100-15-16-42200 Employer Portion IMRF $ 15,581 $ 17,390 $ 1,809
100-15-16-42500 Employee Health Insurance $ 21,352 $ 22,771 $ 1,419
100-55-00-91400 Transfer to Capital Projects Fund $ - $ 22,500 $ 22,500
Net Revenue/Expenditures $ 1,361,804
Fund 110 - American Rescue Plan Fund
110-00-00-91100 Transfer to General Fund $ 2,000,000 $ 1,397,996 $ (602,004)
Net Expenditures $ (602,004)
Fund 400 - Capital Projects Fund
400-00-00-39100 Transfer from General Fund $ - $ 22,500 $ 22,500
400-00-00-51600 Supplies/Parts Technology $ - $ 25,100 $ 25,100
400-00-00-63800 Contracted Services $ - $ 43,500 $ 43,500
Net Revenue/Expenditures $ (46,100)
Fund 620 - Water Capital Fund
620-00-00-39110 Transfer from ARPA Fund $ - $ 1,000,000 $ 1,000,000
620-00-00-85500 Water System Improvements $ 1,015,000 $ 1,451,056 $ 436,056
Net Revenue/Expenditures $ 563,944
Narrative
City Council approval is requested for the transfer of $1,397,996 from the American
Rescue Plan Fund (110). This transfer was discussed with the FAC on August 16.
The $1,397,996 represents the value of the City hiring freezes that were a direct
response to the economic threats posed to the General Fund by the COVID-19
pandemic between March and August of 2020. The table below breaks down the
$1,397,996:
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 8 of 12
Clothing Employer Pension Total
FY2020 Immediate Actions 2021 Wages FICA Medicare Health* Dental*
Allowance Obligation Employer Cost
Personnel
Fire
Firefighter/Paramedic $ 66,619 $ 800 $ - $ 978 $ 77,858 $ 19,000 $ 1,047 $ 166,302
Firefighter/Paramedic $ 66,619 $ 800 $ - $ 978 $ 77,858 $ 19,000 $ 1,047 $ 166,302
Firefighter/Paramedic $ 66,619 $ 800 $ - $ 978 $ 77,858 $ 19,000 $ 1,047 $ 166,302
Police
Patrol Officer $ 73,382 $ 800 $ - $ 1,076 $ 59,260 $ 19,000 $ 1,047 $ 154,565
Patrol Officer $ 73,382 $ 800 $ - $ 1,076 $ 59,260 $ 19,000 $ 1,047 $ 154,565
Patrol Officer $ 73,382 $ 800 $ - $ 1,076 $ 59,260 $ 19,000 $ 1,047 $ 154,565
Telecommunicator (PT) $ 45,020 $ - $ 2,791 $ 653 $ 6,546 $ - $ - $ 55,010
Community Service Officer (PT) $ 20,919 $ - $ 1,297 $ 303 $ - $ - $ - $ 22,519
Public Works
Water Maintenance $ 49,447 $ 600 $ 3,058 $ 715 $ 7,172 $ 19,000 $ 1,047 $ 81,039
Street Maintenance $ 49,447 $ 600 $ 3,058 $ 715 $ 7,172 $ 19,000 $ 1,047 $ 81,039
Water Crew Leader $ 63,110 $ 600 $ 3,950 $ 924 $ 9,263 $ 19,000 $ 1,047 $ 97,894
Street Crew Leader $ 63,110 $ 600 $ 3,950 $ 924 $ 9,263 $ 19,000 $ 1,047 $ 97,894
$1,397,996
*Dependent on type of Insurance plan employee chooses
The City Manager seeks City Council approval to amend the Human Resources (HR)
Personnel Budget to increase the staff recruitment capabilities of our City HR
Department. Presently, our City HR Department has 2.0 Full Time Equivalents (FTE)
in the form of one full-time and two part-time. If approved by the City Council, the HR
Department will grow to 3 FTEs (+50% work capacity) in the form of two full-time and
two part-time employees. The General Fund total personnel expense increase for
the remainder of FY2021 will be $13,692. The expanded HR staffing would be
carried over into FY2022 to sustain the needed fire and police hiring processes.
Through Council action on Resolution 2021-053, a film contract was authorized with
IMCA-TV in the amount of $22,500. The chart on Page 7 recognizes this expenditure
through a General Fund (100) transfer to the Capital Projects Fund (400) and the
actual expense will be noted under Contracted Services.
“Contracted Services” also contains an expense for the settlement of an easement
dispute between ComEd and the City of DeKalb along Macom Drive. In order to build
Macom Drive in 2004 to develop Park 88 area for industrial users, an easement was
required across a ComEd-owned right-of-way adjacent to Peace Road. While the
City has produced documentation to affirm approval for the roadway, ComEd claims
the proper legal easement documentation does not exist and is demanding that the
claimed deficiency be rectified. It is standard and customary to provide "just
compensation" to a landowner when securing an easement and installing a
permanent improvement that arguably impedes their full use of the land. ComEd
asserts that the value in this case is approximately $21,000 and that their
stockholders are entitled to such funds from the City. City Engineer Zachary Gill has
worked diligently to resolve this dispute and has requested the recognition of this
expense in the Contracted Services line item of the Capital Projects Fund so the
dispute can be finally resolved.
Fire Department Deputy Chief Bart Gilmore received notification that the Fire
Department will be awarded a grant in the amount of $251,008 for use in the
purchase of new SCBA compressor and air pack equipment. A 10% local share
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 9 of 12
requirement is part of this grant and $25,100 is requested for Supplies/Parts
Technology in the Capital Projects Fund.
To match the actions taken by Council on Ordinance 2021-023, the Water Capital
Fund (620) needs to recognize $1,000,000 as an incoming transfer from the
American Rescue Plan Fund.
On July 26, 2021, Council approved Resolution 2021-063, which allowed for an
additional $440,000 expense for the South water tower painting and repair project.
The FY2021 Budget called for $1,015,000. At this time, $1,451,056 is needed to
complete the painting project.
City Council approval is recommended. (click here for additional information)
2. Ordinance 2021-032 Authorizing a Zoning Map Amendment from the “GC”
General Commercial District and the “MFR2” Multi-Family Residential District to
the “PD-C” Planned Development Commercial District and Approval of a
Preliminary Development Plan for 1221 W. Lincoln Highway (Blue Ridge LLC –
1221).
City Manager’s Summary: Blue Ridge LLC-1221 is a vacant site across from Fatty’s
Pub & Grill and is represented by Jeff Dobie who has submitted a petition to rezone
1221 W. Lincoln Highway from the “GC”, General Commercial District and “MFR2”,
Multi-Family Residential District to the “PD-C”, Planned Development Commercial
District. The parking area at the northwest portion of the site is zoned “MFR2” with the
remainder zoned “GC”. The subject site is 0.79 acres and is located on the north side
of W. Lincoln Highway, approximately 1,100 feet west of Annie Glidden Road.
On October 12, 2020, the City Council approved Resolution 2020-111 and Resolution
2020-112 to authorize a package liquor license with a supplemental drive-thru license
for the site as well as a bar liquor license with supplemental licensure for video gaming.
The Resolutions had a 1-year time frame (from 10-12-20) to obtain the necessary
zoning authorizations.
The structure previously on the property was demolished in about 2006-2007. The
applicant is also requesting approval of a preliminary development plan to allow for
the construction of an approximate 6,090 sq. ft. building to create a package liquor
store with drive-through, video gaming, and three 2-bedroom apartments with a
shop/storage area. The apartment units will be on the second level of the building over
the liquor store/video gaming area. The storage area will be for the catering business
of Fatty’s Pub & Grill, which is owned by the petitioner.
The petitioner is also requesting approval of waivers to the Unified Development
Ordinance for a Planned Development less than two acres, reduction of the parking
setback along the interior lot lines and a reduction of the 50-foot perimeter buffer
requirement between a PD-C district and a residential district. The proposed waivers
are detailed in the background memorandum by Principal Planner Dan Olson.
The DeKalb Planning & Zoning Commission reviewed the rezoning petition and
preliminary plan at their regular meeting on August 16 and recommended Council
approval by a vote of 4 to 0. City Council approval of the Planning and Zoning
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 10 of 12
Commission’s recommendation is requested. The petitioner, Jeff Dobie, has
requested the Council’s consideration on second reading. (click here for additional
information)
3. Ordinance 2021-033 Approving the Final Plat of Subdivision and Plat of
Easement of the ChicagoWest Business Center – Phase 2 (TC Pursuit Services,
Inc. – DeKalb 343, LLC).
City Manager’s Summary: The applicants, TC Pursuit Services, Inc., and DeKalb 343
LLC are requesting approval of a one-lot final subdivision plat and plat of easement
for the Project Barb site in the Chicago West Business Center along Gurler Road. The
plat will allow for the construction of an approximate 700,000 sq. ft. warehouse and
distribution center. On July 26, 2021, the City Council approved the second
amendment to the ChicagoWest Business Center annexation agreement to allow for
the development and approved a preliminary development plan.
The approved preliminary plan indicated three access points along Gurler Road, with
two for employee/visitor access drives and one for semi-truck exiting (with a guard
house). Trucks entering the site will use Crego Road and will enter at the far northeast
portion of the property to a guard house. Road improvements to Crego Road will be
needed along with a turn lane added to Gurler Road, and these improvements will be
made by the developer.
The final plat includes the dedication of a 50-foot of right-of-way along the north side
of Gurler Road and the west side of Crego Road to accommodate the proposed road
improvements. The plat of easement shows an access easement at the far northeast
corner of the property to accommodate a turnaround that will be constructed on the
subject site along the west side of Crego Road. Access from Crego Road to the Oasis
employee parking area will be maintained as well as access to an electrical substation.
The final plat also shows a 20-foot public utility easement along the north side of Gurler
Road and the west side of Crego Road. In addition, a 30-foot sanitary sewer easement
lies to the north of the 20-foot utility easement along Gurler Road. Finally, a 55-foot-
wide stormwater management easement runs along the east side of the lot that will
overlay a proposed stormwater conveyance swale.
At its regular meeting on August 16, the DeKalb Planning & Zoning Commission
reviewed the proposed final plat and plat of easement and by a vote of 4 to 0
recommended their approval. City Council approval of the Planning and Zoning
Commission recommendation is requested. The petitioner, Project Barb, has
requested approval on second reading to support the accelerated development
of their parcel. (click here for additional information)
4. Ordinance 2021-034 Approving a Purchase and Sale Agreement with Blackhawk
Road LLC to Transfer a Portion of 912 Edgebrook Drive to 1114 Blackhawk Drive.
City Manager’s Summary: On May 22, 2017, the City Council approved Ordinance
2017-028 which re-zoned the 0.7-acre site at 1114 Blackhawk Road to the “PD-R”
Planned Development Residential District to allow for the re-establishment of a
fraternity (Sigma Nu) of up to 45 residents. The parcel had previously housed a
fraternity and the owners had argued at the time that the requirement of additional
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 11 of 12
parking over and above what had been required when the previous fraternity was in
place would dramatically diminish the lot’s open space. Nevertheless, as part of the
rezoning, the City required the expansion of the parking lot and access points to meet
newer UDO requirements. Additionally, the City’s Building department required the
installation of an elevator and other repairs not because of a change in use, but a
change in local code requirements.
In April 2021 the owners of the fraternity, Blackhawk Road LLC, approached the City
about the possible transfer of a portion of the adjacent City-owned 912 Edgebrook
Drive property to restore open space for their tenants, while maintaining the expanded
number of parking spaces. In consideration of the loss in revenue experienced due to
unforeseen construction delays in 2017, the owners have requested a transfer of a
portion of the adjacent City property at 912 Edgebrook before the City considers a
potential transfer of the open space to the Park District.
The owners have requested the transfer of about 6,000 sq. ft. or about 20% of the lot
at 912 Edgebrook. The attached Ordinance has a parcel dimension of 55’ x 110’ or
6,050 sq. ft. to be transferred to Blackhawk Road LLC for $10. The Ordinance also
has language requiring the area to be maintained as open space with no buildings and
only allowing a shed no larger than 120 sq. ft. The provisions also require the area to
be enclosed with a fence or landscaping with the approval of the City Manager.
City Council approval is recommended. (click here for additional information)
5. Ordinance 2021-035 Approving a Purchase and Sale Agreement with 1011-1027
Hunter Hillcrest LLC for the Hunter Hillcrest Property (1011-1027 Hillcrest Drive).
City Manager’s Summary: On Monday, May 10, 2021, the City notified Sam Okner and
Gary Ashman, representing Hunter Properties, that the City was exercising its option
to purchase the Hunter Hillcrest property at 1011-1027 Hillcrest Drive, in DeKalb. The
option was defined in a Settlement and Release Agreement dated April 21, 2021.
According to that settlement, once the City had exercised its option on Hunter Hillcrest,
the two parties would attempt to agree on an appraiser to establish the fair market
value of the property. Failing that, the appraisers chosen by the two parties would
choose an agreed appraiser. After following this process, an agreed appraiser, Valu
Pros of Byron, Illinois, was selected to establish the fair market value. The appraisal
prepared by Valu Pros was shared with the City and Hunter Properties on July 31, or
within the 60-day window established in the settlement agreement. The parties are
further bound to execute a purchase and sale agreement within 30 calendar days of
the delivery of the agreed appraiser’s final appraisal.
The Valu Pros appraisal concluded that the “As-Is” market value of Hunter
Hillcrest is $1,185,000. This valuation includes the 2.05-acre site (including an
asphalt parking lot with 140 parking spaces), and a 33,316 square foot mixed-use
commercial building with 9 commercial units and 14 apartments. The main subject
parcel was last transferred by warranty deed on July 30, 2014, for a purchase price of
$1,162,500. A second smaller parcel was purchased on July 28, 2015, for a purchase
price of $4,700, according to assessor records. These parcels were combined to form
a single parcel known as PIN #08-15-151-014.
Assistive services, including hearing assistance devices, available upon request.
Regular Meeting Agenda
August 23, 2021
Page 12 of 12
The purchase of the Hunter Hillcrest property is one of the high priority projects
identified in the 2018 Annie Glidden North (AGN) Plan. The Plan states that the
“Hillcrest/Blackhawk area provides a potential location for a significant mixed-use
redevelopment that can help provide shopping, services, and other community
amenities to both surrounding families and the local student population.” The Plan
recommends “focused reinvestment” in this area to make it “significantly more
attractive, walkable, and supportive of businesses and services that can benefit area
residents.”
Mayor Barnes and the City Council have actively supported the principal goals of the
AGN Plan, including the redevelopment of the Hillcrest/Blackhawk area. The American
Recovery Act allocation to the City of DeKalb can be used for the purchase of the
property, the relocation of tenants, and the razing of the structure to prepare the
Hillcrest/Blackhawk area for purposeful redevelopment in keeping with the direction of
the AGN Plan.
City Council approval of the attached ordinance is recommended on both
readings. (click here for additional information)
6. Ordinance 2021-036 Amending Chapter 51 “Traffic”, Schedule B “Through
Streets, Stop Intersections and Yield Intersections”, to Establish a Stop
Condition for Both Alpha Court East and Alpha Court West as They Intersect
Williams Way.
City Manager’s Summary: Concerned residents of Edens Garden have requested the
Council’s support for a pair of intersecting streets along Williams Way to full stop signs
to provide additional safety for school children along the roadway. Contributing factors
for the request are the proximity of Alpha Court to a Williams Way school bus loading
zone as well as line-of-sight issues arising from on-street parking near the intersection.
Typically, the warrants for such additional stop signs cannot be easily established;
however, the addition of the stop signs will not impede traffic flow on the primary street
(Williams Way). Additionally, safety concerns merit the higher level of control. City
Engineer Zac Gill has studied the proposed change and supports the measure.
City Council approval is recommended. (click here for additional information)
M. REPORTS AND COMMUNICATIONS
1. Council Member Reports.
N. EXECUTIVE SESSION
None.
O. ADJOURNMENT
REGULAR AGENDA PACKET – AUGUST 23, 2021
Assistive services, including hearing assistance devices, available upon request.