Foreign Fire Insurance Tax Board

MINUTES Regular Meeting DeKalb Foreign Fire Insurance Tax Board August 16, 2021 8:00 A.M. The Foreign Fire Insurance Tax Board (“FFITB”) conducted a Regular Meeting on August 16, 2021, at the DeKalb Police Headquarters, 700 West Lincoln Highway, 2nd Floor, DeKalb, Illinois. ROLL CALL Chairman Matt Klotz called the meeting to order at 8:06 A.M. and called the roll. Members present were Trevor Chilton, Matt Klotz, Joe Long, Vinny Laudicina, and Fire Chief Jeff McMaster. Members absent were Matt Holuj and Bill Lynch. Others present were Administrative Assistant Natalie Nelson, as recording secretary. APPROVAL OF AGENDA Chief McMaster motioned to approve the agenda as presented, Trevor Chilton seconded the motion, a voice vote was conducted, and the motion passed unanimously. PUBLIC PARTICIPATION None. APPROVAL OF MINUTES Chief McMaster motioned to approve the Regular Meeting minutes from May 10, 2021, as presented, Joe Long seconded the motion, a voice vote was conducted, and the motion passed unanimously. OLD BUSINESS Review of Completed and Pending Purchases 5. Leather helmets - not yet delivered; still on waiting list 10. Saw batteries - not yet delivered due to back order 13. Insta-pots - not yet purchased, but will be 14. Blackout shades for Station 2 - purchased and installed 17. R-TIC soft coolers - purchased and placed on vehicles 18. Duffle bags - purchased and distributed Foreign Fire Insurance Tax Board August 16, 2021 Page 2 of 4 19. Fireground decon system - will not be purchased; other contamination kits are available, and the logistics of training and storage are challenging. Consensus was reached that this item is not necessary. 21. Nightstands - purchased and installed 22. Littmann stethoscopes - not yet purchased yet, but will be 8. Air duct cleaning - will not be purchased; the quoted price was not accurate, much higher in reality Discussion also occurred regarding the new gear washer (Station 3) and gear driers (Stations 1 & 3). These have been purchased, and delivery is expected in the next few weeks. The dryer at Station 1 will replace the old one, which will be discarded. The washer and dryer at Station 3 will be delivered but not installed until after the first of the year due to limited City budget funds. NEW BUSINESS Approval of Treasurer’s Report for 2nd quarter of 2021 Trevor Chilton presented the Treasurer’s Report for the 2nd quarter of 2021. Joe Long motion to approve the Treasurer’s Report as presented. Jeff McMaster seconded the motion. A roll call vote was conducted. Aye votes were cast by Trevor Chilton, Matt Klotz, Vinny Laudicina, Joe Long, and Jeff McMaster. No Nay votes were cast. The motion passed. Approval of Items to Purchase Discussion to approve purchasing the following Wish List items occurred: 23 Sole Bikes - Approved to purchase for each station 24 Rogue Black Widow - Approved to purchase for each station, hooks onto the existing cable system 25 Drager Charging System - Approved to purchase for Station 3, to allow the 4-gas monitor to be recharged instead frequently replacing batteries 26 Soundbar for Station 1 - Approved to purchase for day room 27 Zero-turn lawn mower for - Approved to purchase but postponed until Station 3 the storage situation at Station 3 is resolved 28 Pit barrel smoker - Approved to purchase electric smoker instead of charcoal for Stations 2 and 3 Foreign Fire Insurance Tax Board August 16, 2021 Page 3 of 4 29 Sensit HXG3 - Approved to purchase for Truck 1 to replace the current natural/combustible gas monitor 30 TV for Station 1 workout room - Denied; the TV from the kitchen will be moved to the workout room 31 Arizona Vortex Kit - Approved for to purchase for Rescue 1 for use in high angle technical rescue situations 32 SHO-flow - Approved to purchase one blue-tooth flow meter for training use in exercises at NIU high rises Vinny Laudicina motioned approve the purchase of items as discussed. Joe Long seconded the motion. A roll call vote was conducted. Aye votes were cast by Trevor Chilton, Matt Klotz, Vinny Laudicina, Joe Long, and Jeff McMaster. No Nay votes were cast. The motion passed. Refrigerator for Station 1 Remodel The members discussed purchasing one larger refrigerator for Station 1 at a cost of up to $3,300 to replace the two current refrigerators. The former refrigerators will be moved to replace a refrigerator at Station 2 and at Station 3. The current refrigerator at Station 2 will be discarded; the current refrigerator at Station 3 will be moved to Station 1 to a location not in the kitchen. Vinny Laudicina motioned approve the purchase of a refrigerator for Station 1 at a cost of up to $3,3000. Trevor Chilton seconded the motion. A roll call vote was conducted. Aye votes were cast by Trevor Chilton, Matt Klotz, Vinny Laudicina, Joe Long, and Jeff McMaster. No Nay votes were cast. The motion passed. Recliner Chairs for Station 1 Remodel The members discussed replacing the current recliners at Station 1 with seven (7) smaller recliners, identical to those at Station 2, with a cost of up to $700 per chair Cooper Furniture in Plano. The old recliners at Station 1 can be used for parts to repair recliners at Station 3. This purchase can occur after the remodeling project is closer to completion. Joe Long motioned approve the purchase of seven (7) new recliners for Station 1 at a price up to $700 each. Trevor Chilton seconded the motion. A roll call vote was conducted. Aye votes were cast by Trevor Chilton, Matt Klotz, Vinny Laudicina, Joe Long, and Jeff McMaster. No Nay votes were cast. The motion passed. Chief McMaster left the meeting from 8:45 AM to 8:48 A.M. Battalion Chief Mike Thomas arrived at 8:49 A.M. Foreign Fire Insurance Tax Board August 16, 2021 Page 4 of 4 Discussion of Topics for Next Meeting Agenda • Station 1 needs a new kitchen table from a different source. This item may placed on the 2022 Wish List or discussed at a future meeting as a replacement purchase. • SCBAs must be replaced soon, as early as 2022 or 2023; details are not known yet. • Station 1 flagpole project was discussed. It will be identical to Station 2’s flagpole project. This item may be placed on the 2022 Wish List or discussed at a future meeting as a replacement purchase. Mike Thomas clarified that the cost of this project would be greater than $2,000, and he requested consideration at Special Meeting. The members agreed to hold a special meeting before the next regular meeting, at a time and place to be determined. • The 2022 Wish List will be distributed next week for voting, and a new ranked Wish List will be presented. • The 2022 Regular Meeting dates will be set. ADJOURNMENT Trevor Chilton motioned to adjourn the meeting, Joe Long seconded the motion, a voice vote was conducted, and the motion passed unanimously. The meeting adjourned at 8:57 A.M. Natalie Nelson, FFITB Recording Secretary Minutes approved by the Foreign Fire Insurance Tax Board on November 15, 2021.