City Council

NOVEMBER 5, 2025 VOLUME XC COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on November 5, 2025, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:30 p.m. The Pledge of Allegiance was led by Mayor David Kaptain. ROLL CALL Roll call was answered by Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Absent: None. MINUTES OF THE OCTOBER 22, 2025, COUNCIL MEETING APPROVED AS AMENDED Councilmember Steffen made a motion, seconded by Councilmember Powell, to amend the October 22, 2025, regular council meeting minutes as distributed to change who presented the Know Your Rights presentation to The Elgin Area Immigrant Alliance. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the October 22, 2025, regular council meeting minutes as amended. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. COMMUNICATIONS None. PUBLIC COMMENTS Satnaam Mago commented on law enforcement accountability in relation to interactions with Immigration and Customs Enforcement. Caroline Hernandez spoke about law enforcement accountability in relation to interactions with Immigration and Customs Enforcement. 566 VOLUME XC NOVEMBER 5, 2025 BID 25-054 AWARDED TO PIPE STRONG LLC FOR 2025 LEAD SERVICE LINE REPLACEMENT - EMERGENCY REPAIRS (CONTRACT F) Councilmember Thoren made a motion, seconded by Councilmember Steffen, to award a contract to Pipe Strong, LLC, in the amount of $224,637 for the 2025 Lead Service Line Replacement – Emergency Repairs Contract to improve the water distribution system by performing emergency replacement of lead water service lines located on private property. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. RENEWAL OF PURCHASE AGREEMENT FOR BID 23-047 APPROVED WITH ULTRA STROBE COMMUNICATIONS, INC. OR THE PURCHASE OF DOCKING STATIONS Councilmember Ortiz made a motion, seconded by Councilmember Thoren, to approve an agreement with Ultra Strobe Communications, Inc., in the amount of $59,360 for the purchase of eighty docking stations. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. PETITION 07-25 APPROVED FOR 1048 DUNDEE AVENUE; CONDITIONAL USE FOR A PLANNED DEVELOPMENT TO ESTABLISH AN AUTOMOBILE DETAILING SHOP WITHIN AN EXISTING MULTI-TENANT COMMERCIAL BUILDING Marc Mylott, Community Development Director, outlined Petition 07-25 for a conditional use for a planned development to establish an automobile detailing shop located at 1048 Dundee Avenue. Staff and the Planning and Zoning Commission recommended approval subject to the conditions outlined. Councilmember Thoren made a motion, seconded by Councilmember Ortiz, to approve Petition 07-25 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. PETITION 29-25 APPROVED FOR 1341 MANOR COURT; CONDITIONAL USE TO ESTABLISH AN EVENT SPACE FOR GAME PLAYING ACTIVITIES WITHIN AN EXISTING GAMING RETAIL STORE Marc Mylott, Community Development Director, outlined Petition 29-25 for a conditional use for a planned development to establish an event space for game playing activities. Staff and the Planning and Zoning Commission recommended approval subject to the conditions outlined. Councilmember Ortiz made a motion, seconded by Councilmember Good, to approve Petition 29-25 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. 567 NOVEMBER 5, 2025 VOLUME XC PETITION 17-24 APPROVED FOR 860 SUMMIT STREET; MAP AMENDMENT TO PLANNED DEVELOPMENT FOR THE ADAPTIVE REUSE OF A PORTION OF AN EXISTING OFFICE BUILDING INTO 34 RESIDENTIAL UNITS Marc Mylott, Community Development Director, outlined Petition 17-24 to allow a map amendment for the adaptive reuse of an existing office building into residential units located at 860 Summit Street. Staff and the Planning and Zoning Commission recommended approval subject to the conditions outlined. Councilmember Ortiz made a motion, seconded by Councilmember Good, to approve Petition 17-24 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: Councilmember Martinez. RESOLUTION 25-188 ADOPTED AUTHORIZING EXECUTION OF A SUCCESSOR COLLECTIVE BARGAINING AGREEMENT WITH POLICEMEN’S BENEVOLENT AND PROTECTIVE ASSOCIATION, UNIT #54 Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 25-188 RESOLUTION AUTHORIZING EXECUTION OF A SUCCESSOR COLLECTIVE BARGAINING AGREEMENT WITH POLICEMEN’S BENEVOLENT AND PROTECTIVE ASSOCIATION, UNIT #54 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Successor Collective Bargaining Agreement on behalf of the City of Elgin with Policemen’s Benevolent and Protective Association, Unit #54 for 2026-2028, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor 568 VOLUME XC NOVEMBER 5, 2025 Presented: November 5, 2025 Adopted: November 5, 2025 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Good made a motion, seconded by Councilmember Steffen, to pass Ordinance No. G50-25 and Resolution Nos. 25-184 through 25-187 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. RESOLUTION 25-184 ADOPTED SETTING FORTH THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2026 Councilmember Good made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 25-184 RESOLUTION SETTING FORTH THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the schedule of city council meetings for 2026 shall be as follows: ELGIN CITY COUNCIL MEETINGS FOR 2026 Committee of the Whole January 14, 2026 6:00 PM City Council January 14, 2026 7:00 PM Committee of the Whole January 28, 2026 6:00 PM City Council January 28, 2026 7:00 PM Committee of the Whole February 11, 2026 6:00 PM City Council February 11, 2026 7:00 PM Committee of the Whole February 25, 2026 6:00 PM City Council February 25, 2026 7:00 PM 569 NOVEMBER 5, 2025 VOLUME XC Committee of the Whole March 11, 2026 6:00 PM City Council March 11, 2026 7:00 PM Committee of the Whole March 25, 2026 6:00 PM City Council March 25, 2026 7:00 PM Committee of the Whole April 8, 2026 6:00 PM City Council April 8, 2026 7:00 PM Committee of the Whole April 22, 2026 6:00 PM City Council April 22, 2026 7:00 PM Committee of the Whole May 13, 2026 6:00 PM City Council May 13, 2026 7:00 PM Committee of the Whole May 27, 2026 6:00 PM City Council May 27, 2026 7:00 PM Committee of the Whole June 10, 2026 6:00 PM City Council June 10, 2026 7:00 PM Committee of the Whole June 24, 2026 6:00 PM City Council June 24, 2026 7:00 PM Committee of the Whole July 8, 2026 6:00 PM City Council July 8, 2026 7:00 PM Committee of the Whole July 22, 2026 6:00 PM City Council July 22, 2026 7:00 PM Committee of the Whole August 12, 2026 6:00 PM City Council August 12, 2026 7:00 PM Committee of the Whole August 26, 2026 6:00 PM City Council August 26, 2026 7:00 PM Committee of the Whole September 9, 2026 6:00 PM City Council September 9, 2026 7:00 PM Committee of the Whole September 23, 2026 6:00 PM City Council September 23, 2026 7:00 PM Committee of the Whole October 14, 2026 6:00 PM City Council October 14, 2026 7:00 PM Committee of the Whole October 28, 2026 6:00 PM City Council October 28, 2026 7:00 PM Committee of the Whole November 4, 2026 6:00 PM City Council November 4, 2026 7:00 PM Special Committee of the Whole November 11, 2026 5:00 PM Committee of the Whole November 18, 2026 5:00 PM City Council November 18, 2026 7:00 PM 570 VOLUME XC NOVEMBER 5, 2025 Committee of the Whole December 2, 2026 5:00 PM City Council December 2, 2026 7:00 PM Committee of the Whole December 16, 2026 6:00 PM City Council December 16, 2026 7:00 PM BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the foregoing city council meetings shall be held in the city council chambers in City Hall at 150 Dexter Court, Elgin, Illinois 60120. s/ David J. Kaptain David J. Kaptain, Mayor Presented: November 5, 2025 Adopted: November 5, 2025 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 25-185 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH PERRY WEATHER, INC. FOR THE PROCUREMENT OF A WEATHER MONITORING AND WARNING SYSTEM Councilmember Good made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 25-185 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH PERRY WEATHER, INC. FOR THE PROCUREMENT OF A WEATHER MONITORING AND WARNING SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Perry 571 NOVEMBER 5, 2025 VOLUME XC Weather, Inc., for the procurement of a weather monitoring and warning system, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: November 5, 2025 Adopted: November 5, 2025 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 25-186 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH TRINE CONSTRUCTION CORP. FOR YEAR 4 LEAD SERVICE LINE REPLACEMENT – CONTRACT D EMERGENCY REPAIRS (BID NO. 25-009) Councilmember Good made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 25-186 RESOLUTION AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH TRINE CONSTRUCTION CORP. FOR YEAR 4 LEAD SERVICE LINE REPLACEMENT – CONTRACT D EMERGENCY REPAIRS (Bid No. 25-009) WHEREAS, the City of Elgin has heretofore entered into a contract Trine Construction Corp. for year 4 lead service line replacement – contract D emergency repairs (Bid No. 25-009); and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed 572 VOLUME XC NOVEMBER 5, 2025 to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: November 5, 2025 Adopted: November 5, 2025 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 25-187 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH INQUEST CONSULTING, LLC FOR DIVERSITY, EQUITY, AND INCLUSION CONSULTING SERVICES Councilmember Good made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 25-187 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH INQUEST CONSULTING, LLC FOR DIVERSITY, EQUITY, AND INCLUSION CONSULTING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with inQUEST Consulting, LLC, for diversity, equity, and inclusion consulting services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor 573 NOVEMBER 5, 2025 VOLUME XC Presented: November 5, 2025 Adopted: November 5, 2025 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G50-25 PASSED AMENDING CHAPTER 2.40 OF THE ELGIN MUNICIPAL CODE, ENTITLED “FIRE DEPARTMENT” AND CHAPTER 3.08 OF THE ELGIN MUNICIPAL CODE ENTITLED “BOARD OF FIRE AND POLICE COMMISSIONERS” Councilmember Good made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Ordinance No. G50-25 AN ORDINANCE AMENDING CHAPTER 2.40 OF THE ELGIN MUNICIPAL CODE, ENTITLED “FIRE DEPARTMENT,” AND CHAPTER 3.08 OF THE ELGIN MUNICIPAL CODE ENTITLED “BOARD OF FIRE AND POLICE COMMISSIONERS” WHEREAS, the City of Elgin is a home rule unit pursuant to Article VII of the Illinois Constitution; and WHEREAS, the City of Elgin, as a home rule unit, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City Council of the City of Elgin has determined that it is necessary and desirable to provide for clarification and amendment to the qualifications for original appointment to the position of firefighter; and WHEREAS, procedures relating to the selection and appointment of firefighters pertain to the government and affairs of the City of Elgin. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 2.40.030 of the Elgin Municipal Code, as amended, entitled “Appointment of Members,” be and is hereby amended by adding a new subparagraph 2.40.030.A.5 to subsection 2.40.030.A, said subsection 2.40.030.A to read in its entirety as follows: 574 VOLUME XC NOVEMBER 5, 2025 “2.40.030. – Appointment of members. A. All regular members of the fire department, except the fire chief, assistant fire chiefs, battalion fire chiefs and fire marshal, shall be appointed or promoted by the board of fire and police commissioners as provided by law except as provided in this Section as follows: 1. In the event more than one candidate is appointed simultaneously, the appointee's overall score on the eligibility list shall determine seniority. 2. In the case of any conflict of any provision of this section with any provision of the statutory provisions for board of fire and police commissioners at 65 Illinois Compiled Statutes 5/10-2.1-1, et seq., as amended, the provisions of this section shall supersede any such statutory provisions and shall control; provided, however, that in the event of any conflict of any provision of this section with any provision of the statutory provisions at 65 Illinois Compiled Statutes 5/10-2.1-1-6.3, as amended, the provisions of 65 Illinois Compiled Statutes 5/10-2.1-6.3 shall control. 3. Points will be awarded after the final stage of the appointment process for original appointments for the following reasons; provided, however, that a maximum number of twenty (20) points may be awarded to any person during the appointment process: a. Five (5) points for being a veteran as provided in 65 ILCS 5/10-2.1- 6.3(h)(1). b. Five (5) points for completion of a minimum of two (2) years as a member of the Elgin Fire Explorer Program and a member in good standing. c. Three (3) points for being a resident within the geographic boundaries of the City of Elgin for a period of not less than one year prior to the awarding of points. d. Up to five (5) points as provided in 65 ILCS 5/10-2.1-6.3(h)(5) for experience as a certified Firefighter II (now known as Basic Operations Firefighter); licensed EMT, EMT-I or A-EMT; certified Firefighter III (now known as Advanced Technician Firefighter) and licensed paramedics; or full-time firefighters or firefighter- paramedics. e. Three (3) points for 60 semester hours or more of college credit from an accredited college/university; or 575 NOVEMBER 5, 2025 VOLUME XC f. Five (5) points for a four (4) year degree from an accredited college/university. 4. In addition to requirements established pursuant to 65 Illinois Compiled Statutes 5/10-2.1-6.3, as prerequisites for participation in an examination for original appointment for hire as a firefighter, all candidates must process the following: a. Emergency medical technician basic; and b. High school diploma or GED equivalent; and c. Must be twenty one (21) years old, unless: may be nineteen (19) years or older and have not less than three (3) years' participation as a member in the Elgin Fire Explorer Program or Elgin Police Explorer Program and one hundred (100) hours of volunteer time in the fire or police explorer programs. The applicant may be placed on the eligibility list, but shall not be appointed until they reach the age of twenty one (21). 5. An individual who is not a citizen but is legally authorized to work in the United States under federal law, or who is an individual against whom immigration action has been deferred by the U.S. Citizenship and Immigration Services under the federal Deferred Action for Childhood Arrivals (DACA) process, is authorized to apply for the position of firefighter, subject to all requirements and limitations, other than citizenship, to which other applicants are subject. Section 2. That Section 3.08.020 of the Elgin Municipal Code entitled “Duties; appointments; exceptions” be and is hereby further amended by deleting subsection C thereof in its entirety, and by relettering the remaining subsections accordingly. Section 3. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 4. That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor 576 VOLUME XC NOVEMBER 5, 2025 Presented: November 5, 2025 Passed: November 5, 2025 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: November 5, 2025 Published: November 5, 2025 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Cultural Arts Commission September 8, 2025 Sustainability Commission September 9, 2025 Committee of the Whole October 8, 2025 City Council October 8, 2025 Electricity Tax Natural Gas Tax Video Gaming Revenue ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Good made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Alfaro, Dixon, Good, Martinez, Ortiz, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:40 p.m. s/ Kimberly Dewis November 19, 2025 Kimberly Dewis, City Clerk Date Approved 577