Committee of the Whole

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING AGENDA NOVEMBER 19, 2025|5:00 PM CITY COUNCIL CHAMBERS Call to Order Roll Call Approval of Minutes of Previous Meeting – November 5, 2025 Public Comment Special Presentations and Reports A. Continued Deliberations on the 2026 Proposed Budget and Three-Year Financial Plan Initiatives and Other Items B. Boutique Hotel Conversion at 53-63 Douglas Avenue (McBride Building)—Redevelop- ment Agreement with Chicago Realty Ventures, Inc. ($1,200,000; Not to Exceed $1,336,100) Objective: Leverage the city’s ability to offer significant economic development incentives to spur the rehabilitation of underperforming commercial properties in the Downtown. C. Elgin Art Showcase—Lease Agreement with MTK Properties. LLC ($92,3834 During Year One of Potential Six-Year Term) Objective: Continue providing cultural arts opportunities and attract visitors to Downtown Elgin with a new performance space providing improved accessibility and technical com- ponents. D. Public Improvements Acceptance—70 Airport Road Right-of-Way (No Cost) Objective: Fulfill the city’s obligation to ensure reliable infrastructure for its businesses and residents. E. Stormwater Management Easement Acceptance—956 Bluff City Boulevard (No Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving busi- nesses and residents. Committee of the Whole Agenda – November 19, 2025 Page 2 F. High Service Pump for Leo Nelson Riverside Water Treatment Plant—Purchase Agree- ment with Peterson and Matz, Inc. ($35,729) Objective: Provide reliable and adequate water supply by replacing aging equipment. G. Summerhill Park Enhancements and Playground Replacement—Change Order No. 1 for Bid 25-005 ($69,330) Objective: Perform topsoil undercut and drain installation for area underneath the pickle- ball and basketball courts to ensure proper compaction and drainage. Announcements from Council Announcements from Staff Adjournment PLEASE NOTE: The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individ- uals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. AGENDA ITEM: A MEETING DATE: November 19, 2025 Continued Deliberations on the 2026 Proposed Budget and Three-Year Financial Plan AGENDA ITEM: B MEETING DATE: November 19, 2025 ITEM: Boutique Hotel Conversion at 53-63 Douglas Avenue (McBride Building)—Redevelopment Agreement with Chicago Realty Ventures, Inc. ($1,200,000; Not to Exceed $1,336,100) OBJECTIVE: Leverage the city’s ability to offer significant economic development incentives to spur the reha- bilitation of underperforming commercial properties in the Downtown. RECOMMENDATION: Approve the redevelopment agreement with Chicago Realty Ventures, Inc. to convert the top two floors of the three-story McBride Building at 53-63 Douglas Avenue from mostly vacant of- fices into a 26-room boutique hotel. The proposed redevelopment agreement with Chicago Realty Ventures, Inc. contemplates con- verting the top two floors of the three-story McBride Building at 53-63 Douglas Avenue from mostly vacant offices into a 26-room boutique hotel. The proposed name of the hotel is the “The Elgin House,” and first-year room rates are expected to average $132 a night. That number is forecast to rise to more than $160 a night by year five. The total redevelopment costs are $4.3 million. The hotel lobby and a small café will occupy the two northern ground-floor spaces. Chicago-based Atira Hotels will be a joint owner of the hotel and provide management assistance, training, over- sight, analysis and input regarding sales and marketing. Atira operates 21 hotels in 12 states, including the award-winning, independent boutique hotel “Lodge on the Desert” in Tucson, Ari- zona. Atira is also an approved operator for all major brands, including Hilton, Hyatt, IHG Inter- Continental Hotels Group and Marriott. Ayman Mryan, President of Chicago Realty, purchased the McBride Building in October 2024 from Cuming Holdings, LLC. Mr. Mryan is currently converting the one apartment at 11-15 Douglas into four units, and that work will be complete in February. Mr. Mryan has made other substantial investments in Downtown, including the purchases of 23 Douglas, 209-211 E. Chicago Street, 213 E. Chicago Street, and 225-229 E. Chicago Street. BACKGROUND The building was built in 1889 for the McBride brothers, David and Thomas, Jr. The three-story building contains about 15,500 square feet of floor area. It sits on about 7,800 square feet of property that was platted as part of James T. Gifford’s Plat of East Elgin. The McBride brothers were dealers in coal and building materials. The building originally included five stores on the first floor, and the upper floors were designed for small offices. Some of the first tenants were a bakery, dry goods store, saloon, and loan offices. Exterior-defining characteristics of the Queen Anne style building include its use of sandstone and granite piers, corbelled brick, terra cotta ornament, scrolled brackets with East-Lake detail- ing, and large, expansive windows. It cost $30,000 to build. The building is considered a significant structure within the Elgin Downtown Commercial District, which was added to the National Reg- ister of Historic Places in 2014. The McBride Building at 53-63 Douglas Avenue was built in 1889 at a cost of $30,000. This photo shows the building as it appeared in 1940. The building was purchased by Ben Corn in 1964. According to Corn family accounts, the building was condemned, in very poor condition, and would have been demolished, but Mr. Corn spent $250,000 to repair and “modernize” it. Work included updating the electric and plumbing, adding an elevator and “fancy extras” such as murals, wet bars, suites with private offices, and cladding the exterior with a stream-lined metal siding – the fashionable look in the 1960s. 2  The McBride Building as it appeared in 2000. The façade was covered by metal siding in the 1960s to “modernize” its appearance. The McBride Building as it appeared in 2002. Work had begun to remove the discolored metal siding that was added in the 1960s. Over time, the metal siding became substantially discolored, and the Corn family started discus- sions with the city in the late 1990s to restore the original façade. The restoration occurred over 3 four phases of work from 2002 to 2004 and cost about $307,000. The city contribution was ap- proximately $158,000, split between approximately $127,000 from the Façade Improvement Grant Program and approximately $31,000 identified as an economic development incentive for a Quiznos submarine sandwich restaurant (Quiznos conditioned their ground-floor lease at 59 Douglas Avenue upon the removal of the metal siding). The triangular decorative pediments and finials that were removed in the process of applying the metal siding in the 1960s were not re- stored. Quiznos occupied 59 Douglas from about 2003 to 2011. About 1,000 Quiznos closed between 2007 and 2009, and only three remain in the Chicagoland area today. The space was re-occupied by Charles Fast Foods #5 in 2012, and Arabica Café ran their coffee shop and bakery from the space from 2016 to 2023. Fat Cat Custom Guitars & Repair has been a tenant in the building since 2012. State Farm has been a tenant since 2014. The two other ground-floor spaces in the building, one of which was last occupied by Arabica, are currently vacant. The McBride Building as it appears today. The back of the property includes the northern one-half of former railroad right-of-way running between Division Street and Highland Avenue. This portion of the property contains a trash en- closure, an electric transformer, and space to park up to three vehicles, although doing so would block the trash enclosure and transformer. The Union Pacific Railroad Company sold this right- of-way in 1999. Mr. Corn acquired the rights in 2004. Chicago Realty Ventures, Inc. purchased the building in October 2024 from Cuming Holdings LLC. Ayman Mryan is the president and registered agent of Chicago Realty Ventures, Inc. Mr. Mryan is also the president and registered agent of One Portfolio, Inc. 4 The city and Chicago Realty executed a redevelopment agreement for 11-15 & 17 Douglas in September 2024. That project – converting one large apartment at 11-15 Douglas into four units, modernizing the noncompliant elevator, and extending fire alarm and sprinkler coverage to both buildings – will be completed in February 2026. Mr. Mryan has made other substantial investments in Downtown as Chicago Realty or One Port- folio, including the purchase of 23 Douglas, 209-211 E. Chicago Street (the former Medusa night- club), 213 E. Chicago Street, and 225-229 E. Chicago Street. Mr. Mryan and staff have discussed the redevelopment potential of 23 Douglas and 209-211 E. Chicago. Mr. Mryan has previously successfully redeveloped four properties in the Chicago metropolitan area since 2011. Each building was either foreclosed, abandoned, and/or vacant at the time of purchase but was fully occupied shortly after his renovations were complete. Those properties include 3108 Oak Park Avenue in Berwyn, purchased in August 2011; 307 E. North Avenue in Northlake, purchased in December 2015; 3100 Oak Park Avenue in Berwyn, purchased in May 2017; and 6301 Archer Road in Summit, purchased in June 2018. The property and surroundings to the north, south, and east are zoned CC1 Center City District. City Hall and the south parking lot to the west are zoned CF Community Facility District. The zon- ing ordinance does not require off-street parking for any land use within the CC1 zoning district. Free public parking is available within the parking lot for City Hall and one block away within the Spring Street parking garage. The 2018 Elgin Comprehensive Plan includes the specific objectives to explore the potential mar- ket for hotels and other lodging to further establish the Elgin area as a tourism destination within the Chicago metropolitan area, to pursue adaptive reuse projects in existing downtown struc- tures, and to continue using the existing Central Area TIF District to proactively assist with im- provements to existing buildings, bringing them to current code standards. During the citizen participation phase of the plan, developing a small hotel in the Downtown was identified as a desired use/development. OPERATIONAL ANALYSIS Chicago Realty proposes to convert the second and third floors of 53-63 Douglas Avenue into a 26-room boutique hotel. The second and third floors are mostly vacant, except for one tenant on the second floor. The hotel lobby and a small café would occupy the two northern-most ground-floor commercial spaces that are currently vacant. The proposed name of the hotel is “The Elgin House” and the proposed name of the café is “The Daily Bite.” 5 The developer pro forma forecasts the average room rate in the first year of operations to be $132 a night and annual occupancy to be 68 percent. (These figures are based upon a full year of occupancy starting in 2027). Daily occupancy is expected to be much higher on the weekends than on the weekdays because of relationships that the hotel intends to establish with various Downtown event venues like The Haight at 166 Symphony Way and The Highland Loft at 168 E. Highland Avenue. The forecast for year five of operations has the average room rate at more than $160 a night and the annual occupancy at nearly 80 percent. The hotel is expected to employ about 15 persons, nine of which would be full-time positions. At least one staff member would be at the hotel 24 hours a day, 7 days a week. The second floor will have 12 rooms, and the third floor, 14 rooms. All-new mechanical and life/safety systems would be installed throughout the building, including fire sprinklers and alarms. The elevator was modernized about two years ago, but the cab would be updated cos- metically. The exterior of the building would receive a fresh coat of paint. Fat Cat Custom Guitar & Repair and State Farm will remain in the southern two ground-floor spaces. The proposed second-floor floor plan for 53-63 Douglas Avenue, creating 12 hotel rooms. The third floor would have 14 rooms. The elevator is visible on the left side of the drawing. Guests and employees can park in either the surface parking lot on the south side of City Hall or in the Spring Street deck one block to the east. The draft redevelopment agreement does not guarantee any parking spaces to the hotel. Both parking facilities have ample capacity, especially on the weekends when the hotel projects higher occupancy. Chicago-based Atira Hotels will be a joint owner of the hotel. Atira would provide management assistance, training, and oversight and analysis and input regarding sales and marketing. Atira operates 21 hotels in 12 states, including the award-winning, independent boutique hotel “Lodge on the Desert” in Tucson, Arizona, and the award-winning Hampton Inn Chicago North-Loyola Station. 6 Atira is also an approved operator for all major brands, including Hilton, Hyatt, IHG InterConti- nental Hotels Group, and Marriott. Other Illinois hotels operated by Atira include Aloft in Boling- brook, Courtyard at Chicago O’Hare, Fairfield Inn in Naperville, and Hyatt House in Schaumburg. Hotel Management Magazine named Atira a “Hotel Management Firm to Watch” in 2017 and a “Top Management Company” in 2018 and 2020. The developer has suggested that a day spa and/or other like boutique hotel amenities could be added in the basement in the future. The salient provisions of the draft redevelopment agreement provide that: • The city will waive all development-related fees and provide fast-track building permit review. • Chicago Realty will apply for building permits within 90 days of the execution of the rede- velopment agreement. • Chicago Realty will commence construction within 120 days of the issuance of building permits by the city. • The city has the right to terminate the redevelopment agreement if construction does not start within 120 days of the issuance of the building permit or within 270 days of the execution of the redevelopment agreement, whichever comes first. • Chicago Realty will substantially complete construction within 18 months from the com- mencement of work. • The city will provide $600,000 in development assistance upon a determination that the work is 50-percent complete and the remaining $600,000 upon the issuance of a certifi- cate of occupancy and the provision of lien waivers by all contractors. Chicago Realty has budgeted five percent or about $136,000 for contingencies. The redevelopment agree- ment provides Chicago Realty with access to another five percent contingency upon evi- dence that they first expended their contingency funds. Such funds would cover unfore- seen conditions, extras, labor increases, material pricing increases, approved revisions to the project plans, delays and such other additional development costs. INTERESTED PERSONS CONTACTED Mr. Mryan has shared his plans for the McBride Building with the Elgin Area Convention and Visitors Bureau, the Elgin Development Group and the Downtown Neighborhood Association. FINANCIAL ANALYSIS The total development costs are $4,277,150. That number includes $910,000 for the purchase of the property, $239,400 in soft costs, $2,305,550 for demolition and construction, $550,000 for 7 interior upfit, and $136,100 for contingencies. The amount of assistance proposed from the Cen- tral Area TIF is $1,200,000, and that amount will be paid in two increments: first at the 50-percent completion point and second upon the issuance of a certificate of occupancy. An additional $136,100 of contingency fund above the developer’s contingency fund is reserved for unforeseen conditions, extras, labor increases, material pricing increases, approved revisions to the project plans, delays, and such other additional development costs. The developer will only be able to request this additional TIF funding upon evidence that their initial budgeted contingency fund had been spent on legitimate contingencies. The total amount of TIF funding would not exceed $1,336,100 or 31.2 percent of the total devel- opment costs. If the TIF contingency is not needed, the total amount of TIF funding will not ex- ceed $1,200,000 or 28 percent of total development costs. The financing gap between total development costs and TIF funding will come from private equity from Mr. Mryan and Atira Hotels. Chicago Realty is also planning to request state and federal historic tax credits, but the amount of that award (if at all) would most likely not be syndicated. Instead, Chicago Realty will use those credits to offset its future tax liabilities. State awards of tax credits are made at the completion of the project and after acceptance by the Illinois State His- toric Preservation Office of an accounting of qualified rehabilitation expenditures (QREs). State historic tax credits are equal to the lesser of 25 percent of certified QREs. Federal historic tax credits are equal to 20 percent of the certified QREs. Federal historic tax credits are awarded in 20-percent annual increments over five years. The 2025-2026 Central Area TIF Fund Financial Plan will include a line item for this initiative if approved by the city council. Chicago Realty expects that the project will take 14 months to com- plete, putting the 50-percent payout in 2026 and the final payout in 2027. Chicago Realty will pay approximately $23,300 in property taxes in 2025 (tax year 2024). The city will receive about $1,500 of that amount, and about $14,800 will go to the Central Area TIF. The property will remain on the tax rolls after the project is complete. The city adds an eight percent tax for the use of renting a hotel or motel room in Elgin. Given the expected room occupancy and average room rate per night in the first year, the hotel will gener- ate about $70,000 in hotel and motel rental tax. This amount will rise to nearly $100,000 in year five, based upon developer projections. (Again, these figures are based upon a full year of occu- pancy starting in 2027.) The city requires that this tax be remitted monthly via an online form. The café will also generate local sales tax. The developer does not have revenue projections for this portion of the project. The developer is not yet certain whether the hotel and/or café would serve liquor. 8 BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT #(S) BUDGETED AVAILABLE Central Area TIF 262-0000-791.80-27 262054 $0 $1,336,100 LEGAL IMPACT None. ALTERNATIVES The city council may choose to not enter into a redevelopment agreement with Chicago Realty, or it may choose to enter into a redevelopment agreement with different terms. NEXT STEPS Prepare and execute a redevelopment agreement with Chicago Realty. That redevelopment agreement would be submitted to city council for review and approval. ______________________________________________________________________________ Originators: Marc Mylott, Community Development Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ______________________________________________________________________________ ATTACHMENTS A. Draft Redevelopment Agreement (Including Construction Budget and Project Plans) B. Atira Hotels Introductory Brochure, Biography for President Sanjeev Misra 9  CITY OF ELGIN REDEVELOPMENT AGREEMENT (53-63 DOUGLAS AVENUE) THIS REDEVELOPMENT AGREEMENT (hereinafter referred to as the “Agreement”) is made and entered into this ___ day of __________, 2025 by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as the “City”) and CHICAGO REALTY VENTURES, INC., an Illinois corporation (hereinafter referred to as the “Developer”). The City and Developer may be referred to collectively herein as the “parties” and individually as a “party.” WHEREAS, the City Council of the City of Elgin (hereinafter referred to as the “City Council”) has adopted Ordinance Nos. S6-99, S1-02, S2-02, S3-02 and S4-02 proposing, approving, and creating the Elgin Central Area Tax Increment Financing Redevelopment Plan and Project (hereinafter referred to as the “ECA TIF District”) pursuant to the Tax Increment Allocation Redevelopment Act at 65 ILCS 5/11-74.4-1, et seq.; and WHEREAS, the ECA TIF District was established on April 10, 2002 and will continue for thirty-seven (37) years thereafter following the approval of Governor J.B. Pritzker of Public Act 104-0322 on August 15, 2025; and WHEREAS, the Developer is the owner certain property commonly known as 53-63 Douglas Avenue, Elgin, Illinois, such property being legally described in Attachment A attached hereto (hereinafter referred to as the “Subject Property”); and WHEREAS, the Subject Property is located within the ECA TIF District; and WHEREAS, the Subject Property is currently improved with three (3) -story commercial building which has substantial vacancies and is under-performing, functionally obsolete, and below certain minimum code standards for occupancy; and  WHEREAS, the Subject Property is within the Downtown Elgin Commercial District, and the Downtown Elgin Commercial District is listed in the federal National Register of Historic Places and is an integral part of downtown Elgin; WHEREAS, preservation, redevelopment and improvement of the Subject Property will be a boon to the area deemed of high importance for the vigor and financial strength of the City’s downtown business district; and WHEREAS, the Developer has submitted to the City a proposal for the redevelopment of the Subject Property that would include converting two, vacant, ground-floor commercial spaces into a lobby and café for a boutique hotel, converting the second and third floors of the building from mostly-vacant offices into 26 rooms for said boutique hotel, and extending new fire alarm and fire sprinkler coverage to all parts of the building on the Subject Property, all in the manner as set forth on those twelve (12) pages labeled “DOUGLAS HOTEL” by OMAT CONSTRUCTION dated November 13, 2025 and such twelve (12) pages are attached hereto as Attachment B, made a part hereof, and are hereafter collectively referred to as the “Approved Project Plans”; and WHEREAS, the City Council has determined, and hereby finds, that Developer’s proposed redevelopment of the Subject Property as herein described will further the goals and objectives of the Elgin Central Area Tax Increment Financing Redevelopment Plan and Project and assist the City in its objective to create a more economically viable and sustainable downtown business district through strategic development that supports 24/7 activity and connects commercial corridors with residential properties, all of which are hereby declared by the City to be a valid “public purpose” of the City; and WHEREAS, the City Council has determined, and hereby finds, that the Developer’s proposed redevelopment of the Subject Property as described herein furthers the goals and -2- objectives of the City of Elgin Comprehensive Plan in its objective to pursue adaptive reuse projects in existing downtown structures and to continue using the existing ECA TIF District to pro-actively assist with improvements to existing buildings, bringing them to current code standards; and WHEREAS, Developer’s proposal for the redevelopment of the Subject Property will result in the renovation and further the adaptive re-use of an important downtown building; and WHEREAS, the proposed redevelopment of the Subject Property would not occur in the absence of limited development assistance from the City as herein provided; and WHEREAS, in order to facilitate the proposed redevelopment of the Subject Property as herein described which will further the goals and objectives of the ECA TIF District, the City has agreed to provide certain development assistance as hereinafter described; and WHEREAS, the City of Elgin is a home rule unit authorized to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, this Redevelopment Agreement, resulting in furthering and achieving the goals and objectives of the ECA TIF District and the City of Elgin Comprehensive Plan, and resulting in the benefits to the City as hereinabove stated, are matters within the government and affairs of the City; and WHEREAS, the redevelopment of the Subject Property will create job opportunities within the City; and WHEREAS, the redevelopment of the Subject Property will serve to further the development of adjacent areas of the City; and WHEREAS, the redevelopment of the Subject Property will strengthen the commercial sector of the downtown and the City; and -3-  WHEREAS, the redevelopment of the Subject Property will enhance the value of adjacent properties and in turn enhance the tax base of the City; and WHEREAS, the Developer is currently undertaking a redevelopment in Downtown at 11- 15 & 17 Douglas Avenue that is scheduled to be completed in February 2026 and has successfully redeveloped projects of similar size in Berwyn, Summit, and Northlake, Illinois; and WHEREAS, this Agreement is made in the best interest of the City. NOW, THEREFORE, for and in consideration of the mutual undertakings as set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Recitals. The foregoing recitals are incorporated into this Agreement in their entirety. 2. Building Permit Application. A. Developer understand and acknowledges the need to file with the City a formal building permit application at the Subject Property (such building permit application being hereinafter referred to as the “Permit Application”). Such Permit Application will request the permits necessary to provide for the redevelopment of the Subject Property in general conformance with the Approved Project Plans, modified and amended as may be required to comply with ordinances, building codes or other requirements of law (collectively hereinafter referred to as the “Project Modifications”). B. The Developer’s proposal as set forth in the Approved Project Plans and as possibly modified by any Project Modifications is hereinafter referred to as “Subject Redevelopment Plan” and the redevelopment of the Subject Property is hereinafter referred to as the “Subject Redevelopment”. -4-  3. Construction of Subject Redevelopment. A. It is agreed and understood that the redevelopment assistance being provided by the City to the Developer pursuant to this Agreement is being provided for the sole purpose of assisting the Developer with the Subject Redevelopment of the Subject Property as described in this Agreement. The redevelopment of the Subject Property shall conform in all respects with the Subject Redevelopment Plan and as otherwise directed by the City to the extent necessary to comply with other applicable ordinances, building codes, or other requirements of law. The Developer shall also cause all work performed in connection with the Subject Redevelopment to be performed in a workmanlike manner. Except as otherwise provided in this Agreement, all costs and expenses relating to the Subject Redevelopment including, without limitation, construction of the Subject Redevelopment Plans, shall be the responsibility of and shall be paid for by the Developer. B. Developer shall, within ninety (90) days of the date of the entry into this Agreement, submit to the City and to all other governmental bodies or agencies thereof having jurisdiction over the Subject Redevelopment (if any) applications for all permits required to perform the Subject Redevelopment in accordance with the Subject Redevelopment Plans to be approved by the City (collectively hereinafter referred to as the “Required Permits”). C. Developer shall commence construction of the Subject Redevelopment on the Subject Property within one hundred and twenty (120) days of the issuance to the Developer by the City and by any other governmental body or agency having jurisdiction over the Subject Redevelopment, of all Required Permits (hereinafter referred to as the “Construction Commencement Deadline”), subject, however, to reasonable extension by reason of Force Majeure (as hereafter defined). Developer shall be deemed to have commenced construction of -5- the Subject Redevelopment upon Developer obtaining a building permit from the City for the Subject Redevelopment and the commencement of initial construction activities associated with the Subject Redevelopment. In the event the Developer does not commence construction by the first to arrive of (i) the Construction Commencement Deadline (as same may be extended as provided herein) or (ii) the first business day that is two hundred seventy (270) days after the date of the entry into this Agreement, subject, however, to reasonable extension by reason of Force Majeure, then Developer shall provide the City notice of non-commencement, whereupon, absent any written agreement between the parties to extend the Construction Commencement Deadline, either party shall have the right, by written notice to the other, to terminate this Agreement, whereupon this Agreement shall be cancelled and null and void with no further liability of either party hereunder. D. Upon Developer commencing construction of the Subject Redevelopment on the Subject Property, the Developer shall continue with the construction of the Subject Redevelopment in as expeditious a manner as is reasonably practicable. The Developer shall substantially complete the Subject Redevelopment on or before the last day of the eighteenth (18th) month following the commencement of construction of the Subject Redevelopment (hereinafter referred to as the “Completion Date”); provided, however, that such Completion Date shall be extended by one day for each day for which construction is delayed or stopped due to accident, strikes, shortage of materials, extreme weather, acts of God, pandemic (including the COVID-19 virus and any variant thereof), government shutdown, public health crisis, undue delay by the City in issuing any required permits for which application has been properly made by the Developer, or lawsuits or other administrative actions brought by any third party that has the effect of hindering or delaying Developer’s performance hereunder (such occurrences being individually or collectively -6- hereinafter referred to as “Force Majeure”). In the event Developer requires any further extension of any of the Completion Dates for the Subject Redevelopment of the Subject Property other than by reason of Force Majeure, any such requests shall be submitted to the City in writing specifying the reasons for such an extension and the amount of additional time being requested. The City Development Administrator may grant an extension of the Completion Date for the Subject Redevelopment of the Subject Property for up to six (6) months in so long as said extension is provided also in writing. Any agreement by the City to further extend the Completion Date for the Subject Redevelopment of the Subject Property beyond said six (6) months shall be at the sole discretion of the City Council of the City. E. The Subject Redevelopment shall be deemed “substantially completed” when the Developer has completed all of the improvements proposed to be constructed and installed in connection with the Subject Redevelopment, subject to only customary “punchlist” work to be completed, and has obtained a temporary or final occupancy permit for the building on the Subject Property. 4. Development Assistance from City. A. In consideration of the Developer completing the Subject Redevelopment as set forth in this Agreement, the City agrees to provide the development assistance to the Developer set forth in this Section 4. In the event of Developer’s completion of the Subject Redevelopment, the City agrees to provide the Developer monetary development assistance of one million two hundred thousand and 00/100 dollars ($1,200,000.00) (hereinafter referred to as the “Subject Monetary Development Assistance”) plus a contingency fund in the amount of one hundred thirty six thousand one hundred and 00/100 dollars ($136,100.00) for unforeseen conditions, extras, labor increases, material pricing increases, Approved Project Plan revisions, delays, and -7- such other like additional development costs of Developer (the “Contingency Fund”). The Subject Monetary Development Assistance and Contingency Fund shall be paid by the City to the Developer to reimburse the Developer for Subject Redevelopment Costs (as hereinafter defined) incurred by the Developer in connection with the Subject Redevelopment. Redevelopment Project Costs shall be defined as provided in 65 ILCS 5/11-74.4-3(q), which are incurred by Developer in connection with the Subject Redevelopment and which are eligible under law for reimbursement from the City’s ECA TIF District (such costs as defined in 65 ILCS 5/11-74.4-3(q), which are incurred by the Developer in connection with Subject Redevelopment and which are eligible under law for reimbursement from the City’s ECA TIF District are hereinafter referred to as the “Redevelopment Project Costs”). Eligible Redevelopment Project Costs shall include labor, material, and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the Subject Redevelopment as detailed within the 2-page “Estimate for Elgin Hotel on Douglas Ave” from OMAT CONSTRUCTION, dated October 11, 2025, as set forth in Attachment C, attached hereto and made a part hereof. B. It is expressly agreed and understood that, regardless of the actual amount of the Redevelopment Project Costs incurred by the Developer, the City’s Subject Monetary Development Assistance to Developer shall nonetheless be limited to an amount not to exceed one million three hundred thirty-six thousand one hundred and 00/100 dollars ($1,336,100.00), inclusive of the Contingency Fund. As a condition of the right to receive payment from the City of the Subject Monetary Development Assistance and Contingency Fund, Developer shall be required to document to the City’s reasonable satisfaction evidence that it has incurred Redevelopment Project Costs in connection with the Subject Redevelopment in the amount of the Subject Monetary Development Assistance and Contingency Fund. The Subject Monetary -8- Development Assistance and Contingency Fund shall be utilized by the Developer solely and only for the payment of Redevelopment Project Costs for the Subject Redevelopment in accordance with the terms of this Agreement. C. The City shall pay the Subject Monetary Development Assistance to the Developer in increments at each Payment Eligibility Date (as defined in the following table) as follows: Payment Description of Payment Eligibility Amount of Subject Monetary No. Development Assistance to be paid to Developer 1 Developer has provided to the City Fifty percent (50%) of the evidence that fifty percent (50%) of the Subject Monetary Development Subject Redevelopment has been Assistance, to be deposited into completed as certified to the City by the the Developer’s construction Developer’s project architect and by escrow at the title insurance such third-party architect as the City company being used by may, in its discretion, elect to retain to Developer for making oversee the completion of the work. construction payouts for the work being performed on the Subject Redevelopment of the Subject Property. 2 When the work required to complete the The unpaid balance of the Subject Redevelopment is substantially Subject Monetary Development completed, as defined in Section 3(E) Assistance; provided that the hereof, as certified to the City by the City may hold back an amount Developer’s project architect and by estimated to be the reasonable such third-party architect as the City cost to complete all punchlist may, in its discretion, elect to retain to items, if any. oversee the completion of the work, and when the Developer submits to the City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the work required to complete the Subject Redevelopment and each portion thereof, including but not limited to, the cost of labor (whether provided by any contractor or subcontractor), materials and equipment; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the work required to complete the Subject Redevelopment; (3) reasonable proof of payment of all -9-  costs incurred pursuant to the work required to complete the Subject Redevelopment; and (4) lien waivers from any all contractors and subcontractors required to execute the Subject Redevelopment Plan. D. Developer may also request the City to disburse up to fifty percent (50%) of the Contingency Fund for eligible expenses in conjunction with the first Payment Eligibility Date for the Subject Monetary Development Assistance in the proceeding subsection C, provided that (1) the Developer first provides to the City evidence that the Developer has already spent at least one hundred and thirty six thousand and 00/100 dollars ($136,100.00) on for unforeseen conditions, extras, labor increases, material pricing increases, Approved Project Plan revisions, delays, and such other like additional development costs of Developer, and (2) the Contingency Fund work was reasonably necessary and has been completed as certified to the City by the Developer’s project architect and by such third-party architect as the City may, in its discretion, elect to retain to oversee the completion of the work (“Eligible Contingency Funds”). The Developer may request the City to disperse the unpaid balance of the Eligible Contingency Funds when the work required to complete the Subject Redevelopment is substantially completed, as defined in Section 3(E) hereof, as certified to the City by the Developer’s project architect and by such third-party architect as the City may, in its discretion, elect to retain to oversee the completion of the work, and when the Developer submits to the City: (1) those items required within Section 4(C) hereof; and (2) a written explanation of the unforeseen conditions, extras, labor increases, material pricing increases, Approved Project Plan revisions, delays, and/or such other additional development costs of Developer. The City may hold back an amount of the Contingency Fund estimated to be the reasonable cost to complete all punchlist items, if any. - 10 -  E. The City shall be permitted access to the Subject Property to periodically review the progress of the work associated with the Subject Redevelopment. Such review shall not be in lieu of any other inspections that may otherwise be required by law or by the City. Any and all portions of the work associated with the Subject Redevelopment which do not, in the sole discretion of the City, conform to the Subject Redevelopment or other applicable terms of this Agreement, shall be made to conform to the Subject Redevelopment and other applicable terms of this Agreement upon written notice of the existence of such non-conforming portions. F. In addition to the Subject Monetary Development Assistance and Contingency Fund to be provided to the Developer as defined in the proceeding subsections of this Section 4, the City also agrees to grant to the Developer during the construction of the Subject Redevelopment temporary construction easements on City-owned property adjacent to the Subject Property reasonably necessary for the construction of the Subject Redevelopment. Such temporary construction easements shall be in a form approved by the City’s Corporation Counsel. G. The parties understand and agree that the Subject Monetary Development Assistance, Contingency Fund, and the other assistance being provided by the City to the Developer as set forth in this Section 4 are expressly subject to and contingent upon the Developer completing and maintaining the Subject Redevelopment as set forth in this Agreement. In the event the Developer fails to complete the Subject Redevelopment as required in this Agreement, or fails to maintain and operate the Subject Redevelopment as described and required in this Agreement, the parties understand and agree that the City will not be providing the Subject Monetary Development Assistance or Contingency Fund. Upon the occurrence of an Event of Default on the part of the Developer (as defined in Section 9) then, in addition to other remedies available to the City at law, equity or otherwise, the City shall recover any Subject Monetary - 11 - Development Assistance and Contingency Fund previously paid to the Developer and may terminate any further and other assistance being provided to the Developer. 5. INTENTIONALLY OMITTED. 6. Subject Redevelopment to Remain on Subject Property. The Developer agrees that, except as otherwise agreed to in writing by the City’s Director of Community Development, the Subject Redevelopment shall be maintained, remain, and otherwise continue operating on the Subject Property for a period of not less than five (5) years following the date of this Agreement (hereinafter referred to as the “Redevelopment Term”). Nothing herein is intended to limit, restrict, or prohibit the Developer from undertaking any other work in or about the Subject Property that is unrelated to the Subject Redevelopment provided for in this Agreement. 7. Assessment of Subject Property. The City and Developer agree that the Subject Redevelopment should be assessed for general real estate taxes in the manner provided by Illinois Compiled Statutes as they may be amended from time to time. This provision shall not be deemed to prevent the Developer or its successors or permitted assigns from appealing or challenging assessments against the Subject Redevelopment which Developer or its successors or permitted assigns consider to be contrary to law. Notwithstanding any other provisions of this Agreement to the contrary, in the event the Developer conveys the Subject Property to a for-profit entity during the Redevelopment Term, then any such successor owner of the Subject Property during the Redevelopment Term shall not do any of the following: A. Request a full or partial exemption for general real estate taxes for any portion of the Subject Property or the improvements thereon; B. Request a partial or full abatement of general real estate taxes for any portion of the Subject Property or the improvements thereon; - 12 -  C. Request an assessment at a value not otherwise permitted by law. 8. Compliance with Laws. A. Notwithstanding any other provisions of this Agreement, it is expressly agreed and understood by the Developer and the City that in connection with the performance of this Agreement and the redevelopment of the Subject Property with the Subject Redevelopment, the Developer shall comply with all applicable federal, state, city, and other requirements of law, including but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety, and legal status of employees. Without limiting the foregoing, Developer hereby certifies, represents, and warrants to the City that all Developer’s employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legal residents of the United States. The City shall have the right to audit any records in the possession or control of the Developer to determine Developer’s compliance with the provisions of this section. In the event the City proceeds with such an audit, the Developer shall make available to the City the Developer’s relevant records at no cost to the City. Developer shall pay any and all costs of such audit. B. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. C. The City agrees to waive and not require the Developer to pay any building permit fees, impact fees, water tap and water meter fees, fire alarm and fire sprinkler permit fees, elevator - 13 - permit and initial inspection fees, plan review fees, engineering fees, food handling permit fees, and occupancy permit fees, collectively referred to as the “Development Fees,” which would otherwise be due and payable to the City in connection with the initial establishment of the Subject Redevelopment. Said waiver of Development Fees does not include any subsequent annual permit and/or inspection fees owed or otherwise required, and said waiver does not include any fees owed or otherwise required for the sale of alcoholic beverages, including but not limited to a liquor license. Any and all permit fees, impact fees, recapture fees, or other fees that may be due and owing to any other governmental entity other than the City shall be paid by the Developer. Developer shall also at its expense secure all permits and licenses, pay all charges and fees not expressly waived by this subsection C. of this Section 8, and give all notices necessary and incident to the due and lawful prosecution of the work necessary to provide for the Subject Redevelopment as described in this Agreement. City agrees to expediate the review of the applications for building permit related to the Subject Redevelopment. 9. INTENTIONALLY OMITTED. 10. Default. The Developer and City agree that an “Event of Default” shall be deemed to have occurred with respect to either party if (a) such party materially breaches it obligations hereunder and (b) such breach remains uncured for more than thirty (30) days following written notice thereof to such breaching party by the other party; provided, however, that if the nature of the breach is such that it cannot reasonably be completely cured within thirty (30) days of the date of such notice, then so long as the notified party commences such cure within said thirty (30) days and thereafter diligently pursues the completion of such cure in good faith, then such the party shall not be deemed to have breached this Agreement and the other party shall not seek to enforce any remedies against said notified party. - 14 -  11. Remedies. Upon the occurrence of an Event of Default with respect to either party (such party being hereafter referred to as the “Party in Default”), the other party (in such context the “Aggrieved Party”) shall, except as otherwise provided in this section, be entitled to pursue any and all available remedies as specified herein or otherwise available at law, equity or otherwise. Notwithstanding the foregoing or anything else to the contrary in this Agreement, with the sole exception of an action to recover the Subject Development Monetary Assistance the City has agreed to pay pursuant to the preceding Section 4 hereof, no action shall be commenced by the Developer against the City for monetary damages. Developer hereby further waives any and all claims to interest on money claimed to be due pursuant to this Agreement and waives any and all such rights to interest which it claims it may otherwise be entitled to pursuant to law, including, but not limited to, the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties hereto further agree that any action by the Developer arising out of this Agreement must be filed within one (1) year of the date the alleged cause of action arose or the same shall be time barred. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. The provisions of this Section shall survive any termination, completion and/or expiration of this Agreement. 12. Time. Time is of the essence of this Agreement. 13. Notices. All notices herein required shall be in writing and shall be served on the parties at the following addresses: If to City: City of Elgin Attn: Richard Kozal, City Manager 150 Dexter Court Elgin, IL 60120 Email: kozal_r@cityofelgin.org - 15 -  With copy to: Christopher Beck, Corporation Counsel City of Elgin 150 Dexter Court Elgin, IL 60120 Email: beck_c@cityofelgin.org If to Developer: Chicago Realty Ventures, Inc. Attn Ayman Mryan, President 3108 Oak Park Avenue, Suite 1 Berwyn, IL 60402-3061 Email: a.mryan@outlook.com With copy to: Any such notices may be sent by (a) certified mail, return receipt requested, in which case notice shall be deemed delivered on the date of deposit, postage prepaid in the U.S. mail or (b) a nationally recognized overnight courier, in which case notice shall be deemed delivered on the date of deposit with such courier or (c) by email to the parties at the email addresses, in which case notice shall be deemed delivered upon electronic transmission or (d) by personal delivery. The above addresses and email addresses may be changed by notice to the other party, provided that no notice of a change of address or email address shall be effective until actual receipt of such notice. Notice on behalf of any party may be given by such party or its counsel to the other party and / or its counsel. 14. Interpretation. This Agreement shall be construed, and the rights and obligations of the City and the Developer hereunder, shall be determined in accordance with the laws of the State of Illinois without reference to its conflict of laws rules. 15. Relationship of the Parties. This Agreement shall not be deemed or construed to create an employment, joint venture, partnership, or other agency relationship between the parties hereto. 16. Failure to Enforce Provisions. The failure by a party to enforce any provision of this Agreement against the other party shall not be deemed a waiver of the right to do so thereafter. - 16 -  17. Amendments. This Agreement may be modified or amended only in writing signed by all parties hereto, or their permitted successors or assigns as the case may be. 18. Entire Agreement. This Agreement and its attachments contain the entire agreement and understandings of the parties hereto with respect to the subject matter as set forth herein, all prior agreements and understandings having been merged herein and extinguished hereby. The parties agree that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. 19. Joint and Collective Work Product. This Agreement is and shall be deemed and construed to be a joint and collective work product of the City and the Developer, and, as such, this Agreement shall not be construed against the other party, as the otherwise purported drafter of same, by any court of competent jurisdiction in order to resolve any inconsistency, ambiguity, vagueness or conflict, if any, in the terms and provisions contained herein. 20. Assignment. This Agreement shall be binding on the parties hereto and their respective successors, successors in title, grantees, and assigns and shall run with the land. A memorandum of this Agreement shall be recorded by the City against the title of the Subject Property. This Agreement and the obligations herein may not be assigned by the Developer without the express written consent of the City, which consent may be withheld at the sole discretion of the City. 21. No Conflicting Interests. In compliance with 50 ILCS 105/3.1, Developer shall provide the City with a written statement subscribed by an owner, authorized trustee, corporate official, or managing agent of the Developer, under oath, disclosing the identity of every person having an interest, real or personal, in the respective entity, and every equity owner entitled to receive more than seven and one/half percent (7.5%) of the total distributable income of the - 17 - respective entity. Such disclosures shall be in writing and in a form as forth in Attachment D hereto. 22. Indemnification. To the fullest extent permitted by law, Developer agrees to and shall indemnify, defend and hold harmless, the City, its officials, officers, employees, attorneys, agents, boards and commissions from and against any and all claims, suits, judgments, costs, attorney’s fees, damages or other relief, including but not limited to workers’ compensation claims, in any way resulting from or arising out of or alleged to be resulting from or arising out of the negligent actions or omissions of the Developer in connection herewith, including negligent acts or omissions of the Developer’s employees, agents, contractors, or subcontractors in the performance of the redevelopment work contemplated by this Agreement, or in any way resulting from or arising out of or alleged to be resulting from or arising out of any violation and/or breach of law by the Developer or its employees or agents. In the event of any action against the City, its officials, officers, employees, agents, attorneys, boards or commissions covered by the foregoing duty to indemnify, defend, and hold harmless, such action shall be defended by legal counsel of the City’s choosing. The provisions of this Section shall survive any termination, completion, and/or expiration of this Agreement. 23. No Liability. No past, present, or future elected or appointed official, officer, employee, attorney, agent, or independent contractor of the City shall be charged personally or held contractually liable under any term or provision of this Agreement including, but not limited to, because of their negotiation, approval, execution, or attempted execution of this Agreement. 24. Reports. Developer agrees to and shall provide to the City written reports on the progress of the Subject Redevelopment. Such written reports shall be provided to the City on a - 18 - quarterly basis following the entry into this Agreement and shall continue until the Subject Redevelopment has deemed substantially completed. 25. Acknowledgement. Developer, on behalf of itself and its successors, assigns, grantees, and lessees of the Subject Property hereby acknowledges the proprietary, necessity, and legality of all of the terms and provisions of this Agreement and does hereby further agree and does waive any and all rights to any and all legal or other challenges or defenses to any of the terms and provisions of this Agreement and hereby agrees and covenants on behalf of itself and its successors, assigns, grantees, and lessees of the Subject Property not to sue the City or maintain any legal action or defenses against the City with respect to any challenges of the terms and provisions of this Agreement. The provisions of this Section shall survive any termination, completion, and/or expiration of this Agreement. 26. Severability. The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. 27. Counterparts and Execution. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and same Agreement. This Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the force and effect as an original signature. Without limitation, "electronic signature" shall include faxed versions of an original signature or electronically scanned and transmitted versions (e.g., PDF) of an original signature. - 19 -  IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement on the date and year first written above. CITY OF ELGIN: By: David J. Kaptain, Mayor Attest: Kim Dewis, City Clerk DEVELOPER: CHICAGO REALTY VENTURES, INC. By: Ayman Mryan, President - 20 -  ATTACHMENT A LEGAL DESCRIPTION OF SUBJECT PROPERTY PARCEL ONE: THAT PART OF THE NORTH 110 FEET OF LOT 5 IN BLOCK 17 OF THE ORIGINAL TOWN OF ELGIN, IN THE EAST SIDE OF THE FOX RIVER, LYING WEST OF THE WEST RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILWAY COMPANY, IN THE CITY OF ELGIN, KANE COUNTY, ILLINOIS. PARCEL TWO: THAT PART OF THE NORTH 110 FEET OF LOT 5 IN BLOCK 17 OF THE ORIGINAL TOWN OF ELGIN, IN THE EAST SIDE OF THE FOX RIVER, LYING WEST OF THE EAST RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILWAY COMPANY, IN THE CITY OF ELGIN, KANE COUNTY, ILLINOIS, EXCLUDING THEREFROM THAT PART OF THE NORTH 110 FEET OF LOT 5 IN BLOCK 17 OF THE ORIGINAL TOWN OF ELGIN, IN THE EAST SIDE OF THE FOX RIVER, LYING WEST OF THE WEST RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILWAY COMPANY, IN THE CITY OF ELGIN, KANE COUNTY, ILLINOIS. KNOWN AS: 53-63 DOUGLAS AVE, ELGIN, IL 60120 PERMANENT INDEX NUMBER: 06-14-280-006 - 21 -  ATTACHMENT B APPROVED PROJECT PLANS (12 Pages, Not Including This Cover) - 22 -  GENERAL NOTES WHITE QUARTZ 1. ALL WORK SHALL COMPLY WITH STATE, COUNTERTOP FEDERAL AND LOCAL CODES AND ORDINANCES, P R O J E C T A N D D E S I G N D E V E L O P M E N T NOTE: PROVIDE SAFB AND SHALL BE PERFORMED TO THE HIGHEST INSUL. IN ALL VOIDS TYP. STANDARDS OF CRAFTSMANSHIP BY JOURNEY- T. (708) 928-3976 omatconstruction@comcast.net 3-5/8" METAL RUNNER MEN OF THE RESPECTIVE TRADES. F. (708) 928-3976 0' - 6" BOTTOM OF DECK CHANNEL TOP AND 2. THE CONTRACTOR SHALL PROTECT ALL 11313 BROOK CROSSING DR B/ DECK 1" BOTTOM TYP. EXISTING PROPERTIES AND SHOULD DAMAGE VIF ORLAND PARK, IL 60467 OCCUR, SHALL REPAIR AND PAY FOR ALL CONT. ACOUSTICAL "NESTED" LONG LEG RUNNER WORK. SEALANT EA. SIDE FASTENED TO DECK ABOVE F.R.T. WOOD BLOCKING 3. THE CONTRACTOR SHALL MAINTAIN THE SITE WHITE FISSURED TEGULAR (NOTE: DO NOT FASTEN GYP. BD. FOR COUNTER AND CABINET CLEAR OF ALL TRASH AND DEBRIS. SEAL SUSPENDED ACOUSTIC CEILING TILE NOTE: ALL WALL PENETRATIONS MOUNTING TO TOP TRACK) 4. THE CONTRACTOR SHALL VISIT THE SITE AND IN WHITE T-BAR SYSTEM ARE TO PERIMETERED SEALED WALL TYPE 2 BECOME TOTALLY FAMILIAR WITH ALL W/ CONT. ACOUSTICAL COUNTER 5/8" GYP. BD. TO DECK (SECURE 2X4'S @ 16" O .C. CONDITIONS PRIOR TO THE START OF SEALANT, TYP. SUPPORT DIRECTLY TO STUDS) TYP. W/2X4 BLOCKING CONSTRUCTION. THE CONTRACTOR SHALL 3-5/8" MTL. STUDS @ 16" O.C. TYP BEYOND 2' - 9" @ 18" A.F. TYP. VERIFY ALL DIMENSIONS AND CONDITIONS TO UNDERSIDE OF STRUCTURE B/ CEILING SHOWN ON THE DRAWINGS WITH THOSE AT REFER TO PLAN 34" THE SITE. CAVITY FILLED SAFB- FULL HT. OF 5. THE CONTRACTOR SHALL SUPPLY ALL FINISH MATERIAL 1' - 6 1/8" 5/8" GYPSUM BOARD TAPED AND CEILING SYSTEM- REFER TO WALL NECESSARY LABOR, MATERIALS AND BY OWNER SANDED TO 6" ABOVE FINISH CEILING ROOM FINISH SCHEDULE 5/8" GYPSUM BOARD EQUIPMENT TO PERFORM ALL WORK SHOWN BOTH SIDES FOR TYPE AS SPECIFIED, AND IS REQUIRED TO COMPLETE 3-5/8" METAL RUNNER THE WORK. CHANNEL TOP AND 6. INSURANCE REQUIREMENTS WILL BE DETER- 4" BOTTOM TYP. CERTIFICATION 3-5/8" METAL STUDS MINED BY THE OWNER PRIOR TO THE START 5/8" GYPSUM BOARD @ 16" O.C. OF CONSTRUCTION. ALL WORK SHALL BE GUARANTEED AGAINST DEFECTS FOR THE I CERTIFY THAT THESE DRAWINGS NOTE: ALL RECEPTACLES ARE TO ACCESSIBLE COUNTER SECTION PERIOD OF ONE (1) YEAR. WERE PREPARED UNDER MY DIRECT BE STAGGERED A MIN. OF 24" 4 7. THE CONTRACTOR SHALL PROVIDE WAIVERS SUPERVISION AND TO THE BEST OF 3-5/8" MTL. CHANNEL TRACK 1" = 1'-0" OF LIEN FROM ALL MAJOR MATERIAL CENTER TO CENTER. PROVIDE 12" MY PROFESSIONAL KNOWLEDGE MECHANICALLY FASTENED TO MIN. SAFB INSUL AROUND SUPPLIERS AND PRIME SUB-CONTRACTORS. FLOOR SLAB TYP. PARTITION PENETRATIONS, TYP. VINYL BASE EA. SIDE PAYMENTS WILL NOT BE MADE WITHOUT THEY CONFORM TO THE BUILDING SUBSTANTIATING BACK-UP WAIVERS. CODES OF THE CITY OF PALOS 4" VINYL BASE CONT. ACOUSTICAL SEALANT 8. CONTRACTORS SHALL PROVIDE THE OWNER HEIGHTS ILLINOIS 6" TRACK FASTENED TO EA. SIDE WITH A LIST OF ALL SUB-CONTRACTORS. EXIST. FLOOR SLAB CONCRETE SLAB 9. THESE DOCUMENTS DO NOT INCLUDE THE PAUL C. TOP OF SLAB T/ SLAB NECESSARY EQUIPMENT FOR CONSTRUCTION HARDISON SAFETY. SAFETY AND CARE OF ADJACENT 001-018947 REFER TO PLAN 0' - 5 1/32" PROPERTIES DURING CONSTRUCTION, AND COMPLIANCE WITH LOCAL, STATE AND EC REG T IST T 1 3-5/8" METAL STUDS W/ 3-1/2" FEDERAL REGULATIONS REGARDING SAFETY ERED ARCHI WALL TYPE 2 - NOT FIRE RATED SOUND ATTENUATION BLANKET IS AND SHALL BE THE CONTRACTOR'S SOLE PAUL C. HARDISON, RA,NCARB RESPONSIBILITY. ILLINOIS LICENSE No: 10. CAREFULLY STUDY AND COMPARE THE WALL TYPE 1 WALL TYPE 2 DRAWINGS WITH EACH OTHER AND WITH SITE 001-018947 2 3 1" = 1'-0" 1 1/2" = 1'-0" CONDITIONS AND REPORT ANY ERROR, EXPIRATION DATE: 10/31/2024 DISCREPANCY OR OMISSION TO THE ARCHITECT. (708) 567-8752 OBTAIN ANY NECESSARY CLARIFICATION FROM THE ARCHITECT BEFORE PROCEEDING ASSOCIATES WITH WORK. 11. THE ARCHITECT WILL NOT HAVE CONTROL OVER OR CHARGE OF AND WILL NOT BE RESPONSIBLE FOR CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES OF PROCEDURES, OR FOR COORDINATING ANY PART OF THE WORK. 12. DO NOT SCALE THE DRAWINGS, SHOULD AN INCONSISTANCY IN DIMENSIONING BECOME APPARENT, CONTACT THE ARCHITECT FOR CLARIFICATION. 13. ALL LUMBER TO HEMFIR fb = 1,000 PSI (SINGLE USE) fb = 1,500 P.S.I. (REPETITIVE USE) E = 1,400,000 UNLESS NOTED OTHERWISE. 14. ALL LUMBER TO BE FIRE RETARDANT TREATED. NOTES DN 4 ____ A4.01 2 ____ A4.01 1 A4.01 3 ____ A4.01 7 ____ A4.02 ____ 8 A4.02 9 ____ A4.02 10 ____ A4.02 DATE DESCRIPTION 11/13/2025 ISSUED FOR CITY REVIEW OFFICE 1ST FLOOR PLAN - - --- --- UP DOUGLAS HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN A1.01 BY First Floor Architectural Plan 1 1/4" = 1'-0" P.H. SCALE AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net "ROPPE" # 177 VINYL REDUCER STRIP F. (708) 928-3976 11313 BROOK CROSSING DR FLOOR TILE V.C.T. ORLAND PARK, IL 60467 SEAL "ROPPE" # 177 VINYL REDUCER STRIP V.C.T. NEW CARPET PER FLOOR PLAN CONC. FLOOR CERTIFICATION I CERTIFY THAT THESE DRAWINGS FLOORING TRANSITION DETAILS WERE PREPARED UNDER MY DIRECT 2 6" = 1'-0" SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 EC REG T IST T ERED ARCHI PAUL C. HARDISON, RA,NCARB ILLINOIS LICENSE No: 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES NOTES DN 2 ____ A4.02 4 ____ A4.02 3 ____ DATE DESCRIPTION A4.02 11/13/2025 ISSUED FOR CITY REVIEW 1 6 A4.02 ____ A4.02 - - 5 ____ --- SECOND FLOOR --- A4.02 PLAN DOUGLAS HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN A1.02 BY P.H. SCALE Second Floor Architectural Plan 1 AS SHOWN 1/4" = 1'-0"  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 EC REG T IST T ERED ARCHI PAUL C. HARDISON, RA,NCARB ILLINOIS LICENSE No: 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES NOTES DATE DESCRIPTION 11/13/2025 ISSUED FOR CITY REVIEW - - --- --- THIRD FLOOR PLAN 7' - 4 1/4" DOUGLAS HOTEL PROJECT SHEET THIRD FLOOR NO. NUMBER 1 1/4" = 1'-0" 2328 DRAWN A1.03 BY P.H. SCALE AS SHOWN  CEILING NOTES: WIRE T-BAR HANGER PROJECT AND DESIGN DEVELOPMENT 1. COMPLETE ALL ACOUSTIC PANEL CEILINGS WORK 17. SIZE SUSPENSION SYSTEM ATTACHMENT DEVICES 12 GA. VERT. WHERE INDICATED ON THE DRAWINGS. FOR 5 TIMES THE DESIGN LOAD INDICATED IN ASTM WIRE @ 4'-0" T. (708) 928-3976 omatconstruction@comcast.net 2. SUBMIT MANUFACTURER'S PRODUCT DATA AND C 635, TABLE 1 DIRECT HUNG UNLESS OTHERWISE FIRE SAFING (TYP.) 8" MIN. #12 SPLAY BRACE O.C. EA. WAY F. (708) 928-3976 INSTALLATION INSTRUCTIONS FOR EACH TYPE OF INDICATED. SEALANT (TYP.) WIRES @ 12' O.C. 11313 BROOK CROSSING DR ACOUSTIC PANEL AND SUSPENSION SYSTEM 18. WIRE HANGERS, BRACES, AND TIED TO COMPLY EACH WAY ORLAND PARK, IL 60467 SPECIFIED. WITH THE FOLLOWING REQUIREMENTS: 45 45 3. PROVIDE 6"X6" SAMPLES OF EACH ACOUSTIC PANEL 1. ZINC COATED CARBON STEEL WIRE: ASTM TYPE, COLOR AND PATTERN. PROVIDE 12" LONG A 641 (ASTM A 641M) CLASS 1 ZINC COATING, 12 GA. WIRE SEAL SAMPLES OF EXPOSED SUSPENSION SYSTEM SOFT TEMPER. MEMBERS, INCLUDING MOLDINGS FOR COLOR AND 2. SIZE : 12 GA. USG STANDARD 0.105 DIAMETER 3/8" 1/2" SYSTEM TYPE REQUIRED. WIRE IF NOT MANUFACTURER'S STANDARD 45 45 NOTE: RIGID CONNECTION OF NEW 4. ACOUSTIC CEILING TILE TO MEET ASTM E 1264, AND WIRE, SELECT WIRE DIAMETER SO THAT IT'S GENERAL CONTRACTOR TO STUD RUNNER TO UNDERSIDE SUSPENSION SYSTEM TO MEET ASTM C 635. STRESS AT 3 TIMES THE HANGER DESIGN MAIN RUNNER PATCH, FILL & SEAL WALL OF EXISTING ROOF DECK 5. SURFACE BURNING CHARACTERISTICS: LOAD (ASTM C 635, TABLE 1 DIRECT HUNG) OR CROSS TEE @ ANY PENETRATIONS. 25 OF LESS FLAME SPREAD WILL BE LESS THAN THE YIELD STRESS OF 50 OF LESS SMOKE DEVELOPED PER ASTM E84 WIRE, TO PROVIDE NOT LESS THAN 0.106" 6. INSTALLER TO BE AN EXPERIENCED INSTALLER WHO (2.69MM) DIAMETER WIRE. 2"X4" WOOD STUDS @ 16"O.C. RUN GYP. BD. 4" CROSS TEE 1/8" POP RIVET MAIN RUNNER HAS COMPLETED ACOUSTICAL PANEL CEILINGS 19. INSTALLATION SHALL COMPLY WITH CISCA "CEILING W/ 5/8" GYP. BD. TAPED & ABOVE CEILING ON SIMILAR IN MATERIAL, DESIGN AND EXTENT TO THAT SYSTEMS HANDBOOK" AND ASTM C 636, @ ALL MEMBERS SANDED (BOTH SIDES) BY BOTH SIDES TYP. ONE WALL INDICATED FOR THIS PROJECT AND WITH RECORD OF 20. INSTALL EDGE MOLDINGS ADN TRIM OF TYPE INDICATED CARP. CONTR.GYP. BOARD 4" SUCCESSFUL IN-SERVICE PERFORMANCE. AT PERIMETER OF ACOUSTIC CEILING AREA AND HERE ABOVE CEILING 7. OBTAIN ALL ACOUSTIC PANEL CEILINGS AND SUSPENSION NECESSARY TO CONCEAL EDGES OF ACOUSTIC PANEL. 4" 4" FINISH WALL SYSTEMS FROM A SINGLE SOURCE. 1. SECURE TO SUBSTRATE WITH SCREW ANCHORS CERTIFICATION 8. CONTRACTOR TO DELIVER ACOUSTIC PANELS AND SPACED AT 16" O.C. TYPICALLY. BTM./CLG. TILE SUSPENSION SYSTEMS COMPONENTS TO SITE IN 2. MITER CORNER JOINTS. EL.=(+)12'-6" SUSPENDED CEILING DETAIL I CERTIFY THAT THESE DRAWINGS ORIGINAL, UNOPENED PACKAGES AND STORE THEM IN 3. COPE EXPOSED EDGES OF INTERSECTING TWO (2) @ 2" X P.T. 2 WERE PREPARED UNDER MY DIRECT TIN CEILING MECHANICALLY WOOD FRAMING (AS 1/4" = 1'-0" FULLY ENCLOSED SPACE WHERE THEY WILL BE EXPOSED SUSPENSION MEMBERS TO FASTENED TO UNDERSIDE SUPERVISION AND TO THE BEST OF 1'-6" REQUIRED) BY CARP. PROTECTED AGAINST DAMAGE FROM MOISTURE, DIRECT PRODUCE FLUSH INTERSECTIONS. OF EXISTING FLOOR CONTRACTOR. MY PROFESSIONAL KNOWLEDGE SUNLIGHT, SURFACE CONTAMINATION AND OTHER 21. INSTALL SUSPENSION SYSTEM RUNNERS TO THEY JOISTS CAUSES. ARE SQUARE AND SECURELY INTERLOCKED WITH THEY CONFORM TO THE BUILDING 1" X 6" OAK CAP 9. BEFORE INSTALLING ACOUSTIC PANELS, PERMIT THEM ONE ANOTHER. REMOVE AND REPLACE DENTED, (N.I.C.) CODES OF THE CITY OF PALOS TO REACH ROOM TEMPERATURE AND STABILIZE BENT, OR KINKED MEMBERS. BTM./SOFFIT HEIGHTS ILLINOIS MOISTURE CONTENT. 22. INSTALL ACOUSTIC PANELS WITH UNDAMAGED EL.=(+)11'-0" 10. HANDLE ACOUSTIC PANELS CAREFULLY TO AVOID EDGES AND FITTED ACCURATELY INTO SUSPENSION PAUL C. CHIPPING EDGES OR DAMAGING UNITS IN ANY WAY. SYSTEM RUNNERS AND EDGE MOLDINGS. SCRIBE HARDISON 11. DO NOT INSTALL ACOUSTIC PANEL CEILINGS UNTIL AND CUT PANELS AT BORDERS AND PENETRATIONS 001-018947 FRONT COUNTER SOFFIT SPACES ARE ENCLOSED AND WEATHERPROOF, WET- TO PROVIDE NEAT, PRECISE FIT. 4 EC WORK IN SPACES IS COMPLETED AND DRY, WORK 23. CLEAN EXPOSED SURFACES OF ACOUSTIC PANEL 1" = 1'-0" G T IST RE T ABOVE CEILINGS IS COMPLETE, AND AMBIENT TEMP. CEILINGS, INCLUDING TRIM, EDGE MOLDINGS, AND ERED ARCHI AND HUMIDITY CONDITIONS ARE BEING MAINTAINED SUSPENSION SYSTEM MEMBERS. COMPLY WITH PAUL C. HARDISON, RA,NCARB AT THE LEVELS INDICATED FOR PROJECT WHEN MANUFACTURER'S INSTRUCTIONS FOR CLEANING ILLINOIS LICENSE No: OCCUPIED FOR ITS INTENDED USE. AND TOUCH UP OF MINOR FINISH DAMAGE. 12. CONTRACTOR TO PROVIDE MANUFACTURER'S 24. REMOVE AND REPLACE CEILING COMPONENTS THAT 001-018947 STANDARD WARRANTY ON ALL SYSTEMS. CANNOT BE SUCCESSFULLY CLEANED TO EXPIRATION DATE: 10/31/2024 13. ALL ACOUSTIC PANEL CEILINGS SHALL BE PERMANENTLY ELIMINATE EVIDENCE OF DAMAGE. (708) 567-8752 MANUFACTURED BY USG INTERIORS, PROVIDED THAT THEY MEET THE MINIMUM REQUIREMENTS ASSOCIATES SPECIFIED HEREIN. 14. NON-FIRE-RATED PANELS ARE TO BE: USG INTERIORS #345 "OMNI FISSURED" (2' x 4' x 5/8"). STANDARD "WHITE" COLOR. 15. CEILINGS OVER FOOD PREPARATION AREAS ARE TO BE : USG INTERIORS #3410 KITCHEN LAY-IN PANELS WITH CLIMAPLUS (2' x 4' x 5/8"). CLASS A FIRE RATING STANDARD "WHITE" COLOR. 16. DIRECT HUNG SUSPENSION SYSTEM: PROVIDE MANUFACTURER'S STANDARD METAL SUSPENSION SYSTEM OF TYPES, STRUCTURAL CLASSIFICATIONS AND FINISHES INDICATED THAT COMPLY WITH APPLICABLE ASTM C 635 REQUIREMENTS: 1. WIDE FACED, CAPPED DOUBLE-WEB, STEEL SUSPENSION SYSTEM : USG INTERIORS DX GRID SYSTEM : MAIN AND CROSS RUNNERS NOTES ROLL FORMED FROM PRE-PAINTED COLD- ROLLED STEEL SHEET WITH PREFINISHED 15/16" (24MM) WIDE METAL CAPS ON FLANGES; OTHER CHARACTERISTICS AS FOLLOWS: A. STRUCTURAL CLASSIFICATION : INTERMEDIATE DUTY SYSTEMS. B. END CONDITION OF CROSS RUNNERS: OVER- RIDE (STEPPED) DX24 AS STANDARD WITH MANUFACTURER. C. CAP MATERIAL AND FINISH : STEEL COIL PAINTED TO MATCH COLOR INDICATED BY MANUFACTURER'S STANDARD COLOR DESIGNATIONS. D. FACTORY FINISH TO BE FLAT WHITE #050. 2. FIRE-RESISTANCE-RATED DIRECT-HUNG SUSPENSION SYSTEMS, IF REQUIRED : USG INTERIORS "DXL FIRE-RATED GRID SYSTEM", WITH HANGERS, ATTACHMENT DEVICES AND EDGE MOLDINGS AND TRIM. DATE DESCRIPTION 1ST FLOOR REFLECTED CEILING PLAN DOUGLAS HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN A1.11 BY P.H. First Floor Architectural Ceiling Plan SCALE 1 1/4" = 1'-0" AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 EC REG T IST T ERED ARCHI PAUL C. HARDISON, RA,NCARB ILLINOIS LICENSE No: 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES NOTES DATE DESCRIPTION 11/13/2025 ISSUED FOR CITY REVIEW SECOND FLOOR REFLECTED CEILING PLAN DOUGLAS HOTEL PROJECT SHEET NO. NUMBER Second Floor Architectural Ceiling Plan 2328 1 1/4" = 1'-0" DRAWN A1.12 BY P.H. SCALE AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 EC REG T IST T ERED ARCHI PAUL C. HARDISON, RA,NCARB ILLINOIS LICENSE No: 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES NOTES DATE DESCRIPTION 11/13/2025 ISSUED FOR CITY REVIEW THIRD FLOOR REFLECTED CEILING PLAN DOUGLAS THIRD FLOOR REFLECTED CEILING PLAN HOTEL 1 PROJECT SHEET 1/4" = 1'-0" NO. NUMBER 2328 DRAWN A1.13 BY P.H. SCALE AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE - THEY CONFORM TO THE BUILDING --- CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON ROOF ROOF 001-018947 46' - 5" 46' - 5" G EC T IST RE T ERED ARCHI PAUL C. HARDISON, RA,NCARB ATTIC ATTIC ILLINOIS LICENSE No: 40' - 5" 40' - 5" 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES THIRD FLOOR THIRD FLOOR 27' - 7" 27' - 7" SECOND FLOOR SECOND FLOOR 14' - 9" 14' - 9" NOTES FIRST FLOOR FIRST FLOOR 1' - 0" 1' - 0" East Architectural Building Elevation - 3 1/8" = 1'-0" --- North Architectural Building Elevation 1 1/8" = 1'-0" ROOF 46' - 5" ATTIC 40' - 5" DATE DESCRIPTION 11/13/2025 ISSUED FOR CITY REVIEW THIRD FLOOR 27' - 7" SECOND FLOOR Architectural Building 14' - 9" EXISTING STOREFRONT TO REMAIN Elevations 10' - 0" T T DOUGLAS 2' - 0" FIRST FLOOR HOTEL 1' - 0" PROJECT SHEET SECTION OF NEW NO. NUMBER STOREFRONT 2328 PROVIDE TEMPERED DRAWN A2.01 GLASS TYP. BY P.H. West Architectural Building Elevation SCALE 2 1/8" = 1'-0" AS SHOWN  FOOD SERVICE NOTES PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net 1. GENERAL CONTRACTOR SHALL COORDINATE THE F. (708) 928-3976 DELIVERY AND ASSIST THE OWNER WITH INSTALLATION OF THE FIXTURES PROVIDED. CONTRCTOR SHALL 11313 BROOK CROSSING DR INSURE ALL FINAL POWER, TELEPHONE AND DATA ORLAND PARK, IL 60467 CONNECTIONS AS REQURIED ARE MADE. 2. PROVIDE 6' LENGHTS OF WIRE FROM THE FLUSH MOUNTED FLOOR J-BOXES AT THE SALES FIXTURES SEAL LOCATIONS TO ALLOW INSTALLATION WITHIN THE ELECTRICAL CHASE OF THE FIXTURES. ELECTRICAL CONTRACTOR SHALL PROVIDE AND PULL ALL DATA/COMMUNICATIONS CABLE AND OUTLETS IN FIXTURES. COORDINATE WITH OWNER AND OWNERS REPRESENTATIVE. 3. WHERE WALL MOUNTED EQUIPMENT, FURNISHINGS AND ACCESSORIES ARE INDICATED, THE CONTRACTOR 4 SHALL PROVIDE IN WALL BLOCKING. ANY WOOD ____ BLOCKING SHALL BE FIRE RETARDANT TREATED AS A4.01 REQUIRED BY ACCPLICABLE CODES. 4. BACKSPLASHES OF QUIPMENT SHALL BE INSTALLED A MINIMUM OF 3" FROM WALLS OR SEALED TO WALLS 5. ICE MACHINE TO BE HELD 6" OFF WALL. IF VACUUM CERTIFICATION BREAKER IS REQUIRED BY CODE IT SHALL BE FURNISHED AND INSTALLED BY THE PLUMBING I CERTIFY THAT THESE DRAWINGS 2 ____ CONTRACTOR. WERE PREPARED UNDER MY DIRECT A4.01 6. COUNTER TOP EQUIPMENT NOT READILY MOVABLE WEIGHING OVER 80 LBS. WILL BE PROVIDED WITH SUPERVISION AND TO THE BEST OF LEGS OR FEET AT LEAST 6" HIGH. MY PROFESSIONAL KNOWLEDGE 7. ALL CHEMICAL SANITIZER KITS FOR THE THREE (3) THEY CONFORM TO THE BUILDING COMPARTMENT SINK WILL BE FURNISHED BY THE CODES OF THE CITY OF PALOS CHEMICAL SUPPLIER. 8. VACUUM BREAKERS WHEN USED ARE TO BE A MINIMUM HEIGHTS ILLINOIS OF 6" ABOVE THE FLOOD LEVEL RUM WITH NO SHUT OFF PAUL C. DEVICE BEYOND THE DISCHARGE OF THE VACUUM HARDISON 3 ____ BREAKER. 001-018947 A4.01 9. HAND WASHING FACILITIES ARE REQUIRED FOR FOOD PREPARATION AND SERVING AREAS AND ARE SHOWN EC REG T IST T ON THE PLAN. ERED ARCHI 10. SNEEZE GUARD PROTECTION, WHERE APPLICABLE WILL 7 PAUL C. HARDISON, RA,NCARB ____ BE PROVIDED FOR EXPOSED, UNWRAPPED FOOD AT A4.02 EACH AREA AS SHOWN ON THE DRAWINGS. ILLINOIS LICENSE No: 11. GENERAL CONTRACTOR TO PROVIDE FIRE 001-018947 EXTINGUISHERS. FIRE EXTINGUISHERS SHALL BE 10 EXPIRATION DATE: 10/31/2024 8 ____ POUND MULTIPURPOSE DRY CHEMICAL (CLASS ABC) A4.02 RATED NOT LESS THAN 2A-10BC MOUNTED 36" A.F.F. (708) 567-8752 9 ____ A4.02 SEE PLAN FOR SUGGESTED LOCATIONS. ASSOCIATES 12. ALL FOOD SERVICE AND REALATED EQUIPMENT SHALL BE INSTALLED IN ACCORDANCE WITH NSF STANDARDS AND SHALL BE NATIONAL SANITATION FOUNDATION (NSF) 10 ____ APPROVED. A4.02 13. AN AISLE SPACE OF THIRTY SIX (36) INCHES MINIMUM SHALL BE PROVIDED WITHIN ALL WORK AND STORAGE AREAS. 14. ALL REFRIGERATION EQUIPMENT SHALL HAVE A THERMOSTAT WHICH IS EASILY READABLE IN PROPER WORKING CONDITION AND ACCURATE WITHIN A RANGE OF PLUS OR MINUS TWO (2) DEGREES. 15. ALL CUTTING BOARDS AND WORK SURFACES SHALL BE OF NON-WOOD CONSTRUCTION. FIRST FLOOR ENLARGED PLAN 16. ALL EQUIPMENT SHALL HAVE A LABEL INDICATING 1 APPROVAL FROM ITS RECOGNIZED AGENCY (I.E. NSF, UL) 1/2" = 1'-0" 17. FLOORS ARE NOT TO BE WATER FLUSHED AND EQUIPMENT IS NOT CLEANED IN PLACE WITH PRESSURE SPRAY. NOTES KITCHEN EQUIPMENT NOTES: 1. ALL NEW AND EXISTING KITCHEN EQUIPMENT INCLUDING SMALL WARES ARE TO BE N.S.F. (OR EQUIVALENT) APPROVED. 2. ALL COUNTER EQUIPMENT WEIGHING 75 LBS. OR MORE IS TO BE INSTALLED ON 4-INCH LEGS. 3. COOK LINE EQUIPMENT, BAR REFRIGERATORS, REACH-IN REFRIGERATORS AND FREEZER UNITS, AND DISH WASHING MACHINES AND GLASS WASHERS ARE TO BE INSTALLED ON CASTERS OR 6-INCH LEGS. 4. ALL GAS FIRED EQUIPMENT IS TO BE PROVIDED WITH A NSF/ ANSI APPROVED POLYCOATED GAS LINE WITH A QUICK DISCONNECT. SEE DETAIL ON SHEET P101. 5. ALL SHELVING UNITS ARE TO BE NSF APPROVED EPOXY COATING SHELVING UNITS AND/OR NSF HEAVY DUTY DUNNAGE RACKS IN THE WALK IN COOLER. 6. ALL MILLWORK/CABOINETRY IN FOOD/BEVERAGE AREAS, INCLUDING THE WAITRESS AREAS, FRONT COUNTERS, AND BARS TO HAVE SOLID SURFACE (QUARTZ) COUNTER TOPS. PLASTIC LAMINATE IS NOT PERMISSABLE) 7. ALL MILLWORK/CABINETS TO BE MOUNTED ON 6" STAINLESS STEEL LEGS OR OPEN-TO-FLOOR DESIGN. KITCHEN OPERATIONS NOTES: 1. ANY FACILITY PRODUCING PICKLES OR CABBAGE MUST SUBMIT HACCP PLAN TO THE DuPage COUNTY HEALTH DEPARTMENT. 2. HACCP/FOOD SAFETY PLANS MUST BE SUBMITTED TO THE DuPage COUNTY HEALTH DEPARTMENT FOR THE FOLLOWING HIGH RISK OPERATIONS : A. SMOKING AS A METHOD OF FOOD PRESERVATION RATHER THAN AS A METHOD OF FLAVOR ENHANCEMENT. Elevation 7 - a B. REDUCED OXYGEN PACKAGING (ROP), SOUS VIDE, 2 Elevation 9 - a 1/2" = 1'-0" 4 OR COOK-CHILL (INCLUDING CANNING ON SITE). 1/2" = 1'-0" C. ACIDIFICATION OF FOODS TO KEEP FOODS AT ROOM TEMPERATURE. D. ANY OTHER HIGH-RISK OPERATION THAT IS DEEMED A "SPECIAL PROCESS" UNDER THE FDA FOOD CODE. KITCHEN EQUIPMENT SCHEDULE 3. THIS FACILITY MUST USE NON-LATEX GLOVES FOR FOOD HANDLING AND PREPARATION PER STATE REQUIREMENT IN 410 ILCS 180/10 DATE DESCRIPTION MARK DESCRIPTION MANUFACTURER MODEL # AMPS WATTAGE PLUG REFRIG H.P. BTUH GAS ⌀ COLD ⌀ HOT ⌀ WASTE ⌀ 4. PROVIDE COPIES OF FOOD PROTECTION MANAGER (CFPM) 1 ICE MAKER SCOTSMAN B530S CERTIFICATION PRIOR TO OPENING (AT LEAST ONE ADDITIONAL ONE). 11/13/2025 ISSUED FOR CITY REVIEW THE PERSON-IN CHARGE AT ALL SHIFTS MUST HAVE A CPFM 2 CHEST FREEZER GALAXY CF13HC 1.02 172.5 NEMA 5-15P R-600a 1/4HP CERTIFICATION. COPIES OF CERTIFICATIONS ARE TO BE KEPT AT THIS ESTABLISHMENT. 3 30" x 36" S.S. WORK TABLE REGENCY 304 5. ALL EMPLOYEES WITH A CFPM NEED TO COMPLETE ADDITIONAL 4 DOUGH MIXER ESTELLA EQUIPMENT SM80 14.5 3200 HARDWIRE ALLERGEN TRAINING ACCREDITED BY THE AMERICAN NATIONAL STANDARDS INSTITUTE. COPIES OF CERTIFICATIONS ARE TO BE 5 BRAISING PAN CLEVELAND SET-10 35.4 7400 KEPT AT THIS ESTABLISHMENT. 6. ALL OTHER FOOD HANDLERS WITHOUT A CFPM NEED TO COMPLETE 6 GAS DEEP FRYER AVANTCO FF40 90,000 3/4" AN AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) APPROVED 7 6 BURNER STOVE/OVEN SOUTHBEND 48_EE 45,000 3/4" FOOD HANDLER COURSE WIHTIN 30 DAYS OF HIRE. CERTIFICATES OR RECEIPTS CONFIRMING COMPLETION OF COURSE MUSE BE Architectural Enlarged 8 FOOD PREP TABLE TRUE MANUFACTURING TSSU-72-30M-B-ST-HC 7.2 NEMA 5-15P 1/2HP MAINTAINED ON SITE ALONG WITH A LIST OF CURRENT EMPLOYEES 9 LOW TEMP. DISH WASHER CMA DISH MACHINES MODEL E-AH 16 1/2" 2" FOR CROSS REFERENCE. Views 10 RANGE/OVEN SOUTHBEND 48_AC 45,000 3/4" 11 SANDWICH PREP TABLE TRUE MANUFACTURING TSSU-72-30M-B-ST-HC 7.2 NEMA 5-15P 1/2HP 12 13 UNDERCUNTER FRIDGE AVANTCO UNDERCOUNTER ICE CHEST EAGLE GROUP UBB-48G-HC B301C-16D-18 3.5 325 NEMA 5-15P R-290 7/8HP 1-1/2" DOUGLAS 14 30" x 60" S.S. WORK TABLE REGENCY 304 HOTEL 15 PROJECT SHEET NO. NUMBER 2328 DRAWN A4.01 BY Elevation 8 - a P.H. 3 1/2" = 1'-0" SCALE AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL 2 ____ A4.02 4 ____ A4.02 3 ____ A4.02 CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 Elevation 4 - a EC 4 Elevation 3 - a Elevation 2 - a REG T IST T 1/2" = 1'-0" 3 2 6 ERED ARCHI 1/2" = 1'-0" 1/2" = 1'-0" ____ PAUL C. HARDISON, RA,NCARB Elevation 5 - a A4.02 5 ILLINOIS LICENSE No: 1/2" = 1'-0" 001-018947 EXPIRATION DATE: 10/31/2024 - - (708) 567-8752 5 --- --- ____ ASSOCIATES A4.02 NOTES ENLARGED TYPICAL ROOM PLAN 1 1/2" = 1'-0" 1 36" GRAB BAR BOBRICK MD #9806-36" PLUMBING FIXTURES: 1 1/2" DIA. STAINLESS STEEL W/ SATIN FINISH WC-1 ADA, BARRIER FREE, FLOOR MOUNTED, VITREOUS CHINA, SIPHON JET Elevation 6 - a BLOCKING BY CARP. CONTR. SEE GRAB BAR DETAIL 6 ALL GRAB BARS TO HAVE A 1-1/2" CLEARANCE WATER CLOSET WITH 16-1/2" HIGH ELONGATED BOWL, 12" ROUGH-IN, 1/2" = 1'-0" FROM WALLS PER ANSI FIGURE 39 CHINA BOLT CAPS, WATER SENSE 1.28 GPF, 3" FLAPPER AND SELF-DRAINING JETS. MANSFIELD "SUMMIT" MODEL #5384CTK 42" GRAB BAR WHITE ANTIMICROBIAL, ELONGATED, OPEN FRONT SOLID PLASTIC 2 BOBRICK MD #B-9806-42" TOILET SEAT WITH STAINLESS STEEL, SELF SUSTAINING ADN EXTERNAL 1-1/2" DIA. STAINLESS STEEL W/SATIN FINISH CHECK HINGES. BEMIS #2155SSC BLOCKING BY CARP. CONTR. SEE GRAB BAR DETAIL CHROME PLATED BRASS LOOSE KEY STOP WITH FULL TURN BRASS ALL GRAB BARS TO HAVE A 1-1/2" CLEARANCE STEM, RIGID CHROME PLATED COPPER RISER TUBE AND FLANGE, FROM WALLS PER ANSI FIGURE 30 1/2" INLET AND 3/8" OUTLET. LEGEND VALVE #T-581LS TOILET TISSUE DISPNSER UR-1 ADA, HIGH EFFICEINCY, WALL MOUNTED, LOW CONSUMPTION OPERATED AT O.125 TO 3 BOBRICK MD #B-6697 ALUMINUM W/SATIN FINISH 1.0 GPF, AMERICAN STANDARD MAYBROOK UNIVERSAL URINAL, VITREOUS CHINA, STAINLESS STEEL HOOD WHITE, OPERATING PRESSURE IS 20 PSI FLUSHING TO 80 PSI STATIC. FURNISHED BY OWNER INSTALLED BY GENERAL CONTRACTOR LAV-1 ADA 20 X 18 INCH. WALL HUNG. VITROUS CHINA LAVATORY WITH 4" HIGH BACK, DRILLING ON 4" CENTERS, OVERLFLOW, SLOAP DEPRESSION AND WALL HANGER SOAP DISPENSER MANSFIELD "GRAND ISLE" MODEL #2018HBNS 4 BOBRICK MD. #B-40 ADA, CHROME PLATED, CAST BRASS LAVATORY FAUCET WITH 4" CTRS. FURNISHED BY OWNER SINGLE ADA COMPLIANT HANDLE, CERAMIC CARTRIDGE, TEMPERATURE INSTALLED BY GENARAL CONTRACTOR LIMIT STOP AND NON-SPLASH VANDAL RESISTANT SPRAY OUTLET. SYMMETRIX #S-20 CHROME PLATED BRASS LOOSE KEY STOPS WITH FULL TURN BRASS STEM, RIGID 18"X30" MIRROR CHROME COPPER RISER TUBES AND FLANGES, 1/2" INLET AND 3/8" OUTLET. 5 BOBRICK MD. #B-293-1830 STAINLESS STEEL LEGEND VALVE #T-581LS W/SATIN FINISH FRAME ASSE 1016 CERTIFIED, UNDER COUNTER THERMOSTATIC MIXING VALVE WITH SOLID BRASS BODY. STAINLESS STEEL INTERNAL COMPONENTS, INTEGRAL CHECKS AND DATE DESCRIPTION RECESSED CONVERTIBLE PAPER TOWEL DISPENSER/ VANDAL RESISTANT LOCKING NUT; LEGEND VALVE #T-40 11/13/2025 ISSUED FOR CITY REVIEW 6 WASTE RECEPTACLE ADA COMPLIANT, SEAMLESS PREWRAPPED ADJUSTABLE CAST BRASS P-TRAP BOBRICK MD #B-3044 STAINLESS STEEL W/SATIN FINSH KIT WITH PREWRAPPED OFFSET GRID DRAIN, CAST BRASS ADJUSTABLE P-TRAP FURNISHED BY OWNER W/CLEANOUT, OFFSET GRID DRAIN ASSEMBLY, SEAMLESS RISER TUBE COVERS, INSTALLED BY GENERAL CONTRACTOR SUPPLY ANGLE STOP COVERS AND ANGLE STOP WHEEL HANDLE COVER, "McGUIRE" PROWRAP #PW2125WC. 24" VERTICAL GRAB BAR 7 BOBRICK MD. #9806-24 WH-1 POWER DIRECT VENT, GAS-FIRED WATER HEATER WITH 75 GALLON STORAGE Elevation 10 - a Elevation 11 - a Elevation 12 - a Elevation 13 - a CAPACITY, ELECTRONIC IGNITION, RECOVERY RATE OF 81GPH @ 90 F RISE. 7 8 9 10 1-1/2" DIA. STAINLESS STEEL W/SATIN FINISH 1/2" = 1'-0" 1/2" = 1'-0" 1/2" = 1'-0" 1/2" = 1'-0" BLOCKING BY CARP. CONTR. SEE GRAB BAR DETAIL TEMPERATURE AND PRESSURE RELIEF VALVE, ANOD ROD. DRAIN VALVE, ALL GRAB BARS TO HAVE A 1-1/2" CLEARANCE PORCELAIN ENAMELD OR GLASS LINED TANK, 75,100 BTU GAS INPUT, 3" PVC POWER FROM WALLS PER ANSI FIGURE 39 IN-TAKE AND 3" PVC EXHAUST AND 150 PSI WORKING PRESSURE RATING. STATE INDUSTRIES "SELECT" #GS6-75-XRRS Architectural Enlarged 8 BOBRICK TOILET SEAT COVER DISPENSER BOBRICK MODEL #B-4221 ET-1 DRAWN STEEL THERMAL EXPANSION TANK WITH BUTYL DIAPHRAGM, AIR CHARGING VALVE, POLYMER LINING AND 4.55 GALLON CAPACITY. STATE "WATERGUARD" #ETC-5X Views STAINLESS STEEL 250 SEAT COVER CAPACITY SINGLE OR HALF-FOLD TOILET SEAT COVERS. FD-1 ZURN ELKAY FD-2-PV3 FD2 ADJUSTABLE PVC FLOOR DRAIN WITH 5" ROUND NICKEL LAVATORY PIPE SHIELD BRONZE HEAD, DECK PLATE AND 3" - 4" OUTLET 9 1/2" TRAP PRIMER CONNECTION KNOCK OUT PLUG. TRUEBRO LAVATORY SHIELD MODEL # 82202 PVC 1 PIECE PIPE COVER 3/32" THICKNESS GI GREASE INTERCEPTOR IS WHOLE SHOPPING CENTER UNIT,LOCATED AT SOUTH SIDE DOUGLAS OF THE SHOPPING CENTER ON A CENTRAL GREASE LINE. HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN A4.02 BY P.H. SCALE AS SHOWN  DEMOLITION NOTES PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 EX. WALLS & CONST. TO 11313 BROOK CROSSING DR REMAIN. ORLAND PARK, IL 60467 EX EX. FULL HEIGHT WALLS & CONST. TO BE REMOVED. SEAL EX. DOOR TO REMAIN EX. LOW HEIGHT WALLS & CONST. TO BE REMOVED. EX. DOOR TO BE REMOVED EX. SPRINKLER HEAD TO BE REMOVED EX. DIFFUSER TO BE REMOVED EX. CEILING GRID TO BE REMOVED EX. LIGHT FIXTURE TO BE CERTIFICATION REMOVED I CERTIFY THAT THESE DRAWINGS EX. SPRINKLER HEAD TO REMAIN WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF EX. DIFFUSER TO REMAIN MY PROFESSIONAL KNOWLEDGE EX. CEILING GRID TO REMAIN THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS EX. LIGHT FIXTURE TO REMAIN HEIGHTS ILLINOIS PAUL C. 1. REMOVE PARTITIONS, DOORS, FRAMES HARDISON 001-018947 AND HARDWARE WHERE SHOWN DOTTED. 2. REMOVE ELECTRICAL OUTLETS, WIRING EC AND DEVICES IN PARTITIONS BEING REMOVED REG T IST T 3. REMOVE CEILING FIXTURES, WIRING AND ERED ARCHI DEVICES IN AREAS OF NEW WORK. PAUL C. HARDISON, RA,NCARB 4. REMOVE FLOOR AND WALL FINISHES ILLINOIS LICENSE No: 5. RETURN UNUSED REUSABLE ITEMS TO OWNER 6. PARTITIONS SHOWN DOTTED ARE FOR 001-018947 SCHEMATIC PURPOSES ONLY. FIELD VERIFY EXPIRATION DATE: 10/31/2024 EXISTING CONDITIONS AND REMOVE AS (708) 567-8752 REQUIRED TO ALLOW FOR NEW WORK. 7. CONTRACTOR SHALL BE SOLELY RESPONSIBLE ASSOCIATES FOR MAINTAINING JOB SITE SAFETY DURING THIS PHASE OF WORK AND S HALL COMPLY WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL REGULATIONS INCLUDING BUT NOT LIMITED TO BUILDING CODES, OSHA REGULATIONS LIFE SAFETY CODES, AND HAZARDOUS MATERIAL REMOVAL AND DISPOSAL LAWS. 8. THE CONTRACTOR SHALL INDEMNIFY AND HOLD HARMLESS THE OWNER, THE ARCHITECT AND THEIR AGENTS AND EMPLOYEES FROM AND AGAINST ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES ARISING OUT OF OR RESULTING FROM ANY OF THE ITEMS LISTED IN ITEMS ABOVE. 9. THE GENERAL CONTRACTOR SHALL INSTALL A TEMPORARY CONSTRUCTION FENCE TO SAFE- GUARD THE GENERAL PUBLIC FROM JOB SITE NOTES HAZARDS. 10. THE DEMOLITION CONTRACTOR SHALL NOTIFY THE OWNER AND ARCHITECT OF ANY SITE CON- DITIONS THAT ARE UNSAFE OR REQUIRE AD- DITIONAL WORK PRIOR TO DEMOLITION OF THE CONDITION. 11. ALL WASTE AND PLUMBING SUPPLY PIPING MUST BE REMOVED BACK TO THE MAIN AND/OR DISCONNECTED FROM THE MAIN AND CAPPED BELOW THE FLOOR SLAB OR FINISH FLOOR. 4 ____ A4.01 2 ____ A4.01 3 ____ A4.01 7 ____ A4.02 ____ 8 A4.02 9 ____ A4.02 10 ____ A4.02 DATE DESCRIPTION OFFICE 11/13/2025 ISSUED FOR CITY REVIEW - - 1ST FLOOR --- --- DEMOLITION PLAN DOUGLAS HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN D101 First Floor Architectural Plan BY 1 1/4" = 1'-0" P.H. SCALE AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 EC REG T IST T ERED ARCHI PAUL C. HARDISON, RA,NCARB ILLINOIS LICENSE No: 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES NOTES 2 ____ A4.02 4 ____ A4.02 3 ____ A4.02 DATE DESCRIPTION 11/13/2025 ISSUED FOR CITY REVIEW 6 ____ A4.02 - - 5 ____ --- --- A4.02 SECOND FLOOR DEMOLITION PLAN DOUGLAS HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN D102 BY P.H. Second Floor Architectural Plan SCALE 1 1/4" = 1'-0" AS SHOWN  PROJECT AND DESIGN DEVELOPMENT T. (708) 928-3976 omatconstruction@comcast.net F. (708) 928-3976 11313 BROOK CROSSING DR ORLAND PARK, IL 60467 SEAL CERTIFICATION I CERTIFY THAT THESE DRAWINGS WERE PREPARED UNDER MY DIRECT SUPERVISION AND TO THE BEST OF MY PROFESSIONAL KNOWLEDGE THEY CONFORM TO THE BUILDING CODES OF THE CITY OF PALOS HEIGHTS ILLINOIS PAUL C. HARDISON 001-018947 EC REG T IST T ERED ARCHI PAUL C. HARDISON, RA,NCARB ILLINOIS LICENSE No: 001-018947 EXPIRATION DATE: 10/31/2024 (708) 567-8752 ASSOCIATES NOTES DATE DESCRIPTION - - 11/13/2025 ISSUED FOR CITY REVIEW --- --- THIRD FLOOR DEMOLITION PLAN 7' - 4 1/4" DOUGLAS HOTEL PROJECT SHEET NO. NUMBER 2328 DRAWN D103 BY P.H. THIRD FLOOR DEMOLITION PLAN 1 SCALE 1/4" = 1'-0" AS SHOWN  ATTACHMENT C SCOPE OF WORK AND ELIGIBLE REDEVELOPMENT PROJECT COSTS (2 Pages, Not Including This Cover) - 23 - Estimate for Elgin Hotel on Douglas Ave 59 Douglas Ave, ELGIN IL 60120 October 11, 2025 Trade Estimate SOFT COST Architectural Design, 130500 Structural Engineering Mechanical Engineering Electrical Engineering Total Soft Cost 130500 GENERAL REQUIREMENTS Demolition 75300 75300 MASONRY MASONRY & other brick work 65300 Sub-total Masonry 65300 ROUGH & FINISH CARPENTRY Rough Carpentry Labor & Material 120000 Finish Carpentry Labor &Material (Millwork, Cabinets,..) 20000 Sub-total finish carpentry 140000 ROOFING & MOISTURE PROTECTION Flat roof material & Labor 70000 Insulation material & labor 100000 Sub-total roofing & moisture protection 170000 DOORS, FRAMES & HARDWARE Wood doors & frames 31500 Wood windows 32000 Sub-total doors, frames & Hrdware 63500 FINISHES Flooring 80650 Tiling Labor & material Paint, interior, Labor & material 45000 Paint, interior, Labor & material Painting, Exterior, material 65000 Drywall, Labor & material 135,000 Sub-total finishes 452650 11313 Brook Crossing Dr., Orland Park, IL 60467 708.928.3976, omatconstruction@comcast.net SPECIALTIES SPECIAL CONSTRUCTION Elevator 75000 Sub-total special construction 75000 MECHANICAL HVAC 325,000 Sub-total Mechanical 325,000 FIRE PREVENTION Fire Alarm 119000 Building sprinkler system 160000 Sub-total Fire prevention 279000 PLUMBING Rough plumbing, interior 220,000 Rough plumbing, exterior (Sewer) Rough Plumbing, exterior (Water) Plumbing fixtures 55500 Water heater 16500 Gas lines 25300 Sub-total Plumbing 317,300 ELECTRIC 225,000 Electric service, rough Interior Electric rough, building exterior Light fixtures 42500 Sub-Total Electric 267500 MISCELLANEOUS Lobby 75,000 CONTINGENCY 245,000 Total 2,681,050 11313 Brook Crossing Dr., Orland Park, IL 60467 708.928.3976, omatconstruction@comcast.net  ATTACHMENT D AFFIDAVIT OF OWNERSHIP (2 Pages) I, ___________________________________ (name), ________________________ (title), being first duly sworn upon oath states as follows: Affiant has personal knowledge of the facts stated herein. Per 50 ILCS105/3.1, the identities of all owners and beneficiaries having an interest or proposing to have an interest in the real property commonly known as _________________________________ to be conveyed/used are as follows (check applicable box(es) and complete information requested): Individual. Individual owner (or proposing to be an owner or tenant) of the property is: ________________________________________________________________________ ________________________________________________________________________ Nonprofit Organization. Nonprofit organization owner (or proposing to be an owner or tenant) of the property is ____________________________. There is no individual or other organization receiving distributable income from the organization. Public Organization, including units of local government. Public organization owning (or proposing to be an owner or tenant) the property is _____________________________. There is no individual or other organization receiving distributable income from the organization. Publicly-Traded Corporation. Publicly-traded corporation owning (or proposing to be an owner or tenant) the property is ___________________________________________. There is no readily known shareholder entitled to receive more than 7-1/2% interest in the total distribution income of the corporation. Corporation, Partnership, Limited Liability Company. Corporation, partnership, limited liability company owning (or proposing to be an owner or tenant) the property is ____________________________________. Those entitled to receive more than 7-1/2% of the total distributable income of said entity are as follows: Name Address *1. 2. 3. 4. - 24 -  Land Trust or Declaration of Trust. Land trust or declaration of trust owning (or proposing to be an owner or tenant) the property is __________________________________. The identity of each beneficiary of Grantor Trust is as follows: Name Address % of Interest *1. 2. 3. 4. *IF THE INITIAL DISCLOSURES SHOW INTERESTS HELD BY ANOTHER CORPORATION, PARTNERSHIP, LIMITED LIABILITY COMPANY, OR TRUST, THEN FURTHER DISCLOSURES SHOULD BE PROVIDED UNTIL THE NAMES OF INDIVIDUALS OWNING THE INTEREST IN THE ENTITY ARE DISCLOSED. Dated this _________ day of _____________________, 20___. By: _________________________________ Signature __________________________________ Print Name and Title if applicable State of Illinois ) ) SS County of ________ ) This instrument was acknowledged before me on _______________, 20___, by _________________________________. (SEAL) ___________________________________ Notary Public My Commission Expires: ______________ NOTE: THIS AFFIDAVIT MAY BE EXECUTED AND ACKNOWLEDGED ON BEHALF OF THE RECORD OWNER(S) BY A MEMBER, AN OWNER, AUTHORIZED TRUSTEE, CORPORATE OFFICIAL, GENERAL PARTNER, OR MANAGING AGENT, OR HIS OR HER ATTORNEY. - 25 -  i { SIII ili 1 I ltllt I I :lli I I I Let us help you improve and grow your hotel business. Contact us at 312-210-9820 Email us at info@atirahotels.com Scan the OR for our website I I I tiiit : !i r' I t,{,.:i..iilI ATIRA HOTELS? IVIANAG E IVIENT l{ Atir8 Managed Hotels have Al ra Hotels rs one oi the hote industry's top hotel results that speak most managemenl. investment and development companles clearly about o!r holel based out of Ch cago, ll|nois. Our princlpals have been managemenl abililies. We nvolved n the development and operation of hotels from over twenty franchise brands rn twelve states and have TRACK RECORD OF SUCCESS NO NICKEL AND DIMING are a privately owned, managed hotel propeft es throughout the United States prircipal-driven group that :Our managed portfolio of hotels Atira charges a percerrt management and Canada. manages a sslect pordolio far exceeds industry averages in f"". -har ,s -nliLeor,. ron IJalilor., Bevenue, GOP 6nd NOI ^e oI hotols. We enioy close don't charge lor trave, t srnoludedtrour Atira Hotels has a proven track-record n the personsl .6htionships -,.Atrra operated hote s have won Iee. We don t nrake you buy expens ve management o{ top branded hotels, boLltlque hotels and awards from Hrlton, IHG and Marriolt 3rd party reportlng systems, we burll o!r with our hotel ownels and rndependenl hote s. We are an approved hotel nranger for performance excellence and have own and it rs better and at no cosl lo you haYe generEled slrong for most nralor hote brands arld have worked in nrost reven!e managemenl scores taT We don't make you cover lhe operat nq inyestmenl returns. segments of lhe hotel rndustry frorn limrted servrce. to exceedlng brand averages costs of out company wrth nLlmerous full servrce, lo resort hole operat ons We have consistently helped owners cost al ocatrons and rermbulsemenls W{) acqu re, reposil on, mpTove operalrons believe in transparency to olrI pa11l,ors and successtuly selllherr hotels at Hilton uv rr ,& above market inveslmenl returns INNOVATION TODAY Warm and friendly guest greel nqs, d rfirt IN-HOUSE EVERYTHING IHG .Ab (!CHOICE Atira has sster companies tMt complenrent sales calLs and clean hotelroorns w I a ways be required lor success I lowovcr, Hotel l\,4anagement all under one roof. we also follow trends and make sLJre that our operations are best In class Whrlo ,,:,.:ii.. ,:.i .: most hotel general rnanagers spend '15'll is a one-stoeshop to nranage you, hotel developmenls and renovat ons to 25% of the r t me on adrf n slratLon or paper\,/ork , our hotelgeneTal managers spend less than 5yo oi the{ 1rnle on is our caprtalmarkets group thal can admrnrslral ve dut es This means olrr help you secure funds for acqLr st ron GNls are spend nq more t mo w th the PIP renovation, cash{Lrl or equ 1Y guests, th-arr team and managrog the stack restructunng. actual operatons rnstead ol sitl ng n iront of a computer. is one oI the Top Three US l1o1el Brokers that can assit wlth yo!r hotel disposition timing ands slrategy Allfour of these frrms can work seernlessly looelher on yolrr hotelto max mize yoL.lr hotel investment frorn all cr tical anoles. HUIVIAN ASSETS The Atira Team can be summed The changing labor dynamrcs in our rnduslrY up in a lew sentences: requ re conslant lnnovalron to slay ahead o1 staff ng cha lenges. Atira Managers and Leaders have worked in every position We have re-crafted our approach to our Human Talent at Atira Hote s We have eliminated at the hotel. cr.IlL Jon DFscr frl olls a1d Slanda'd Oper"'i'g We care about each other Procedures. ln t's place we have 'lve' job and our propefties. g rdes and learnino management syslems where our people can qu ckly learn. refresh or We work at Atira because upgrade thelr knowledge. we love what we do and Thrs rncludes basc topics such as 'How to Read out guests. a STB Beporl" or rrore speciallzed topics such as "l\,4axinrllrng Overbook ng Strateg]es OLrr .;: F v'rd! . Beating the competition gets people dre AI ra Cen,[r.o'w lh '5o b. I ar' '9 ^' us up and going in the morning. and conslant sk ll set development. ATIRACsT::s The company funded program since ts inception in 2023 has funded over 2B non-profits throughout states n which we do llusrness we l'ar'e dl.o g \,e oJt over 40 gra \ ,1ou Atiracares program inc uding: Team Member Charty Evenl Sporisorsh p . Team l\lember N4atch ng Char(y Contr butions Atira Company-wrde Annual Charlty Partnershlps r::-- ,::Fam ly Relief Funds .,.College and Continuing Education Scholarships ,. -Student Great Grade Bonuses ,66i(,6(r0(r0( n( i(  Sample Hotel Daily Flash H OT E LS April I st, 2A25 Oaily Hotel Performance DISCIPLINES OCC ADR RevPAR Room Rev Total Rev 66% $l05.l s $68.87 $t0,234 $12,495 Deposis CASH & CHECK CREOT CARO DIRFCT BILL $0 00 $2l,934 ss $1.695 Reve nr,re Dct;il AUSINESS PLAN II The stratcgrc bus ness plar) ior cacl- hote ls lhc p'operty'{i b lrcpr nt tor srcccss and gurdebook ior operatrons lhe plan rnc udes an operatlng bLrdget, oapital mprovernenl budget, and sales anrl nralkel n!,1 plan. Iach :iect on detars ti)c specifrc act ons and limel ne lhat hotel manaqement lvi J take to .lch eve obleot ves slated rn the brlslness plan OPEBATIONS Atlra Hosp lalily sets and nron lors actionabie costs controls and top rne revonue strategics. llotel performancc s monitolod through ouI manager's daiJy rcpofi That measures Dorlormance aqa nst set goals Expenses are.lna yzed daily. weeklY and IN FO R IVIED l{ nror'rlhyancl coni.ol rreasurcs are establ srrcd An eilensve ProcedLlres rr'an!lal rs used by hotel management. DAILY FLASH REPORT Owner receive ouT proprieary daily f ash PERSONNEL repoft that combrnes revenue figures I/ore thar nny system or slrLrcture, we recogn 7e lhat oLrr pcop e make the d fferencc ,n operal ncr orrr hotels and serv c ng the glrests lve u: l/e p.of Le lest ncl to ens!re wth historical comparables and other cnttcal lnformat on that we pay atlent on j];L!.rson.6atlahol.,.om ii that the bost people are rrralaned to posrtrons rr wh clrthoY w lslcceod Uy'e lake an to on a darly bas s nnoval vo approach lo associale lralnrng boneils and rewards w th At Ia []n vers ty Atlra Employce Advarrta!lo and Atira l'1-.ahh Plograrns OWNER DETAILED REPORTING ln addition to the dally report, we RENOVATIONS AND PURCHASING prov de a comprehens ve Owner's ,A1 ra leveralles the latesl te(rhno ogy Dashboard ior our owners. You can and conso daled purchasrrr(J access from a web btowseT on youT ! r. Minagem.nr rl,lat onsh ps lo oblain ecofomies ^( ^{lr..h.nl PC or Mobile Device and we even , , H.tel s..vr. Cont,cts ol scale af d ifdusiry bsst Dr c ng. have an iPhone App ln our propr elay reportrng you can see all Legal '- cpe,arhgaqr.em€.1 111 A6.n.j,rert REVENUE MANAGEMENT a onar.riog aqremeir Documents, Frnancal Report ng. Out ln-Ho!se revenue managers Performance Beporting and more. You Mrmg.rurtsuhm.ry speciahze n uncoverlng the unique can custom ze the reports you wanl to n% a1.qemef,t ter ruirBldaet l3c oir. Prd Yrl_ opportunrl es oi each properly and have real-t rne access to, such as our ^n 145ory tddi Y.ar and Flnrnrars worK close y w th holel r|a.-rageme.l acro,nnq {20rH Fo.wiserBj bus ness on the books, guest servce 1o develop larlored straleg (]s ihal scores and weekly sales activity. increase rcvenue and nlarkol share  1-f I :)t '-1.)'i=l:-. 'i1 ra.l! r r :i-:,,r':irifri:il,iraiijiii ,i:il . ii i;llrirar'a'!. rirtiil ri!i_rli..iIi atfii i,ar..l a.ra..a;l.r'raari a.. t:r;arli.r I r,jiC aLil all alia,lI. lll,ri- ,llr, it rr' i,.ll: .;i/a lr: l''r rr',|i.aij jila,:11.'t!ia)a11ri'r:laf'l ,-a,i:.r, .,i .,i, l rr :ar,r :rll.irii :ail:,ir r., :_ t € I 'l - .' I s a a a ! I i e i a- i " r.,r1ilar(i :iir1i..,,rai.: ri,rc i.rnrr.rj,ia aad.l',!cl n.rn,rillrd hcla'i irlr]peatias n.,i !.'. thi'!.ii..: :iate:::'.1 aarla.i.i iir.a irJr',igas 1,ri 'rr'rnrai: .ttt(i !aieat'iLl ','iae lili'1t lor ai!',r.er:hlp al..-'up5 ,..rii!:irr,-i!j.laaLrtlra!iil'la,l:lli.lrcr l,'rlrra,:rllrl!llri3ralslilltoll, 11v:]tt. ila i.i :r'ttia 'r.t.,ai.rla rrj-lrqa'] _;'ill1:']:li: ira:alia'_illaoaill:ril a-irairi, o:ra,rr a.airt rit I zfo :itstt,rlS i na b.'it tf;la t af t'rlli' alt aenlrilirrarl ta2l,ir(, iilion.,l !irll,:1ar'rl, "We manage hotels because r,ve love this business and w€ love taking care of our guests, our associates and our ownership groups." BIOGRAPHY Jr.ja( r i',lr::i-r rs Founder and president of Atira Hotels, onc .iiai, Ia1.-,i laal!a!,'r':t :a! ltl,iiti l-narra!.a lraitl. holi.i n.::1"i, rt;ail ra:,- da','iLatntaa!aor',')an e!b.riico!aci Chia,j,io, il rrai!. i,lr:r;i l! ai:,c Co-Founder and President oI paramount Lodging Advisors. il rrrlrarlill holc broker2g,l.rrld ,r:..r...,. r:,: : i:.L rt i'.. - ::.:: t:le: a, lic!!.la ir ..a:€tJ. ata b: :,'aiiilLi',,tliJaa1r(tr'1.ai,ral .',r.iaetit.r,ri:aa'aiiltarvicas. Pr o ,LL 1r)! r.: r'? iri]li] llo!aij. l'1rir,r '.r'r!11 a:l iIe lleSior);l ,]ae1l'.r ::i"r.' .l oa.i lirt, i !iarlr r,r',' :::1:r. i,'aerl :. r::ir-:i'lp .lt ;, . ,r' .,,1161.1,. ,,,.,',r3,:.J( t.a C!a'r'tl,!a.i a1 ilia)11 r tcifl i,i,.r : i r,: r,:a i r., ii,.;1..r.r -,; S.iar_a. ;. a.f,'.Li irrl ;.::it; a ii:;i.ci al llallr ;nirliljisirir o'ni{i lil! f/astar! rl llirsi.cti nat.. i. ii..Ila. i . _ ir'. -, '.',i.aiari.llt.riea:tflo',..(SailaoLai Br : rir)i ie rr.r! b.rta u 3 !i 'q,.isler-: raiak-;r :rl tirc Corar: 1 eaii.r' i:'rogj'aa] ir: ti.rii tsi:r1i'. i)tPeLii'! Salocl ci Hospitairly ..:a.t.r ..li,a .:i.l r:i .rii lai-_tr:': , if 1.., i.,'irie :; ilrr- A rda.5o' i.i.j r; :j-i,1 r i r . ,ri ra. i ''ll:,:, :r,,., ira.'i: rrr'rl ',i t; : '. l:r.: ll,:rr '.irrr i i:ri ii.l ::l:a ol r.:,..:: r r- i it . , .. i, . , . .r --t i,:!:r. tr !raa ; '..- c: far a iiAil),, i ialtr,ril i,i,:,, r.::a .r ,il irir'.!i ll)lei ivlatlg. reii llar.\tt.t |t)'):)1:1- ii>ia r.r! tlicsat ri,, (r:te o:',lle beri anJ l)-.iir..:: .;cJ_: i) ct:!s i r.r.'. ir il:rri'rlr: :1 'e.: es:;lt ly P.;, l\l:rle f.i-rrr r:rairarir , .:.rrau:,1 .1! ir.ie.4a" li!l Jiihe Shiri T l(3121248-9658 E Ijsh in@atirahoteLs.com.. AGENDA ITEM: C MEETING DATE: November 19, 2025 ITEM: Elgin Art Showcase—Lease Agreement with MTK Properties, LLC ($92,384 During Year One of Potential Six-Year Term) OBJECTIVE: Continue providing cultural arts opportunities and attract visitors to Downtown Elgin with a new performance space providing improved accessibility and technical components. RECOMMENDATION: Approve the lease agreement with MTK Properties, LLC for the performance space at 220 DuPage Street for a three-year term, with a successive three-year option, for use by the Elgin Art Showcase. The Elgin Art Showcase has served as a performance and exhibit space for area artists and arts organizations since 2007, operating from the top floor of the Elgin Professional Building at 164 Division Street. A lease for a new performance location for the Elgin Art Showcase in the lower level areas at “The Lodge,” the recently rehabilitated three-floor building at 18 Villa Court, is being recommended because if offers better amenities, more flexibility and an overall better experience. The Lodge offers a larger, more versatile space for performance, a more reliable elevator, better load-in/out access, easier set up of the space, a centralized box office/bar area, larger dressing rooms, improved technical equipment and capacity, large shop area and more. Rental costs will increase next year by 30 percent to defray the higher cost for the greatly improved facility. Elgin Art Showcase renters are excited about this new iteration of the performance space and what it means for the future of the arts in Elgin. BACKGROUND The Chicago metropolitan region non-profit arts and culture sector is currently an estimated $37.3 billion industry. The Elgin non-profits arts and culture sector generates approximately $8.5 million in economic activity annually, based on the 2022 Americans for the Arts, Arts & Economic Prosperity 6 Study conducted in Elgin. This economic activity supports approximately 150 jobs, $8.9 million in personal income to residents, and generates $2.6 million in tax revenue for the local, state, and federal government. Since 2022 the country has further rebounded out of covid, these numbers continue to grow, making the arts and culture sector one of the largest contributors to the Illinois economy. 1 The Elgin Art Showcase opened in 2007 on the top floor of the Elgin Professional Building in downtown Elgin and has been in operation since that time serving as a rental facility for arts organizations and artists alike. The Showcase has hosted more than 750 exhibits and performances and served over 47,000 patrons. Performances include theater, musical theater, cabaret, artist receptions, festivals, children’s programs, experimental exhibitions, dance recitals and more. The space has hosted theater groups from Arlington Heights, Des Plaines, DeKalb, Cary, Schaumburg, and Chicago. Elgin-based theater groups such as Janus Plays, Elgin Theatre Company, IAMBE Theater continue to regularly perform in the space. 2007-2025 Elgin Art Showcase Review The Elgin Art Showcase had seen an expansion in the type of art being presented since 2007. For groups like Elgin Theatre Company and Independent Players, the Elgin Art Showcase serves as their home for their theatrical seasons, presenting multiple productions throughout the year such as Tartuffe, The Big Meal, and Over the River. In 2020, the Elgin Art Showcase had peaked with an occupancy rate of 94 percent for the year, with most of those un-booked dates being holidays. The coronavirus pandemic in 2020 required many groups had to cancel their performances and the Elgin Art Showcase remained closed until 2021. Once the State of Illinois moved to Phase 5 of the Reopen Illinois plan the Showcase reopened. The reservation rate for 2022 was 64 percent and about 19 weeks open, five of which were holidays. Since that time many seasonal renters returned including Independent Players, Schaumburg on Stage and Elgin Theater Company, all with theatrical performances including Seussical Jr., Waiting for Godot and A Doll’s House. Usage rates fluctuated between 2022 and 2025 between 70-60 percent with holiday weekends considered. This drop in usage can be attributed to several things including illness, renters moving out of state, and issues with the current location. 2026 Elgin Art Showcase Plan MTK Properties, LLC purchased the long-vacant 18 Villa Court in 2024. The city approved a redevelopment agreement for phase one of the planned renovation to alter the second and third floors into a performance space known as “The Lodge.” That phase is now completed, and the space is operational. Staff have worked with MTK to relocate the Elgin Art Showcase to the lower level. The proposed lease will begin January 1, 2026, and during the first two months of the lease term, staff will work to install items from the existing location at 164 Division Street into the new location, 220 DuPage Street. The new space offers a larger, more versatile space for performance, a more reliable elevator, better load-in/out access, easier set up of the space, a centralized box office/bar area, larger dressing rooms, improved technical equipment and capacity, large shop area and more. Staff invited all existing and potential renters to 220 DuPage to a walkthrough to gather feedback and determine if this path forward was appropriate; the response was a resounding yes from all. Renters are excited about the opportunities a more versatile space will bring. Rental costs for the renters will increase next year by 30 percent to defray the increased cost for the better 2 performance space. Despite the challenges of moving to a new location and the increase in rental costs, the renters are very excited about this new iteration of the Elgin Art Showcase and what it means for the future of the arts in Elgin. Staff will create newsletters and social media posts as well as connect with local performing arts companies to help bolster the usage of the space. With the potential move to a new space, the seasonal reservations for 2026 are standing at 70 percent with that number expected to grow as word about the new location spreads. In preparation for the use of the space, MTK has continued with phase 1 of their renovation but expanded it to include build-out requests put forth by staff. These requests include upgraded and accessible power, a lighting grid and curtain and track system for the walls in addition to the already planned amenities for the space. OPERATIONAL ANALYSIS MTK owns the exhibit and performance space where the Elgin Art Showcase will be housed. This property includes two addresses, one of which will be allocated to The Elgin Art Showcase at 220 DuPage Street while 18 Villa Court will remain the address of The Lodge. This proposed lease with MLK contemplates a three-year lease for the use by the Elgin Art Showcase for art exhibits and live theater events. The monthly rent during the first year is $7,698.63. The second- and third- year amounts will increase by no more than three percent annually in line with the consumer price index. An option for a successive three-year term on those conditions is also included in the lease agreement. The city’s monthly lease payment with MTK includes all water, electricity, and heating/air and internet service. Trash service for the Elgin Art Showcase is covered by the city’s agreement with LRS. INTERESTED PERSONS CONTACTED Area arts organizations and artists. FINANCIAL ANALYSIS The move to 220 DuPage Court necessitates an increase in the operational budget for the Elgin Art Showcase, as included in the Proposed 2026 Budget. The proposed operational budget for 2026 is $100,000. The rent allocation of $92,384 comprises 93 percent of the Elgin Arts Showcase annual allocation. The remaining $7,616 Elgin Art Showcase budget will be expended on general advertising and promotion as well as technical service and equipment maintenance/upgrades. Since opening in 2007, the Elgin Art Showcase has collected approximately $148,582 in rental fees. 3 BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE General 010-0902-709.80-48 NA $100,000 $100,000 LEGAL IMPACT The legal department worked with MTK Properties to craft the proposed lease agreement. The lease at the current location, 164 Division Street, expires on December 31, 2025. ALTERNATIVES The city council may choose to not approve the lease with MTK Properties, LLC. Not renewing the lease will require cancelling many scheduled performances and exhibitions for 2026 and the closure of the Elgin Art Showcase. NEXT STEPS Execute lease extension agreement with MTK Properties, LLC. ______________________________________________________________________________ Originator: Marissa Lopez, Asst. Technical Manager/Elgin Art Showcase Coordinator Amanda Harris, Cultural Arts & Special Events Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ______________________________________________________________________________ ATTACHMENTS A. Commercial Property Lease Agreement 4 AGENDA ITEM: D MEETING DATE: November 19, 2025 ITEM: Public Improvements Acceptance—70 Airport Road Right-of-Way (No Cost) OBJECTIVE: Fulfill the city’s obligation to ensure reliable infrastructure for its businesses and residents. RECOMMENDATION: Accept the public improvements within the right-of-way for the property at 70 Airport Road. The city approved a right-of-way encroachment license agreement with the owners of the prop- erty located at 70 Airport Road, a property within the corporate limits of the Village of West Dun- dee via Resolution 24-110 on April 24, 2024. The right-of-way improvements include private im- provements consisting of commercial aprons, grading and storm sewers, along with public im- provements consisting of sidewalk and parkway trees. The public improvements are now ready for acceptance. BACKGROUND The city approved a right-of-way encroachment license agreement with the owners of the prop- erty located at 70 Airport Road within the corporate limits of the Village of West Dundee via Resolution 24-110 on April 24, 2024. A location map and the previously approved and recorded right-of-way encroachment license agreement are being provided as Attachments A and B. The right-of-way improvements include the private improvements of commercial aprons, grading and storm sewers, along with public improvements consisting of sidewalks and parkway trees. The improvements, both public and private, have been completed and the public improvements are now ready for acceptance. OPERATIONAL ANALYSIS Acceptance of the public improvements will add the following city-maintained facilities: 1,055 lineal feet of five-foot sidewalk, 19 parkway trees and all their respective appurtenances. The city will perform a follow-up inspection within the twelve-month maintenance period from the date of the resolution accepting the public improvements. The city’s acceptance of the public improvements will ensure proper general maintenance, providing residents and visitors with reliable infrastructure for business and leisure activities. INTERESTED PERSONS CONTACTED Big Rig I (West Dundee) PropCo, LLC, a Delaware limited liability company, and Principle Con- struction Company. FINANCIAL ANALYSIS There are no costs to the city associated with the acceptance of the sidewalk and parkway trees. BUDGET IMPACT AMOUNT AMOUNT FUND(S) ACCOUNT(S) PROJECT #(S) BUDGETED AVAILABLE N/A N/A N/A N/A N/A LEGAL IMPACT None. ALTERNATIVES None. The improvements within the public right-of-way and are to be owned and maintained by the city. NEXT STEPS 1. Approve a resolution accepting the public improvements. 2. Secure sureties for the improvements against defects caused by faulty workmanship or inferior materials for 12 months. 3. If no defects are found within one year after city council’s acceptance of the public im- provements, return the surety documents to the developer. ______________________________________________________________________________ Originators: Amanda Olsen, CFM, Engineer I Michael Pubentz, P.E., Public Services Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager 2 ATTACHMENTS A. 70 Airport Road - Location Map B. 70 Airport Road - Recorded ROW Encroachment License Agreement 3  Corp o ra te D r Highpoint Dr S uns e Elg in t Pa rk A ve Dr Private Rd River Ridge Dr Airport Rd West River Rd I-90 Riv er Rd § ¨ ¦ 90 A ve D u n ca n Tollview Rd 70 Airport Rd - ROW Encroachment License Agreement - Attachment A O Prepared by City of Elgin 0 125 250 500 Feet ITS Department, GIS Division March 2024 AGENDA ITEM: E MEETING DATE: November 19, 2025 ITEM: Stormwater Management Easement Acceptance—956 Bluff City Boulevard (No Cost) OBJECTIVE: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. RECOMMENDATION: Approve the acceptance of the stormwater management easement for maintenance within the site located at 956 Bluff City Boulevard. The recent redevelopment project at 956 Bluff City Boulevard included the removal of an existing building, the construction of a new replacement building and the installation of associated utili- ties. The project required the construction of a stormwater detention facility that is being provided through underground detention. A proposed easement is provided over the stormwater manage- ment area that allows the city to enter private property as needed. BACKGROUND Scheflow Engineers provided engineering plans for the building construction located at 956 Bluff City Boulevard, which were reviewed and approved by the engineering department in 2022. The development is located on the north side of Bluff City Boulevard west of Gifford Road and east of St. Charles Street (Attachment A). To fulfill the requirements of the Kane County Stormwater Ordinance, the project was required to provide stormwater detention to offset the new impervious area. A stormwater management easement is being granted over the stormwater management area giving the city the right to maintain the facility should it be needed. Certain single lot developments, such as the subject site, are required to provide a stormwater management facility to account for the amount of impervious area constructed. Under Article 6 of the Kane County Stormwater Ordinance, it is the property owner’s responsibility to provide long term maintenance for the stormwater management facility. The proposed easement allows the city to enter onto the private property in the event the property owners fail to maintain the stormwater facility. In addition, the easement ensures the area remains a stormwater manage- ment facility. OPERATIONAL ANALYSIS The easement enable the city to access the property in the event the property owners fail to maintain the stormwater facilities, and to encumber those areas so they remain stormwater management facilities. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS There are no direct immediate costs associated with acceptance of this easement. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE N/A LEGAL IMPACT None. ALTERNATIVES None. The city must have an easement to enter onto private property. NEXT STEPS 1. Approve a resolution accepting the plat of easement. 2. Record the plat of easement at the Kane County Recorder’s Office. 3. Provide a copy of the recorded document to the site owner. 4. Secure a twelve-month surety in the amount of ten percent of the cost for the accepted improvements to ensure them against defects caused by faulty workmanship or inferior materials. 5. If no defects are found within twelve months after city council’s acceptance return the twelve-month surety to the developer. 2  Originators: Amanda J. Olsen, CFM, Engineer I Mike Pubentz, P.E., Public Services Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Location Map B. Plat of Easement 3 Attachment B PLAT OF EASEMENT P.I.N.s: 06-19-319-002 FOR STORMWATER MANAGEMENT THIS PLAT HAS BEEN SUBMITTED FOR 06-19-319-008 RECORDING BY AND RETURN TO: 06-19-319-009 NAME: CITY OF ELGIN 06-19-319-010 06-19-319-011 EASEMENT PURPOSES ADDRESS: 150 DEXTER AVE ELGIN, IL 60120 06-19-320-001 06-19-320-002 06-19-320-003 06-19-320-004 06-19-320-023 IN 06-19-320-024 06-19-320-025 PARENT PARCEL DESCRIBED AS FOLLOWS: PARCEL 1: LOTS 19 TO 27, BOTH INCLUSIVE IN BLOCK 5 IN MASON'S ADDITION TO ELGIN, A SUBDIVISION OF PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 9, EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPT THAT PART LYING NORTH OF A STRAIGHT LINE EXTENDING THROUGH SAID LOT 19 TO 22 INCLUSIVE, WHICH INTERSECTS THE WEST LINE OF SAID LOT 22 AT A POINT 33.7 FEET SOUTHWEST OF THE NORTHWEST CORNER OF SAID LOT 22 AND WHICH INTERSECTS THE EASY LINE OF SAID LOT 19 AT A POINT 32.51 FEET SOUTH OF THE NORTHEAST CORNER OF SAID LOT 19, IN COOK COUNTY, ILLINOIS. OWNER'S CERTIFICATE PARCEL 2: THAT PART OF LOT 2, LYING SOUTH OF A STRAIGHT LINE WHICH INTERSECTS THE WEST LINE OF SAID LOT 2 AT A POINT 9.85 FEET NORTH OF THE SOUTHWEST CORNER OF SAID LOT 2 AND WHICH INTERSECTS THE NORTH LINE OF SAID LOT 2 AT A POINT 50.96 STATE OF ILLINOIS SS FEET WEST OF THE NORTHEAST CORNER OF SAID LOT 2; ALSO ALL OF LOTS 3, 4 AND 5, ALL IN BLOCK 2 IN ELGIN HEIGHTS ADDITION TO ELGIN IN SECTION 19, TOWNSHIP 41 NORTH, RANGE 9, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. COUNTY OF KANE PARCEL 3: THAT PART OF VACATED DICKIE AVENUE, BY PLAT OF VACATION RECORDED JANUARY 11, 2005 AS DOCUMENT 0501139125, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BONDED ON THE NORTH BY THE SOUTHERLY RIGHT-OF-WAY LINE OF F.A. ROUTE 6 (U.S. THIS IS TO CERTIFY THAT THE UNDERSIGNED IS THE OWNER OF THE LAND DESCRIBED ROUTE 20) BONDED ON THE EAST BY THE EASTERLY RIGHT-OF-WAY LINE OF BLUFF CITY BOULEVARD AND ITS WESTERLY EXTENSION TO THE POINT OF TANGENCY, AS MEASURED AT RIGHT ANGLES TO THE NORTH LINE OF BLUFF CITY BOULEVARD PER THE PLAT OF IN THE PLAT OF EASEMENT, AND THAT IT HAS CAUSED THE SAID THE SAME TO BE VACATION RECORDED DECEMBER 6, 1928 AS DOCUMENT 10225730 AND BOUNDED ON THE WEST BY THE WESTERLY LINE OF DICKE AVENUE AND ITS SOUTHWESTERLY EXTENSION TO THE AFORESAID POINT OF TANGENCY, ALL IN ELGIN HEIGHTS ADDITION TO ELGIN, SURVEYED AND GRANTED THEREON, FOR THE USES AND PURPOSES THEREIN SET BEING A SUBDIVISION OF PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 9, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 17, 1891 AS DOCUMENT 1537442, IN COOK COUNTY, ILLINOIS. FORTH AND DOES HEREBY ACKNOWLEDGE AND ADOPT THE SAME UNDER THE STYLE AND TITLE HEREON SHOWN. STORMWATER MANAGEMENT EASEMENT DESCRIBED AS FOLLOWS: DATED AT , ILLINOIS, THIS _________ DAY OF PROPERTY _____________________, A.D., 2024. LOCATION THAT PART OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 9, EAST OF THE THIRD PRINCIPAL MERIDIAN, BEGINNING AT THE NORTHWEST CORNER OF SAID PARCEL 2; THENCE SOUTH 89 DEGREES 23 MINUTES 37 SECONDS EAST ALONG THE NORTHERLY LINES OF SAID PARCELS 2 AND 3, FOR A DISTANCE OF 171.67 FEET; THENCE SOUTH 6 DEGREES 22 MINUTES 43 SECONDS EAST, FOR A DISTANCE OF 30.63 FEET; THENCE SOUTH 87 DEGREES 41 MINUTES 58 SECONDS EAST, FOR A DISTANCE OF 34.26 FEET; THENCE SOUTH 2 DEGREES 18 BY: TITLE: MINUTES 02 SECONDS WEST, FOR A DISTANCE OF 124.00 FEET; THENCE NORTH 87 DEGREES 41 MINUTES 58 SECONDS WEST, FOR A DISTANCE OF 77.00 FEET; THENCE NORTH 2 DEGREES 18 MINUTES 02 SECONDS EAST, FOR A DISTANCE OF 124.00 FEET; THENCE SOUTH PRINTED NAME: 87 DEGREES 41 MINUTES 58 SECONDS EAST, FOR A DISTANCE OF 27.58 FEET; THENCE NORTH 6 DEGREES 22 MINUTES 43 SECONDS WEST, FOR A DISTANCE OF 15.16 FEET; THENCE NORTH 89 DEGREES 23 MINUTES 37 SECONDS WEST ALONG A LINE PARALLEL WITH SAID NORTHERLY LINES, FOR A DISTANCE OF 164.14 FEET TO A POINT ON THE EASTERLY LINE OF SAID PARCEL 2; THENCE NORTH 21 DEGREES 34 MINUTES 34 SECONDS EAST ALONG SAID EASTERLY LINE TO THE POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS NAME: ADDRESS: 956 BLUFF CITY BLVD ELGIN, IL 60120 NOTARY CERTIFICATE STATE OF ILLINOIS SS COUNTY OF KANE Scale 1" = 30' I, A NOTARY PUBLIC, IN FOR SAID COUNTY, IN THE STATE POINT OF BEGINN AFORESAID, DO HEREBY CERTIFY THAT OF , ING PERSONALLY KNOWN TO ME TO BE THE SAME PERSONS WHOSE NAMES ARE SUBSCRIBED (EASEMENT) SOUTH LINE OF U.S. ROUTE 20 TO THE FOREGOING INSTRUMENT AS SUCH OWNERS, APPEARED BEFORE ME THIS DAY IN PERSON AND ACKNOWLEDGED THAT THEY SIGNED AND DELIVERED THE ANNEXED PLAT AS THEIR OWN FREE AND VOLUNTARY ACT FOR THE USES AND PURPOSES THEREIN SET 171.67' S89° 23' 37"E 411.01'(M) FORTH. "E S6° 22' 43 15.0' ) N89° 23' 37"W 164.14' 1'(M GIVEN UNDER MY HAND AND NOTARIAL SEAL THIS ___________________ DAY OF 3.6 N6° 22' 43"W 30.63' _____________________, A.D., 2024 AT _______________________________, ILLINOIS. LOT 2 15.0' "E 8 15.16' MY COMMISSION EXPIRES _____________________________ ' 34 S87° 41' 58" E S87° 41' 58" E 27.58' ° 34 34.26' LOT 22 LOT 21 LOT 20 LOT 19 N21 PARCEL 2 GIN _____________________________ O EL NOTARY PUBLIC 82. 25'( LOT 3 O NT R), DITI A D 2 G IN EL COUNCIL'S CERTIFICATE H TS OCK O BL T EIG O N STATE OF ILLINOIS) NH I DITCK 5 COUNTY OF _________) SS 231.49'(R), S0° 29' 11"W 231.43'(M) GI N2° 18' 02"E S2° 18' 02"W D CITY OF ELGIN) EL S A BL O 124.00' N APPROVED AND ACCEPTED THIS DAY ______OF _____________, _______. 124.00' SO CITY COUNCIL OF ELGIN, ILLINOIS ~ PROPOSED STORMWATER MA BY: _________________________________________ MANAGEMENT EASEMENT ~ MAYOR LOT 4 12,410 SQ.FT. ATTEST: ______________________________________ 150.0 STORMWATER MANAGEMENT EASEMENT (S.W.M.E.) PROVISIONS 0.285 Ac. CLERK THE OWNER, AS DESCRIBED IN THE OWNER'S CERTIFICATE, AND ITS SUCCESSORS AND 0'(R), RESOLUTION NO.: ________________________________ ASSIGNS (THE “OWNER”), OF THE LANDS AS PRESCRIBED BY THIS PLAT DOES HEREBY AGREE TO INSTALL, CONSTRUCT, RECONSTRUCT, REPLACE, REPAIR, OPERATE AND (ORD. G46-12, 2012; ORD. G35-00 § 1, 2000) PROVIDE LONG TERM MAINTENANCE (THE “MAINTENANCE OBLIGATIONS”) FOR ALL STORMWATER MANAGEMENT FACILITIES AND AREAS, DESCRIBED HEREIN AND HEREON N12° PARCEL 1 IDENTIFIED AS “STORMWATERMANAGEMENT EASEMENT”OR “S.W.M.E.,” WITHIN THE 44' 55 77.00' PLATTED LAND, INCLUDING BUT NOT LIMITED TO DETENTION PONDS, WETLANDS, FLOOD N87° 41' 58" W PLAINS, SPECIAL MANAGEMENT AREAS, STORM SEWERS, DRAINAGE DITCHES AND SWALES, AS OUTLINED IN THE STORMWATER REPORT AND IN ACCORDANCE WITH THE COUNTY CLERKS CERTIFICATE "W 15 CITY OF ELGIN'S ORDINANCES AND THE FINAL ENGINEERING PLANS APPROVED BY THE LOT 5 LOT 24 LOT 25 LOT 26 CITY OF ELGIN. NO CHANGE TO THE GRADE, TOPOGRAPHY OR STORMWATER LOT 27 STATE OF ILLINOIS ) COUNTY OF __________) SS 0.15'( MANAGEMENT STRUCTURES WITHIN THE STORMWATER MANAGEMENT EASEMENT AREAS CITY OF ELGIN ) SHALL BE MADE WITHOUT THE PRIOR WRITTEN APPROVAL OF THE CITY. THE OWNER DOES HEREBY RESERVE FOR AND GRANT TO THE CITY OF ELGIN, A M) PARCEL 3 I, _________________________________________ , COUNTY CLERK OF ___________COUNTY, ILLINOIS, DO PERMANENT EASEMENT TO ENTER UPON THE PREMISES AND THE STORMWATER . LOT 23 HEREBY CERTIFY THAT THERE ARE NO DELINQUENT GENERAL TAXES, NO UNPAID CURRENT GENERAL VE903 TAXES, NO UNPAID FORFEITED TAXES AND NO REDEEMABLE TAX SALES AGAINST ANY OF THE LAND MANAGEMENT EASEMENT AREAS WITH SUCH EQUIPMENT AND PERSONNEL AS MAY BE A E ,1 INCLUDED IN THE ANNEXED PLAT. DEEMED NECESSARY FOR THE PURPOSES OF PERFORMING AFOREMENTIONED I T. 10 ICK I FURTHER CERTIFY THAT I HAVE RECEIVED ALL STATUTORY FEES IN CONNECTION WITH THE MAINTENANCE OBLIGATIONS SHOULD THE OWNER FAIL TO PROVIDE OR PERFORM SUCH C MAINTENANCE OBLIGATIONS. THE CITY SHALL HAVE THE RIGHT, BUT NOT THE D D RD EDO ANNEXED PLAT. E GIVEN UNDER MY HAND AND SEAL AT_______ , ILLINOIS, THIS DAY ______OF ______________, _______. AT52481 RE CO OBLIGATION, TO ENTER THE PREMISES WITH SUCH EQUIPMENT AND PERSONNEL AT ANY C A 34 TIME FOR THE PURPOSES OF ACCESS TO AND INSPECTION OF THE STORMWATER MANAGEMENT FACILITIES LOCATED WITHIN SAID STORMWATER MANAGEMENT EASEMENT N0° 22' 41"E 6.64'( V C NO. _______________________________ AREAS. IF THE OWNER FAILS TO PERFORM ITS MAINTENANCE OBLIGATIONS WITH M) DO COUNTY CLERK RESPECT TO SAID FACILITIES, AND AFTER THIRTY (30) DAYS OF RECEIPT OF WRITTEN NOTICE FROM THE CITY OF SAID FAILURE THE OWNER FAILS TO MAKE THE REQUIRED N89° 18' 20"W 406.70'(M) REPAIRS, THE CITY HAS THE RIGHT, BUT NOT THE OBLIGATION, TO MAKE THE REQUIRED REPAIRS AND TO SEEK REIMBURSEMENT FROM THE OWNER, AND/OR TO FILE A LIEN ON THE PROPERTY FOR THE COSTS INCURRED BY THE CITY IN CONNECTION WITH PERFORMING THE REPAIRS OR MAINTENANCE. IN AN EMERGENCY SITUATION, THE CITY SURVEYOR'S CERTIFICATE IS NOT REQUIRED TO PROVIDE NOTICE TO THE OWNER PRIOR TO MAKING THE REQUIRED REPAIRS OR PERFORMING THE NECESSARY MAINTENANCE. STATE OF ILLINOIS SS NO OBSTRUCTION OR STRUCTURE SHALL BE ERECTED OR LOCATED, NOR SHALL ANY COUNTY OF KANE TREES BE PLANTED, OVER SAID EASEMENT AREAS, NOR SHALL ANY OTHER ACTIVITIES BE UNDERTAKEN THAT UNREASONABLY INTERFERE WITH THE CITY'S INTENDED USE I, JOSEPH D. HEINZ, AN ILLINOIS PROFESSIONAL LAND SURVEYOR, HEREBY CERTIFY THAT THE THEREOF, BUT THE SAME MAY BE USED FOR LANDSCAPING, FENCING, PARKING OR PLAT OF EASEMENT HEREON DRAWN HAS BEEN PREPARED UNDER MY DIRECTION FOR THE OTHER PURPOSES IF APPROVED IN WRITING BY THE CITY OF ELGIN AND IF SUCH USE PURPOSE OF RECORDING AN EASEMENT AND THAT IT IS A CORRECT REPRESENTATION OF THE DOES NOT THEN OR LATER INTERFERE WITH THE AFOREMENTIONED PURPOSES. AREA SHOWN THEREON. THE GRANTED EASEMENT RIGHTS TO THE CITY SHALL PROVIDE THE RIGHT TO THE CITY TO REMOVE ANY FENCES, BUILDINGS OR STRUCTURES, AND TO CUT DOWN, TRIM OR I HEREBY AUTHORIZE A REPRESENTATIVE FROM THE CITY OF ELGIN TO RECORD THIS PLAT. REMOVE ANY TREES, SHRUBS, BUSHES, ROOTS OR OTHER PLANTINGS THAT INTERFERE WITH THE OPERATION OR ACCESS TO SUCH STORMWATER MANAGEMENT FACILITIES IN, EAST DUNDEE, ILLINOIS, DATED THIS _________ DAY OF ________________, A.D. 2024. ON, UPON, ACROSS, UNDER OR THROUGH ANY DRAINAGE EASEMENT, OUTLOT OR STORMWATER MANAGEMENT EASEMENT SHOWN WITHIN THIS PLAT. THE CITY SHALL NOT BE RESPONSIBLE FOR THE REPLACEMENT OR REPAIR OF ANY SUCH BUILDINGS, A L L A ND STRUCTURES, IMPROVEMENTS, TURF, FENCES, TREES, GARDENS, SHRUBS OR SI ON S UR LANDSCAPING REMOVED OR DAMAGED DURING THE EXERCISE OF THE HEREIN GIVEN JOSEPH D. HEINZ PROFES VEY OR RIGHTS. REPLACEMENT AND/OR REPAIR OF SAID ITEMS SHALL BE THE RESPONSIBILITY 035-003551 OF THE THEN PROPERTY OWNER. DUNDEE ILLINOIS Illinois Professional Land Surveyor No. 3551 TA License Expires 11-30-24 T E O L L INO S IS F I Design Firm Registration No. 184-002048 DATE: 07/26/2024 956 BLUFF CITY BLVD JOB NO.: S-2342 1"=30' PLAT OF EASEMENT SCALE: ELGIN SHEET 1 OF 1 AGENDA ITEM: F MEETING DATE: November 19, 2025 ITEM: High Service Pump for Leo Nelson Riverside Water Treatment Plant—Purchase Agreement with Peterson and Matz, Inc. ($35,729) OBJECTIVE: Provide reliable and adequate water supply by replacing aging equipment. RECOMMENDATION: Award a contract to Peterson and Matz, Inc., of West Dundee, Illinois for the procurement of one high service pump in the amount of $35,729. The water department has many pumps throughout both the Leo Nelson Riverside and the Air- lite Water Treatment Plants. The pumps serve a multitude of purposes involving the flow of wa- ter or chemicals throughout the treatment process. This purchase is for the replacement of one high service pump at the Leo Nelson Riverside Water Treatment Plant that can no longer be re- paired. BACKGROUND The water department has many pumps located throughout both the Leo Nelson Riverside and the Airlite Water Treatment Plants. The pumps serve a multitude of purposes involving the flow of water or chemicals throughout the treatment process. This agreement includes the replace- ment of one critical pump that can no longer be repaired. The pump to be replaced is a high service pump at Riverside plant. High service pumps move finished water from the Riverside out to the community. The pump that is proposed for pur- chase is identical to the pump it will be replacing. Replacement with in-kind equipment allows for minimizing the number of spare parts necessary to maintain the equipment. Replacement of aging infrastructure is important to avoid costly failures and ensure that the water treatment process continues uninterrupted. OPERATIONAL ANALYSIS Replacement of pumps with proven technology is an important step in maintaining the ability of the facilities to consistently produce potable water for delivery to customers. Installation of the pump will necessitate that the existing pump be removed from service tem- porarily. Due to the redundancy of pumps available, the upset to the treatment process will be minimal. Staff will manage the installation of the pumps in house. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS The proposed pump will be purchased through the equipment manufacturer’s local representa- tive. Staff are recommending buying this specific equipment due to past experience and uni- formity of equipment. Staff recommend awarding an Agreement to Peterson and Matz, Inc. for the above listed project for $35,729. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE Utility 401-4002-771.91-46 409948 200,000 99,960 LEGAL IMPACT The approval of the agreement would require an exception to the procurement ordinance, which requires the approval of two-thirds of the members of the city council. ALTERNATIVES The city council may choose to reject the purchase agreement; however, further direction would be required for staff to ensure replacement of aging infrastructure with reliable equip- ment. NEXT STEPS 1. Execute contract documents. 2. Issue notice to proceed. 2 Originators: Nora M. Bertram, Water Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Agreement with Peterson and Matz, Inc. 3 AGENDA ITEM: G MEETING DATE: November 19, 2025 ITEM: Summerhill Park Enhancements and Playground Replacement—Change Order No. 1 for Bid 25- 005 ($69,330) OBJECTIVE: Perform topsoil undercut and drain installation for area underneath the pickleball and basketball courts to ensure proper compaction and drainage. RECOMMENDATION: Approve Change Order No. 1 to increase the Summerhill Park Enhancements and Playground Replacement contract awarded bid to Innovation Landscape, Inc., by $69,330 for necessary stability and quality of the sports courts. The existing playground equipment at Summerhill Park is sixteen years old, and many of the play elements have been removed due to their dilapidated condition with replacement parts no longer available from the original manufacturer. Parks and recreation staff have worked with Upland Design, Ltd. to redesign the park and received an Illinois Open Space Lands Acquisition and Devel- opment Grant (OSLAD) for $600,000 towards improvements at the park. Planned improvements for the park include a new shelter, half-court basketball court, pickle ball court, new playground with hill slide, additional paved pathways, drinking fountain and a port-o-let enclosure. The pro- ject is scheduled to be completed in early fall 2025. When the project was initially bid, site conditions did not suggest that the depth of the topsoil would be extensive. To ensure the basketball and pickleball courts maintain their integrity and longevity, additional topsoil must be removed and additional drainage added to create a solid surface to install the asphalt for the courts. This additional excavation will greatly improve the quality and longevity of the court. BACKGROUND Summerhill Park is located on the city’s east side at 1375 Concord Drive in the Summerhill residential subdivision. With the playground being installed in 2008, many of the original play elements have been removed without replacement because the parts are no longer available from the manufacturer. Parks and Recreation staff worked with Upland Design to prepare a new design for the park, including conducting three local community surveys, as well as submitting a successful application for an OSLAD grant, receiving $600,000 from the Illinois Department of Natural Resources in 2023. Due to grant requirements, construction must be completed by the end of 2025, and Upland has since developed construction drawings and specs to support the construction of the new park. OPERATIONAL ANALYSIS The National Recreation and Park Association recommend a lifespan of fifteen years for play- grounds. Since the existing playground equipment at Summerhill Park is at the end of its useful life, upkeep and repairs have been difficult. Replacing the playground has become a necessity. The renovation of this park also falls in line with the Elgin’s Strategic Plan for the city to provide livable neighborhoods and an inclusive community. With approval of this change order, construction will continue, stabilizing the athletic courts, with an anticipation completion date in fall of 2025. When the project was initially bid, site conditions did not suggest that the depth of the topsoil would be extensive. In order for the basketball/pickleball court to maintain its integrity and lon- gevity, additional topsoil must be removed and additional drainage added to create a solid sur- face to install the asphalt for the court. This additional excavation will greatly improve the quality and longevity of the court. INTERESTED PERSONS CONTACTED Staff worked with Upland Design Ltd. to create three surveys that were sent to residents around Summerhill Park. These surveys helped prioritize the amenities included in the final design as well as determine which playground equipment was selected for the park. 2 IMAGES: Playground equipment and amenities selected by 70 percent of residents surveyed in August 2024. Equipment by Kompan. 3 FINANCIAL ANALYSIS There is sufficient funding available to cover the cost of this change order. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT # AMOUNT AMOUNT BUDGETED AVAILABLE Park Development 340-0000-795.93-90 337103 $69,330 $69,330 LEGAL IMPACT None. ALTERNATIVES The city council may choose not to approve the change order with Innovation Landscape, Inc., and provide staff with further direction. NEXT STEPS Execute the change order with Innovation Landscape, Inc. Originators: Greg Hulke, Parks and Facilities Superintendent John Whalen, Parks Planner Jen Hermonson, Parks and Recreation Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Change Order No. 1 4  City of Elgin Change Order ELGIN, ILLINOIS PROJECT: Bid No. 25-005 CHANGE ORDER No. 1 CONTRACT: Summerhill Park Renovations – Bid No. 25-005 SCOPE: To perform topsoil undercut and drain installation for area underneath pickleball and basketball courts to ensure proper compaction and drainage. REASONS FOR CHANGE: When the project was initially bid, site conditions did not suggest that the depth of the topsoil would be as extensive as it was discovered to be. In order to maintain the integrity and longevity of the basketball and pickleball courts, additional topsoil must be re- moved and additional drainage added to create a solid surface to install asphalt for the courts. The circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed. The change is germane to the original contract as signed. This change order is in the best interests of the City of Elgin and authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: This contract is being increased by $69,330. This will allow the contractor to perform the topsoil removal and installation of drain- age as described above. ORIGINAL CONTRACT AMOUNT: $1,308,529 CHANGE ORDER No. 1 Perform additional topsoil removal and drainage work ADD $69,330 TOTAL FOR CHANGE ORDER NO. 1 ADD $69,330 TOTAL REVISED CONTRACT AMOUNT: $1,377,859 The original amount of the contract with Innovation Landscape Inc. was $1,308,529.00. Change Order No. 1 totaling $69,330 will increase the original contract amount by a total of $69,330, that sum representing 5.3% of the original contract amount. The new contract amount, inclusive of all change orders, is $1,377,859. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. CHANGE ORDER No. 1 Agreed to this day of , 2025. Recommended by: Parks and Recreation Department By: ___Greg Hulke______________________________ Title: ____Parks and Facilities Superintendent_________ Date: ______October 20, 2025_______________________ Signature: ______________________________________ Accepted by: Innovation Landscape, Inc. Party of the Second Part (Contractor) By: ___________________________________________ Title: _________________________________________ Date: _________________________________________ Signature: _____________________________________ Approved by: CITY OF ELGIN Party of the First Part (Owner) By: Richard G. Kozal___________________________ Title: City Manager_____________________________ Date: ________________________________________ Signature: ____________________________________ Legal Dept\Agreement\Innovation Landscape-Change Order 1-Bid 25-005 Summerhill Park-Clean-11-5-25.doc