Committee of the Whole

NOTICE OF RESCHEDULED MEETING Notice is hereby given that the Committee of the Whole Meeting of the Elgin City Council on Wednesday, December 3, 2025, previously scheduled to begin at 5:00 p.m., will begin at 6:00 p.m. in the Council Chambers at City Hall, 150 Dexter Court, Elgin, Illinois. CITY COUNCIL COMMITTEE OF THE WHOLE MEETING AGENDA DECEMBER 3, 2025|6:00 PM CITY COUNCIL CHAMBERS Call to Order Roll Call Approval of Minutes of Previous Meeting – November 12, 2025 (Special) November 19, 2025 (Regular) Public Comment Initiatives and Other Items A. Truth in Taxation Public Hearing Objective: The purpose of the Truth in Taxation public hearing is to provide transparency and allow taxpayers to comment on the city’s proposed increase to its aggregate property tax levy (excluding debt service levies) when the increase is more than five percent over the previous year’s extension. B. Cook County Class 6b Property Tax Incentive for 301 Ramona Avenue—Resolution in Support (No Cost) Objective: Adopting a resolution supporting a request by Vital RE, LLC to obtain a Cook County Class 6b tax incentive for the approximately $520,000 investment in a vacant in- dustrial building at 301 Ramona Avenue. C. Wing Park Family Aquatic Center Longevity and Safety Renovations—Change Order No. 1 ($33,450) Objective: Complete the necessary improvements to the aquatic facility to ensure struc- tural integrity, create watertight seals and provide a clean, durable finish for long term use. Committee of the Whole Agenda – December 3, 2025 Page 2 D. Independent Fitness Contractor Service Agreement ($26,000) Objective: Provide patrons of The Edward Schock Centre of Elgin with quality fitness in- struction and personal training. E. Sewer Infrastructure Projects—Engineering Services Agreement with Trotter and Asso- ciates, Inc., Amendment No. 4 ($65,000) Objective: Provide the city with engineering services to evaluate, design and provide con- struction services related to sewer system improvements. F. Lead Service Line Replacement Program, Year 5—Illinois Environmental Protection Pub- lic Water Supply Loan Program Requirements (No Cost) Objective: Remove lead-based water service lines on private property using approximately $15 million in funding from Illinois Environmental Protection Agency’s Public Water Supply Loan Program. G. “Welcoming City” Ordinance Discussion (Councilmembers Dixon and Alfaro) Objective: Councilmember Dixon (with Councilmember Alfaro as his second) is request- ing an agenda item to discuss a “Welcoming City” ordinance. Announcements from Council Announcements from Staff Adjournment PLEASE NOTE: The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individ- uals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. AGENDA ITEM: A MEETING DATE: December 3, 2025 Truth in Taxation Public Hearing The purpose of the Truth in Taxation public hearing is to provide transparency and allow taxpay- ers to comment on the city’s proposed increase to its aggregate property tax levy (excluding debt service levies) when the increase is more than five percent over the previous year’s extension. AGENDA ITEM: B MEETING DATE: December 3, 2025 ITEM: Cook County Class 6b Property Tax Incentive for 301 Ramona Avenue—Resolution in Support (No Cost) OBJECTIVE: Adopting a resolution supporting a request by Vital RE, LLC to obtain a Cook County Class 6b tax incentive for the approximately $520,000 investment in a vacant industrial building at 301 Ra- mona Avenue. RECOMMENDATION: Approve the resolution determining the property at 301 Ramona Avenue is appropriate for a Cook County Class 6b property tax incentive. Vital RE, LLC has a signed letter of intent to purchase 301 Ramona Avenue contingent upon re- ceiving a Cook County “Class 6b” commercial property tax incentive. Vital RE will be leasing the property to its related entity, Vital Truck & Van, LLC, (“Vital Truck”) spending about a half million dollars on improvements to the existing, vacant building and grounds. The purchase price of the 5.4-acre property is about $2.9 million. It contains two industrial buildings totaling nearly 24,500 square feet of floor area. Vital Truck provides professional upfitting solutions for fleet vans and trucks. Vital Truck will move its Illinois operations from Batavia to Elgin along with seven full-time employees. Vital Truck will also hire another ten, full-time equivalent employees upon the completion of the improvements. Vital Truck was founded in 2002 and also has locations in Sheridan and Northglenn, Colorado. Vital Truck requires the incentive to make its relocation to Elgin economically feasible. Vital Truck has stated that it will not purchase the property without the incentive. Cook County provides a “Class 6b” commercial property tax incentive to minimize the financial burden associated with investments in vacant industrial properties. The estimated Cook County taxes generated for all taxing bodies during the twelve-year period of the Class 6b incentive is approximately $1.38 mil- lion. The tax burden on Vital Truck without the incentive would be nearly $3.1 million over the same time. Should the property remain vacant, the estimated Cook County taxes generated for all taxing bodies over the same time will only be about $820,000. BACKGROUND The Cook County Class 6b property tax incentive program reduces assessment levels for industrial projects that involve new construction, substantial rehabilitation or the occupancy of a vacant property for a twelve-year period. During the first ten years, the property’s statutory 25 percent of market value assessment is reduced to 10 percent. The incentive phases out in the eleventh and twelfth years, raising the assessment level in those years to 15 percent and 20 percent, re- spectively. The property returns to the full 25 percent of market value assessment in the thir- teenth year. Under Cook County guidelines, the Class 6b incentive is renewable for an unlimited number of additional twelve-year periods. Before Cook County will consider a Class 6b tax incentive, the property owner must receive a resolution of support from the municipality in which the project is located. Vital RE, LLC has a signed letter of intent to purchase the industrial property at 301 Ramona Street for $2.9 million. The purchase is contingent upon receiving the Cook County Class 6b property tax incentive. The main building at 301 Ramona Avenue. A second, smaller building is located at the back of the prop- erty. Vital Truck proposes to move its Illinois operations from Batavia to this 5.4-acre property in Elgin. The parcels at 301 Ramona Avenue is located at the dead-end of Ramona, north of Villa Street, about one-quarter mile west of Willard Avenue. It consists of two tax parcels identified by Cook County Property Identification Numbers 06-19-106-020 and 06-19-106-021. They are both zoned CI Commercial Industrial District, as are all the parcels on the east side of Ramona, south to Villa Street. The properties on the west side of Ramona are zoned MFR Multi-Family Residential District and home to Villa Garden Estates, a mobile home park. The properties north and east of 301 Ramona are zoned PRC Planned Residence Conservation District. The property immediately to the south of 301 Ramona is home to the Elgin Rifle Club. The property to the north is heavily wooded. Its ownership has the same mailing address as the ownership entity for Villa Garden Estates. The 2 properties to the east contain the Oakwood Hills condominiums. Most of the properties in the immediate area are within the 100-year floodplain. The parcels at 301 Ramona has been identified with a variety of address over the years, ranging from 301 to 311 Ramona. The American Demolition Corporation was one of the last primary oc- cupants of the property. American Demolition stored heavy construction and demolition equip- ment on the property, along with large stockpiles of demolished building materials. American Demolition stopped operating about two years ago. Four self-storage buildings and a corrugated metal building were demolished last year. Two buildings remain on the property, a 17,345- square-foot building at the front of the property and a 7,145-square-foot building at the back. Vital Truck’s business operations better align and improve the north and west fence lines to re- establish the commercial operations yard. The existing gravel surfacing will be replaced as nec- essary, and landscaping would be installed along the exterior of the property. A new loading dock will be created at the back of the front building. A preliminary review of the business and pro- posed improvements indicates the business will be permitted to operate at 301 Ramona without any departures from the zoning ordinance. Vital Truck estimates the cost of the improvements to be about $520,000. The property at 301 Ramona will serve as the Illinois location for Vital Truck. Vital Truck was founded in 2002 and has locations in Sheridan and Northglenn, Colorado. Vital Truck provides professional upfitting solutions for fleet vans and trucks. Vital Truck would move to Elgin from a smaller facility on Raddant Road in Batavia along with their seven full-time employees. Vital Truck will hire another ten full-time equivalent employees upon the completion of the improvements. Several other businesses contacted staff over the last two years expressing interest in the prop- erty and asking about allowable uses, including an automotive recycling center, trucking opera- tions and contractor yards. Vital Truck is a desirable land use, considering the proximate residen- tial land uses and the permitted and conditional uses in the CI zoning district. All upfit work would be performed inside the facility and the company does not perform fleet maintenance or repairs. 3  Fleet vehicles parked outside of Vital Truck’s facility in Batavia. Employees of Vital Truck upfit new fleet vehicles at their facility in Batavia. Vital Truck would bring seven full-time employees to Elgin initially and hire another ten full-time employees upon completion of improvements to the building and grounds at 301 Ramona. OPERATIONAL ANALYSIS The Class 6b property tax incentive program enables industrial properties located in Cook County to more effectively compete with properties located in the collar counties where the statutory assessment level is generally lower than that of Cook County. The analysis in the chart below demonstrates how the Class 6b incentive enables an industrial property valued at $1 million to levels the playing field with a similarly valued industrial property located in Kane County. 4 The estimated fair market value of 301 Ramona will be about $3.4 million, considering the pro- posed purchase price and the improvements. The estimated Cook County taxes generated (for all taxing bodies) without the Class 6b incentive during that program’s twelve-year period are nearly $3.1 million. For comparison, a similarly-sized industrial building on a similarly-sized prop- erty in Kane County, located north of Big Timber Road, west of McLean Boulevard, would likely generate a little more than $1 million for all taxing bodies over twelve years. Given the disparity between Cook County and Kane County property taxes for industrial sites during that time, Vital RE requires a Class 6b incentive to make the purchase and improvements to 301 Ramona economically feasible. The estimated Cook County taxes generated for all taxing bodies during the twelve-year period with the Class 6b exemption are approximately $1.3 million, still about $300,000 more than if the building and property were in Kane County and about $560,000 more than if the property were to remain vacant. With the majority of Elgin being in Kane County, the city could seek to assist Vital RE in finding a suitable Kane County location that does not require the city’s consent to a Class 6b incentive. But pursuing this option will still leave the city with the vacant industrial property at 301 Ramona. Given the interest by Vital RE in purchasing the vacant property at the cost of $2.9 million and providing about $520,000 in building and property improvements, the prudent course is to initi- ate action that will immediately return the vacant industrial site to a desirable use. The last page of Attachment A to this report includes a chart detailing the above findings. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS With the site improvements and full occupancy of the industrial buildings at 301 Ramona, the Cook County property taxes generated with the Class 6b incentive for all taxing bodies will be 5 about $100,000 annually for each of the first ten years. The annual property tax increases are expected to increase about $50,000 and $100,000 during the eleventh and twelfth years, respec- tively, of the Class 6b incentive program. The estimated Cook County taxes generated for all tax- ing bodies during the twelve-year period with the Class 6b exemption are about $1.38 million. If Vital RE proceeds without the Class 6b incentive, the estimated Cook County taxes generated (for all taxing bodies) during that program’s twelve-year period would be nearly $3.1 million. Vital RE has stated that it will not purchase the property without the incentive. If the property was to then remain vacant, the property would generate about $70,000 per year in property taxes total or about $820,000 over twelve years. The total increase in property taxes over the twelve-year period of the incentive with the purchase and improvements by Vital RE is about $560,000. For comparison, a similarly-sized industrial building on a similarly-sized property in Kane County, located north of Big Timber Road, west of McLean Boulevard, would likely generate a little more than $1 million for all taxing bodies over 12 years. The attorney for Vital RE estimates in the Cook County Assessor Class 6b Eligibility Application that 17 full-time employees at this location would spend more than $70,000 per year in the city on such things as gas, groceries, and entertainment. Vital Truck will be moving seven full-time employees to the facility on Ramona immediately and then hiring ten more full-time employees once the building and property improvements are complete. The application also indicates that Vital Truck will be generating sales tax from its operations, and that the improvements to the building and ground would generate between ten and twenty construction jobs. The application is provided as Attachment A to this report. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT #(S) BUDGETED AVAILABLE NA NA NA NA NA LEGAL IMPACT None. ALTERNATIVES The city council may choose not to approve the resolution determining the property at 301 Ra- mona Avenue is appropriate for a Cook County Class 6b property tax incentive. 6 NEXT STEPS Adopt a resolution determining the property at 301 Ramona Avenue is appropriate for a Cook County Class 6b property tax incentive. ______________________________________________________________________________ Originators: Marc Mylott, Community Development Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ______________________________________________________________________________ ATTACHMENTS A. Cook County Class 6b Eligibility Application with Property Tax Estimate Comparison Ta- ble 7  November 24, 2025 VIA MAIL & EMAIL City of Elgin ATTN: Marc Mylott 150 Dexter Court Elgin, Illinois 60120 RE: Class 6b Resolution Request Vital RE LLC 301 Ramona Avenue, Elgin, IL 60120 PIN: 06-19-106-020/021-0000 Dear Marc: Vital RE LLC, or its assignee (the “Applicant” or “Vital RE”) has signed an LOI to purchase the above-referenced property (the “Subject Property”) and is requesting a Resolution from the City of Elgin supporting and consenting to a Class 6b Tax Incentive for the Subject Property based on Reoccupation of an Abandoned Property – No Special Circumstances and Substantial Rehabilitation. The Subject Property has been vacant and unused since December 2023. The Subject Property currently consists of an approximately 17,345 square foot industrial building and an approximately 7,145 square foot industrial building sited on approximately 5.42 acres of land. Background of the Applicant The Applicant plans to lease the Subject Property to its related entity, Vital Truck and Van (the “Occupant” or “Vital Truck”). Vital Truck was founded in 2002 and is a privately owned company, which operates nationally. The Occupant specializes in providing efficient and organized uplifts that are designed to maximize space, improve workflow, and keep tools and equipment secure. The Occupant currently operates at three locations and intends to move its Illinois operations from Batavia to the Subject Property. The Occupant employs seven (7) full- time employees at the Batavia location, and these employees will be moved to the Subject Property. For more information on Vital Truck and Van, please visit their website at https://vitaltruck.com/. Subject Property Improvements & Job Creation  In the event that a Class 6b Tax Incentive is granted, the Applicant plans to spend approximately $520,000 to improve and rehabilitate the Subject Property. The Applicant plans to move and improve the fence line along the north and west property lines and remove and replace existing gravel. In addition, the Applicant will install a loading dock and beautify the exterior of the Subject Property through landscaping. Upon completion of the improvements, the Applicant will look to hire an additional ten (10) employees at the Subject Property. All employees will be compensated in accordance with the Cook County Living Wage, and the Occupant will look to hire qualified City residents. Also, the planned improvements will result in ten (10) to twenty (20) temporary construction jobs. The Applicant is still in the process of collecting third-party bids but will send them to the City once received. Real Estate Tax Analysis After spending $2,900,000 to purchase the property and $520,000 in improvements costs, the Applicant expects the Subject Property to have a stabilized market value around $3,420,000, which would generate approximately $1,337,442 in taxes over the life of the incentive (or approx. $99,070 per year). Without the incentive, the Applicant will not close on the property, leaving the site a vacant lot. Based on the current land value only, without the incentive and with full vacancy relief, the Subject Property would generate only $793,535 in taxes over the life of the incentive. Therefore, should the Class 6b be approved, the Subject Property would generate $543,907 in additional real estate taxes over the life of the Class 6b Tax Incentive. Please see the attached “12 Year Tax Comparison Chart.” In addition to increased property tax revenues, the Occupant’s presence will significantly benefit the local community. The Occupant expects its employees and visitors will frequent City restaurants, gas stations, stores and more. The Occupant also expects to attract both new and returning customers who will also frequent nearby establishments. Based on the employee economic impact chart, 17 full-time are estimated to spend approximately $72,038 per year in the City on gas, entertainment, groceries, etc. In total, the purchase, rehabilitation and reoccupation of the Subject Property is expected to generate over $1,052,407 in additional revenue over the life of the incentive. “But-For” Condition Statement Without the assistance from the Class 6b Tax Incentive, the Applicant will not purchase the Subject Property. The Applicant has determined that without the incentive, the heavy Cook County property tax burden (28.785% Effective Tax Rate) will make the site infeasible and the Applicant will be forced to move this particular project to a neighboring county or state. In the event that the Applicant does not purchase the Subject Property, it will remain vacant and unused. Conclusion  Based on the foregoing, the Applicant requests that the City of Elgin review its Class 6b Tax Incentive request and approve a Resolution supporting and consenting to a Class 6b Tax Incentive for the Subject Property based on Reoccupation of an Abandoned Premises – No Special Circumstances and Substantial Rehabilitation. Should you need any additional documentation or have any questions or concerns, do not hesitate to contact me at (312) 604- 3897 or via email at rlotzar@ltlawchicago.com. Respectfully Submitted, Robert Lotzar 25 September  Legal Description, Site and Building Square Footage 301 Ramona Avenue Elgin, IL PINs: 06-19-106-020/-021-0000 The Subject Property currently consists of an approximately 17,345 square foot industrial building and an approximately 7,145 square foot industrial building sited on approximately 5.42 acres of land. The Subject Property has been vacant and unused since December 2023. The Applicant is the contract-purchaser and plans to spend more than $520,000 on improvements to the Subject Property, including upgrading the existing fence, installing an additional loading dock and gravel, and landscaping. Attached hereto please find: • Legal description • Aerial of Subject Property • Street View of the Subject Property • ALTA Survey • Site Plan  LEGAL DESCRIPTION PARCEL 1: THAT PART OF LOT 9 IN COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS IN SECTION 19, TOWNSHIP 41 NORTH, RANGE 9, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 20, 1895 DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTH EAST CORNER OF SAID LOT 9, BEING ALSO THE NORTH EAST CORNER OF THE NORTH WEST ¼ OF SAID SECTION 19; THENCE SOUTH 00 DEGREES 15 MINUTES 59 SECONDS EAST, ALONG THE EAST LNE OF SAID LOT 9, PRESUMABLY THE EAST LINE OF SAID NORTH WEST ¼, A DISTANCE OF 183.63 FEET; THENCE SOUTH 88 DEGREES 06 MINUTES 42 SECONDS WEST, A DISTANCE OF 425.15 FEET; THENCE NORTH 00 DEGREES 15 MINUTES 59 SECONDS WEST, PARALLEL WITH THE SAID EAST LINE OF LOT 9, A DISTANCE OF 191.46 FEET TO THE NORTH LINE OF SAID LOT 9, BEING ALSO THE NORTH LINE OF SAID SECTION 19, THENCE NORTH 89 DEGREES 10 MINUTES 00 SECONDS EAST, ALONG SAID NORTH LINE, A DISTANCE OF 425.00 FEET TO THE POINT OF BEGINNING, BEING SITUATED IN THE CITY OF ELGIN, IN COOK COUNTY, ILLINOIS. PARCEL 2: EASEMENT APPURTENANT TO AND FOR THE BENEFIT OF PARCEL 1 AFORESAID, AS CREATED BY INSTRUMENT RECORDED JANUARY 13, 1987 AS DOCUMENT NUMBER 87023507 OVER AND UPON THE FOLLOWING DESCRIBED PARCEL OF LAND: A 20 FOOT WIDE EASEMENT OVER PART OF LOT 9 OF THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS IN SECTION 19, TOWNSHIP 41 NORTH, RANGE 9, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 20, 1895, THE CENTER LINE OF SAID 20 FOOT (MEASURED AT RIGHT ANGLES) WIDE EASEMENT DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTH EAST CORNER OF SAID LOT 9, BEING ALSO THE NORTH EAST CORNER OF THE NORTH WEST ¼ OF SAID SECTION 19; THENCE SOUTH 00 DEGREES 15 MINUTES 59 SECONDS EAST, ALONG THE EAST LINE OF SAID LOT 9, PRESUMABLY THE EAST LINE OF SAID NORTH WEST ¼, A DISTANCE OF 183.63 FEET FOR THE POINT OF BEGINNING OF THE CENTER LINE OF SAID 20 FOOT EASEMENT; THENCE SOUTH 88 DEGREES 06 MINUTES 42 SECONDS WEST, ALONG SAID CENTER LINE, A DISTANCE OF 629.48 FEET TO THE EASTERLY LINE OF PROPOSED RAMONA AVENUE BY DOCUMENT NUMBER 11312306 FOR THE TERMINUS OF THE CENTER LINE OF SAID 20 FOOT WIDE EASEMENT (EXCEPTING THEREFROM THAT PART THEREOF FALLING IN PARCEL 1 AFORESAID), IN COOK COUNTY, ILLINOIS. PERMANENT INDEX NUMBER: 06-19-106-020/-021-0000 ADDRESS OF REAL ESTATE: 301 Ramona Avenue, Elgin, IL 60120  Identification of Persons Having an Interest in the Property 301 Ramona Avenue, Elgin, IL PIN: 06-19-106-020/-021-0000 Applicant: Vital RE LLC a. Neil Garlock (51% Ownership) 731 N. Raddant Road Batavia, IL 60510 b. Corey Stanley (49% Ownership) 731 N. Raddant Road Batavia, IL 60510 Occupant: Vital Truck and Van After completion of the improvements, the Applicant plans to lease the Subject Property to a related entity, Vital Truck and Van (the “Occupant” or “Vital Truck”) who will expand into the new space. Vital Truck was founded in 2002 and is a privately owned, nationally recognized leader in professional uplifting solutions. The Occupant specializes in providing efficient and organized uplifts that are designed to maximize space, improve workflow, and keep tools and equipment secure. The Occupant currently operates at three locations and intends to move its Illinois operations from Bativa to the Subject Property. The Occupant employs seven (7) full-time employees at the Bativa location, and these employees will be moved to the Subject Property. For more information on Vital Truck and Van, please visit their website at https://vitaltruck.com/.  Employment Opportunities 301 Ramona Avenue Elgin, Illinois 60120 PIN: 06-19-106-020/-021-0000 Vital Truck currently operates at three locations and intends to move its Illinois operations from 731 N Raddant Rd, Batavia, IL 60510 to the City of Elgin. Vital Truck was founded in 2002 and has been growing ever since then, which is why Vital Truck is looking to expand operations to the Subject Property. The business currently has seven (7) full-time employees at the Batavia location who will be transferred to the Subject Property. Assuming the Class 6b Tax Incentive is granted, Vital Truck plans on hiring an additional ten (10) full-time employees at the Subject Property. All employees will be compensated in accordance with the Cook County Living Wage, and the Occupant will look to hire qualified City residents. Also, the planned improvements will result in ten (10) to twenty (20) temporary construction jobs. In addition to increased property tax revenues, Vital Truck’s presence will significantly benefit the local community. Vital Truck expects its employees and visitors will frequent City restaurants, gas stations, stores and more. Vital Truck also expects to attract both new and returning customers who will also frequent nearby establishments. Additionally, Vital Truck will generate sales tax revenue at te Subject Property. According to the employee economic impact chart below, an estimated 17 employees are estimated to spend approximately $72,038 per year in the Village on gas, entertainment, groceries, etc. New Employee Business Impact Chart Purchase Emp. % Exp./Week Weeks Total Lunch 17 55% $55 50 $25,713 Grocery 17 30% $50 50 $12,750 Consumer Goods 17 25% $35 50 $7,438 Entertainment 17 15% $55 50 $7,013 Auto-Gas 17 75% $30 50 $19,125 TOTAL (Per Year) $72,038  Property Improvements and Potential Growth 301 Ramona Avenue Elgin, Illinois 60120 PIN: 06-19-106-020/-021-0000 As mentioned, Vital Truck has outgrown its current location and has identified the Subject Property as an ideal location to construct the Company’s Illinois headquarters. The Applicant is under contract to purchase the property, contingent on receiving a 6b tax incentive for the proposed new facility. In the event that a Class 6b Tax Incentive is granted, the Applicant plans to spend approximately $520,000 to improve and rehabilitate the Subject Property. The Applicant plans to move and improve the fence line along the north and west property lines and remove and replace existing gravel. In addition, the Applicant will install a loading dock and beautify the exterior of the Subject Property through landscaping. After the proposed construction and subsequent reoccupation, the Applicant expects the property to have a stabilized market value of around $3,420,000, which would generate approximately $1,337,442 in taxes over the life of the incentive (or approx. $99,070 per year). Without the incentive, the Applicant will not close on the property, leaving the site a vacant lot. Based on the current land value only, Subject Property would generate only $793,535 in taxes over the life of the incentive. Therefore, should the Class 6b be approved, the Subject Property would generate $543,907 in additional real estate taxes over the life of the Class 6b Tax Incentive. Please see the attached “12 Year Tax Comparison Chart.”  12 Year Tax Estimates 301 Ramona Avenue Elgin, IL 60120 (PINs: 06-19-106-020/-021-0000) Estimated Taxes Based on: Current Land Value + Approx. $520,000 in Hard Costs & a 6b Incentive Compared to Current Land Value & No 6b Compared to Current Land Value + Approx. $520,000 in Hard Costs Without a 6b Current Land Value + Approx. $520,000 in Hard Current Land Value + Approx. $520,000 in Hard Costs Current Land Value & No 6b Costs & a 6b Incentive Without a 6b Estimated Estimated Taxes at Full Estimated Estimated Assessment Estimated Assessment Assessed Value Vacancy Assessment Level Assessed Estimated Tax Effective Tax Estimated Market Level with a Assessed Value Estimated Tax Estimated Market Level With NO Without a Class Without a Class Estimated Market without a Class Value Without Without a Class Tax Year 2023 Tax Rate 2024 Multiplier Rate* Value Class 6b** With a Class 6b With a Class 6b Vzlue Class 6b 6b 6b Value 6b** a Class 6b 6b 2026 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2027 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2028 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2029 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2030 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2031 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2032 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2033 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2034 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2035 9.857% 3.0355 29.921% $3,420,000 10% $342,000 $102,331 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2036 9.857% 3.0355 29.921% $3,420,000 15% $513,000 $153,496 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 2037 9.857% 3.0355 29.921% $3,420,000 20% $684,000 $204,662 $913,124 25% $228,281 $68,305 $3,420,000 25% $855,000 $255,827 Total Estimated Taxes (2026 to 2037) $1,381,468 Total Estimated Taxes (2026 to 2037) $819,657 Total Estimated Taxes (2026 to 2037) $3,069,929 Annual Employee Impact of Property Tax Revenue Generated from the $72,038 $561,811 ~17 Full Time Employees Property's Class 6b Tax Incentive: Notes: * The 2024 Effective Tax Rate (the 2024 tax rate x the 2024 multiplier) was used. It does not take into account any increases or decreases in the Effective Tax Rate between 2025 and 2037. **The above is based on the assumption that the Class 6b Tax Incentive for the subject property will be granted in 2025 and activated in 2026 The above estimates are speculative, and should be treated as such. 11/25/2025 Page 1 of 1 AGENDA ITEM: C MEETING DATE: December 3, 2025 ITEM: Wing Park Family Aquatic Center Longevity & Safety Renovations—Change Order No. 1 ($33,450) OBJECTIVE: Complete the necessary improvements to the aquatic facility to ensure structural integrity, cre- ate watertight seals and provide a clean, durable finish for long term use. RECOMMENDATION: Approve Change Order No. 1 in the amount of $33,450 for the Wing Park Family Aquatic Center longevity and safety renovations. Wing Park Family Aquatic Center is a cornerstone of the Elgin community, providing essential recreational opportunities and fostering engagement for thousands of residents and visitors each summer. Years of routine use and aging infrastructure have taken a toll on its functionality, safety, and overall appeal, underscoring the urgent need for critical maintenance and upgrades. During the initial bid process for the Wing Park Pool project, site conditions did not indicate that the depth and extent of the existing concrete, caulk deterioration, gutter wall damage and ex- posed bare surfaces would be as significant as what was later uncovered. This project will modernize the facility to better serve the community by completing necessary concrete removal and replacement, restore gutter walls, remove and replace deteriorated caulk, apply protective epoxy paint to exposed gutter surfaces and replace the outdated toddler boat slide with a state-of-the-art PlayNuk toddler slide. The new slide incorporates interactive ele- ments, gentle water play, and shaded areas, ensuring a safer and more enriching experience for young families. BACKGROUND Wing Park Family Aquatic Center has been a cornerstone of summer recreation for the City of Elgin, serving thousands of residents and visitors annually. As one of the city's most popular amenities, the facility plays a vital role in promoting community engagement and healthy recre- ation. Over time, routine wear and tear have impacted the functionality, aesthetics, and safety of the aquatic center. To preserve its value as a community asset, this project will address critical maintenance needs and upgrade key features to modern standards. These improvements will ensure the facility continues to provide a safe, enjoyable, and welcoming environment for all guests. In addition, the toddler boat slide on the south end of the pool has reached the end of its life. As part of this project, staff recommended replacing the existing slide with a new toddler slide fea- ture from the PlayNuk series by Vortex. The PlayNuk series provides modern, age-appropriate designs that include multi-level play, gentle water features, shaded areas, interactive elements, and a toddler slide, making it an ideal addition to enhance the experience for young families. The renovation project scope includes: • Pool Renovation: o Wet blasting to remove all existing paint and areas of delaminating concrete. o Repairing cracks and applying new epoxy surfacer for a smooth and durable finish. o Installing new caulking in expansion joints and sealing with epoxy resin. o Repainting the pool’s walls, floors, steps, and lane markings with high-quality epoxy paint. o Adding slip-resistant coatings to the zero-depth entry areas and steps. • Slide Refurbishment: o Power washing and sanding to remove grease, dirt, and oxidation. o Minor fiberglass repairs to ensure structural integrity. o Resurfacing interiors with premium gel coating and repainting exteriors to restore ap- pearance and safety. • Pool Deck Repairs: o Removing and replacing deteriorated sealants and backer rods at concrete joints. o Saw-cutting and repairing spalled concrete sections throughout the pool deck. o Applying V-Seal 102 sealer for added durability. • Toddler Slide Installation: o Demolishing and removing the existing pad and pool floor. o Installing a new pedestal pad with reinforced concrete and dowels. o Setting up and testing owner-furnished water fixtures. OPERATIONAL ANALYSIS The planned renovations and upgrades will: • Improve Safety: o Enhance slip resistance in high-traffic areas and repair damaged concrete to reduce haz- ards. o Ensure compliance with modern safety standards for slides and pool surfaces. • Enhance Guest Experience: o Refurbished slides, pools, and deck areas will improve aesthetics and functionality. o A new toddler slide feature will provide added attractions for young families. 2 • Extend Facility Longevity: o Routine maintenance, such as resealing and repainting, will protect the facility from fur- ther degradation. o Structural repairs ensure the pool remains operational for years to come. The project is being completed in the off-season to minimize any disruption to summer program- ming. During the initial bid process for the Wing Park Pool project, site conditions did not indicate that the depth and extent of the existing concrete, caulk deterioration, gutter wall damage, and ex- posed bare surfaces would be as significant as what was later uncovered. To maintain the integ- rity and longevity of the pool structure, additional concrete demolition and replacement, full re- moval and replacement of gutter caulk, gutter wall repairs, and epoxy coating of exposed con- crete are required to ensure a stable and watertight system. These renovations align with the city’s commitment to providing safe, modern, and accessible recreational facilities for residents and visitors. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS The original contract with F.H. Paschen was in the amount of $644,654. Change Order No. 1 will increase the total amount of the contract to $678,104. There is sufficient funding available to cover the cost of this change order. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE General 010-3371-764.93-36 275010 $13,190 $13,190 Riverboat 275-0000-791.93-36 275010 $20,260 $20,260 LEGAL IMPACT None. ALTERNATIVES The city council may choose not to approve the change order and provide staff with further di- rection. 3 NEXT STEPS Execute the change order with F.H. Paschen. Originators: Glen Dettman, Building Maintenance Superintendent Steve Gard, Senior Recreation Supervisor – Aquatics Jen Hermonson, Parks and Recreation Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporate Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Change Order Request No. 1 4 November 14th, 2025 City of Elgin 1900 Holmes Road Elgin, IL 60123 Attn: Mr. Glen Dettman RE: Elgin Wing Park Pool- Change Order Request #001 – Additional Work Dear Mr. Dettman, F.H. Paschen has visited the project site with City of Elgin and agreed to the following scope of work. We are pleased to present the following scope of work for your review. Change Order Request #001 – Additional Work Concrete Additional Work • Additional scanning, saw cutting, removal and hauling work required to go from 358 sq. ft. - 10” concrete demolition to 540 sq. ft. - 15” concrete demolition. • Furnish and install additional concrete to match existing. Caulk Removal and Replacement • Remove all existing caulk from designated gutter areas. • Install new backer rod and apply Deck-O-Seal Gun Grade white caulk to ensure watertight sealing. Gutter Wall Repair • Patch major holes on the side walls of the gutters using Tnemec 215 epoxy mortar or hydraulic cement. • Ensure surface integrity and proper bonding for long-term durability. Epoxy Paint Application – Gutter Walls • Prepare bare concrete surfaces of the zero-depth entry gutter and the west gutter of the deep dive pool. • Apply white epoxy pool paint to all exposed concrete areas for a clean, protective finish. The budgeted cost for the work associated with Change Order Request #001 is an Add of Thirty-Three Thousand Four Hundred Fifty Dollars, $33,450.00 F.H. PASCHEN, S.N. NIELSEN & ASSOCIATES LLC 5515 N. East River Road, Chicago, IL 60656 p. 773.444.3474 f. 773.693.0064 | www.fhpaschen.com Clarifications • This proposal excludes permit fees. • This proposal excludes the removal and disposal of any hazardous material. • This proposal excludes any unforeseen conditions that may arise. • This proposal excludes any overtime or premium time, proposal is based on normal work hours. • This proposal excludes any payment and performance bonds. • This proposal excludes any winter conditions. • This proposal excludes sales tax. • This proposal excludes any site restoration. • This proposal excludes any site utilities work. • This proposal excludes any carpentry work. • This proposal excludes any mechanical, electrical, plumbing, or fire suppression work. • This proposal excludes natural gas piping. • This proposal excludes any repair, replacement, or re-location of piping underground. • This proposal excludes any design, engineering, or associated drawings. • This proposal excludes any furniture or equipment movement. • This proposal includes only the following items described in the above scope. Please review this information at your earliest possible convenience and advise us as to how you wish to proceed. All required documents will be submitted at your request. If you have any questions or concerns, please do not hesitate to call. City of Elgin Date Daniel Dunn 11/14/2025 F.H. Paschen, S.N. Nielsen & Associates, LLC Date AGENDA ITEM: D MEETING DATE: December 3, 2025 ITEM: Independent Fitness Contractor Service Agreement ($26,000) OBJECTIVE: Provide patrons of The Edward Schock Centre of Elgin with quality fitness instruction and per- sonal training. RECOMMENDATION: Approve the service agreement for one independent fitness contractor for services at The Ed- ward Schock Centre of Elgin in the amount of $26,000. Independent contractors play a critical role in delivering high-quality and cost-effective fitness services at The Edward Schock Centre of Elgin. Their specialized skills, professional certifications, and flexible schedules enable the city to offer a wide range of fitness programs without the financial burden of adding full-time staff. The model supports strong community engagement while generating meaningful revenue. In 2024, group fitness and personal training produced approximately $60,000 in net revenue and is projected at $65,000 for 2025 for the city. Independent contractors provide stability and continuity in programming. Many have served the community for several years, bringing experience and trusted relationships with participants. Their certifications require ongoing education, ensuring that residents receive safe, current, and professionally delivered instruction. The Centre currently partners with eleven independent contractors who collectively support the city’s goal of offering accessible, diverse, and high-quality fitness opportunities. Approval of the 2026 service agreement for one contractor is needed because projected compensation will exceed the $25,000 procurement threshold. Continued support for these partnerships strengthens program quality, maintains cost efficiency, and preserves a successful service model that benefits both residents and the city. BACKGROUND The Edward Schock Centre of Elgin (The Centre) uses contractual agreements with independent contractors because they provide a cost-effective partnership with the private sector. The contractors have flexible schedules and professional certifications that benefit The Centre’s customers. Staff has found that using independent contractors for these types of services and programs is both more cost-effective and more efficient than hiring additional staff members. The Centre uses eleven independent contractors to provide fitness services to its patrons. It is the most cost-effective way to deliver high-quality services. Because the compensation of one contractor providing group fitness classes, personal and group training will exceed the $25,000 procurement threshold, city council approval is required to enter into this agreement. OPERATIONAL ANALYSIS Estimated 2026 payments to independent contractor Carrie Baldwin are projected to exceed $25,000. Carrie Baldwin provides group fitness classes, personal and group training. Carrie has been providing services at The Centre for twelve years. Copies of her service agreement are included as an attachment. The independent fitness contractors are paid $30 to $51 per drop-in fitness class taught. Class sizes range from six to twenty-five participants. On average, this one contractor teaches approximately 250 classes per year serving about 4,800 participants. For personal training, group training and pre-registered fitness classes the contractor will receive 75 percent of the revenue. The average tenure of The Centre’s independent fitness contractors is approximately eight years, and they all hold professional certifications to teach and/or train at The Centre. Most professional fitness certifications require continuing education credits to keep the certification valid. Independent fitness contractors must also have a current CPR/AED certification. The pay range for each contractor is determined by years of experience and the number and type of certifications. During the term of the agreement, each contractor must maintain insurance coverage of one million dollars per occurrence for bodily injury and one million dollars per occurrence for property damage, name the city as an additional insured in both instances. INTERESTED PERSONS CONTACTED Carrie Baldwin. FINANCIAL ANALYSIS Revenue from group fitness, one-on-one personal training, and small group training is projected to be $65,000 in 2025. In addition, twenty percent of membership revenue comes from Platinum memberships which include unlimited group fitness programming. This amounts to approxi- mately $205,000 in annual revenue. The 2026 proposed budget for the Recreation Fund includes funding for this program. 2 BUDGET IMPACT FUND ACCOUNT PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE Recreation 296-5052-762.45-99 HF001, HF002 $26,000 $26,000 LEGAL IMPACT The proposed agreement constitutes an exception to the procurement ordinance requiring ap- proval by two-thirds of the members of the city council. ALTERNATIVES The city council could choose not to approve the service agreement with the independent fitness contractor, causing The Centre to drastically cut back on classes and personal training sessions offered to our members and patrons, leading to a negative impact on the overall experience. NEXT STEPS Execute the service agreement with the contractor and establish purchase orders for 2026. Originators: Santiago Cervantes, Health and Fitness Supervisor Brett Lind, Fitness Operations Manager Jen Hermonson, Parks and Recreation Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Individual Service Agreement for Carrie Baldwin 3  SERVICE AGREEMENT THIS AGREEMENT is made and entered into this _____ day of_____ 2025 by and between the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter referred to as the “City”), and Carrie Baldwin , a citizen and resident of the State of Illinois (hereinafter referred to as the “Service Provider”). WHEREAS, the City has determined that it would serve a beneficial public purpose to enter into an agreement with the Service Provider for the Service Provider to provide certain contract services as described in this agreement on behalf of the City and the City’s Parks and Recreation Department; and WHEREAS, the Service Provider represents that it has the necessary expertise and experience to furnish the Subject Services upon the terms and conditions set forth in this agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: 1. 1.The Service Provider shall provide all of the services as described in Exhibit A, attached hereto and made a part hereof by this reference (such services are hereinafter referred to as the “Subject Services”). Unless otherwise specified in Exhibit A, the Service Provider shall provide the Subject Services at such dates and times as are determined and approved by the City’s Health and Fitness Supervisor. 2. The Service Provider shall also perform the Subject Services according to the Activity Plan which is attached hereto and made a part hereof as Exhibit B. The Service Provider represents and warrants that the Service Provider has the skills and knowledge necessary to conduct the Subject Services provided for in Exhibit A and in the Activity Plan set forth in Exhibit B. It is agreed and understood that the City is relying on such representations and it is further agreed and understood that the Subject Services set forth in Exhibit A and the activity plan set forth in Exhibit B are integral parts of this agreement and not be modified, amended or altered except by a written amendment to this agreement agreed to and executed by both parties hereto. 3. The Service Provider shall perform the Subject Services at the location specified in Exhibit A. In connection with the Subject Services to be performed on other than City properties, the Service Provider warrants and agrees to maintain all facilities and equipment used in the performing of the Subject Services in a clean, sanitary and safe condition and free from defects of every kind whatsoever. Service Provider agrees and warrants that the Service Provider will periodically inspect all of such facilities and equipment for such purposes. Service Provider also warrants that the Service Provider and the Service Provider’s facilities and equipment used in the performing of the Subject Services are not now, nor shall be during the term of this agreement in violation of any health, building, fire or zoning code or regulation or other applicable requirements of law. In connection with the Subject Services on properties owned or controlled by the City, Service Provider agrees and warrants to use, and to cause persons participating in the Subject Services to use, through proper supervision and control, all facilities with due care, and to report all defects in or damage to any such facilities, and the cause thereof, if known, immediately to the City’s Health and Fitness Supervisor. 4. The Service Provider shall complete, maintain and submit to the Health and Fitness Supervisor of the City, or his designee, any and all records, reports and forms relating to the Subject Services and this agreement as requested by the City. 5. The City shall pay the Service Provider for the Subject Services under this agreement the amount of $44 per class and 75% of all personal training sessions serviced. Notwithstanding anything to the contrary in this agreement, the total monies to be paid by the City to the Service Provider pursuant to this agreement shall not exceed the total amount of $30,000. The City shall make payments to the Service Provider based upon actual progress of the Subject Services within sixty (60) days after the receipt and approval of an invoice. Said periodic payments shall not be made until the services for which payment is sought are completed and accepted by the City. The Service Provider shall submit invoices in a format approved by the City. Progress reports will be included with all payment requests. The Service Provider shall maintain records showing actual time devoted and costs incurred. The Service Provider shall permit the authorized representative of the City to inspect and audit all data and records of the Service Provider for work done under this agreement. The Service Provider shall make these records available at reasonable times during the agreement period, and for a year after the completion of the Subject Services to be performed pursuant to this agreement. 6. Service Provider agrees and warrants that the Service Provider has procured all licenses, permits or like permission required by law to conduct or engage in the Subject Services provided for in this agreement, and that the Service Provider will procure all additional licenses, permits or like permission hereinafter required by law during the term of this agreement, and that the Service Provider will keep same in full force and effect during the term of this agreement. Service Provider shall perform the Subject Services with due care and in compliance with all applicable legal requirements. 7. The enrollment of students or participants for the Subject Services to be conducted pursuant to this agreement is the sole responsibility and right of the City. Service Provider shall not disseminate information to the public concerning the Subject Services to be conducted pursuant to this agreement or independently advertise or solicit students or participants for the Subject Services to be conducted hereunder except with the prior written consent of the City’s Health and Fitness Supervisor. Service Provider shall not represent any activity in which the Service Provider is engaged, including but not limited to the activity which is the subject of this agreement, as having been approved or otherwise use the City’s name in a testimonial manner without the prior written permission of the City’s Health and Fitness Supervisor. The Service Provider shall not solicit or encourage students or participants enrolled by the City in the Subject Services to enroll or participate in competing or similar services which are not sponsored by the City. 8. Notwithstanding any other provision hereof, the City may terminate this agreement at any time upon written notice to the Service Provider. In the event this agreement is so terminated, the Service Provider shall be paid for services actually performed.  9. This agreement shall become effective as of the date the Service Provider is given notice to proceed by the City and, unless terminated for cause or pursuant to paragraph 8, shall be determined to conclude on December 31, 2025 or such earlier date that the City determines that all of the Service Provider’s work under this agreement is completed. This agreement shall automatically renew for three (3) successive one-year terms unless either the City or the Service Provider gives notice to the other party of its intent not to renew at least sixty (60) days prior to the conclusion of the initial term or of any successive renewal terms. A determination of completion by the City under this paragraph shall not constitute a waiver of any rights or claims which the City may have or thereafter acquire with respect to any term or provision of the agreement. 10. This agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. Service Provider understands and agrees that the relationship of the Service Provider to the City arising out of this agreement shall be that of an independent contractor. It is expressly agreed and understood that the Service Provider and the Service Provider’s officers, employees and agents are not employees of the City and are not entitled to any benefits or insurance provided to employees of the City. City shall not be entitled to direct Service Provider as to the means or methodology of performance of this agreement by the Service Provider. 11. If either party violates or breaches any term of this agreement, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek administrative, contractual or legal remedies as may be suitable to the violation or breach. 12. To the fullest extent permitted by law, Service Provider agrees to indemnify, defend and hold harmless the City, its officers, employees, agents, boards and commissions from and against any and all claims, suits, judgments, costs, attorney’s fees, damages or other relief, including but not limited to worker’s compensation claims, in any way resulting from or arising out of negligent actions or omissions of the Service Provider in connection herewith, including negligence or omissions or agents of the Service Provider arising out of the performance of this agreement. In the event of any action against the City, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City’s choosing. The provisions of this paragraph shall survive any termination of this agreement. 13. No official, director, officer, agent or employee of the City shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. 14. The Service Provider shall provide, pay for and maintain in effect, during the term of this agreement, a policy of comprehensive general liability insurance, written in occurrence form, with limits of at least $1,000,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage. The Service Provider shall deliver to the City a certificate of insurance naming the City as an additional insured. The policy shall not be modified or terminated without ten (10) days prior written notice to the City. The certificate of insurance shall include the contractual obligation assumed by the Service Provider under Paragraph 12 hereof. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the City. There shall be no endorsement or modification of this insurance to make it excess over other available insurance; alternatively, if the insurance states that it is excess or pro rate, it shall be endorsed to be primary with respect to the City. The Service Provider shall also provide, pay for and maintain in effect during the term of this agreement worker’s compensation insurance in amounts required under the laws of the State of Illinois. 15. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. 16. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the City. 17. The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. 18. This Agreement and its exhibits constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. 19. This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois. With the sole exception of an action to recover any money to which it may be entitled pursuant to the specific provisions of this Agreement, and notwithstanding anything else to the contrary in this agreement, no action shall be commenced by the Service Provider against the City for monetary damages. In the event any legal action is brought by the City for the enforcement of any of the obligations of the Service Provider in this agreement and the City is the prevailing party in such action, the City shall also be entitled to recover from Service Provider 9% per annum interest and attorney’s fees at the rate of $300 per hour, which Service Provider hereby agrees constitutes a reasonable rate. 20. The Service Provider certifies hereby that it is not barred from bidding on a public contact as a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging. 21. As a condition of this contract, the Service Provider shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment;  B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies must be provided to the Department of Human Rights upon request 775 ILCS 5/2-105. 22. As a further condition of this agreement, the Service Provider shall submit to and pass a drug test and criminal history background check. The requirements necessary to constitute "passing" shall be at City's sole discretion. Service Provider warrants and represents, and understands and agrees, that as a term and condition of this agreement that Service Provider is not and has not within the past thirty (30) days, and shall not during the term of this agreement, use or used any illegal drug or unexplained legal drug; nor has Service Provider been convicted of any crime of which Service Provider has failed to provide written notice to City. In the event that Service Provider is determined to have violated this or any other provisions of this agreement, Service Provider shall be deemed to be in breach of this agreement, and may be terminated by City immediately without penalty to City. 23. All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: As to the City: As to Service Provider: 100 Symphony Way Carrie Baldwin Elgin, IL 60120 12N371 Westview St Attn: Santiago Cervantes Elgin, IL 60124 24. This agreement is and shall be deemed to construe to be a joint and collective work product of the City and the Service Provider and, as such, this agreement shall not be construed against the other party, as the otherwise purported drafter of same, by any court of competent jurisdiction in order to resolve any inconsistency, ambiguity, vagueness or conflict, if any, of the terms and provisions contained herein. 25. This agreement shall be binding on the parties hereto and their respective successors and permitted assigns. This agreement and the obligations herein may not be assigned by the Service Provider without the express written consent of the City which consent may be withheld at the sole discretion of the City. 26. Notwithstanding any other provision of this agreement it is expressly agreed and understood that in connection with the performance of this agreement that the Service Provider shall comply with all applicable Federal, State, City and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, Service Provider hereby certifies, represents and warrants to the City that all Service Provider’s employees and/or agents who will be providing products and/or services with respect to this agreement shall be legal residents of the United States. Service Provider shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this agreement. The City shall have the right to audit any records in the possession or control of the Service Provider to determine Service Provider’s compliance with the provisions of this section. In the event the City proceeds with such an audit the Service Provider shall make available to the City the Service Provider’s relevant records at no cost to the City. Service Provider shall pay any and all costs associated with any such audit. 27. Execution. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine, email, or other electronic means shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine, email, or other electronic means shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. IN WITNESS WHEREOF, the undersigned have entered into executed this agreement on the date and year first written above. CITY OF ELGIN, a municipal (SERVICE PROVIDER) Corporation By___________________________ By________________________ Richard G. Kozal Carrie Baldwin City Manager Attest: __________________________ City Clerk Legal Dept\Agreement\Carrie Baldwin 2025 Service Agr-Fitness-Redlined-2-7-25.docx  EXHIBIT A DESCRIPTION OF SERVICES TO BE PROVIDED BY SERVICE PROVIDER: 1.) Instruct Group Fitness Classes 2.) Personal Train pre-paid clients DATES AND TIMES OF SERVICES: January 1, 2025 – December 31, 2025 Group Fitness classes & Personal Training sessions will occur during normal business hours of operations, which are Monday through Friday from 5:00am through 9:00pm; Saturday & Sunday 7:00am through 5:00pm. The Group Fitness classes will be determined by the Health and Fitness Supervisor. LOCATION OF SERVICES: All of the above services will be rendered in the Centre of Elgin, 100 Symphony Way, Elgin, Illinois 60120. Any outdoor Group Fitness classes, Group Training programs & Personal Training session must be authorized by the Health & Fitness Supervisor.  EXHIBIT B ACTIVITY PLAN Group Fitness classes taught will include one or more of the following exercise components: warm-up, aerobic activity, anaerobic activity, cool down & stretching. AGENDA ITEM: E MEETING DATE: December 3, 2025 ITEM: Sewer Infrastructure Projects—Engineering Services Agreement with Trotter and Associates, Inc., Amendment No. 4 ($65,000) OBJECTIVE: Provide the city with engineering services to evaluate, design and provide construction services related to sewer system improvements. RECOMMENDATION: Approve Amendment Agreement No. 4 to the Engineering Services Agreement with Trotter and Associates, Inc. for engineering related to sewer infrastructure projects in the amount of $65,000. The utilities department’s water and sewer infrastructure require regular maintenance to ensure operational stability. These maintenance projects require dedicated management oversight to ensure their success. Rather than hire additional staff to maintain an effective workload balance, the city uses professional service contracts to provide oversight for the necessary maintenance projects identified in any given year. Amendment Agreement No. 4 to the engineering services agreement with Trotter and Associates is being recommended to provide the engineering services necessary to continue maintaining the sewer infrastructure. This amendment includes ongoing support for the city’s sewer lining pro- gram, ensuring timely and appropriate rehabilitation of the sewer system to maintain long-term reliability and performance. BACKGROUND The utilities department operates two water treatment plants, four booster stations, five ele- vated storage tanks, six concrete finished water ground storage reservoirs, approximately 500 miles of distribution piping, ten sewer lift stations and hundreds of miles sewer collection piping, including both combined and separated sewers, and numerous other appurtenant facilities. Maintenance and improvement projects for the utility department’s infrastructure are ongoing initiatives that require significant attention from the utilities department’s management. These projects frequently get reprioritized while staff is managing other, more urgent needs. Utilizing an engineering firm to design and manage these projects on the city’s behalf enables utilities department staff to attend to more pressing concerns, develop larger scale projects and manage operations of the facility all while ensuring that the required projects are completed in a timely manner and before they become emergencies. The utilities department in April 2020 solicited proposals from engineering consultants interested in providing various common categories of engineering services utilized by the department. Eight companies submitted responses for the sewer lining program management category, and five companies submitted responses for the lift station rehabilitation category. Trotter and Associates was selected as the most qualified firm by the staff selection committee based on their technical expertise, staffing capacity, and proposed technical approach. The city in October 2020 entered into an engineering services agreement with Trotter and Asso- ciates to implement the 2020 sewer lining program. The intention of the original agreement was to amend it annually for management of the sewer lining program. In May 2021, the city ap- proved Amendment Agreement No. 1 to the engineering services agreement, Amendment Agreement No. 2 was approved in March 2022, and Amendment Agreement No. 3 was approved in October 2024. OPERATIONAL ANALYSIS The intention of the attached document is to provide Amendment Agreement No. 4 to the engi- neering services agreement with Trotter and Associates for engineering services related to the 2025 sewer lining program. This program will be individually negotiated with Trotter to identify a scope of work, schedule and a not-to-exceed cost to be agreed upon. It is anticipated that task orders will include design engineering, bidding services, contract administration and construction services including submittal review, responding to requests for information, processing pay re- quests and site observation. The agreement (Attachment A) reflects the overall not-to-exceed cost for the duration of the contract for the projects that are completed under this amendment. The proposed amendment represents the fifth year of a proposed multi-year relationship, with the intention to award one additional renewal period at the city’s discretion. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS The proposed Amendment Agreement No. 4 to the engineering services agreement with Trotter and Associates, Inc. is not to exceed $65,000. This will bring the total original agreement and amendments to $451,400. 2 BUDGET IMPACT AMOUNT AMOUNT FUNDS ACCOUNT PROJECT # BUDGETED AVAILABLE Utility 430-4202-772.30-03 409949 $65,000 $65,000 LEGAL IMPACT The proposed amendment agreement constitutes an exception to the procurement ordinance requiring approval by two-thirds of the members of the city council. ALTERNATIVES The city council may choose to reject the agreement and direct staff to solicit new proposals. If so, additional guidance would be required for staff to obtain alternative proposals. Due to current staffing levels, city staff are not able to complete this work in-house. NEXT STEPS 1. Execute the agreement with Trotter and Associates, Inc. 2. Negotiate and sign the first task order of the agreement. 3. Issue directive to engineer to begin work. Originators: Nora Bertram, Water Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Proposed Amendment Agreement No. 4 with Trotter and Associates, Inc. for Sewer Re- lated Projects 3  AMENDMENT AGREEMENT NO. 4 THIS AMENDMENT AGREEMENT NO. 4 is hereby made and entered into this _____ day of ________, 2025, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the “CITY”), and Trotter and Associates, Inc., an Illinois Corporation (hereinafter referred to as “ENGINEER”). WHEREAS, the CITY and ENGINEER hereto have previously entered into an agreement dated October 28th, 2020 (the “Original Agreement”), wherein the CITY engaged ENGINEER to provide certain professional services in connection with Various Utility Division projects relating to sewer lining program management and lift station rehabilitation categories (hereinafter referred to as “Original Agreement” and the “PROJECT”); and WHEREAS, the term of the Original Agreement provides for services from October 28th, 2020, with task order completion by December 31st, 2020; and WHEREAS, the CITY and ENGINEER previously agreed to Amendment Agreement No. 1 which added a year to the term of the Original Agreement with task order completion by December 31st, 2021. WHEREAS, the CITY and ENGINEER previously agreed to Amendment Agreement No. 2 which added a year to the term of the Original Agreement with task order completion by December 31st, 2022. WHEREAS, the CITY and ENGINEER previously agreed to Amendment Agreement No. 3 which added three-years to the term of the Original Agreement with task order completion by December 31st, 2025. WHEREAS, the parties hereto have determined to add an additional one-year to the term of the Original Agreement to provide for additional various utility projects to be performed by the ENGINEER; and WHEREAS, the changes contemplated by this Amendment No. 4 are germane to the Original Agreement as signed; and this Amendment Agreement No. 4 is in the best interest of the CITY and is authorized by law. NOW, THEREFORE, for and in consideration of the mutual undertakings as provided herein, and other good and valuable consideration, the sufficiency of which is hereby mutually acknowledged, the parties hereto agree as follows: 1. The above recitals are incorporated into and made a part of this agreement as if fully recited hereby. 2. That Section 2 of the Original Agreement is hereby amended by adding a new subparagraph (6) to subparagraph A thereof to read as follows:  "(6) Task order completion services to be provided pursuant to Amendment Agreement No. 4 by December 31st, 2026." 3. Section 4 of the Original Agreement is hereby amended by adding the following to the end there-of: “G. For the services provided pursuant to the Amendment Agreement No. 4 ENGINEER shall be paid at the hourly rates specified in section 4A with the total not-to-exceed fee and expenses for the professional services to be provided for the one-year extension under Amendment Agreement No. 4 in the amount of $65,000 unless substantial modifications to the scope of work are authorized in writing by the Director and approved pursuant to a written amendment to this Agreement executed by the parties. Total compensation under the Original Agreement, Amendment Agreement No. 1 through No. 3, and Amendment Agreement No. 4 thereto shall not exceed the total amount of $451,400 unless substantial modifications are authorized in writing by the Director and approved pursuant to a written amendment to this Agreement executed by the parties. E. For outside services provided by other firms or subconsultants under Amendment Agreement No. 4, the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER, plus 10 percent. Such costs for outside services are included within the not-to-exceed total fee of $65,000 provided for in paragraph G.” 4. That except as amended in this Amendment Agreement No. 4, and previous Amendment Agreement No. 1 through No. 3, the Original Agreement shall remain in full force and effect. 5. That in the event of any conflict between the terms of the Original Agreement, the provisions in Amendment Agreement No. 1 through No. 3, and the provisions in this Amendment Agreement No. 4, the provisions of this Amendment Agreement No. 4 shall control. IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment Agreement as of the date and year first written above. CITY OF ELGIN ENGINEER By:_________________________________ By:_________________________________ City Manager President Attest: Attest: ___________________________________ ___________________________________ City Clerk Corporate Secretary -2- AGENDA ITEM: F MEETING DATE: December 3, 2025 ITEM: Lead Service Line Replacement Program, Year 5—Illinois Environmental Protection Public Water Supply Loan Program Requirements (No Cost) OBJECTIVE: Remove lead-based water service lines on private property using approximately $15 million in funding from Illinois Environmental Protection Agency’s Public Water Supply Loan Program. RECOMMENDATION: Authorize the city manager to sign the Illinois Environmental Protection Agency’s Public Water Supply Loan Program documents and approve a debt authorization ordinance in accordance with said program to secure up to $19,000,000 in funding for city’s Lead Service Line Replace- ment Program, Year 5. There are approximately 8,250 known lead-based water service pipes in Elgin. The city has been working with engineering consultant, Engineering Enterprises, Inc. (EEI) to acquire a $2,465,000 principal forgiveness loan from the Illinois Environmental Protection Agency’s (IEPA) Public Wa- ter Supply Loan Program (PWSLP). Additionally, the city is currently qualified to borrow an addi- tional $16,535,000 utilizing zero interest loans. Funding from the PWSLP is required to be spent on lead water service replacements and must result in the full replacement of all lead piping from the city water main to the water meter inside of the home. The city intends to borrow a total of $15,000,000 from the IEPA PWSLP program in 2026, which includes the $2,465,000 principal forgiveness loan. City staff and EEI have identified a plan for the program in 2026 to replace lead service lines in areas in advance of roadway resurfacing projects, and to move forward with a program of lead service line replacements citywide. There are two requirements for the city to acquire this fund- ing: (1) Approve a resolution authorizing the city manager to sign Illinois Environmental Protec- tion Agency’s Public Water Supply Loan Program (PWSLP) documents, and (2) approve a debt authorization ordinance to borrow funds from the IEPA’s PWSLP. BACKGROUND The city conveys drinking water from its two water treatment plants through a network of pipes to the final point of use in homes, businesses and other facilities. While there are various pipe materials used for the conveyance of water, this initiative focuses solely on the lead water ser- vice pipes that typically exist in the older portions of the city. Lead pipes were historically used to convey water from the city-owned and operated water mains into homes, businesses and other facilities. This industry accepted construction practice continued until approximately 1970 when copper replaced lead as the industry choice. National regulations governing water treatment require that drinking water be treated so that it creates a scale, or in other words, a coating that occurs from the process of the drinking wa- ter flowing through a water service line pipe. However, recent regulations have placed a re- quirement on the city to begin replacement of lead-based water service lines. The ownership and maintenance of water service lines is split between the city and the proper- ty owner. The city owns and maintains the portion of the water service line extending from the water main to a water shutoff valve that is typically located in the parkway. The portion of the water service line extending from the water shutoff valve into a home or business is owned and maintained by the property owner. The city awarded an agreement to Engineering Enterprises, Inc. (EEI) in 2018 for professional services for the Lead Service Line Replacement (LSLR) Implementation Program. The program was finalized and implemented for the 2019 construction season. This program was a signifi- 2 cant endeavor of collective planning throughout the organization with the goal of minimizing the potential hazards associated with the disturbance of a privately owned portion of the lead service line when disrupted by city construction activities. The program had been developed to provide the property owners of the disturbed lead service line with three options for handling their disturbed lead service line. After implementing this program, the city further contracted with EEI in December of 2019 to prepare a project plan in order to request funding from the IEPA that is specifically earmarked for LSLR. In 2022 the city secured the funding for Year 1 of the IEPA principal forgiveness loan in the amount of $4 million, and in 2023 the city secured another $4 million in funding for Year 2 of the principal forgiveness loan. In 2024 the principal forgiveness loan was not available to cit- ies that did not meet certain IEPA criteria, so the city applied for, and received, a standard, low- interest loan in the amount of almost $11 million. In 2025 the city qualified for a principal for- giveness loan in the amount of $3,027,000 and additional zero interest loans totaling $6,554,660. In 2026 the city is eligible for loans totaling up to $19,000,000 including a principal forgiveness loan of $2,465,000. The city intends to utilize loan funding for up to $15,000,000 in 2026. Staff have currently contracted with EEI to complete the engineering required in order to ap- propriately acquire bids for the Lead Service Line Replacement Project Year 5. Bidding the work is required prior to securing the loans. OPERATIONAL ANALYSIS There are two requirements the city must fulfill to obtain the IPEA’s PWSLP principal for- giveness loan: 1. Approve a Resolution Authorizing the City Manager to sign the Illinois Environmental Protection Agency’s Public Water Supply Loan Program (PWSLP) documents. 2. Approve a debt authorization ordinance to borrow funds from the IEPA’s PWSLP. INTERESTED PERSONS CONTACTED The owners of properties identified for lead-based service line removal will be provided with information on the intention of the Lead Service Line Replacement Project, Year 5 program, if the city is awarded funding from the IEPA’s PWSLP. FINANCIAL ANALYSIS The intention of the initiative is to utilize the IEPA Loan funding to cover all construction costs associated with the replacement of lead water services in the construction project. If the IEPA funding is received, the budget will be adjusted to reflect the loan proceeds and the related ex- penditures. 3 BUDGET IMPACT FUND ACCOUNT PROJECT # AMOUNT AMOUNT BUDGETED AVAILABLE Utility N/A N/A N/A N/A LEGAL IMPACT To advance the application for the Illinois Environmental Protection Agency’s Public Water Sup- ply Loan Program funding the city must approve the resolution and ordinance. ALTERNATIVES Any changes that extend the schedule for bidding will negatively impact the city’s chances to acquire the Illinois Environmental Protection Agency’s Public Water Supply Loan Program low- interest loan in 2025. NEXT STEPS 1. Approve a resolution authorizing the city manager to execute the Illinois Environmental Protection Agency’s Public Water Supply Loan Program documents. 2. Approve a debt authorization ordinance in accordance with the Illinois Environmental Protection Agency’s Public Water Supply Loan Program to secure up to $19,000,000 in principal forgiven or zero-interest funding for the City’s Lead Service Line Replacement Program, Year 5. 3. Continue with design engineering, bidding and loan application. Originators: Nora Bertram, Water Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager 4 ATTACHMENTS A. Draft Resolution Authorizing City Manager to Execute Illinois Environmental Protection Agency’s Public Water Supply Loan Program Documents. B. Draft Debt Authorization Ordinance to Borrow Funds from the Illinois Environmental Protection Agency’s Public Water Supply Loan Program. 5  Resolution No. 25-XX RESOLUTION AUTHORIZING EXECUTION OF AN ILLINOIS ENVIRONMENTAL PROTECTION AGENCY ILLINOIS PUBLIC WATER SUPPLY LOAN PROGRAM (PWSLP) LOAN APPLICATION FOR THE CITY OF ELGIN LEAD SERVICE LINE REPLACEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute and file with the Illinois Environmental Protection Agency an Illinois Public Water Supply Loan Program (PWSLP) Loan Application, along with any supporting documents as may be required, on behalf of the City of Elgin in connection with the City of Elgin Lead Service Line Replacement Project. s/ David J. Kaptain David J. Kaptain, Mayor Presented: Adopted: Omnibus Vote: Yeas: Nays: Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk  Ordinance No. GXX-25 AN ORDINANCE AUTHORIZING THE CITY OF ELGIN, KANE COUNTY, ILLINOIS TO BORROW FUNDS FROM THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY'S PUBLIC WATER SUPPLY LOAN PROGRAM FOR THE CITY OF ELGIN LEAD SERVICE LINE REPLACEMENT PROJECT WHEREAS, the City of Elgin, Kane County, Illinois (the "City"), operates its public water supply system ("the System") and in accordance with the provisions of Article VII of the Illinois Constitution and the Local Government Debt Reform Act, 30 ILCS 350/1 et seq. (collectively "the Act"); and WHEREAS, the Mayor and the City Council of the City of Elgin (the "Corporate Authorities") have determined that it is advisable, necessary, and in the best interest of the public health, safety, and welfare to improve the System, including the following: Replacement by the City of the publicly-owned and privately-owned portions of the lead water service from the water meter to the water main for up to 870 properties; together with any land or rights in land and all electrical, mechanical or other services necessary, useful or advisable to the construction and installation (the "Project"), all in accordance with the plans and specifications prepared by the consulting engineers of the City of Elgin which Project has a useful life of 100 years; and WHEREAS, the estimated cost of construction and installation of the Project, including engineering, legal, financial and other related expenses is up to Nineteen Million Dollars ($19,000,000), and there are insufficient funds on hand and lawfully available to pay these costs; and WHEREAS, the loans shall bear an interest rate as defined by 35 Ill. Adm. Code 662, which does not exceed the maximum rate authorized by the Bond Authorization Act, as amended, 30 ILCS 305/0.01 et seq., at the time of the issuance of the loans; and WHEREAS, to principal and interest payment shall be payable semi-annually, and the loans shall mature in no greater than 30 years, which is within the period of useful life of the Project; and WHEREAS, the costs are expected to be paid for with loans to the City from the Public Water Supply Loan Program through the Illinois Environmental Protection Agency, the loan to be repaid from revenues of the System and the loan is authorized to be accepted at this time pursuant to the Act; and WHEREAS, in accordance with the provisions of the Act, the City is authorized to borrow funds from the Public Water Supply Loan Program in the aggregate principal amount of up to $19,000,000 to provide funds to pay the costs of the Project; and WHEREAS, the loans to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions between the City and the Illinois Environmental Protection Agency;  NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, KANE COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. INCORPORATION OF PREAMBLES The Corporate Authorities hereby find that the recitals contained in the preambles are true and correct, and incorporate them into this Ordinance by this reference. SECTION 2. DETERMINATION TO BORROW FUNDS It is necessary and in the best interests of the City to construct the Project for the public health, safety, and welfare, in accordance with the plans and specifications, as described; that the System continues to be operated in accordance with the provisions of the Illinois Environmental Protection Act, 415 ILCS 5/1 et seq.; and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City in the aggregate principal amount (which can include construction period interest financed over the term of the loans) not to exceed $19,000,000. SECTION 3. ADDITIONAL ORDINANCES The Corporate Authorities may adopt additional ordinances or proceedings supplementing or amending this Ordinance, providing for entering into the Loan Agreements with the Illinois Environmental Protection Agency, prescribing all the details of the Loan Agreements, and providing for the collection, segregation and distribution of the revenues of the System, so long as the maximum amount of the Loan Agreements as set forth in this Ordinance is not exceeded and there is no material change in the project or purposes described herein. Any additional ordinances or proceedings shall in all instances become effective in accordance with the Act or other applicable laws. This Ordinance, together with such additional ordinances or proceedings, shall constitute complete authority for entering into the Loan Agreements under applicable law. However, notwithstanding the above, the City may not adopt additional ordinances or amendments which provide for any substantive or material change in the scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal and interest due to the Public Water Supply Loan Program without the written consent of the Illinois Environmental Protection Agency. SECTION 4. LOAN NOT INDEBTEDNESS OF THE CITY Repayment of the loan to the Illinois Environmental Protection Agency by the City pursuant to this Ordinance is to be solely from the revenue derived from the revenues of the System, and the loan does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. 2  SECTION 5. APPLICATION FOR LOAN The City Manager is hereby authorized to make application to the Illinois Environmental Protection Agency for loans through the Public Water Supply Loan Program, in accordance with the loan requirements set out in 35 Ill. Adm. Code 662. SECTION 6. ACCEPTANCE OF LOAN AGREEMENT The Corporate Authorities hereby authorize acceptance of the offer of loans through the Public Water Supply Loan Program, including all terms and conditions of the Loan Agreements as well as all special conditions contained therein and made a part thereof by reference. The Corporate Authorities further agree that the loan funds awarded shall be used solely for the purposes of the project as approved by the Illinois Environmental Protection Agency in accordance with the terms and conditions of the Loan Agreements. SECTION 7. OUTSTANDING BONDS The City has outstanding bonds, payable from revenues of the system, that are senior to the loan authorized by this Ordinance, and the City establishes an account, coverage, and reserves equivalent to the account(s), coverage(s) and reserve(s) as the senior lien holders in accordance with 35 Ill. Adm. Code 662.350(a)(9)(C)(PWS). SECTION 8. AUTHORIZATION OF MAYOR TO EXECUTE LOAN AGREEMENTS The Mayor is hereby authorized and directed to execute the Loan Agreements with the Illinois Environmental Protection Agency. The Corporate Authorities may authorize by resolution a person other than the Mayor for the sole purpose of authorizing or executing any documents associated with payment requests or reimbursements from the Illinois Environmental Protection Agency in connection with these loans. SECTION 9. SEVERABILITY If any section, paragraph, clause or provision of this Ordinance is held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. SECTION 10. REPEALER All ordinances, resolutions, orders, or parts thereof, which conflict with the provisions of this Ordinance, to the extent of such conflict, are hereby repealed. 3  SECTION 11. EFFECTIVE DATE That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law. David J. Kaptain, Mayor Presented: Passed: Vote: Yeas Nays: Recorded: Published: Attest: Kimberly A. Dewis, City Clerk 4 AGENDA ITEM: G MEETING DATE: December 3, 2025 “Welcoming City” Ordinance Discussion (Councilmembers Dixon and Alfaro) Councilmember Dixon (with Councilmember Alfaro as his second) is requesting an agenda item to discuss a “Welcoming City” ordinance.