Committee of the Whole

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING AGENDA FEBRUARY 11, 2026|6:00 PM CITY COUNCIL CHAMBERS Call to Order Roll Call Approval of Minutes of Previous Meeting – January 28, 2026 Public Comment Initiatives and Other Items A. Mixed-Use Redevelopment at 61-65 South Grove Avenue—Redevelopment Agreement with South Grove Holdings, LLC ($1,781,092) Objective: Leverage the city’s ability to offer significant economic development incentives to spur the rehabilitation of vacant, dilapidated commercial properties in the Downtown. B. Channing Park Improvements—Design and Engineering Services with Upland Design, Ltd. ($189,107) Objective: Complete the final landscape architectural and engineering design elements, prepare construction documents, submit permitting documents and provide bid assis- tance and construction management for the renovation of Channing Park. C. City Hall Parking Lot Sustainable Design Project—Design Engineering Services Agree- ment with HR Green, Inc. ($116,311) Objective: Provide design engineering services necessary to complete the EPA grant- funded City Hall Sustainable Parking Lot Sustainable Design Project. D. Various West-Side Streets 2026 Resurfacing Project—Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. ($200,160) Objective: Analyze, design, and prepare construction documents for the resurfacing of various residential streets for the 2026 various streets resurfacing program on the city’s west side. Committee of the Whole Agenda – February 11, 2026 Page 2 E. Randall Point West Subdivision—Acceptance of Public Improvements ($18,190 Esti- mated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving busi- nesses and residents. F. Tall Oaks Unit 3 Subdivision—Acceptance of Public Improvements ($41,083 Estimated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving busi- nesses and residents. G. Retailer Single-Use Bag Ordinance ($18,000) Objective: Provide information on consumer and retail business reactions to a proposed ordinance imposing a ban of the use of single-use plastic bags by certain retailers at check- out, while allowing consumers to purchase recycled paper bags at ten cents each with those fees being retained by the retailer to offset costs. Announcements from Council Announcements from Staff Executive Session H. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Spe- cific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act Adjournment PLEASE NOTE: The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individ- uals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. AGENDA ITEM: A MEETING DATE: February 11, 2026 ITEM: Mixed-Use Redevelopment at 61-65 South Grove Avenue—Redevelopment Agreement with South Grove Holdings, LLC ($1,781,092) OBJECTIVE: Leverage the city’s ability to offer significant economic development incentives to spur the reha- bilitation of vacant, dilapidated commercial properties in the Downtown. RECOMMENDATION: Approve the redevelopment agreement with South Grove Holdings, LLC to convert the vacant, two-story building at 61-65 South Grove Avenue into four ground-floor commercial spaces and six, second-story apartments. The proposed agreement with South Grove Holdings, LLC contemplates redeveloping the vacant building at 61-65 South Grove Avenue into ground-floor commercial spaces and second-story apartments. The total redevelopment costs are $5.1 million. The amount of TIF assistance re- quested is $1.78 million or 35 percent of all redevelopment costs. The plans propose six apartments on the second floor: one studio; four, one-bedroom units; and one, two-bedroom unit. The three apartments on Spring Street will be setback from the street to provide private rooftop patios. Two commercial spaces and the residential lobby will be fronting South Grove Avenue with two additional ground level commercial spaces on South Spring Street. The basement will include a commercial kitchen, meeting room and storage spaces. The fully ac- cessible building will include an elevator for the first time, along with all new electrical, mechani- cal and plumbing systems. The roof of the building partially collapsed in July 2024 and again in August 2025. The developer has already spent more than $740,000 to stabilize the building and brace and preserve the historic façades on Grove Avenue and Spring Street. South Grove Holdings purchased the building and 76- 80 S. Grove in September 2025 from Cuming Holdings, LLC. BACKGROUND The original, two-story building that fronts South Grove Avenue was constructed around 1885 in the Italianate style. The one-story addition fronting on Spring Street was built in 1929. The two buildings together comprise about 8,700 square feet of floor area (prior to the roof collapses and not including the basement). The two buildings cover the entirety of the nearly 7,100 square feet of property that consists of lots of record platted as part of James T. Gifford’s Plat of East Elgin. The South Grove Avenue building housed small-scale retail businesses in the late 1880s, including a sewing shop at 61 South Grove Avenue and a confectionary candy store at 65 South Grove Avenue. During the 1890s, uses in the building included sewing machine sales—most notably the Singer Manufacturing Company—footwear and clothing retailers, alongside bakery and confec- tionary operations. At the turn of the 20th century, the building continued to support merchants, clothiers, painters and bakeries, including the Lightner Brothers Bakery. By 1930, the block reflected the growing diversity of Downtown commerce. The Peoples Store occupied the first floor at 61 South Grove Avenue, while adjacent spaces housed the Elgin Washer and Poultry Sales Company, beauty services and The Pie Shop at 63 South Grove Avenue. The 60 South Spring Street building was constructed as a one-story addition to the Grove Avenue build- ing in 1929 and became home to grocery, restaurant, shoe repair and retail service businesses, including the Atlantic and Pacific Tea Company and Darnell Restaurant. The Pie Shop was a well-known tenant of the Grove Avenue building in the 1930s. The Elgin Camera Shop was a long-standing tenant at 65 South Grove Avenue from the 1940s through the 1970s, representing one of the building’s most enduring commercial occupants. Dur- ing this same period, 61–63 South Grove Avenue housed food markets such as the California Food Mart and Buehler Brothers Meat Market, along with religious, residential and later elec- tronics retail uses. The South Spring Street addition was occupied for several decades by John B. Lomedico Shoe Repair before becoming vacant in the 1970s. 2 By 1980, the addresses were rebranded as Fountain Square Plaza, with tenants including David’s Women’s Clothing and Bathtique Bath Shop, though portions of the building remained vacant. The property was purchased by David Vargas in 1997 and became home to Rancho Vargas, Vargas Music and Mexico Travel. Mr. Vargas was approved for a façade improvement grant in November 2002. The work was estimated to cost $105,000 and the city agreed to provide $36,800 or 35 percent of the costs. Mr. Vargas advised the city about one year later that he could not perform the work and the agreement was formally terminated. Rancho Vargas closed in 2010 and the building has been vacant since. Kresmery Properties LLC bought the building in 2014. Redevelopment plans for the Spring-Grove Lofts, plans that also included the city-owned property immediately to the south, were prepared by Silva Architects shortly thereafter, but a redevelopment agreement was never executed. Kresmery Properties sold the property to Cuming Holdings LLC in 2020. Cuming Holdings received a building permit in August 2021 to remodel the existing building. That work was started, but it was never completed despite the city extending the building permit three times. The first roof collapse occurred on or about July 14, 2024, allegedly caused by water ponding on the roof at a clogged roof drain. The second collapse occurred on or about August 22, 2025, resulting most likely from a failure to secure the structure after the first collapse. View of the building from Spring Street following the first roof collapse on or about July 14, 2024. South Grove Holdings, LLC purchased the building in September 2025 from Cuming Holdings for $1 million. RRIA Holdings LLC is the manager of South Grove Holdings and Yesenia Echevarria is 3 the manager of RRIA Holdings. Yesenia Echevarria is married to Kevin Echevarria, the operator of the Dream Hall at 51 South Grove. South Grove Holdings also purchased 76-80 South Grove from Cuming Holdings at the same time as 61-65 South Grove. Both buildings are identified as contributing to the Downtown Elgin Commercial District that was added to the National Register of Historic Places in 2014. The property and most of the surround- ing properties are zoned CC1 Center City District, except Fountain Square and the city parking lot to the north of Fountain Square which are zoned PCC Planned Center City District. View of the building from Grove Avenue in March 2022, courtesy of Google Street View. The 2018 Elgin Comprehensive Plan includes the specific objectives to pursue adaptive reuse pro- jects in existing downtown structures and to continue using the existing Central Area TIF District to proactively assist with improvements to existing buildings, bringing them to current code standards. OPERATIONAL ANALYSIS South Grove Holdings proposes to completely reconstruct the building within the existing four walls. The total redevelopment cost is approximately $5.09 million, broken down broadly as such: about $3.71 million for construction/redevelopment; $1 million for the purchase price of the building; and $380,000 for soft costs. The developer has already spent more than $740,000 to stabilize the building and preserve the historic façades after the roof collapsed the second time. The amount of TIF assistance requested is $1.78 million, or 35 percent of all redevelopment costs. The plans call for six apartments on the second floor: one studio; four, one-bedroom units; and one, two-bedroom unit. The three apartments facing South Spring Street will be setback from the street to provide private rooftop patios. Two commercial spaces and the residential lobby will front South Grove Avenue along with two commercial spaces on South Spring Street. The 4 basement will include a commercial kitchen, meeting room and storage spaces. The fully-acces- sible building will also include an elevator for the first time, along with all new electrical, mechan- ical and plumbing systems. The proposed first-floor floor plan for 61-65 S. Grove, creating four ground-floor commercial tenant spaces. The new elevator is visible at the bottom middle of the drawing. The proposed second-floor floor plan for 61-65 S. Grove, creating six apartments. The three apartments facing Spring Street – on the right-hand-side of the drawing – would have private rooftop patios. 5 The existing South Spring Street brick façade will remain generally as it appears today except doorways will be rearranged. The developer will attempt to clean the stain from the brick on the Grove façade. Should cleaning prove unsuccessful, the brick will be re-stained a uniform color. The coping will be repainted a different but complimentary color. All storefronts, windows and doors will be new. Ample parking is available in and around the property. South Grove Avenue has free on-street parking on both sides of the street. Those spaces have either 30-minute or two-hour time re- strictions (and no parking 4 a.m. to 6 a.m.) causing them to turn over regularly. Free off-street public parking is available within the Fountain Square parking lots, the parking lot at the former Crocker Theater and about one block away within the Fulton Street parking garage. The zoning ordinance does not require off-street parking for any land use within the CC1 zoning district. The property includes a small private alley north of the 60 South Spring Street building. South Grove Holdings has an arrangement with Al’s Café & Creamery and the attorney’s offices at 47 DuPage Court in which that space is shared for trash and recycling. The salient provisions of the draft redevelopment agreement provide that: • The city will waive all development-related fees and provide fast-track building permit review. • South Grove Holdings will apply for building permits within 90 days of the execution of the redevelopment agreement. • South Grove Holdings will commence construction within 120 days of the issuance of building permits by the city. • The city has the right to terminate the redevelopment agreement if construction does not start within 120 days of the issuance of the building permit or within 270 days of the execution of the redevelopment agreement, whichever comes first. • South Grove Holdings will substantially complete construction within 18 months from the commencement of work. • The city will provide $400,000 in development assistance upon the issuance of the build- ing permit, then 50 percent of the balance (approximately $690,000) upon a determina- tion that 50 percent of the redevelopment is complete (beyond demolition and stabiliza- tion performed to date). The remaining approximately $690,000 will be paid upon the project being substantially complete (the project is complete except customary punch list work), the issuance of a temporary or full certificate of occupancy and the provision of lien waivers by all contractors. South Grove Holdings has not requested additional funding to cover contingencies. 6 INTERESTED PERSONS CONTACTED The upcoming redevelopment of this property was highlighted in a city-produced video posted to its social media accounts at the end of December 2025. FINANCIAL ANALYSIS The total development cost is $5,088,836. That number includes $3,227,147 for construction and redevelopment; $482,953 for elevation bracing, roof demolition and site stabilization; $999,999 for the purchase of the property; and $378,737 in soft costs. The amount of assistance proposed from the Central Area TIF is $1,781,092. That amount will be paid to the developer in three increments after successfully completing associated milestones. The first payment will be made following the issuance of the building permit ($400,000). The second payment will occur at the 50-percent completion point of the project (approximately $690,000). The balance will be paid out upon substantial completion of the project (except cus- tomary punch list work), the issuance of a temporary or full certificate of occupancy and the provision of lien waivers by all contractors. The developer’s budget does not include a contin- gency fee, but the developer has committed to covering any costs above and beyond those cur- rently budgeted. The total amount of TIF funding equals 35 percent of the total development costs. The financing gap between total development costs and TIF funding comes from private equity. The proposed development agreement contemplates providing the developer with building per- mit fee waivers. The estimated value of those waivers is about $120,000. Impact fees typically imposed by Title 17 of the Elgin Municipal Code are exempt because the property is located in the Central Area TIF. Other development and impact fees owed to other governmental entities (and not established by the Elgin Municipal Code) cannot be waived, such as those required by the Kane County Department of Transportation and the Fox River Water Reclamation District. South Grove Holdings has applied for state and federal historic tax credits, but the amount of that award (if approved) will most likely not be syndicated. Instead, South Grove Holdings will be able to use those credits to offset its future tax liabilities. State awards of tax credits are made at the completion of the project and after acceptance by the Illinois State Historic Preservation Of- fice of an accounting of qualified rehabilitation expenditures (QREs). State historic tax credits are equal to the lesser of 25 percent of certified QREs. Federal historic tax credits are equal to 20 percent of the certified QREs. Federal historic tax credits are awarded in 20-percent annual in- crements over five years. South Grove Holdings expects to apply for a building permit at the end of February and, once issued, the project will take 18 months to complete. This schedule contemplates the first and second payouts occurring in 2026 (approximately $1,090,000) and the final payout in 2027 (ap- proximately $690,000). 7 South Grove Holdings will pay approximately $6,100 in property taxes in 2025 (tax year 2024). The city will receive about $900 of that amount and about $1,300 will go to the Central Area TIF. It appears that the assessed value of the property is significantly depressed, most likely reflecting the continued decline in the condition of the building. The property will remain on the tax rolls after the project is complete and it is expected that property tax revenue will increase substan- tially when it is reassessed upon completion. Any increase will return to the Central Area TIF until the TIF expires in 2037. It is possible but not guaranteed that the four ground-floor commercial tenant spaces will gener- ate local sales tax. These spaces can also request liquor licenses. The developer expects to offer the six second-story apartments for rent. While exact rents have not yet been determined, the developer will list the units at market rate. The developer will be required to obtain a rental license. The 2026 rental license fee for six units is $224. (2027 rental license fees will be set by City Council in December 2026.) The Central Area TIF Fund Financial Plan would be amended to include a line item for this initia- tive if approved by the city council. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT #(S) BUDGETED AVAILABLE Central Area TIF 262-0000-791.80-27 262055 $0 $1,781,092 LEGAL IMPACT None. ALTERNATIVES The city council may choose to not enter into a redevelopment agreement with South Grove Holdings, or it may choose to enter into a redevelopment agreement with different terms. NEXT STEPS Prepare and execute a redevelopment agreement with South Grove Holdings. That redevelop- ment agreement will be submitted to city council for review and approval. 8 ______________________________________________________________________________ Originators: Marc Mylott, Community Development Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ______________________________________________________________________________ ATTACHMENTS A. Draft Redevelopment Agreement (Including Construction Budget and Project Plans) 9  CITY OF ELGIN REDEVELOPMENT AGREEMENT (61-65 S. GROVE AVENUE) THIS REDEVELOPMENT AGREEMENT (hereinafter referred to as the “Agreement”) is made and entered into this ___ day of __________, 2026 by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as the “City”) and SOUTH GROVE HOLDINGS, LLC, an Illinois limited liability company (hereinafter referred to as the “Developer”). The City and Developer may be referred to collectively herein as the “parties” and individually as a “party.” WHEREAS, the City Council of the City of Elgin (hereinafter referred to as the “City Council”) has adopted Ordinance Nos. S6-99, S1-02, S2-02, S3-02 and S4-02 proposing, approving, and creating the Elgin Central Area Tax Increment Financing Redevelopment Plan and Project (hereinafter referred to as the “ECA TIF District”) pursuant to the Tax Increment Allocation Redevelopment Act at 65 ILCS 5/11-74.4-1, et seq.; and WHEREAS, the ECA TIF District was established on April 10, 2002, and will continue for thirty-five (35) years thereafter pursuant to the enactment of Public Act 104-0322, effective August 15, 2025; and WHEREAS, the Developer is the owner certain property commonly known as 61-65 S. Grove Avenue, Elgin, Illinois, such property being legally described in Attachment A attached hereto (hereinafter referred to as the “Subject Property”); and WHEREAS, the Subject Property is located within the ECA TIF District; and WHEREAS, the Subject Property is currently improved with two (2) -story commercial building which is vacant, functionally obsolete, and below certain minimum code standards for occupancy; and -1-  WHEREAS, the roof of said commercial building partially collapsed on or about July 14, 2024, and again on or about August 22, 2025, requiring substantial structural stabilization to save the historic facades on Grove Avenue and on Spring Street; and WHEREAS, the Subject Property is within the Downtown Elgin Commercial District, and the Downtown Elgin Commercial District is listed in the federal National Register of Historic Places and is an integral part of downtown Elgin; WHEREAS, preservation, redevelopment and improvement of the Subject Property will be a boon to the area deemed of high importance for the vigor and financial strength of the City’s downtown business district; and WHEREAS, the Developer has submitted to the City a proposal for the redevelopment of the Subject Property that would create four (4) commercial spaces on the ground floor, six (6) apartments on the second floor, and a kitchen and meeting room in the basement, all on the Subject Property and in the manner as set forth on those twenty-three (23) pages labeled “65 South Grove Avenue” by COBU Architecture Studio dated January 20, 2025 as “Progress Set”, and such twenty-three (23) pages are attached hereto as Attachment B, made a part hereof, and are hereafter collectively referred to as the “Approved Project Plans”; and WHEREAS, the City Council has determined, and hereby finds, that Developer’s proposed redevelopment of the Subject Property as herein described will further the goals and objectives of the Elgin Central Area Tax Increment Financing Redevelopment Plan and Project and assist the City in its objective to create a more economically viable and sustainable downtown business district through strategic development that supports 24/7 activity and connects commercial corridors with residential properties, all of which are hereby declared by the City to be a valid “public purpose” of the City; and -2-  WHEREAS, the City Council has determined, and hereby finds, that the Developer’s proposed redevelopment of the Subject Property as described herein furthers the goals and objectives of the City of Elgin Comprehensive Plan in its objective to pursue adaptive reuse projects in existing downtown structures and to continue using the existing ECA TIF District to pro-actively assist with improvements to existing buildings, bringing them to current code standards; and WHEREAS, Developer’s proposal for the redevelopment of the Subject Property will result in the renovation and further the adaptive re-use of an important downtown building; and WHEREAS, the proposed redevelopment of the Subject Property would not occur in the absence of limited development assistance from the City as herein provided; and WHEREAS, in order to facilitate the proposed redevelopment of the Subject Property as herein described which will further the goals and objectives of the ECA TIF District, the City has agreed to provide certain development assistance as hereinafter described; and WHEREAS, the City of Elgin is a home rule unit authorized to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, this Redevelopment Agreement, resulting in furthering and achieving the goals and objectives of the ECA TIF District and the City of Elgin Comprehensive Plan, and resulting in the benefits to the City as hereinabove stated, are matters within the government and affairs of the City; and WHEREAS, the redevelopment of the Subject Property will create job opportunities within the City; and WHEREAS, the redevelopment of the Subject Property will serve to further the development of adjacent areas of the City; and -3-  WHEREAS, the redevelopment of the Subject Property will strengthen the commercial sector of the downtown and the City; and WHEREAS, the redevelopment of the Subject Property will enhance the value of adjacent properties and in turn enhance the tax base of the City; and WHEREAS, the Developer has also successfully redeveloped 51 S. Grove Avenue into the Dream Hall and is the owner of 76-80 S. Grove Avenue; and WHEREAS, this Agreement is made in the best interest of the City. NOW, THEREFORE, for and in consideration of the mutual undertakings as set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Recitals. The foregoing recitals are incorporated into this Agreement in their entirety. 2. Building Permit Application. A. Developer shall file with the City a formal building permit application at the Subject Property (such building permit application being hereinafter referred to as the “Permit Application”). Such Permit Application will request the permits necessary to provide for the redevelopment of the Subject Property in general conformance with the Approved Project Plans, modified and amended as may be required to comply with ordinances, building codes or other requirements of law (collectively hereinafter referred to as the “Project Modifications”). B. The Developer’s proposal as set forth in the Approved Project Plans and as possibly modified by any Project Modifications is hereinafter referred to as “Subject -4- Redevelopment Plans” and the redevelopment of the Subject Property is hereinafter referred to as the “Subject Redevelopment”. 3. Construction of Subject Redevelopment. A. It is agreed and understood that the redevelopment assistance being provided by the City to the Developer pursuant to this Agreement is being provided for the sole purpose of assisting the Developer with the Subject Redevelopment of the Subject Property as described in this Agreement. The redevelopment of the Subject Property shall conform in all respects with the Subject Redevelopment Plan and as otherwise directed by the City to the extent necessary to comply with other applicable ordinances, building codes, or other requirements of law. The Developer shall also cause all work performed in connection with the Subject Redevelopment to be performed in a workmanlike manner. Except as otherwise provided in this Agreement, all costs and expenses relating to the Subject Redevelopment including, without limitation, construction of the Subject Redevelopment Plans, shall be the responsibility of and shall be paid for by the Developer. B. Developer shall, within ninety (90) days of the date of the entry into this Agreement, submit to the City and to all other governmental bodies or agencies thereof having jurisdiction over the Subject Redevelopment (if any) applications for all permits required to perform the Subject Redevelopment in accordance with the Subject Redevelopment Plans to be approved by the City (collectively hereinafter referred to as the “Required Permits”). C. Developer shall commence construction of the Subject Redevelopment on the Subject Property within one hundred and twenty (120) days of the issuance to the Developer by the City and by any other governmental body or agency having jurisdiction over the Subject Redevelopment, of all Required Permits (hereinafter referred to as the “Construction -5- Commencement Deadline”), subject, however, to reasonable extension by reason of Force Majeure (as hereafter defined). Developer shall be deemed to have commenced construction of the Subject Redevelopment upon Developer obtaining a building permit from the City for the Subject Redevelopment and the commencement of initial construction activities associated with the Subject Redevelopment. In the event the Developer does not commence construction by the first to arrive of (i) the Construction Commencement Deadline (as same may be extended as provided herein) or (ii) the first business day that is two hundred seventy (270) days after the date of the entry into this Agreement, subject, however, to reasonable extension by reason of Force Majeure, then Developer shall provide the City notice of non-commencement, whereupon, absent any written agreement between the parties to extend the Construction Commencement Deadline, either party shall have the right, by written notice to the other, to terminate this Agreement, whereupon this Agreement shall be cancelled and null and void with no further liability of either party hereunder. D. Upon Developer commencing construction of the Subject Redevelopment on the Subject Property, the Developer shall continue with the construction of the Subject Redevelopment in as expeditious a manner as is reasonably practicable. The Developer shall substantially complete the Subject Redevelopment on or before the last day of the eighteenth (18th) month following the commencement of construction of the Subject Redevelopment (hereinafter referred to as the “Completion Date”); provided, however, that such Completion Date shall be extended by one day for each day for which construction is delayed or stopped due to accident, strikes, shortage of materials, extreme weather, acts of God, pandemic (including the COVID-19 virus and any variant thereof), government shutdown, public health crisis, undue delay by the City in issuing any required permits for which application has been properly made by the Developer, or lawsuits -6- or other administrative actions brought by any third party that has the effect of hindering or delaying Developer’s performance hereunder (such occurrences being individually or collectively hereinafter referred to as “Force Majeure”). In the event Developer requires any further extension of any of the Completion Dates for the Subject Redevelopment of the Subject Property other than by reason of Force Majeure, any such requests shall be submitted to the City in writing specifying the reasons for such an extension and the amount of additional time being requested. The City Development Administrator may grant an extension of the Completion Date for the Subject Redevelopment of the Subject Property for up to six (6) months in the City Development Administrator’s sole discretion, provided that any such extension shall also be in writing. Any agreement by the City to further extend the Completion Date for the Subject Redevelopment of the Subject Property beyond said six (6) months shall be at the sole discretion of the City Council of the City. E. The Subject Redevelopment shall be deemed “substantially completed” when the Developer has completed all of the improvements proposed to be constructed and installed in connection with the Subject Redevelopment, subject to only customary “punchlist” work to be completed, and has obtained a temporary or final occupancy permit for the building on the Subject Property. 4. Development Assistance from City. A. In consideration of the Developer completing the Subject Redevelopment as set forth in this Agreement, the City agrees to provide the development assistance to the Developer set forth in this Section 4. In the event of Developer’s completion of the Subject Redevelopment, the City agrees to provide the Developer monetary development assistance of One Million Seven Hundred and Eighty-One Thousand Ninety-Two and 00/100 Dollars ($1,781,092.00) (hereinafter -7- referred to as the “Subject Monetary Development Assistance”). The Subject Monetary Development Assistance shall be paid by the City to the Developer to reimburse the Developer for Subject Redevelopment Costs (as hereinafter defined) incurred by the Developer in connection with the Subject Redevelopment. Redevelopment Project Costs shall be defined as provided in 65 ILCS 5/11-74.4-3(q), which are incurred by Developer in connection with the Subject Redevelopment and which are eligible under law for reimbursement from the City’s ECA TIF District (such costs as defined in 65 ILCS 5/11-74.4-3(q), which are incurred by the Developer in connection with Subject Redevelopment and which are eligible under law for reimbursement from the City’s ECA TIF District are hereinafter referred to as the “Redevelopment Project Costs”). Eligible Redevelopment Project Costs shall include labor, material, and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the Subject Redevelopment as detailed within the 4-page “Sworn Statement of Contractor and Subcontractor to Owner and Chicago Title Insurance Company”, dated October 15, 2025, as set forth in Attachment C, attached hereto and made a part hereof. B. It is expressly agreed and understood that, regardless of the actual amount of the Redevelopment Project Costs incurred by the Developer, the City’s Subject Monetary Development Assistance to Developer shall nonetheless be limited to an amount not to exceed One Million Seven Hundred and Eighty-One Thousand Ninety-Two and 00/100 Dollars ($1,781,092.00). As a condition of the right to receive payment from the City of the Subject Monetary Development Assistance, Developer shall be required to document to the City’s reasonable satisfaction evidence that it has incurred Redevelopment Project Costs in connection with the Subject Redevelopment in the amount of the Subject Monetary Development Assistance. The Subject Monetary Development Assistance shall be utilized by the Developer solely and only -8- for the payment of Redevelopment Project Costs for the Subject Redevelopment in accordance with the terms of this Agreement. C. The City shall pay the Subject Monetary Development Assistance to the Developer in increments at each Payment Eligibility Date (as defined in the following table) as follows: Payment Description of Payment Eligibility Amount of Subject Monetary No. Development Assistance to be paid to Developer 1 City has issued a full building permit for Four Hundred Thousand and the Subject Redevelopment. (Only in so 00/100 Dollars ($400,000.00) to long as the Developer provides all be deposited into the construction drawings and necessary Developer’s construction escrow support documentation at a level of at the title insurance company detail deemed sufficient by the City in its being used by Developer for complete discretion to issue said full making construction payouts for building permit, and the Developer has the work being performed on the paid all required fees except those that Subject Redevelopment of the may be waived by the City as described Subject Property. in Section 8.C.) 2 Developer has provided to the City Six Hundred Ninety Thousand evidence that fifty percent (50%) of the Five Hundred Forty-Six and Subject Redevelopment has been 00/100 Dollars ($690,546.00), to completed as certified to the City by the be deposited into the Developer’s project architect and by Developer’s construction escrow such third-party architect as the City at the title insurance company may, in its discretion, elect to retain to being used by Developer for oversee the completion of the work. making construction payouts for the work being performed on the Subject Redevelopment of the Subject Property. 3 When the work required to complete the The unpaid balance of the Subject Redevelopment is substantially Subject Monetary Development completed, as defined in Section 3.E Assistance; provided that the hereof, as certified to the City by the City may hold back an amount Developer’s project architect and by estimated to be the reasonable such third-party architect as the City cost to complete all punchlist may, in its discretion, elect to retain to items, if any. oversee the completion of the work, and when the Developer submits to the City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the work required to complete the Subject Redevelopment and each -9-  portion thereof, including but not limited to, the cost of labor (whether provided by any contractor or subcontractor), materials and equipment; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the work required to complete the Subject Redevelopment; (3) reasonable proof of payment of all costs incurred pursuant to the work required to complete the Subject Redevelopment; and (4) lien waivers from any all contractors and subcontractors required to execute the Subject Redevelopment Plan. D. INTENTIONALLY OMITTED. E. The City shall be permitted access to the Subject Property to periodically review the progress of the work associated with the Subject Redevelopment. Such review shall not be in lieu of any other inspections that may otherwise be required by law or by the City. Any and all portions of the work associated with the Subject Redevelopment which do not, in the sole discretion of the City, conform to the Subject Redevelopment or other applicable terms of this Agreement, shall be made to conform to the Subject Redevelopment and other applicable terms of this Agreement upon written notice of the existence of such non-conforming portions. F. In addition to the Subject Monetary Development Assistance to be provided to the Developer as defined in the preceding subsections of this Section 4, the City also agrees to grant to the Developer during the construction of the Subject Redevelopment temporary construction easements on City-owned property adjacent to the Subject Property reasonably necessary for the construction of the Subject Redevelopment. Such temporary construction easements shall be in a form approved by the City’s Corporation Counsel. - 10 -  G. The parties understand and agree that the Subject Monetary Development Assistance and the other assistance being provided by the City to the Developer as set forth in this Section 4 are expressly subject to and contingent upon the Developer completing and maintaining the Subject Redevelopment as set forth in this Agreement. In the event the Developer fails to complete the Subject Redevelopment as required in this Agreement, or fails to maintain and operate the Subject Redevelopment as described and required in this Agreement, the parties understand and agree that the City will not be providing the Subject Monetary Development Assistance. Upon the occurrence of an Event of Default on the part of the Developer (as defined in Section 10) then, in addition to other remedies available to the City at law, equity or otherwise, the City shall recover any Subject Monetary Development Assistance previously paid to the Developer and may terminate any further and other assistance being provided to the Developer. 5. INTENTIONALLY OMITTED. 6. Subject Redevelopment to Remain on Subject Property. The Developer agrees that, except as otherwise agreed to in writing by the City’s Director of Community Development, the Subject Redevelopment shall be maintained, remain, and otherwise continue operating on the Subject Property for a period of not less than five (5) years following the date of this Agreement (hereinafter referred to as the “Redevelopment Term”). Nothing herein is intended to limit, restrict, or prohibit the Developer from undertaking any other work in or about the Subject Property that is unrelated to the Subject Redevelopment provided for in this Agreement. 7. Assessment of Subject Property. The City and Developer agree that the Subject Redevelopment should be assessed for general real estate taxes in the manner provided by Illinois Compiled Statutes as they may be amended from time to time. This provision shall not be deemed to prevent the Developer or its successors or permitted assigns from appealing or challenging - 11 - assessments against the Subject Redevelopment which Developer or its successors or permitted assigns consider to be contrary to law. Notwithstanding any other provisions of this Agreement to the contrary, in the event the Developer conveys the Subject Property to a for-profit entity during the Redevelopment Term, then any such successor owner of the Subject Property during the Redevelopment Term shall not do any of the following: A. Request a full or partial exemption for general real estate taxes for any portion of the Subject Property or the improvements thereon; B. Request a partial or full abatement of general real estate taxes for any portion of the Subject Property or the improvements thereon; C. Request an assessment at a value not otherwise permitted by law. 8. Compliance with Laws. A. Notwithstanding any other provisions of this Agreement, it is expressly agreed and understood by the Developer and the City that in connection with the performance of this Agreement and the redevelopment of the Subject Property with the Subject Redevelopment, the Developer shall comply with all applicable federal, state, city, and other requirements of law, including but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety, and legal status of employees. Without limiting the foregoing, Developer hereby certifies, represents, and warrants to the City that all Developer’s employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legal residents of the United States. The City shall have the right to audit any records in the possession or control of the Developer to determine Developer’s compliance with the provisions of this section. In the event the City proceeds with such an audit, the Developer shall make available to - 12 - the City the Developer’s relevant records at no cost to the City. Developer shall pay any and all costs of such audit. B. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. C. The City agrees to waive and not require the Developer to pay any building permit fees, impact fees, water tap and water meter fees, fire alarm and fire sprinkler permit fees, elevator permit and initial inspection fees, plan review fees, engineering fees, food handling permit fees, and occupancy permit fees, collectively referred to as the “Development Fees,” which would otherwise be due and payable to the City in connection with the initial establishment of the Subject Redevelopment. Said waiver of Development Fees does not include any subsequent annual permit and/or inspection fees owed or otherwise required, and said waiver does not include any fees owed or otherwise required for the sale of alcoholic beverages, including but not limited to a liquor license. Any and all permit fees, impact fees, recapture fees, or other fees that may be due and owing to any other governmental entity other than the City shall be paid by the Developer. Developer shall also at its expense secure all permits and licenses, pay all charges and fees not expressly waived by this subsection C. of this Section 8, and give all notices necessary and incident to the due and lawful prosecution of the work necessary to provide for the Subject Redevelopment as described in this Agreement. City agrees to expediate the review of the applications for building permit related to the Subject Redevelopment. - 13 -  9. INTENTIONALLY OMITTED. 10. Default. The Developer and City agree that an “Event of Default” shall be deemed to have occurred with respect to either party if (a) such party materially breaches it obligations hereunder and (b) such breach remains uncured for more than thirty (30) days following written notice thereof to such breaching party by the other party; provided, however, that if the nature of the breach is such that it cannot reasonably be completely cured within thirty (30) days of the date of such notice, then so long as the notified party commences such cure within said thirty (30) days and thereafter diligently pursues the completion of such cure in good faith, then such the party shall not be deemed to have breached this Agreement and the other party shall not seek to enforce any remedies against said notified party. 11. Remedies. Upon the occurrence of an Event of Default with respect to either party (such party being hereafter referred to as the “Party in Default”), the other party (in such context the “Aggrieved Party”) shall, except as otherwise provided in this section, be entitled to pursue any and all available remedies as specified herein or otherwise available at law, equity or otherwise. Notwithstanding the foregoing or anything else to the contrary in this Agreement, with the sole exception of an action to recover the Subject Development Monetary Assistance the City has agreed to pay pursuant to the preceding Section 4 hereof, no action shall be commenced by the Developer against the City for monetary damages. Developer hereby further waives any and all claims to interest on money claimed to be due pursuant to this Agreement and waives any and all such rights to interest which it claims it may otherwise be entitled to pursuant to law, including, but not limited to, the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties hereto further agree that any action by the Developer arising out of this Agreement must be filed within - 14 - one (1) year of the date the alleged cause of action arose or the same shall be time barred. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. The provisions of this Section shall survive any termination, completion and/or expiration of this Agreement. 12. Time. Time is of the essence of this Agreement. 13. Notices. All notices herein required shall be in writing and shall be served on the parties at the following addresses: If to City: City of Elgin Attn: Richard Kozal, City Manager 150 Dexter Court Elgin, IL 60120 Email: kozal_r@cityofelgin.org With copy to: City of Elgin Attn: Christopher Beck, Corporation Counsel 150 Dexter Court Elgin, IL 60120 Email: beck_c@cityofelgin.org If to Developer: South Grove Holdings, LLC Attn: Yesenia Echevarria, Manager 714 Villa Street Elgin, IL 60120 Email: yeseniae@dreamhubinc.com With copy to: Any such notices may be sent by (a) certified mail, return receipt requested, in which case notice shall be deemed delivered on the date of deposit, postage prepaid in the U.S. mail or (b) a nationally recognized overnight courier, in which case notice shall be deemed delivered on the date of deposit with such courier or (c) by email to the parties at the email addresses, in which case notice shall be deemed delivered upon electronic transmission or (d) by personal delivery. The above addresses and email addresses may be changed by notice to the other party, provided that no notice of a change of - 15 - address or email address shall be effective until actual receipt of such notice. Notice on behalf of any party may be given by such party or its counsel to the other party and / or its counsel. 14. Interpretation. This Agreement shall be construed, and the rights and obligations of the City and the Developer hereunder, shall be determined in accordance with the laws of the State of Illinois without reference to its conflict of laws rules. 15. Relationship of the Parties. This Agreement shall not be deemed or construed to create an employment, joint venture, partnership, or other agency relationship between the parties hereto. 16. Failure to Enforce Provisions. The failure by a party to enforce any provision of this Agreement against the other party shall not be deemed a waiver of the right to do so thereafter. 17. Amendments. This Agreement may be modified or amended only in writing signed by all parties hereto, or their permitted successors or assigns as the case may be. 18. Entire Agreement. This Agreement and its attachments contain the entire agreement and understandings of the parties hereto with respect to the subject matter as set forth herein, all prior agreements and understandings having been merged herein and extinguished hereby. The parties agree that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. 19. Joint and Collective Work Product. This Agreement is and shall be deemed and construed to be a joint and collective work product of the City and the Developer, and, as such, this Agreement shall not be construed against the other party, as the otherwise purported drafter of same, by any court of competent jurisdiction in order to resolve any inconsistency, ambiguity, vagueness or conflict, if any, in the terms and provisions contained herein. - 16 -  20. Assignment. This Agreement shall be binding on the parties hereto and their respective successors, successors in title, grantees, and assigns and shall run with the land. A memorandum of this Agreement shall be recorded by the City against the title of the Subject Property. This Agreement and the obligations herein may not be assigned by the Developer without the express written consent of the City, which consent may be withheld at the sole discretion of the City. 21. No Conflicting Interests. In compliance with 50 ILCS 105/3.1, Developer shall provide the City with a written statement subscribed by an owner, authorized trustee, corporate official, or managing agent of the Developer, under oath, disclosing the identity of every person having an interest, real or personal, in the respective entity, and every equity owner entitled to receive more than seven and one/half percent (7.5%) of the total distributable income of the respective entity. Such disclosures shall be in writing and in a form as forth in Attachment D hereto. 22. Indemnification. To the fullest extent permitted by law, Developer agrees to and shall indemnify, defend and hold harmless, the City, its officials, officers, employees, attorneys, agents, boards and commissions from and against any and all claims, suits, judgments, costs, attorney’s fees, damages or other relief, including but not limited to workers’ compensation claims, in any way resulting from or arising out of or alleged to be resulting from or arising out of the negligent actions or omissions of the Developer in connection herewith, including negligent acts or omissions of the Developer’s employees, agents, contractors, or subcontractors in the performance of the redevelopment work contemplated by this Agreement, or in any way resulting from or arising out of or alleged to be resulting from or arising out of any violation and/or breach of law by the Developer or its employees or agents. In the event of any action against the City, its - 17 - officials, officers, employees, agents, attorneys, boards or commissions covered by the foregoing duty to indemnify, defend, and hold harmless, such action shall be defended by legal counsel of the City’s choosing. The provisions of this Section shall survive any termination, completion, and/or expiration of this Agreement. 23. No Liability. No past, present, or future elected or appointed official, officer, employee, attorney, agent, or independent contractor of the City shall be charged personally or held contractually liable under any term or provision of this Agreement including, but not limited to, because of their negotiation, approval, execution, or attempted execution of this Agreement. 24. Reports. Developer agrees to and shall provide to the City written reports on the progress of the Subject Redevelopment. Such written reports shall be provided to the City on a quarterly basis following the entry into this Agreement and shall continue until the Subject Redevelopment has deemed substantially completed. 25. Acknowledgement. Developer, on behalf of itself and its successors, assigns, grantees, and lessees of the Subject Property hereby acknowledges the proprietary, necessity, and legality of all of the terms and provisions of this Agreement and does hereby further agree and does waive any and all rights to any and all legal or other challenges or defenses to any of the terms and provisions of this Agreement and hereby agrees and covenants on behalf of itself and its successors, assigns, grantees, and lessees of the Subject Property not to sue the City or maintain any legal action or defenses against the City with respect to any challenges of the terms and provisions of this Agreement. The provisions of this Section shall survive any termination, completion, and/or expiration of this Agreement. - 18 -  26. Severability. The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. 27. Counterparts and Execution. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and same Agreement. This Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the force and effect as an original signature. Without limitation, "electronic signature" shall include faxed versions of an original signature or electronically scanned and transmitted versions (e.g., PDF) of an original signature. IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement on the date and year first written above. CITY OF ELGIN: By: David J. Kaptain, Mayor Attest: Kim Dewis, City Clerk DEVELOPER: SOUTH GROVE HOLDINGS, LLC By: Yesenia Echevarria, Manager RRIA HOLDINGS LLC - 19 -  ATTACHMENT A LEGAL DESCRIPTION OF SUBJECT PROPERTY PARCEL 1: PART OF LOTS 7 AND 8 IN T.O. TRIGGS SUBDIVISION OF LOT 1 IN BLOCK 14 OF JAMES T. GIFFORDS ORIGINAL PLAT OF ELGIN, AND PART OF LOT 2 IN SAID BLOCK 14 DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID LOT 8; THENCE SOUTH 89 DEGREES 23 MINUTES 36 SECONDS WEST ALONG THE SOUTH LINE THEREOF 66.84 FEET TO THE SOUTHWEST CORNER OF SAID LOT 8; THENCE SOUTH 56 DEGREES 28 MINUTES 15 SECONDS WEST 24.47 FEET TO THE SOUTHWESTERLY LINE OF LOT 2 AFORESAID (ALSO BEING THE NORTHEASTERLY LINE OF GROVE AVENUE); THENCE NORTH 33 DEGREES 36 MINUTES 39 SECONDS WEST ALONG SAID SOUTHWESTERLY LINE 22.01 FEET; THENCE NORTH 72 DEGREES 39 MINUTES 19 SECONDS EAST ALONG THE CENTER LINE OF A WALL 19.50 FEET; THENCE NORTH 17 DEGREES 20 MINUTES 41 SECONDS WEST 2.79 FEET; THENCE NORTH 72 DEGREES 39 MINUTES 19 SECONDS EAST 14.81 FEET; THENCE NORTH 0 DEGREES 02 MINUTES 01 SECONDS WEST 2.65 FEET; THENCE NORTH 89 DEGREES 23 MINUTES 36 SECONDS EAST ALONG THE CENTER LINE OF A WALL 67.50 FEET TO THE EAST LINE OF LOTS 7 AND 8 (ALSO BEING THE WEST LINE OF SPRING STREET); THENCE SOUTH 0 DEGREES 00 MINUTES 00 SECONDS WEST ALONG SAID EAST LINE 20.36 FEET TO THE POINT OF BEGINNING IN THE CITY OF ELGIN, KANE COUNTY, ILLINOIS. PIN: 06-14-435-016 PARCEL 2: THAT PART OF LOTS 4, 5, 6, AND 7 IN T.O. TRIGGS SUBDIVISION OF LOT 1 IN BLOCK 14 OF JAMES T. GIFFORD'S ORIGINAL PLAT OF ELGIN, AND PART OF LOT 2 IN SAID BLOCK 14 DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 4; THENCE SOUTH 0 DEGREES 00 MINUTES 00 SECONDS WEST ALONG THE EAST LINES OF LOTS 4, 6, AND 7 (ALSO BEING THE WEST LINE OF SPRING STREET), A DISTANCE OF 48.06 WALL A DISTANCE OF 67.50 FEET; THENCE 0 DEGREES 02 MINUTES 01 SECONDS EAST 2.65 FEET; THENCE SOUTH 72 DEGREES 39 MINUTES 19 SECONDS WEST 14.81 FEET; THENCE SOUTH 17 DEGREES 20 MINUTES 41 SECONDS EAST 2.79 FEET; THENCE SOUTH 72 DEGREES 39 MINUTES 19 SECONDS WEST ALONG THE CENTER LINE OF A WALL 19.50 FEET TO THE SOUTHWESTERLY LINE OF LOT 2 AFORESAID; THENCE NORTH 33 DEGREES 36 MINUTES 39 SECONDS WEST ALONG SAID SOUTHWESTERLY LINE (ALSO BEING THE NORTHEASTERLY LINE OF GROVE AVENUE), 48.90 FEET; THENCE NORTH 86 DEGREES 50 MINUTES 56 SECONDS EAST ALONG THE CENTER LINE OF A WALL 23.60 FEET; THENCE NORTH 03 DEGREES 08 MINUTES 04 SECONDS WEST 3.23 FEET; THENCE NORTH 86 DEGREES 05 MINUTES 26 SECONDS EAST ALONG THE CENTER LINE OF A WALL 41.32 FEET; THENCE NORTH 0 DEGREES 02 MINUTES 01 SECONDS WEST ALONG A LINE 5.0 FEET EAST OF AND PARALLEL TO THE WEST LINE OF LOT 5 AFORESAID, A DISTANCE OF 15.59 FEET TO THE NORTH LINE THEREOF; THENCE NORTH 89 DEGREES 23 MINUTES 36 SECONDS EAST ALONG THE NORTH LINE OF LOTS 5 AND 4, A DISTANCE OF 61.88 FEET TO THE POINT OF BEGINNING, IN THE CITY OF ELGIN, KANE COUNTY, ILLINOIS. PIN: 06-14-435-015 KNOWN AS: 61-65 S. GROVE AVE, ELGIN, IL 60120  ATTACHMENT B APPROVED PROJECT PLANS (23 Pages, Not Including This Cover) PROJECT INFORMATION SHEET INDEX Planning & Zoning Data Number Description Project: South Grove Holdings General Building Location: 61-65 South Grove CS1.0 Cover, Sheet Index, Code Information, Project Team & General Notes County / Jurisdiction: Kane County / City of Elgin / State of Illinois AG0.1 General Notes Existing Basement: 5,360 S.F. / Existing First Floor: 5,940 S.F. / Second Floor Proposed AG0.2 General Notes (Continued, Etc...) Building Area: Interior: 5,530 S.F. / Second Floor Proposed Exterior: 410 S.F. / Total Area: 17,240 S.F. AG0.3 General Notes (Continued, Etc...) Applicable Codes AG0.4 General Notes (Continued, Etc...) Building Code: 2021 International Building Code (IBC) With City Of Elgin Amendments AG1.0 Accessibility Guidelines 5407 Trillium Boulevard, Unit B110 Fire Safety Code: 2021 International Fire Code (IFC) with City of Elgin Amendments AG3.0 Basement Life Safety Plan Design Firm License Number 184.008043-0001 Accessibility Code: 2018 State Of Illinois Accessibility Code (ISAC) AG3.1 Ground Floor Life Safety Plan Energy Code: 2024 State of Illinois Energy Conservation Code with State Amendments AG3.2 Second Floor Life Safety Plan Life Safety Code: 2021 National Fire Protection Association (NFPA 101) Demolition Plumbing Code: 2014 State of Illinois Plumbing Code with City of Elgin Amendments D1.0 Basement Demolition Plan Hoffman Estates, Illinois 60192 Mechanical Code: 2021 International Mechanical Code with City of Elgin Amendments D1.1 First Floor Demolition Plan Electrical Code: 2020 National Electrical Code with City of Elgin Amendments D1.2 Second Floor Demolition Plan Elevators Code: 2019 American Society of Mechanical Engineers (ASME A17.1) Structural Fuel Gas Code: 2021 National Fuel Gas Code (NFPA 54 - ANSI Z223.1) S1.0 Foundation Plan Project Description 312.410.1260 S1.1 Second Framing Plan Adaptive reuse of an existing 2-story commercial building with basement along with a partial addition on the East portion of the second S2.0 Structural Detail floor. The second floor will consist of apartments. The ground floor will consist of divided Restaurant Space. The basement will be S3.0 Structural Specifications Multi-use with Storage Space for rent, Kitchen Space as well as Residential Amenities. The scope of work includes new structure and roof, new egress stairs, new elevator, new storefronts and windows, new electrical distribution, new plumbing distribution, new mechanical systems and distribution, new food service equipment, and new fire sprinkler system along with associative structure for new elements listed above. Code Data 65 South Grove Avenue Architectural A1.0 A1.1 Overall Basement Floor Plan Overall Ground Floor Plan ELGIN, IL A1.2 Overall Second Floor Plan Mixed-Use: Basement Floor: S-1 Moderate-hazard storage (Self Storage) GENERAL NOTES A2.0 Roof Plan Occupancy Classification (IBC 302.1): Ground Floor: A-2 Assembly (Restaurants, cafeterias and similar dining facilities) A3.0 Basement Reflected Ceiling Plan Second Floor: R-2 (Apartment houses) 1. These documents are the property of the Architect, and shall not be copied, duplicated, altered, modified or revised in any way without the expressed written approval of the Architect. A3.1 Ground Floor Reflected Ceiling Plan Construction Type (IBC 602.2): V-B (Sprinklered) Automatic Fire Sprinklers Required? 2. To the best of the Architects' knowledge these construction documents are in conformance with the requirements of the building authorities having jurisdiction over this type of construction and occupancy. A3.2 Second Floor Reflected Ceiling Plan Yes (NFPA 13) (IBC 903.2) A4.1 Exterior Elevations 3. It is the intent of the Architect to delineate these documents as accurate as possible for the purpose of graphic representation. Do not "scale" these documents. The dimensions shown are to take precedence over scaling the Fire Alarm System Classification: NFPA 72 documents. The General Contractor shall take full responsibility for any incorrect work and any repair of said work as a result of scaling the documents. A4.2 Exterior Elevations Allowable Height & Building Area (IBC Chapter 5) A5.1 Building Sections 4. All work performed by the General Contractor shall comply and conform with local and state building codes, ordinances and regulations, along with all other authorities having jurisdiction. The General Contractor is responsible to be aware of these requirements and governing regulations. A6.0 Partial Enlarged Views: Floor Plans & Section - Elevator Core ALLOWED PROVIDED 65 South Grove Avenue A6.1 Partial Enlarged Views: Floor Plans & Sections - Stair No. 1 S-1 A-2 R-2 S-1 A-2 R-2 5. The General Contractor shall thoroughly review and become familiar with these documents. Upon review, the General Contractor shall document and notify the Architect of any errors, omissions, discrepancies and / or inconsistencies prior to the start of any portion of the proposed work. The Architect shall review the proposed corrections after the receipt of notification. The discovery of discrepancies and / or conflicts after the start of work A6.2 Partial Enlarged Views: Floor Plans & Sections - Stair No. 2 & 3 61-65 South Grove Avenue Height In Feet (IBC Table 504.3): 60'-0" 31'-5" (Existing) shall be the full responsibility of the General Contractor to repair or replace. A7.0 Typical Accessible Restroom Plans, Interior Elevations & Accessory Schedule Max. No. Of Stories (IBC Table 504.4): 2 2 3 2 (Existing) 27,000 18,000 21,000 6. The General Contractor shall be responsible for the correction of any errors, omissions, discrepancies and / or inconsistencies which have not been brought to the Architects' attention. A8.0 Door, Window And Wall Schedules, Door Types, Door Hardware, Accessible Signage Building Area (IBC Table 506.2): 17,240 sq. ft. (Existing) sq. ft. sq. ft. sq. ft. A8.1 Room Finish Schedule 7. The General Contractor shall accept the premises as is, in its current state. The Owner shall assume no responsibility for the condition of the existing site, and its contents, at the time of bidding or thereafter. Required Separations (Table 508.4) A8.2 Storefront Types 8. The General Contractor shall field verify all existing site conditions, along with dimensions, prior to the start of any portion of the work. All findings, discrepancies and concerns shall be brought to the Owners' attention in written A9.1 Wall Sections ALLOWED PROVIDED format. A9.2 Wall Sections Use: S-1 A-2 R-2 S-1 A-2 R-2 9. The General Contractor shall be responsible for all work and materials represented on these documents including the work and materials furnished by subcontractors and vendors. A11.1 Details S-1 - 1-Hour 1-Hour - 1-Hour 1-Hour Elgin, Illinois 60120 10. Deviations from these documents in the construction phase shall be reviewed by the Architect and the owner prior to the start of work in question. Any deviations from these documents without prior review, shall be the sole A11.2 Details A-2 1-Hour - 1-Hour 1-Hour - 1-Hour responsibility of the General Contractor. R-2 1-Hour 1-Hour - 1-Hour 1-Hour - Resource 11. It is the sole responsibility of the General Contractor to determine erection procedure, means and methods and sequence of construction. R2.1 Ground Floor Licensing Exhibit Fire Resistance Ratings Of Building Elements (IBC Table 601) 12. The General Contractor is responsible to produce and comply with an approved construction schedule acceptable to the owner's expectations. R2.2 Ground Floor Licensing Exhibit BUILDING ELEMENT REQUIRED RATING PROVIDED Structural Frame: 0-Hour 0-Hour Plumbing 13. The Owner shall furnish any and all reports received from the Geotechnical Engineer (soil reports), on the study of the proposed site, to the Architect, Structural Engineer and General Contractor. In the event the geotechnical 0-Hour 0-Hour reports do not exist, the soil condition shall be assumed to be a minimum design soil pressure stated by the Structural Engineer of record for the purpose of structural design. General Contractor shall assure the soil conditions P1.0 Deferred Submittal 01/20/2025 - PROGRESS SET Exterior Bearing Walls: meet or exceed this criteria. Non-Bearing Walls & Partitions: 0-Hour 0-Hour Mechanical Floor: 0-Hour 0-Hour 14. Shop drawing review and distribution, along with product submittals, requested in the construction documents, shall be the sole responsibility of the General Contractor, unless directed otherwise under a separate agreement. M1.0 Deferred Submittal Roof: 0-Hour 0-Hour 15. The Architect shall not accept, or review any request for shop drawing review and / or stamp without the review and stamp of the General Contractor clearly shown on the documents. Electrical Fire Resistance Ratings Of Exterior Walls Based On Separation Distance (IBC Table 705.5) E1.0 Deferred Submittal 16. Piping from a water heater to the termination of the heated water fixture supply pipe shall be insulated in accordance with IECC Table C403.11.3. BUILDING SIDE FIRE SEPARATION DISTANCE REDUIRED FIRE RATING North Party Wall: 0 feet 3-hour for S-1 or 2-hour for Groups A & R-2 North Wall: 5 ≤ X < 10 feet 1-Hour PROJECT TEAM East Wall: X > 30 feet 0-Hour Owner: RRIA Holdings, LLC South Wall: 10 ≤ X < 30 feet 0-Hour 51 South Grove Avenue Elgin, Illinois 60120 West Wall: X > 30 feet 0-Hour Architect : COBU Architecture Studio, PLLC Interior Finishes (Flame Spread & Smoke Developed) IBC Table 803.13 5407 Trillium Boulevard, Unit B110 Area Finish Requirements Hoffman Estates, IL. 60192 Jay Cox S-1 A-2 R-2 312.410.1260 Interior Exit Stairways, Ramps & jay@cobu-arch.com Passages Class-C Class-B Class-C Structural Engineer: Johnson Wilbur Adams, INC. Corridor & Enclosure For Exit Access 330 South Naperville Road, Suite 300 Stairways & Ramps Class-C Class-B Class-C Wheaton, IL 60187 JOB NO: MU25-219 Rooms & Enclosed Spaces Class-C Class-C Class-C 630.653.9060 COVER SHEET, INDEX, AND PROJECT INFORMATION Notes MEP Engineer: RTM Engineering Consultants, LLC 1933 North Meacham Road, Suite 700 Schaumburg, IL 60173 rtmc.com CS 01/20/2025 - PROGRESS SET JOB NO: 5407 Trillium Boulevard, Unit B110 General Notes 65 South Grove Avenue Hoffman Estates, Illinois 60192 61-65 South Grove Avenue 312.410.1260 AG0.1 Elgin, Illinois 60120 Design Firm License Number 184.008043-0001 MU25-219 01/20/2025 - PROGRESS SET JOB NO: 5407 Trillium Boulevard, Unit B110 General Notes 65 South Grove Avenue Hoffman Estates, Illinois 60192 61-65 South Grove Avenue 312.410.1260 AG0.2 Elgin, Illinois 60120 Design Firm License Number 184.008043-0001 MU25-219 01/20/2025 - PROGRESS SET JOB NO: 5407 Trillium Boulevard, Unit B110 General Notes 65 South Grove Avenue Hoffman Estates, Illinois 60192 61-65 South Grove Avenue 312.410.1260 AG0.3 Elgin, Illinois 60120 Design Firm License Number 184.008043-0001 MU25-219  JOB NO: 5407 Trillium Boulevard, Unit B110 General Notes 65 South Grove Avenue Hoffman Estates, Illinois 60192 61-65 South Grove Avenue 312.410.1260 AG0.4 Elgin, Illinois 60120 Design Firm License Number 184.008043-0001 MU25-219  -AV Controls -Exit Sign -Door Control -Request for Exit EQ EQ K-3544 HIGHLINE VITREOUS C_TOILETSCHINA -FA Pull Station (When not in Frame) EQ EQ Note: -Security Device -WAP 24" Wide Doors -Thermostat 32" wide Accessible Doors 2" 2" Horiz Spacing T.O. Table (Max) 56" MIN. -Wall Phone 30" Urinal Stall Width to Edge of Device When Unfolded at 9'-0" or Higher Ceiling 6" 6'-8" or 6" below ceiling 2" Horiz Spacing 12" at Counter 34" to Edge of Device Mount Elec and 2" 6" Elevator Indicator 7" Min. at 8'-0" Ceiling TEL/DATA Outlets EQ EQ Horiz, Typ. Lights 9" Max. 18" 6'-8 3/4 8'-0" 72" Floor Number Partition Door (Whichever is lower) 8" 70" 70" Accessible Signage 48" 2" 2" 6" 2" TYP 60" Min. 44" 62" 15-48" 60" MIN. 48" 48" 48" 50" 42" 48" Accessible 48" 48" 48" 34" 40" 34" 56" Accessible 24" 18" 18" 12" Electrical Multiple Light Device at typ Devices at typ Devices at Door Electrical/IT Device Electrical/IT Device Electrical/IT Device Robe Hook Towel Bar Hand Dryer Toilet Seat Paper Towel Disp. Paper Towel Disp Sanitary Napkin Closet Shelf Utility Shelf Changing Station Elevator Call Button Sanitary Napkin Disposal / Toilet / Urinal Partition SIZE OF CLEARANCE Device Devices Switch Thermostat wall edge Door in open position Cover Dispenser with Waste Recpt. and Rod 5407 Trillium Boulevard, Unit B110 Toilet Paper Dispenser AT WATER CLOSETS TYPICAL MOUNTING HEIGHTS 19 14 NOTES: 1. Passing space: an accessible route with clear width less Design Firm License Number 184.008043-0001 Full glass panel 60" 32" than 60" shall provide passing spaces at intervals of 200 2018 Illinois Accessibilty Code Section 604.3.1 2018 Illinois Accessibilty Code Section 305 feet maximum. Min. Min. 34" high Type ABC fire Type 2A-10 B:C fire 2. Consecutive segments of 32" wide must be separated by a 34" high counter segment counter extinguisher extinguisher route segment 48" long x 36" wide minimum. segment Wall assembly 24" min. exterior & 18" Recessed fire Recessed fire 19" 32" Min. minimum interior beyond extinguisher cabinet. PLAN extinguisher cabinet Clear Clear Hoffman Estates, Illinois 60192 strike edge of a gate or door Size as required for Min. 4'-6" on the side toward which it specified extinguisher, Note: 36" Min. 48" 48" Max. 34" swings. 1. Door Type: with standard bracket Provide in locations and quantities as 30" 34" 30" Max. 29" Minimum 10" high smooth surface at door bottom, Insulate Handle N.T.E required by Fire Marshall Min. piping Min. either attached panel or bottom rail. 24" 48" 24" 2. Hardware: 36" 30" ELEVATION Max. Min. Max. Openable from inside without use of key or special COUNTER WORK SURFACE MINIMUM CLEAR WIDTH FOR TWO WHEELCHAIRS Min. MINIMUM CLEAR WIDTH OF AN ACCESSIBLE ROUTE KITCHEN SINK CLEAR FLOOR SPACE knowledge or effort. FIRE EXTINGUISHER DETAIL WHEEL CHAIR CLEARANCE CABINETS UNDER WORK SURFACE DOOR WIDTH PLUS 42" 3. Openable by single effort lever-type device (Not requiring grasping). 13 12 11 312.410.1260 4. Mounted 36" to 42". 2018 Illinois Accessibilty Code 2018 Illinois Accessibilty Code Section 403.5 2018 Illinois Accessibilty Code 5. Maximum 8.5 lbs. effort to operate exterior door, 5 lbs. for interior. 30" 36" 60" 8" 36" to 42" lever, Min. U shaped handle or X> 24" push panic bar X> 15" DOOR WIDTH PLUS 42" Max. Max. Max. Max. Max. Max. 48" 44" 48" 48" 48" Max. Min. 34" 46" 34" 48" Max. 27" 10" min. bottom 15" Min. 15" Min. 9" Min. 9" Min. rail Notes: or provide kick > 10 - 24" 10" 10" > 20" -25" 20" 6" 11" 1. Clear spaces must be level to prevent wheelchairs from plate Alcove Front Approach Alcove Side Approach Max. Min. Max. Max. Max. rolling when the occupant releases the wheel grips to CLEAR FLOOR SPACE OBSTRUCTED HIGH SIDE REACH UNOBSTRUCTED HIGH SIDE REACH OBSTRUCTED HIGH FORWARD REACH UNOBSTRUCTED FORWARD REACH KNEE & TOE CLEARANCE 10 8 reach for the door. 1/4" per foot is allowed for drainage. 2018 Illinois Accessibilty Code Section 305 REACH RANGES 2018 Illinois Accessibilty Code Section 306 E CLEAR RAMP LANDING AT DOORWAY 9 2018 Illinois Accessibilty Code Section 308 48" Min. 5" 15" Min Max Adult 4" 4" 17" CL 30" Min. 30" Max. 48" Min. Max. Max. Mirror Min. Children 17" Min. 36" Max. A DETAIL Rubber bumper on chair Lever valve Adult 10 3/4" Max. 4" Clear Floor Space 25" Max. Clear space per section 305 Max. 48" Min. 30" 3 1/2" Wheelchair Drinking Fountain X > 12" UnlimitedUnlimitedUnlimited Max Min. (Where indicated) Typ. 34" Max. 27" Min. > 27" & <80" A narrow frame with a beveled top edge (30 degrees maximum Sign X > 12" 40" Max. 80" Min. 65 South Grove Avenue 48" Min. bevel to vertical plane) installed at the bottom of a glass door P X 80" 9" Min. X < 80" (with no side frames) may be used in lieu of providing the 30" CL required 10-inch uninterrupted surface at the bottom of the door. 30"-43 Max. 36"-43 Max. Min. Protected piping > 27" &<80" 12" 12" 8" 6" 27" Max. Children Adult 61-65 South Grove Avenue X > 27" X > 12" Min. Max. Max. Max. Post 27" 11" Clear Floor Space Max. Min. per section 305 42" 42" Standing Drinking Fountain < 48" B DETAIL Min. Min. DOORS PROTRUDING OBJECTS REDUCED VERTICAL CLEARANCE LAVATORIES & SINKS ELECTRIC WATER COOLER D CLEAR WIDTH AT TURN - 180 DEGREE TURN 15 2018 Illinois Accessibilty Code 7 2018 Illinois Accessibilty Code Section 307 6 2018 Illinois Accessibilty Code Section 307.4 5 2018 Illinois Accessibilty Code Section 606 4 2018 Illinois Accessibilty Code Section 602 General Notes: 1. All controls and operating mechanisms to be within reach range per 2018 60" Min. Door Width Compressed carpet 1/4" IAC Chapter 3.308 and 3.309. forward/front approach and side/parallel max. below threshold Finish floor level approach reach range for all controls and operating mechanisms to be 15" to 48" per 2018 IAC Chapter 3.308. Elgin, Illinois 60120 THRESHOLD 2. See 2018 IAC Chapter 7.703 for all signage requirements. 60" 60" 3. See 2018 IAC Chapter 2.216 for location of permanent room and space Min. Min. 1/2" max. pile height IN. signage requirements. 48 4. Carpet pile thickness not to exceed 1/2" (2018 IAC Chapter 3.302.2). 48" Min. 48" Min. "M 48" Min. Please also note: Carpet pile thickness is from floor finish to top of pile per A TRANSITION BETWEEN FLOOR FINISHES 2018 IAC Sect. 302.2 36" Min. 5. Floor surfaces shall be firm stable and slip resistant per 2018 IAC Sect. 60" Min. 2 302.1. 6. Signage: provide temporary: signage as required. Minimal items shall 24" Door Width Door Width 1 1/2" MAX. include but are not limited to: egress, existing stairs, elevators, rest rooms Min. 1/4" MAX. and fire extinguishers. 7. See Landscape and Civil Drawings (by others) for site requirements and 01/20/2025 - PROGRESS SET information not included on these sheets. 12" 36" 12" 36" 36" B THRESHOLD 8. All site work, commercial buildings, recreation buildings and applicable Min. Min. Min. < 48" 1/4" MAX. Min. Min. accessible living units must conform to the current governing Accessibility Two Doors in a Series Two Doors in a Series Two Doors in a Series Two Doors at adjacent walls Code. T Shape Turning Space Circular Turning Space C CLEAR WIDTH AT 180 DEGREE TURN (EXCEPTION) 9. These sheets are intended as only a guide for the more common elements MANEUVERING CLEARANCES - TWO DOORS IN A SERIES of accessible buildings. Each Contractor, Sub-Contractor and Supplier is TURNING SPACE 48" Min. Clear 36" Min. 48" Min. Clear 35 1/4" Min. C LEVEL CHANGES 3 2018 Illinois Accessibilty Code Section 404.2.6 required to meet all requirements of the Accessibility Code and report any discrepancies in the drawings to the Architect. 2018 Illinois Accessibilty Code Section 304.3 2 Clear Clear Notes: 42" Min. Pole 1. 1/2" maximum total height with 1/4" maximum vertical 3. 1/4" maximum vertical level change. 22" change at edge. 54" Min. 60" Min. 60" Min. Min. 48" Min. 48" Min. Curb 2. Changes in level between 1/4" min & 1/2" 4. Change greater than 1/2" shall comply with 42" Min. 42" Min. 42" Min. (Typ.) max shall be beveled with a slope not greater ramp requirements. than 1:2 24" 18" 22" 24" 18" Street Min. Min. Min. Min. Min. X>8" LEVEL CHANGES 16 (Typ.) Sidewalk Sidewalk 2018 Illinois Accessibilty Code Section 302 Latch Approach, Pull Side B DETAIL with Closer Front Approach, Pull Side Hinge Approach, Push Side Sliding and Folding, Front Approach Sliding and Folding, Hinge / Pocket ApproachSliding and Folding, Latch / Stop Approach Doorway, Front Approach Doorway, Side Approach Recessed Doors, Pull Side Handrail at ramps Guard rail and curb Horizontal railing required where interim rails with a max 4" clear space between rails are not 60" Min. 54" Min. required, Typical 42" Min. 48" Min. 48" Min. 48" Min. 42" Min. 48" Min. 48" Min. 42" Min. 32" 32" 32" 24" 22" 36" 24" 24" 12" 34" 34" 4" (Min.) high warning curb 42" 27" when a 4" (or more) drop Min. Min. Min. Min. 12" Min. Min. Min. Min. Min. 27" Min. 48" Min. occurs Min. X>8" X>8" 30" Max. 1-1/4" to 2" 2 1/4" 36" Min. Adjacent hazard JOB NO: MU25-219 Clear Max. Clear RAMP SECTION Hinged Door Sliding Door Accessibility Standards A Folding Door Latch Approach, Push Side Front Approach, Push Side Front Approach, Push Side Hinge Approach, Push Side Hinge Approach, Pull Side Hinge Approach, Pull Side Latch Approach, Pull Side Latch Approach, Push Side Recessed Doors, Push Side Recessed Doors, Push Side with Closer with Closer and Latch with Closer and Latch with Closer and Latch ACCESSIBLE ROUTE CLEAR WIDTH OF DOORWAYS MANEUVERING CLEARANCES AT DOORS 18 2018 Illinois Accessibilty Code Chapter 4 17 2018 Illinois Accessibilty Code Section 404.2.3 1 2018 Illinois Accessibilty Code Section 404 AG1.0  Means Of Egress (IBC Chapter 10) OCCUPANCY & EGRESS Required / Allowed Provided Occupancy (IBC Table 1004.1.2) Maximum travel distance (IBC table 1017.2) - Sprinklered 250 ft. < 250 ft. Occupant No.Of Area Designation Function Of Space Occupancy Calculation Common path of travel (IBC table 1006.2.1) 100 ft. 49 ft. LoadFactor Occupants Spaces with one means of egress (IBC table 1006.2.1) ≤29 occupants / 100 ft. ≤29 occupants / <100 ft. Basement Floor 300 g.s.f. Max. dead end (IBC 1020.5) - Sprinklered 50 ft. < 50 ft. Elec., Mech. Elevator, Utility Closets, Sprinkler Rm Mechanical 256 s.f. / 300 = 1 300 g.s.f. Egress width per person - stair (IBC 1005.3.1) - Sprinklered (0.2" per occupant) See Plans Storage 1 - 3 Storage 1932 s.f. / 300 7 200 g.s.f. Egress width per person - other components (IBC 1005.3.2) - Sprinklered (0.15" per occupant) See Plans Kitchen, Kitchen Storage, Grease Trap Commercial Kitchen 889 s.f. / 200= 5 Minimum corridor width (IBC table 1020.3) 44" See Plans Meeting Room Assembly Unconcentrated 15 n.s.f. 247 s.f. / 15 = 17 50 g.s.f. Minimum clear opening of doors (IBC 1010.1.1) 32" > 32" Fitness Room Exercise rooms 373 s.f. / 50 = 7 Minimum stair width (IBC 1011.2) 44" > or = 44" Basement Floor Occupant Load: 37 5407 Trillium Boulevard, Unit B110 Minimum no. of exits per story (IBC table 1006.3.3) 2 > or = 2 First Floor Occupant Load: 254 Design Firm License Number 184.008043-0001 Second Floor Occupant Load: 27 Total Occupant Load: 318 Hoffman Estates, Illinois 60192 02-04 19 Occupants x 0.2 = 312.410.1260 STORAGE 1-3 011 3.2 in. Storage 010A Stair 2 48.0 in. 1932 s.f.300 g.s.f.7 Occupants Mech. Exit No.02 19 Occupants x 0.15 = 2.8 in. FE 34.0 in. T.D.: 63'-6" 010 C.T.P.: 23'-7" FITNESS ROOM Exercise rooms 373 s.f. 50 g.s.f. 7 Occupants 004 T.D.: 83'-4" Storage 3 C.T.P.:64'-8" 003A 003 Sprinkler Storage 2 65 South Grove Avenue 008 1' - 11" E xits 10 n Unisex 4'-0" e t wee ce B 61-65 South Grove Avenue t a n 007 D is Unisex 005 Corridor 005C 009 Utility MEETING ROOM Over Assembly Unconcentrated 002B all Di 128'- 10" 290 s.f. 15 n.s.f. 20 Occupants Mech. agon al Dim ensio n of A T.D.: 77'-7". rea S erved C.T.P.: 30'-0" Elgin, Illinois 60120 002A 002 Elec. Storage 1 LIFE SAFETY LEGEND Room Number FE 106 Room Name 011 Office Room Occupancy 01-10 Business Classification ACCESSORY /MECHANICAL FE KITCHEN, ACCESSORY 620 s.f. 100 6 Occupants Maximum Number of Kitchens, commercial Mechanical Occupants 01/20/2025 - PROGRESS SET 889 s.f.200 g.s.f.5 Occupants 292 s.f.300 g.s.f. 1 Occupant Room Load Factor (Occupants per Square Foot) Room Area (Square Feet) Exit (Direction of Exit) 005B T.D.: 78'-0" 001 Exit (Exit Number) Stair 1 Elevator 006 C.T.P.:43'-0" Exit No.1 Exit Path (Direction of Travel) FE Room Elevator 72/24 72/24 T.D.: 30 ft. Total Travel Path (Feet) C.T.P.: 10 ft. Exit No.01 Common Travel Path (Feet) 18 Occupants x 0.15 = 2.7 in. Lighted Exit Sign [New / Existing] 34.0 in. Lighted Exit Sign with Directional 18 Occupants x 0.2 = 011A 011B Arrow [New / Existing] 3.6 in. Storage Grease Trap Emergency Light with Battery 48.0 in. Back-Up [New / Existing] Combination Lighted Exit Sign & 005A Emergency Light with Battery Elec. Back-Up [New / Existing] Exit Load Calculation 67 Occupants x 0.2 = 13.4 in. Width of Required Exit (Inches) 34.0 in. Actual Width of Exit (Inches) FE Fire Extinguisher (Wall Mounted) FE Fire Extinguisher (Partially Recessed Cabinet) JOB NO: MU25-219 BASEMENT FLOOR LIFE AND SAFETY PLAN Basement Floor Life Safety Plan 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout F Fire Alarm - Manual Pull Fire Alarm - Horn/Strobe Not In Contract - No Work in this Area AG3.0  Means Of Egress (IBC Chapter 10) OCCUPANCY & EGRESS Required / Allowed Provided Occupancy (IBC Table 1004.1.2) Maximum travel distance (IBC table 1017.2) - Sprinklered 250 ft. < 250 ft. Occupant No.Of Area Designation Function Of Space Occupancy Calculation Common path of travel (IBC table 1006.2.1) 75 ft. 71 ft. LoadFactor Occupants Spaces with one means of egress (IBC table 1006.2.1) ≤49 occupants / 75 ft. ≤49 occupants / <75 ft. First Floor Max. dead end (IBC 1020.5) - Sprinklered 50 ft. < 50 ft. Janitor Closet Accessory storage & mech. equip. 300 g.s.f. 42 s.f. / 300 = 1 15 n.s.f. Egress width per person - stair (IBC 1005.3.1) - Sprinklered (0.2" per occupant) See Plans Commercial Tenant 1 Assembly Unconcentrated 926 s.f. / 15= 62 15 n.s.f. Egress width per person - other components (IBC 1005.3.2) - Sprinklered (0.15" per occupant) See Plans Commercial Tenant 2 Assembly Unconcentrated 1043 s.f. / 15= 70 15 n.s.f. Minimum corridor width (IBC table 1020.3) 44" See Plans Commercial Tenant 3 Assembly Unconcentrated 667 s.f. / 15= 45 15 n.s.f. Minimum clear opening of doors (IBC 1010.1.1) 32" > 32" Commercial Tenant 4 Assembly Unconcentrated 1,138 s.f. / 15= 76 Minimum stair width (IBC 1011.2) 44" > or = 44" Basement Floor Occupant Load: 37 5407 Trillium Boulevard, Unit B110 Minimum no. of exits per story (IBC table 1006.3.3) 2 > or = 2 First Floor Occupant Load: 254 Design Firm License Number 184.008043-0001 Second Floor Occupant Load: 27 Total Occupant Load: 318 Hoffman Estates, Illinois 60192 146 Occupants x 0.15 = 19 Occupants x 0.2 = 14 Occupants x 0.2 = 21.9 in. 011 3.2 in. 208 2.8 in. 34.0 in. Stair 2 Stair 3 312.410.1260 48.0 in. 48.0 in. 14 Occupants x 0.15 = 2.1 in. 34.0 in. FE DN UP Exit No.02 127 Occupants x 0.15 = 19 in. 34.0 in. 110 Corridor T.D.: 107'-0" C.T.P.: 71'-0" 104 109 COMMERCIAL TENANT 2 Janitor Assembly Unconcentrated 1043 s.f.15 n.s.f. 70 Occupants Closet 108 65 South Grove Avenue COMMERCIAL TENANT 4 Assembly Unconcentrated 61-65 South Grove Avenue 1,138 s.f.15 n.s.f. 76 Occupants 103 " E xits 107 '-10 ee n Male COMMERCIAL TENANT 1 71 etw 128'-7 Assembly Unconcentrated e B Overa nc ll Diag " 926 s.f. 15 n.s.f. 62 Occupants ta onal D Dis imens ion of T.D.: 90'-6". Area C.T.P.: 53'-0" Elgin, Illinois 60120 Serve d LIFE SAFETY LEGEND 106 T.D.: 117'-0". Room Number C.T.P.: 59'-0" Room Name -0" 95' 57'-0" Female 106 . : T.D T.P.: Office Room Occupancy C. Business Classification 105 620 s.f. 100 6 Occupants Maximum Number of 4'-9" COMMERCIAL TENANT 3 Occupants 01/20/2025 - PROGRESS SET Assembly Unconcentrated Room Load Factor UP 667 s.f. 15 n.s.f. 45 Occupants (Occupants per Square Foot) FE Room Area (Square Feet) Exit (Direction of Exit) FE Exit (Exit Number) 006 Exit No.1 Exit Path (Direction of Travel) Exit No.01 101 102 Elevator T.D.: 30 ft. Total Travel Path (Feet) 127 Occupants x 0.15 = 19 in. Lobby Mail C.T.P.: 10 ft. Common Travel Path (Feet) 34.0 in. FE Lighted Exit Sign [New / Existing] Lighted Exit Sign with Directional UP Arrow [New / Existing] 31 Occupants x 0.15 = Emergency Light with Battery 4.7 in. Back-Up [New / Existing] 34.0 in. DN Combination Lighted Exit Sign & 001 Emergency Light with Battery Stair 1 Back-Up [New / Existing] Exit Load Calculation 31 Occupants x 0.2 = 67 Occupants x 0.2 = 6.2 in. 13.4 in. Width of Required Exit (Inches) 48.0 in. 34.0 in. Actual Width of Exit (Inches) FE Fire Extinguisher (Wall Mounted) FE Fire Extinguisher (Partially Recessed Cabinet) JOB NO: MU25-219 FIRST FLOOR LIFE AND SAFETY PLAN First Floor Life Safety Plan 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout F Fire Alarm - Manual Pull Fire Alarm - Horn/Strobe Not In Contract - No Work in this Area AG3.1  Means Of Egress (IBC Chapter 10) OCCUPANCY & EGRESS Required / Allowed Provided Occupancy (IBC Table 1004.1.2) Maximum travel distance (IBC table 1017.2) - Sprinklered 250 ft. < 250 ft. Occupant No.Of Area Designation Function Of Space Occupancy Calculation Common path of travel (IBC table 1006.2.1) 125 ft. 54 ft. LoadFactor Occupants Spaces with one means of egress (IBC table 1006.2.1) ≤20 occupants / 125 ft. ≤20 occupants / <125 ft. Second Floor 200 g.s.f. Max. dead end (IBC 1020.4) - Sprinklered 50 ft. < 50 ft. [201] Studio Apartment Residential 423 s.f. / 200 = 3 200 g.s.f. Egress width per person - stair (IBC 1005.3.1) - Sprinklered (0.2" per occupant) See Plans [202] 1 Bedroom Apartment Residential 712 s.f. / 200 = 4 200 g.s.f. Egress width per person - other components (IBC 1005.3.2) - Sprinklered (0.15" per occupant) See Plans [203] 1 Bedroom Apartment Residential 879 s.f. / 200 = 5 200 g.s.f. Minimum corridor width (IBC table 1020.3) 36" See Plans [204] 1 Bedroom Apartment Residential 702 s.f. / 200 = 4 200 g.s.f. Minimum clear opening of doors (IBC 1010.1.1) 32" > 32" [205] 1 Bedroom Apartment Residential 1196 s.f. / 200 = 6 200 g.s.f. Minimum stair width (IBC 1011.2) 44" > or = 44" [206] 1 Bedroom Apartment Residential 705 s.f. / 200 = 4 5407 Trillium Boulevard, Unit B110 Minimum no. of exits per story (IBC table 1006.3.3) 2 > or = 2 Elec./Tel. Accessory storage & mech. equip. 300 g.s.f. 28 s.f. / 300 = 1 Design Firm License Number 184.008043-0001 Basement Floor Occupant Load: 37 First Floor Occupant Load: 254 Second Floor Occupant Load: 27 Total Occupant Load: 318 Hoffman Estates, Illinois 60192 206 14 Occupants x 0.2 = 208 1 BEDROOM APARTMENT 2.8 in. Residential Stair 3 312.410.1260 48.0 in. 705 s.f.200 g.s.f.4 Occupants Exit No.02 14 Occupants x 0.15 = 2.1 in. 34.0 in. 205 DN DN 2 BEDROOM APARTMENT 207A Residential 1196 s.f.200 g.s.f.6 Occupants Elec./Tele. T.D.: 87'-0". 4'-6" FE C.T.P.: 54'-2" PRIVATE 1ST FLOOR PATIO MECH. WH 1ST FLOOR MECH. 1ST FLOOR MECH. " 6'-6 " .: 9 3'-6 T.D T.P.: 5 WH C. 65 South Grove Avenue 61-65 South Grove Avenue xits PRIVATE 57' " twe en E PATIO -5 WH Be ce tan Dis 1ST 204 0" . : 97'- 3'-0" FLOOR T.D .P.: 6 C.T 1ST FLOOR MECH. MECH. 1 BEDROOM APARTMENT Residential 702 s.f.200 g.s.f.4 Occupants Elgin, Illinois 60120 Over 123'- T.D.: 90'-0". LIFE SAFETY LEGEND WH all D 10" C.T.P.: 54'-0" Room Number ia gona lD imen 1ST T.D.: 91'-0". 106 Room Name 1ST FLOOR MECH. sion FLOOR C.T.P.: 54'-0" 203 of Ar e a Se MECH. PRIVATE Office Room Occupancy 1 BEDROOM APARTMENT rved Business Classification Residential PATIO 620 s.f. 100 6 Occupants Maximum Number of 879 s.f.200 g.s.f.5 Occupants 207 Occupants 01/20/2025 - PROGRESS SET Corridor Room Load Factor FE (Occupants per Square Foot) WH Room Area (Square Feet) Exit (Direction of Exit) WH Exit (Exit Number) 006 Exit No.1 Exit Path (Direction of Travel) Elevator T.D.: 30 ft. Total Travel Path (Feet) 001 C.T.P.: 10 ft. Common Travel Path (Feet) 201 1'-6 ". Stair 1 Lighted Exit Sign [New / Existing] STUDIO APARTMENT .: 4 '-6" T.D .P.: 31 DN Residential C.T 423 s.f.200 g.s.f.3 Occupants Lighted Exit Sign with Directional Exit No.02 Arrow [New / Existing] 13 Occupants x 0.15 = Emergency Light with Battery 2.0 in. 202 Back-Up [New / Existing] 34.0 in. Combination Lighted Exit Sign & 1 BEDROOM APARTMENT Emergency Light with Battery Residential Back-Up [New / Existing] 712 s.f.200 g.s.f.4 Occupants Exit Load Calculation 13 Occupants x 0.2 = 67 Occupants x 0.2 = 2.6 in. 13.4 in. Width of Required Exit (Inches) 48.0 in. 34.0 in. Actual Width of Exit (Inches) FE Fire Extinguisher (Wall Mounted) FE Fire Extinguisher (Partially Recessed Cabinet) JOB NO: MU25-219 SECOND FLOOR LIFE AND SAFETY PLAN Second Floor Life Safety Plan 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout F Fire Alarm - Manual Pull Fire Alarm - Horn/Strobe Not In Contract - No Work in this Area AG3.2  DEMOLITION NOTES · These drawings indicate general demolition scope of work and do not relieve the Contractor from associated or incidental work required to complete the modifications as intended and required by the contract documents, drawings and specifications, including but not limited to, structural, mechanical (HVAC), electrical, plumbing, refrigeration. · Field verification of demolition items shall be the responsibility of the Contractor, to be performed prior to submitting bid. Owner and Architect shall be notified in writing of any discrepancies or errors. · Demolition Contractor shall comply with all applicable laws, ordinances, standards, rules, and 5407 Trillium Boulevard, Unit B110 regulations to ensure the safety of persons and property against injury, damage, or loss. Design Firm License Number 184.008043-0001 · Any fire alarm and/or fire suppression systems shall be protected and remain intact during demolition and construction. · Minimum egress requirements, emergency lighting and exit signage shall be maintained throughout duration of work. Contractor shall coordinate with Hoffman Estates, Illinois 60192 local Fire Department and other applicable authorities should egress or life-safety systems be affected by work. · Contractor shall protect all elements to remain (i.e. walls, floors, ceilings, fixtures, equipment, Remove existing merchandise, utilities, lines and electrical conduits, chimney stack etc.) throughout duration of work. 312.410.1260 · Any damaged areas are the responsibility of the Demolition Contractor and shall be patched and repaired to match the existing adjacent surfaces to remain. UP UP · Finish substrates damaged during demolition/removal shall be repaired as required to provide a viable substrate for new finish materials as indicated. Remove existing construction · Where any plumbing, mechanical, or electrical items, stairs and supporting walls lines, fixtures, etc. have been removed, terminations shall be performed in accordance with applicable codes. Terminate and cap pipes, conduits, lines, etc. below finish floor, behind face of wall or above ceiling as required to conceal from view. Remove abandoned wire back to panel & cap. All plumbing lines to be capped shall be capped within 2'-0" of an active water line, not in the wall. Lines shall be capped gas & water tight. Un-vented ends greater than 10'-0" cannot be created in the waste system by the removal of plumbing fixtures. · Contractor shall coordinate extent of demolition with all proposed work as shown or indicated within these 65 South Grove Avenue drawings and specifications. · For existing floor, walls and/or ceilings indicated to 61-65 South Grove Avenue Trim existing stub outs be removed, associated existing finishes shall be below grade and fill to removed in conjunction, typical. match existing grade · Where floor and/or wall surfaces are to remain and are indicated to be refinished, existing plumbing fixtures, fixturing, equipment and accessories shall be (a) removed as required to accommodated finish work and (b) re-installed at their same locations Sawcut existing brick wall following installation of finishes, typical throughout. and knee wall to the width · Contractor shall be responsible for coordinating of opening above removal of portions of existing walls as required to accommodate recessed or semi-recessed fixturing, Elgin, Illinois 60120 equipment, electric panels, accessories and concealed utility lines. Remove existing overhead · At walls to be removed - existing glazing, electric beams and columns outlets, finishes shall also be removed in ±6'-0" conjunction, typical. Remove existing · See all demolition sheets for additional demolition. overhead beams and See mechanical, plumbing, electrical and columns along beam line refrigeration drawings for additional demolition. · Demolition contractor shall erect and maintain all 01/20/2025 - PROGRESS SET Remove reasonable safeguards as required for the safety of existing column the public. Remove existing construction Grade existing stairs and supporting walls sloped slab flat to Demo existing match building elevator pit and walls UP Remove existing Electrical DEMOLITION LEGEND 000 Room Number Room Room Name Name JOB NO: MU25-219 BASEMENT DEMOLITION PLAN Basement Demolition Plan 1 Scale: 3/16" = 1'-0" at 24x36 layout Existing Construction to Remain Existing Construction to be Removed Not In Contract - No Work in this Area D1.0  DEMOLITION NOTES · These drawings indicate general demolition scope of work and do not relieve the Contractor from associated or incidental work required to complete the modifications as intended and required by the contract documents, drawings and specifications, including but not limited to, structural, mechanical (HVAC), electrical, plumbing, refrigeration. · Field verification of demolition items shall be the responsibility of the Contractor, to be performed prior to submitting bid. Owner and Architect shall be notified in writing of any discrepancies or errors. · Demolition Contractor shall comply with all applicable laws, ordinances, standards, rules, and 5407 Trillium Boulevard, Unit B110 regulations to ensure the safety of persons and property against injury, damage, or loss. Design Firm License Number 184.008043-0001 · Any fire alarm and/or fire suppression systems shall be protected and remain intact during demolition and construction. · Minimum egress requirements, emergency lighting and exit signage shall be maintained throughout duration of work. Contractor shall coordinate with Hoffman Estates, Illinois 60192 local Fire Department and other applicable authorities should egress or life-safety systems be affected by work. · Contractor shall protect all elements to remain (i.e. walls, floors, ceilings, fixtures, equipment, Sawcut existing ±3'-2" merchandise, utilities, lines and electrical conduits, brick for new door etc.) throughout duration of work. 312.410.1260 · Any damaged areas are the responsibility of the Remove existing Demolition Contractor and shall be patched and chimney stack 1'-4" repaired to match the existing adjacent surfaces to remain. 7" ±4'-6" DN DN · Finish substrates damaged during demolition/removal shall be repaired as required to provide a viable substrate for new finish materials as indicated. Remove existing construction · Where any plumbing, mechanical, or electrical items, stairs and supporting walls lines, fixtures, etc. have been removed, terminations shall be performed in accordance with applicable codes. Terminate and cap pipes, conduits, lines, etc. below finish floor, behind face of wall or above ceiling as required to conceal from view. Remove abandoned wire back to panel & cap. All plumbing lines to be capped shall be capped within 2'-0" of an active water line, not in the wall. Lines shall be capped gas & water tight. Un-vented ends greater than 10'-0" cannot be created in the waste system by the removal of plumbing fixtures. · Contractor shall coordinate extent of demolition with all proposed work as shown or indicated within these 65 South Grove Avenue drawings and specifications. · For existing floor, walls and/or ceilings indicated to 61-65 South Grove Avenue be removed, associated existing finishes shall be Remove existing storefront removed in conjunction, typical. and brick knee wall (Typ.) · Where floor and/or wall surfaces are to remain and are indicated to be refinished, existing plumbing fixtures, fixturing, equipment and accessories shall be (a) removed as required to accommodated finish work and (b) re-installed at their same locations following installation of finishes, typical throughout. · Contractor shall be responsible for coordinating Sawcut existing removal of portions of existing walls as required to brick wall accommodate recessed or semi-recessed fixturing, Remove existing storefront Elgin, Illinois 60120 and brick knee wall (Typ.) equipment, electric panels, accessories and concealed utility lines. · At walls to be removed - existing glazing, electric 11'-10 3/4" 9'-1 1/2" outlets, finishes shall also be removed in conjunction, typical. Remove existing · See all demolition sheets for additional demolition. overhead beam See mechanical, plumbing, electrical and refrigeration drawings for additional demolition. · Demolition contractor shall erect and maintain all 01/20/2025 - PROGRESS SET Remove existing reasonable safeguards as required for the safety of column and beam the public. Remove existing construction stairs and supporting walls DN DEMOLITION LEGEND 000 Room Number Room Room Name Name JOB NO: MU25-219 FIRST FLOOR DEMOLITION PLAN First Floor Demolition Plan 1 Scale: 3/16" = 1'-0" at 24x36 layout Existing Construction to Remain Existing Construction to be Removed Not In Contract - No Work in this Area D1.1  DEMOLITION NOTES · These drawings indicate general demolition scope of work and do not relieve the Contractor from associated or incidental work required to complete the modifications as intended and required by the contract documents, drawings and specifications, including but not limited to, structural, mechanical (HVAC), electrical, plumbing, refrigeration. · Field verification of demolition items shall be the responsibility of the Contractor, to be performed prior to submitting bid. Owner and Architect shall be notified in writing of any discrepancies or errors. · Demolition Contractor shall comply with all applicable laws, ordinances, standards, rules, and 5407 Trillium Boulevard, Unit B110 regulations to ensure the safety of persons and property against injury, damage, or loss. Design Firm License Number 184.008043-0001 · Any fire alarm and/or fire suppression systems shall be protected and remain intact during demolition and construction. · Minimum egress requirements, emergency lighting and exit signage shall be maintained throughout duration of work. Contractor shall coordinate with Hoffman Estates, Illinois 60192 local Fire Department and other applicable authorities should egress or life-safety systems be affected by work. · Contractor shall protect all elements to remain (i.e. walls, floors, ceilings, fixtures, equipment, merchandise, utilities, lines and electrical conduits, etc.) throughout duration of work. 312.410.1260 · Any damaged areas are the responsibility of the Remove existing Demolition Contractor and shall be patched and chimney stack repaired to match the existing adjacent surfaces to remain. · Finish substrates damaged during demolition/removal shall be repaired as required to provide a viable substrate for new finish materials as indicated. · Where any plumbing, mechanical, or electrical items, Remove existing brick wall down lines, fixtures, etc. have been removed, terminations to second floor level (Typ.) shall be performed in accordance with applicable codes. Terminate and cap pipes, conduits, lines, etc. below finish floor, behind face of wall or above ceiling as required to conceal from view. Remove abandoned wire back to panel & cap. All plumbing lines to be capped shall be capped within 2'-0" of an active water line, not in the wall. Lines shall be capped gas & water tight. Un-vented ends greater than 10'-0" cannot be created in the waste system by the removal of plumbing fixtures. · Contractor shall coordinate extent of demolition with all proposed work as shown or indicated within these 65 South Grove Avenue drawings and specifications. · For existing floor, walls and/or ceilings indicated to 61-65 South Grove Avenue be removed, associated existing finishes shall be removed in conjunction, typical. · Where floor and/or wall surfaces are to remain and are indicated to be refinished, existing plumbing fixtures, fixturing, equipment and accessories shall be (a) removed as required to accommodated finish work and (b) re-installed at their same locations following installation of finishes, typical throughout. · Contractor shall be responsible for coordinating removal of portions of existing walls as required to accommodate recessed or semi-recessed fixturing, Elgin, Illinois 60120 equipment, electric panels, accessories and concealed utility lines. Remove existing · At walls to be removed - existing glazing, electric window (Typ.) outlets, finishes shall also be removed in conjunction, typical. · See all demolition sheets for additional demolition. See mechanical, plumbing, electrical and Remove existing refrigeration drawings for additional demolition. window (Typ.) · Demolition contractor shall erect and maintain all 01/20/2025 - PROGRESS SET reasonable safeguards as required for the safety of the public. Remove existing door (Typ.) DEMOLITION LEGEND 000 Room Number Room Room Name Name JOB NO: MU25-219 SECOND FLOOR DEMOLITION PLAN Second Floor Demolition Plan 1 Scale: 3/16" = 1'-0" at 24x36 layout Existing Construction to Remain Existing Construction to be Removed Not In Contract - No Work in this Area D1.2  5407 Trillium Boulevard, Unit B110 Design Firm License Number 184.008043-0001 Hoffman Estates, Illinois 60192 31'-10" 4'-9 1/4" 6'-10" 312.410.1260 011 4'-8" 5'-10" 010A Stair 2 UP UP Mech. 1'-2" 5'-0" 7'-0" 004 12'-1" Storage 3 003A 5'-9 1/4" 003 Sprinkler Storage 2 " 0 1/2 5'-1 65 South Grove Avenue 7'-0" 7'-0" 26'-5" 8'-3 3/4" 5'-9" 61-65 South Grove Avenue 4'-2" 007 008 Unisex 1'-4" Unisex 005 2'-7" Corridor 009 Meeting Room 11'-0" 002B 8'-0" Mech. 5'-7" 7'-8 005C WH 3/4" Utility Elgin, Illinois 60120 002A 002 5'-9 1/4" Elec. Storage 1 4'-1 " 13 4'-3 5'-0 1/4" /4" 011 Kitchen 01/20/2025 - PROGRESS SET 10'-7" 005B 10'-11" 001 6'-11 3/4" Stair 1 Elevator 6'-5 3/4" 006 Elevator 6'-11" FLOOR PLAN LEGEND Room 72/24 72/24 UP 000 Room Number Room Room Name 5'-6 Name " 8'-4" 34'-0 1/2" 7'-0" 12'-4" Floor Floor Finish Material (Verify with Owner) 011A 011B Storage Grease Trap 150 Door Number: Refer to Door 005A Schedule, Door Elevations & Elec. 4" Hardware Schedule on Sheet 10'- 15'- 4" A10.0. Wall Type Symbol: Refer to X Wall Schedule on Sheet A10.0 for wall type " 5'-2 specifications. Window Type Symbol: Refer X to Window Schedule & JOB NO: MU25-219 Window Elevations on Sheet BASEMENT FLOOR PLAN Basement Floor Plan A10.0. New wall 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout Existing wall New Beam A1.0  5407 Trillium Boulevard, Unit B110 Design Firm License Number 184.008043-0001 Hoffman Estates, Illinois 60192 011 208 Stair 2 Stair 3 312.410.1260 DN UP 4'-7" 70'-0 1/4" 5'-4" 6'-0" 8'-1 1/2" 110 Corridor 13'-0 1/2" 15'-2 1/2" 104 109 7'-6 1/4" Janitor 6'-11 1/2" Commercial Tenant 2 7'-1 1/4" Closet 13'- " /4" 1/2 53 5'-0 108 65 South Grove Avenue 6'-1" 56'-4 3/4" 5'-0" 6'-4 3/4" 5'-0" Commercial Tenant 4 7'-0" 61-65 South Grove Avenue 5'-7 1/4 " 107 20'-3 1/2" 12'-5" 12'-3" 103 Male Commercial Tenant 1 12'-10 3/4" Elgin, Illinois 60120 25'-9 3/4" " 106 21'- 20'-6 3/4 0" Female " 1/4 5'-7 12'-5" 12'-2 1/4" " 1/4 7'-7 6'-2 3/4" 105 01/20/2025 - PROGRESS SET " UP Commercial Tenant 3 1/4 5'-0 102 5'-7 Mail 7'-0" " 006 6'-11" 1/4 9'-4 3/4" FLOOR PLAN LEGEND 101 Elevator 6'-0 1/2" 6'-4 1/4" 9'-4 Lobby 3/4 " 000 Room Number Room Room Name 9'-1 Name 1" UP 8'-4" 1'-10" 7'-6" 45'-0" Floor Floor Finish Material (Verify with Owner) DN 150 Door Number: Refer to Door Schedule, Door Elevations & 001 Hardware Schedule on Sheet Stair 1 /4" 91 A10.0. 20'- 0" 11'- Wall Type Symbol: Refer to X Wall Schedule on Sheet A10.0 for wall type specifications. Window Type Symbol: Refer X to Window Schedule & JOB NO: MU25-219 Window Elevations on Sheet FIRST FLOOR PLAN First Floor Plan A10.0. New wall 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout Existing wall New Beam A1.1  5407 Trillium Boulevard, Unit B110 Design Firm License Number 184.008043-0001 Hoffman Estates, Illinois 60192 208 Stair 3 30'-8 1/2" 312.410.1260 DN 4'-10 1/4" DN 4'-10 1/4" 207A Elec./Tele. PRIVATE 1ST FLOOR PATIO MECH. WH 1ST FLOOR MECH. 1ST 16'-10 1/2" 18'-0 1/4" FLOOR 17'-0 3/4" MECH. 19'-2" 18'-2 1/4" WH 16'-0 3/4" 206 205 2 Bedroom 1 Bedroom 65 South Grove Avenue 19'- 81 Apartment Apartment /2" 61-65 South Grove Avenue PRIVATE PATIO WH 17'-2 1/4" 1ST 16'-4 3/4" FLOOR 204 1ST FLOOR MECH. MECH. 1 Bedroom 203 Apartment 1 Bedroom Elgin, Illinois 60120 Apartment WH 43 20'- 1ST /4" 1ST FLOOR MECH. FLOOR MECH. PRIVATE 201 202 PATIO 207 5'-7" Studio 1 Bedroom 01/20/2025 - PROGRESS SET Apartment Corridor Apartment WH 16'-4 3/4" WH 006 FLOOR PLAN LEGEND Elevator 001 15'- 11 Stair 1 DN 000 Room Number 1/4 " Room Room Name Name 8'-4" 1'-10" 4'-6" 40'-5 1/4" 7'-0" Floor Floor Finish Material (Verify with Owner) 150 Door Number: Refer to Door Schedule, Door Elevations & " 8 3/4 Hardware Schedule on Sheet 20'- A10.0. 9'-4 3/4 " Wall Type Symbol: Refer to X Wall Schedule on Sheet A10.0 for wall type specifications. Window Type Symbol: Refer X to Window Schedule & JOB NO: MU25-219 Window Elevations on Sheet SECOND FLOOR PLAN Second Floor Plan A10.0. New wall 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout Existing wall New Beam A1.2  EXISTING ROOF ROOF OF ADJACENT PORTION BUILDING (NIC) 1 3,650 SQ FT UPPER ROOF Scale: 3/16" = 1'-0" at 24x36 layout ROOF PLAN 1,977 SQ FT LOWER ROOF 401 SQ FT PATIOS 01/20/2025 - PROGRESS SET Roof Plan JOB NO: 5407 Trillium Boulevard, Unit B110 65 South Grove Avenue Hoffman Estates, Illinois 60192 61-65 South Grove Avenue 312.410.1260 A2.0 Elgin, Illinois 60120 Design Firm License Number 184.008043-0001 MU25-219  Xref ..\Common\note_elevext.dwg New 11" H x 5" D Color: Pearl Gray (Hardie) or EIFS Cornice paint to match existing stone caps New Hardie (or Similar) 3/4" Fiber Cement Trim Color: Navaho Beige (Hardie) or paint to match existing brick New Hardie (or Similar) 1" Fiber Cement Trim 5407 Trillium Boulevard, Unit B110 EXISTING SOUTH WALL New Hardie (or Similar) Fiber Cement Panel. ALTERNATE 1:Parge over exposed Design Firm License Number 184.008043-0001 brick after brick is repaired/tuckpointed New Brick Veneer at and over existing parging Second Floor Addition to match existing ALTERNATE 2:Install StoPowerwall system with DrainScreen and Sto Crack Devense option Hoffman Estates, Illinois 60192 Inspect all masonry and joints. ±7'-2" +12'-11 3/4" Replace and tuckpoint as T/ 2ND FLOOR needed. "Soft" mortar to match existing in texture, hardness, profile and color. Typical all existing walls including the alley 312.410.1260 and courtyard. 12'-113 4" ±10'-3" New light fixtures to match existing (Typical of 4) 0'-0" T/ 1ST FLOOR New wood and glass entrance New Black Storefront frame New Hardie (or Similar) New Hardie (or Similar) Cover column w/brick pier and cut stone base (match door in a storefront frame (Typ.) Fiber Cement Panel, Fiber Cement Panel and Trim, color, texture, and size of existing brick) Repair existing brick and cut stone base Color: (Hardie) Midnight Black Color: (Hardie) Pearl Gray (match color, texture, and size of existing brick) EAST ELEVATION 2 Scale: 3/16" = 1'-0" at 24x36 layout 65 South Grove Avenue 61-65 South Grove Avenue Replace all windows with new black aluminum clad wood Stain brick along entire elevation single hung windows w/ insul. and repair as required Future signage design glass and brickmould. Confirm option by others existing opening sizes prior to order. +31'-6 1/8" T/EXIST. ROOF Inspect metal coping and brackets. Replace or repair as needed to match existing. Elgin, Illinois 60120 Inspect all masonry and joints. Replace and tuckpoint as needed. "Soft" mortar to match existing in texture, hardness, profile and color. Typical all ±17'-3" existing walls including the alley and courtyard. 18'-63 8" S Replace these windows with I new black aluminum clad wood G fixed windows w/ insul. glass and brickmould. Design to 01/20/2025 - PROGRESS SET N match new single hung windows. Confirm existing opening sizes prior to order. Signage design by others +12'-11 3/4" T/ 2ND FLOOR BUSINESS NAME WALL SIGN BUSI NESS NAME WALL SI GN BUSINESS NAME WALL SIGN Wall mtd. signage by tenant Spandrel glass at ±14'-5 1/8" hatched areas 12'-113 4" 0'-0" T/ 1ST FLOOR Existing F.D.C. - Fire New wood and glass entrance New Black Dept. connection to door in a storefront frame Storefront frame New wood and glass entrance remain - U.N.O. door in a storefront frame New exterior frame New light fixture - Refer New brick pier (match kneewall construction to electrical drawings color with existing brick) New brick pier (match color, texture, and size of existing brick) JOB NO: MU25-219 WEST ELEVATION 1 Scale: 3/16" = 1'-0" at 24x36 layout EXTERIOR ELEVATIONS A4.1  Xref ..\Common\note_elevext.dwg +27'-1 3/4" T/ NEW ROOF DECK 5407 Trillium Boulevard, Unit B110 Design Firm License Number 184.008043-0001 +12'-11 3/4" T/ 2ND FLOOR Hoffman Estates, Illinois 60192 312.410.1260 0'-0" T/ 1ST FLOOR NORTH ELEVATION 2 Scale: 3/16" = 1'-0" at 24x36 layout 65 South Grove Avenue 61-65 South Grove Avenue Elgin, Illinois 60120 +27'-1 3/4" T/ NEW ROOF DECK 01/20/2025 - PROGRESS SET +12'-11 3/4" T/ 2ND FLOOR 0'-0" T/ 1ST FLOOR JOB NO: MU25-219 SOUTH ELEVATION 1 Scale: 3/16" = 1'-0" at 24x36 layout EXTERIOR ELEVATIONS A4.2  +31'-6 1/8" T/New parapet to match T/New parapet to match T/ EXIST. ROOF T/Exist. masonry parapet V.I.F. T/Exist. adjacent masonry parapet V.I.F. Fully adhered TPO Roofing membrane over rigid insulation (R-30 min) over Existing masonry wall beyond roof sheathing over roof framing +27'-1 3/4" T/ NEW ROOF DECK New Exterior Wall (South Elevation): Hardie Fiber Cement Panel over D1 New scheduled weather resistant barrier over exterior 18'-6 3/8" +22'-11 3/4" exterior wall sheathing over wood furring over new T/ NEW ROOF DECK CMU wall. (Insulate stud cavity with 1-HOUR FIRE RATED WALL 1-HOUR FIRE RATED WALL max R-Value.) 207 203 205 Corridor 1 Bed. Apartment 2 Bed. Apartment 1-Hour Rated Ceiling: Provide (2) Layers of 5/8" UL Classified New plywood sheathing 5407 Trillium Boulevard, Unit B110 Type X Gypsum Ceiling Board. over new beams - refer New masonry parapet to match existing (Include 1-hour rated floor dampers) parapet height on east elevation - to structural drawings Design Firm License Number 184.008043-0001 G1 G1 +12'-11 3/4" Reuse existing limestione coping See Flashing Detail 14/A11.2 T/ 2ND FLOOR (Provide alternate for new to match New masonry parapet to match existing if not salvageable) Sawcut opening in masonary existing parapet height on east wall for Mech. ducts. (Coordinate Precast concrete pavers on pedestals 1-HOUR FIRE RATED WALL 1-HOUR FIRE RATED WALL 1-HOUR FIRE RATED WALL 1-HOUR FIRE RATED WALL elevation - Reuse existing with Struct./Mech. drawings) Hoffman Estates, Illinois 60192 12'-11 3/4" limestione coping (Provide over fully adhered TPO membrane over V.I.F. Existing masonry alternate for new to match rigid insulation (R-30 min) over exterior wall 105 108 protection board over liquid applied 101 103 104 existing if not salvageable) Commercial Tenant 3 Commercial Tenant 4 Lobby Commercial Tenant 1 Commercial Tenant 2 waterproofing membrane over roof Existing masonry exterior wall New plywood sheathing sheathing over roof framing Existing masonry over new beams - refer exterior wall to structural drawings Existing masonry exterior wall 1-Hour rated floor dampers. 312.410.1260 0'-0" T/ 1ST FLOOR Sawcut opening in masonary New plywood sheathing over new wall for Mech. ducts. (Coordinate beams - refer to structural drawings with Struct./Mech. drawings) 006 Existing 10'-6" V.I.F. Elevator foundation wall 011B 011 005 011 Existing foundation wall 005 004 New Elevator Pit (Coordinate Grease Trap Kitchen Corridor Stair 2 with Struct./Mech. drawings) Corridor Storage 4 Existing concrete slab V.I.F. Existing -10'-6" concrete slab T/ BASEMENT FLOOR BUILDING SECTION BUILDING SECTION 3 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout 2 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout 65 South Grove Avenue +31'-6 1/8" 61-65 South Grove Avenue T/ EXIST. ROOF +27'-1 3/4" Elgin, Illinois 60120 T/ NEW ROOF DECK 18'-6 3/8" +22'-11 3/4" T/ NEW ROOF DECK 203 207 204 7'-0" 1 Bedroom Apartment Corridor 1 Bedroom Apartment 01/20/2025 - PROGRESS SET 4'-10 1/2" +12'-11 3/4" T/ 2ND FLOOR 12'-11 3/4" 103 110 107 108 Commercial Tenant 1 Corridor Male Commercial Tenant 4 0'-0" T/ 1ST FLOOR 10'-6" 002B 002 005 007 008 009 Mech. Storage 1 Corridor Unisex Unisex Meeting Room -10'-6" T/ BASEMENT FLOOR JOB NO: MU25-219 BUILDING SECTIONS BUILDING SECTION A5.1 1 Scale: 3/16" = 1'-0" at 24x36 layout | 3/32" = 1'-0" at 12x18 layout  20'-11 3/4" 6'-4" (5) 11" MIN. TREADS 10'-0 3/4" 1'-0" = 4'-7" 1'-0" 4'-6" DN. 5'-10" 9'-9 5/8" 5'-2 5/8" 10'-6 3/4" 9'-6" DN. 4'-6" 5407 Trillium Boulevard, Unit B110 4 Design Firm License Number 184.008043-0001 A6.0 1'-0" 4 3/4" 5'-3" (9) 11" MIN. TREADS Hoffman Estates, Illinois 60192 7'-1" = 8'-3" 20'-9 1/2" STAIR 1 SECOND FLOOR 312.410.1260 ENLARGED FLOOR PLAN 3 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout 21'-2 9/16" 6'-4 1/2" (9) 11" MIN. TREADS = 8'-3" 5'-9 5/8" 1'-0" 1'-0" 19'-83 4" 4'-6" UP. 12'-214" 6'-1" 10'-6 3/4" 4'-5 1/2" 11'-0 9/16" 9'-6" 31'-5" 65 South Grove Avenue SELF CLOSING DN. 3'-6" 4'-6" GATE 61-65 South Grove Avenue +12'-11 3/4" 4 HEAD HEIGHT MIN. 6 EQ. RISERS T/ 2ND FLOOR A6.0 2 TYP. A11.1 6'-8" 3'-6" 4 +9'-5 3/4" 1'-0" 1'-0" A11.1 T/ LANDING 7'-3 7/8" (10) 11" MIN. TREADS 4'-6 3/4" 3'-0" TYP. 9 EQ. RISERS = 9'-2" 5'-27 8" 12'-113 4" 3 TYP. 21'-0 5/8" 11'-21 4" A11.1 Elgin, Illinois 60120 Stair 1 +4'-2 7/8" 001 T/ LANDING STAIR 1 9 EQ. RISERS FIRST FLOOR 5'-27 8" 7 ENLARGED FLOOR PLAN 1'-0" A11.1 0'-0" T/ 1ST FLOOR -1'-0" 2 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout T/ GRADE 11 EQ. RISERS 01/20/2025 - PROGRESS SET 15'-4" 6'-13 4" 6'-1 1/2" (5) 11" MIN. TREADS 4'-7 1/2" 10'-6" 9'-6" 1'-0" = 4'-7" 1'-0" Electrical -7'-1 3/4" 005A 6 EQ. RISERS T/ LANDING 3'-41 4" 6'-2 5/8" -10'-6" T/ BASEMENT FLOOR 4'-6" UP. 1 BEYOND 10'-9 1/4" 4'-5 1/2" A11.1 10'-9 9/16" STAIR 1 9'-6" SECTION 4 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout UP 4'-6" 4 A6.0 1'-0" (10) 11" MIN. TREADS 4'-6 3/4" = 9'-2" 15'-4" JOB NO: MU25-219 PARTIAL ENLARGED VIEWS FLOOR PLANS & SECTIONS STAIR 1 STAIR NO. 1 BASEMENT ENLARGED FLOOR PLAN A6.0 1 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout  25'-2 1/2" 6'-2 1/4" (11) 11" MIN. TREADS 4'-6" 1'-0" = 10'-1" 1'-0" 1'-0" 4'-10 1/4" 5407 Trillium Boulevard, Unit B110 6'-6 3/8" DN. DN. 4'-7" Design Firm License Number 184.008043-0001 4 A6.1 7 7/8" 4'-11 3/8" Hoffman Estates, Illinois 60192 STAIR 3 SECOND FLOOR ENLARGED FLOOR PLAN 3 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout 312.410.1260 38'-8 7/8" 4'-0" (12) 11" MIN. TREADS 6'-0 1/8" 9'-0" 7'-9" 1'-0" 1'-0" = 11'-0" ±3'-2" 4'-105 8" 1'-0" (10) 11" MIN. TREADS 1'-0" = 9'-2" +12'-11 3/4" T/ 2ND FLOOR Stair 3 1'-4" 11 EQ. RISERS 208 65 South Grove Avenue DN. UP UP 5'-4 1/4" 2 6'-5" 7" ±4'-6" 4'-7" HEAD HEIGHT MIN. A11.1 4 61-65 South Grove Avenue A6.1 6'-8" 12'-113 4" +6'-6 3/4" 3'-0" T/ LANDING TYP. 10'-914" 4'-11 3/8" 33'-9 13/16" 13 EQ. RISERS 3 2 7'-03 4" A11.1 A11.1 STAIR 2 & 3 0'-0" FIRST FLOOR T/ 1ST FLOOR 6" -0'-6" ENLARGED FLOOR PLAN Elgin, Illinois 60120 T/ GRADE 2 11 EQ. RISERS Stair 2 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout 011 6'-5" 2 3 A11.1 A11.1 6'-5" 10'-6" Mech. 9'-6" 010A -6'-5" T/ LANDING 7 EQ. RISERS 1 01/20/2025 - PROGRESS SET 4'-1" A11.1 3 2 2'-7" A11.1 A11.1 -10'-6" T/ BASEMENT FLOOR 29'-11 1/2" (10) 11" MIN. TREADS 4'-6" (6) 11" MIN. TREADS 10'-9 1/2" = 9'-2" 1'-0" 1'-0" = 5'-6" 1'-0" STAIR 2 & 3 SECTION 4 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout 4'-8 1/4" UP UP 6'-1 1/4" 4 A6.1 1'-5" 25'-0" 4'-11 1/2" STAIR 2 BASEMENT JOB NO: MU25-219 ENLARGED FLOOR PLAN 1 Scale: 1/4" = 1'-0" at 24x36 layout | 1/8" = 1'-0" at 12x18 layout PARTIAL ENLARGED VIEWS FLOOR PLANS & SECTIONS STAIR NO. 2 & 3 A6.1  ENLARGED FLOOR PLAN NOTES TOILET FIXTURE AND ACCESSORY REFERENCE · Specific finish materials selected by Owner, typical. 39" TO 41" · Provide restroom signage per 2018 IAC: 703.5 and shall 1 5'-0" include the international symbol of accessibility 5'-0" 1 54" MIN. MAX. TO 1 complying with 2018 IAC: 703.6.3.1 10 10 1'-0" 3'-6" 6" 3'-6" TOP OF RIM MAX. MIN. 6 · Restroom walls to have smooth hard non-absorbent 4 4 1'-6" surface to a height of 4'-0" a.f.f. minimum.Coordinate with 8 8 8 7 7 8 interior design drawings. 2 8 2'-0" 4 5 2'-10" 8 · A.D.A. Floors shall have slip resistant finish - per 4 4'-0" 4 4'-0" 3'-8" 3'-4" 3'-6" 2'-10" standards. 2 2 2'-0" 39" TO 41" 1'-6" 1'-6" MAX. 5 5 1'-5" 7"-9" 16"-18" MEN'S FIRST FLOOR WOMEN'S FIRST FLOOR STANDARD ACCESSIBLE STANDARD ACCESSIBLE WALL MOUNTED MIRROR W/ WALL MTD. SOAP ENLARGED FLOOR PLAN & INTERIOR ELEVATION INTERIOR ELEVATION 5407 Trillium Boulevard, Unit B110 TOILET (SIDE VIEW) TOILET (FRONT VIEW) URINAL DISPENSER 10 Scale: 1/4" = 1'-0" at 24x36 layout 5 Scale: 1/4" = 1'-0" at 24x36 layout OPT. BOTTLE FILLER INTERIOR ELEVATION KEYNOTES Design Firm License Number 184.008043-0001 3 6 9 X The following keynotes reference the symbols as shown on plans 3'-2"- 3'-7" MAX 4 7 2'-9"-3'-0" MAX. 4'-0" 3'-6" 3'-8" 4'-0" 2'-3" 2'-6" 2'-10" 2'-10" 1. Paint CLEAR Hoffman Estates, Illinois 60192 1 10 Prime & paint walls with semi-gloss, water based 1 5'-0" 5'-0" paint, typical. COAT HOOK SEAT COVER WALL HUNG 3 SANITARY DISPENSER LAVATORY 2. Tile NAPKIN PAPER TOWEL CHANGING WATER COOLER 4 6 DISPOSAL DISPENSER STATION 4"x4" clay tile with 1"x12" clay tile top trim & 6"x12" 8 clay tile wall base. 3. Floor Drain ACCESSORY SCHEDULE 2 4'-0" 4'-0" 312.410.1260 2 Floor drain; slope floor to drain 1/8" per foot (min.),1/4" per foot (max.) (see Plumbing Drawings) KEY DESCRIPTION MOUNTING HEIGHT (AFF) MANUFACTURER 4. Blocking MEN'S FIRST FLOOR WOMEN'S FIRST FLOOR Provide solid blocking in wall cavity for installation of INTERIOR ELEVATION INTERIOR ELEVATION 1 MIRROR 3'-4" TO BOTTOM OF REFLECTIVE SURFACE Bobrick B-1658 grab bars. 9 Scale: 1/4" = 1'-0" at 24x36 layout 4 Scale: 1/4" = 1'-0" at 24x36 layout 2 SOAP DISPENSER 3'-6" TO CENTERLINE OF DISPENSER Bobrick B-2012 3 RECESSED PAPER TOWEL DISPENSER 3'-6" TO CENTERLINE OF UNIT Bobrick B-369 W/ WASTE RECEPTACLE 4 SANITARY NAPKIN DISPOSAL 2'-6" TO TOP OF UNIT Bobrick B-254 5 TOILET TISSUE DISPENSER 2'-0" TO CENTERLINE OF DISPENSER Bobrick B-2888 1 1 1 5'-0" 1 5'-0" 6 SEAT COVER DISPENSER 3'-6" TO CENTERLINE OF DISPENSER Bobrick B-4221 4'-0" TO CENTERLINE OF HOOK 2 9 9 2 7 COAT HOOK Bobrick B-6717 ONE HOOK PER TOILET STALL DOOR, TYP. 36" GRAB BAR BEHIND TOILET 2'-10" TO CENTERLINE OF BAR Bobrick B-5806X36 8 42" GRAB BAR ON SIDE OF TOILET 2'-10" TO CENTERLINE OF BAR Bobrick B-5806X42 2 4'-0" 4 5 2 4'-0" 18" VERTICAL BAR ON SIDE OF TOILET 3'-4" TO BOTTOM OF BAR Bobrick B-5806X18 65 South Grove Avenue 9 CHANGING STATION 2'-10" TO TOP OF WORK SURFACE Bobrick KB-200 MEN'S FIRST FLOOR WOMEN'S FIRST FLOOR 10 TOILET PARTITION Bobrick 1550 Metro Series 61-65 South Grove Avenue INTERIOR ELEVATION INTERIOR ELEVATION 8 Scale: 1/4" = 1'-0" at 24x36 layout 3 Scale: 1/4" = 1'-0" at 24x36 layout 1 10 5'-0" Elgin, Illinois 60120 1 1'-10" 5'-0" BLOCKING AS REQ'D. PLASTIC LAMINATE ON 3 6 6 3/4" PLYWOOD 4 (2) 3/4" PLYWOOD. w/ NOTE: STAGGERED JTS. FINISHES TO BE VERIFIED 8 WITH INTERIOR DESIGNER PLASTIC LAMINATE 2 4'-0" 4'-0" 2 3" CONT. 2x4 UNDER LAVATORY 3 " 01/20/2025 - PROGRESS SET 4 MEN'S FIRST FLOOR WOMEN'S FIRST FLOOR GUARD 15 8" 15 8" 2'-10" INTERIOR ELEVATION INTERIOR ELEVATION P. LAM. OVER 3/4" 2'-7" 7 2 PLYWOOD SUPPORT BRACES Scale: 1/4" = 1'-0" at 24x36 layout Scale: 1/4" = 1'-0" at 24x36 layout BLOCKING AS REQ'D. 112" 4" SOUND ATTENUATION BATT INSULATION - PER PLAN 3 1'-6" 1'-6" ACCESSIBLE COUNTER 7 1 1'-6" 6 8 10 6 7 2 10 A7.1 8 3'-1" 4 4 9 9 5 5 8 10 3 10 3 8 9 5 2 4 5 A7.1 3 3'-1" 8 4 1 6 10 7 2 1'-6" 1'-6" 1'-9" 3 JOB NO: MU25-219 LEGEND TYP. ACCESSIBLE RESTROOM PLANS MEN'S FIRST FLOOR WOMEN'S FIRST FLOOR INTERIOR ELEVATIONS ACCESSORY SCHEDULE ENLARGED FLOOR PLAN ENLARGED FLOOR PLAN X Accessory Tag 6 Scale: 1/4" = 1'-0" at 24x36 layout 1 Scale: 1/4" = 1'-0" at 24x36 layout See Restroom Accessory Schedule. A7.1  9'-0" 1'-6" 1 APARTMENT Scale: 1/2" = 1'-0" at 24x36 layout COMMERCIAL WALL SECTION TENANT 7'-0" PRIVATE PATIO 5'-8" T/ 1ST FLOOR T/ 2ND FLOOR EL.= 0'-0" +12'-11 3/4" New storefront system Existing masonry wall S. SPRING ST. 01/20/2025 - PROGRESS SET JOB NO: 5407 Trillium Boulevard, Unit B110 WALL SECTION 65 South Grove Avenue Hoffman Estates, Illinois 60192 61-65 South Grove Avenue 312.410.1260 A9.1 Elgin, Illinois 60120 Design Firm License Number 184.008043-0001 MU25-219  ATTACHMENT C SCOPE OF WORK AND ELIGIBLE REDEVELOPMENT PROJECT COSTS (4 Pages, Not Including This Cover) TABLE 1. ELIGIBLE REDEVELOPMENT PROJECT COSTS Subject Redevelopment $3,710,100 Construction/Redevelopment Cost Subject Property Purchase Price $999,999 Subject Redevelopment Soft Costs $378,737 TOTAL $5,088,836  ATTACHMENT D AFFIDAVITS OF OWNERSHIP (2 Pages) I, ___________________________________ (name), ________________________ (title), being first duly sworn upon oath states as follows: Affiant has personal knowledge of the facts stated herein. Per 50 ILCS105/3.1, the identities of all owners and beneficiaries having an interest or proposing to have an interest in the real property commonly known as _________________________________ to be conveyed/used are as follows (check applicable box(es) and complete information requested): Individual. Individual owner (or proposing to be an owner or tenant) of the property is: ________________________________________________________________________ ________________________________________________________________________ Nonprofit Organization. Nonprofit organization owner (or proposing to be an owner or tenant) of the property is ____________________________. There is no individual or other organization receiving distributable income from the organization. Public Organization, including units of local government. Public organization owning (or proposing to be an owner or tenant) the property is _____________________________. There is no individual or other organization receiving distributable income from the organization. Publicly-Traded Corporation. Publicly-traded corporation owning (or proposing to be an owner or tenant) the property is ___________________________________________. There is no readily known shareholder entitled to receive more than 7-1/2% interest in the total distribution income of the corporation. Corporation, Partnership, Limited Liability Company. Corporation, partnership, limited liability company owning (or proposing to be an owner or tenant) the property is ____________________________________. Those entitled to receive more than 7-1/2% of the total distributable income of said entity are as follows: Name Address *1. 2. 3. 4.  Land Trust or Declaration of Trust. Land trust or declaration of trust owning (or proposing to be an owner or tenant) the property is __________________________________. The identity of each beneficiary of Grantor Trust is as follows: Name Address % of Interest *1. 2. 3. 4. *IF THE INITIAL DISCLOSURES SHOW INTERESTS HELD BY ANOTHER CORPORATION, PARTNERSHIP, LIMITED LIABILITY COMPANY, OR TRUST, THEN FURTHER DISCLOSURES SHOULD BE PROVIDED UNTIL THE NAMES OF INDIVIDUALS OWNING THE INTEREST IN THE ENTITY ARE DISCLOSED. Dated this _________ day of _____________________, 20___. By: _________________________________ Signature __________________________________ Print Name and Title if applicable State of Illinois ) ) SS County of ________ ) This instrument was acknowledged before me on _______________, 20___, by _________________________________. (SEAL) ___________________________________ Notary Public My Commission Expires: ______________ NOTE: THIS AFFIDAVIT MAY BE EXECUTED AND ACKNOWLEDGED ON BEHALF OF THE RECORD OWNER(S) BY A MEMBER, AN OWNER, AUTHORIZED TRUSTEE, CORPORATE OFFICIAL, GENERAL PARTNER, OR MANAGING AGENT, OR HIS OR HER ATTORNEY. I, ___________________________________ (name), ________________________ (title), being first duly sworn upon oath states as follows: Affiant has personal knowledge of the facts stated herein. Per 50 ILCS105/3.1, the identities of all owners and beneficiaries having an interest or proposing to have an interest in the real property commonly known as _________________________________ to be conveyed/used are as follows (check applicable box(es) and complete information requested): Individual. Individual owner (or proposing to be an owner or tenant) of the property is: ________________________________________________________________________ ________________________________________________________________________ Nonprofit Organization. Nonprofit organization owner (or proposing to be an owner or tenant) of the property is ____________________________. There is no individual or other organization receiving distributable income from the organization. Public Organization, including units of local government. Public organization owning (or proposing to be an owner or tenant) the property is _____________________________. There is no individual or other organization receiving distributable income from the organization. Publicly-Traded Corporation. Publicly-traded corporation owning (or proposing to be an owner or tenant) the property is ___________________________________________. There is no readily known shareholder entitled to receive more than 7-1/2% interest in the total distribution income of the corporation. Corporation, Partnership, Limited Liability Company. Corporation, partnership, limited liability company owning (or proposing to be an owner or tenant) the property is ____________________________________. Those entitled to receive more than 7-1/2% of the total distributable income of said entity are as follows: Name Address *1. 2. 3. 4.  Land Trust or Declaration of Trust. Land trust or declaration of trust owning (or proposing to be an owner or tenant) the property is __________________________________. The identity of each beneficiary of Grantor Trust is as follows: Name Address % of Interest *1. 2. 3. 4. *IF THE INITIAL DISCLOSURES SHOW INTERESTS HELD BY ANOTHER CORPORATION, PARTNERSHIP, LIMITED LIABILITY COMPANY, OR TRUST, THEN FURTHER DISCLOSURES SHOULD BE PROVIDED UNTIL THE NAMES OF INDIVIDUALS OWNING THE INTEREST IN THE ENTITY ARE DISCLOSED. Dated this _________ day of _____________________, 20___. By: _________________________________ Signature __________________________________ Print Name and Title if applicable State of Illinois ) ) SS County of ________ ) This instrument was acknowledged before me on _______________, 20___, by _________________________________. (SEAL) ___________________________________ Notary Public My Commission Expires: ______________ NOTE: THIS AFFIDAVIT MAY BE EXECUTED AND ACKNOWLEDGED ON BEHALF OF THE RECORD OWNER(S) BY A MEMBER, AN OWNER, AUTHORIZED TRUSTEE, CORPORATE OFFICIAL, GENERAL PARTNER, OR MANAGING AGENT, OR HIS OR HER ATTORNEY. LegalDeptRedevelop Agr-53-63 Douglas-Final-11-21-25-Clean.docx AGENDA ITEM: B MEETING DATE: February 11, 2026 ITEM: Channing Park Improvements—Design and Engineering Services with Upland Design, Ltd. ($189,107) OBJECTIVE: Complete the final landscape architectural and engineering design elements, prepare construc- tion documents, submit permitting documents and provide bid assistance and construction man- agement for the renovation of Channing Park. RECOMMENDATION: Enter into a professional services agreement with Upland Design, Ltd., to provide landscape ar- chitectural and engineering design services, permitting, bid assistance and construction manage- ment for Channing Park improvements. Channing Park is an important community park located adjacent to Channing Memorial Elemen- tary School on the east side of Elgin. The park requires significant updates, including the current 17-year-old playground, which has exceeded its recommended lifespan, as well as other amenities such as the tennis courts, walking paths and soccer fields. To address these needs, Elgin partnered with Upland Design, Ltd., to apply for and receive a 2026 OSLAD (Open Space Land Acquisition and Development) grant in the amount of $600,000 in matching funds to construct new park amenities, replace the outdated playground equipment, as well as enhance community access and accessibility to and within the park. As part of the OSLAD grant application process, city staff worked with Upland to prepare preliminary park plans based on community feedback gained from both a postcard survey and an on-site public meeting this past August. Upon approval of this professional service agreement, staff will continue to work with Upland Design to refine the park improvement plans for providing comprehensive design services for this project. Professional services include landscape architectural and engineering design, permitting, assistance with the bidding process, and construction management. The goal is to complete the project by 2027. BACKGROUND Channing Park is an important community park located adjacent to Channing Memorial Elemen- tary School on the east side of Elgin. The park requires significant updates, including the current 17-year-old playground, which has exceeded its recommended lifespan, as well as other ameni- ties such as the walking paths, tennis courts, and the soccer field. The number of opportunities for improvement within Channing Park led staff to consult with Upland Design to apply for an OSLAD grant, successfully being awarded $600,000 in matching funds in early 2026. As part of the OSLAD grant application process, city staff worked with Upland to prepare prelim- inary park plans based on community feedback gained from both a postcard survey and an on- site public meeting this past August. The renovation of Channing Park falls in line with the strategic plans for the city to provide livable neighborhoods and an inclusive community. With the approval of this proposal, Upland Design will continue to develop design drawings towards the permitting, bidding, and construction of the proposed improvements at Channing Park. OPERATIONAL ANALYSIS The National Recreation and Parks Association recommends that playgrounds be replaced ap- proximately every 15 years. Additionally, safety standards for playgrounds evolve over time, meaning what was considered safe and standard at installation may no longer meet current guidelines. Repairing the existing playground has become increasingly difficult, as many of the necessary parts for repairs and replacements are no longer produced by the manufacturer and are considerably more expensive when they can be found. Given the playground is over 17 years old and the materials used in its construction have aged poorly, a full replacement is now essen- tial. Renovating this park aligns with the city's strategic goals of fostering livable neighborhoods and creating an inclusive community. Upon approval of this proposal, Upland Design will initiate the Channing Park improvements by preparing the necessary documentation for the construction of the proposed park improvements. The proposal also includes site engineering, permitting, bid assistance, and construction management to ensure the project’s successful completion. Staff recommends approving the proposal so bidding for the construction phase can take place in the fall, with the goal of completing the project by 2027. INTERESTED PERSONS CONTACTED Local residents were engaged during the initial planning and design phases of the OSLAD Grant process through both a postcard survey and an in-person outreach event held at the park in Au- gust 2025. Parks and Recreation staff collaborated with Upland Design, Ltd. to develop the com- munity survey distributed via postcard and the illustrative boards presented during the outreach 2 event at Channing Park. The Elgin Parks and Recreation Advisory Board was also consulted, and meetings are planned with representatives from School District U-46. FINANCIAL ANALYSIS The proposed agreement includes landscape architectural and engineering design services in the amount of $189,107. The construction phase of this project will be publicly bid following the completion of construction drawings and will be presented to the City Council in 2026. BUDGET IMPACT FUND ACCOUNT PROJECT # AMOUNT AMOUNT BUDGETED AVAILABLE Riverboat 275-0000-791.30-03 275011 $235,000 $235,000 LEGAL IMPACT The proposed agreement would require an exception to the procurement ordinance, requiring approval by two-thirds of the members of city council. ALTERNATIVES The city council may choose to reject the agreement with Upland Design, Ltd., and direct staff on next steps. NEXT STEPS 1. Execute the agreement with Upland Design, Ltd. 2. Issue directive to Upland Design, Ltd., to begin work. Originators: John Whalen, Parks Planner Greg Hulke, Parks and Facilities Superintendent Jen Hermonson, Parks and Recreation Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Engineering Services Agreement with Upland Design, Ltd. 3  AGREEMENT THIS AGREEMENT (“Agreement”) is made and entered into this ____ day of _________, 2026, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as “CITY”) and Upland Design, Ltd., an Illinois corporation (hereinafter referred to as “LANDSCAPE ARCHITECT”). WHEREAS, the CITY desires to engage the LANDSCAPE ARCHITECT to furnish certain professional services in connection with park improvements at Channing Park (hereinafter referred to as the “PROJECTS”); and WHEREAS, the LANDSCAPE ARCHITECT represents that it is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the LANDSCAPE ARCHITECT that the CITY does hereby retain the LANDSCAPE ARCHITECT for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged to perform the services relating to the PROJECT as described herein, subject to the following terms and conditions and stipulations, to-wit: 1. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Parks Planner of the CITY, herein after referred to as the “PLANNER”. B. The scope of work shall include design development to prepare final design and construction documents for the City’s preferred design alternative. LANDSCAPE ARCHITECT’s services to be performed will include architectural design, and construction bidding coordination. C. A detailed Scope of Services is attached hereto as Attachment A. 2. PROGRESS REPORTS A. An outline project milestone schedule and project schedule for the PROJECT is included as Attachment B, attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in 2.B below. B. The LANDSCAPE ARCHITECT will submit to the PLANNER monthly a status report keyed to the project schedule. A brief narrative will be provided identifying progress, findings and outstanding issues. 3. WORK PRODUCT All work product prepared by the LANDSCAPE ARCHITECT pursuant hereto including, but not limited to, reports, plans, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the PLANNER; provided, however, that the LANDSCAPE ARCHITECT may retain copies of such work product for its records. LANDSCAPE ARCHITECT’s execution of this Agreement shall constitute LANDSCAPE ARCHITECT’s conveyance and assignment of all right, title and interest, including but not limited to any copyright interest, by the LANDSCAPE ARCHITECT to the CITY of all such work product prepared by the LANDSCAPE ARCHITECT pursuant to this Agreement. The CITY shall have the right either on its own or through such other consultants as determined by the CITY to utilize and/or amend such work product. Any such amendment to such work product shall be at the sole risk of the CITY. Such work product is not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the LANDSCAPE ARCHITECT. 4. PAYMENTS TO THE CONSULTANT (Lump Sum Method) A. The City shall reimburse the LANDSCAPE ARCHITECT for services under this Agreement a lump sum of One-Hundred and Eighty-Nine Thousand, One Hundred and Seven Dollars ($189,107.00), regardless of the actual costs incurred by the LANDSCAPE ARCHITECT unless substantial modifications to the scope of the work are authorized in writing by the PLANNER, and approved by way of written amendment to this Agreement executed by the parties. B. For outside services provided by other firms or subcontractors, the CITY shall pay the LANDSCAPE ARCHITECT the invoiced fee to the LANDSCAPE ARCHITECT. The costs for any such outside services are included within the total lump sum amount provided for in paragraph 4.A above. C. Reimbursable expenses shall include postage, printing of drawings, and mileage reimbursement. The costs of any such reimbursable expenses are not included within the total lump sum amount provided for in paragraph 4.A above and shall be invoiced separately by the LANDSCAPE ARCHITECT at LANDSCAPE ARCHITECT’s direct cost. Mileage reimbursement will be at current IRS rates. The total costs of any such reimbursable expenses shall not exceed the total amount of $1000.00, regardless of the actual costs incurred by the LANDSCAPE ARCHITECT. D. The CITY shall make periodic payments to the LANDSCAPE ARCHITECT based upon actual progress within thirty (30) days after receipt and approval of invoice. Said periodic payments to the LANDSCAPE ARCHITECT shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the PLANNER. -2-  DATE PROJECT COMPONENT FEE April 2026 Soil Borings $5,636.50 November 2027 Landscape Architecture Work $183,470.50 5. INVOICES A. The LANDSCAPE ARCHITECT shall submit invoices in a format approved by the CITY. Progress reports (2.B above) will be included with all payment requests. B. The LANDSCAPE ARCHITECT shall maintain records showing actual time devoted and cost incurred. The LANDSCAPE ARCHITECT shall permit the authorized representative of the CITY to inspect and audit all data and records of the LANDSCAPE ARCHITECT for work done under this Agreement. The LANDSCAPE ARCHITECT shall make these records available at reasonable times during the Agreement period and for one (1) year after termination of this Agreement. 6. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the LANDSCAPE ARCHITECT. In the event that this Agreement is so terminated, the LANDSCAPE ARCHITECT shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under paragraph 4 above. 7. TERM This Agreement shall become effective as of the date the LANDSCAPE ARCHITECT is given a notice to proceed and, unless terminated for cause or pursuant to Paragraph 6, shall be deemed concluded on the date the CITY determines that all of the LANDSCAPE ARCHITECT’s work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of this Agreement. 8. NOTICE OF CLAIM If the LANDSCAPE ARCHITECT wishes to make a claim for additional compensation as a result of action taken by the CITY, the LANDSCAPE ARCHITECT shall give written notice of his claim within fifteen (15) days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the LANDSCAPE ARCHITECT’s fee shall be valid only to the extent that such changes are included in -3-  writing signed by the CITY and the LANDSCAPE ARCHITECT. Regardless of the decision of the PLANNER relative to a claim submitted by the LANDSCAPE ARCHITECT, all work required under this Agreement as determined by the PLANNER shall proceed without interruption. 9. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if either party, by reason of any default, fails within fifteen (15) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may terminate this Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement, with the sole exception of an action to recover the monies the CITY has agreed to pay to the LANDSCAPE ARCHITECT pursuant to Paragraph 4 hereof, no action shall be commenced by the LANDSCAPE ARCHITECT against the CITY for monetary damages. LANDSCAPE ARCHITECT hereby further waives any and all claims or rights to interest on money claimed to be due pursuant to this Agreement and waives any and all such rights to interest which it claims it may otherwise be entitled pursuant to law, including, but not limited to, the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties hereto further agree that any action by the LANDSCAPE ARCHITECT arising out of this Agreement must be filed within one year of the date the alleged cause of action arose or the same will be time-barred. The provisions of this paragraph shall survive any expiration, completion and/or termination of this Agreement. 10. INDEMNIFICATION The LANDSCAPE ARCHITECT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CITY, its past, present and future Commissioners, officials, department heads, and employees, (hereinafter collectively referred to as “Indemnitees”) from and against all liability, judgments, or other liabilities including costs, reasonable fees and expenses of defense recoverable under applicable law incurred by Indemnitees to a third party arising from any loss, damage, injury, death, or loss or damage to property, of whatsoever kind or nature to such third party, to the extent caused by LANDSCAPE ARCHITECT’s negligent acts, errors or omissions in the performance of the services under this Agreement and those of its agents, employees or consultants. In the event of joint or concurrent negligence, LANDSCAPE ARCHITECT shall bear only that portion of the loss or expense that its share of the joint or concurrent negligence bears to the total negligence (including that of the third parties and Indemnitees) which caused the personal injury or damage. Nothing stated herein shall be deemed to require the LANDSCAPE ARCHITECT to indemnify or hold harmless any Indemnitee for its own negligence or fault. Indemnitees do not waive their defenses or immunities under the Local Government and Governmental Employees Tort Immunity Act (745 ILCS 10/1 et seq.) by reason of this indemnification provision. The provisions of this paragraph shall survive any expiration, completion, and/or termination of this Agreement. -4- 11. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. 12. INSURANCE LANDSCAPE ARCHITECT shall provide, maintain and pay for during the term of this Agreement the following types and amounts of insurance: A. Comprehensive Liability. A policy of comprehensive general liability insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The LANDSCAPE ARCHITECT shall deliver to the PLANNER a Certificate of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty (30) days prior written notice to the PLANNER. The Certificate of Insurance shall include the contractual obligation assumed by the LANDSCAPE ARCHITECT under Paragraph 10 entitled “Indemnification”. This insurance shall be primary and non-contributory to any other insurance or self- insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned, non-owned and hired motor vehicles with limits of not less than $500,000 per occurrence for bodily injury and/or property damage. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1,000,000 per occurrence subject to a $1,000,000 aggregate. D. Professional Liability. The LANDSCAPE ARCHITECT shall carry LANDSCAPE ARCHITECT’s Professional Liability Insurance covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than $1,000,000 per claim. A Certificate of Insurance shall be submitted to the PLANNER as evidence of insurance protection. The policy shall not be modified or terminated without thirty (30) days prior written notice to the PLANNER. -5- 13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, PROCEDURES AND SAFETY The LANDSCAPE ARCHITECT shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the construction, unless specifically identified in the Scope of Services. 14. NONDISCRIMINATION/AFFIRMATIVE ACTION The LANDSCAPE ARCHITECT will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service which would not interfere with the efficient performance of the job in question. LANDSCAPE ARCHITECT shall take affirmative action to comply with the provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the City a written commitment to comply with those provisions. LANDSCAPE ARCHITECT shall distribute copies of this commitment to all persons who participate in recruitment, screening, referral and selection of job applicants and prospective subcontractors. LANDSCAPE ARCHITECT agrees that the provisions of Section 5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by reference, as if set out verbatim. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service. Any violation of this paragraph shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. 15. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. 16. DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the LANDSCAPE ARCHITECT shall remain liable to the CITY with respect to each and every item, condition and other provision hereof to the same extent that the LANDSCAPE ARCHITECT would have been obligated if it -6-  had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY’s advanced written approval. 17. NO CO-PARTNERSHIP OR AGENCY This Agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 18. SEVERABILITY The parties intend and agree that, if any paragraph, sub-paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. 19. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 20. MODIFICATION OR AMENDMENT This Agreement and its attachments constitute the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. 21. APPLICABLE LAW This Agreement shall be deemed to have been made in and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. 22. NEWS RELEASES The LANDSCAPE ARCHITECT may not issue any news releases without prior approval from the PLANNER, nor will the LANDSCAPE ARCHITECT make public proposals developed under this Agreement without prior written approval from the PLANNER prior to said documentation becoming matters of public record. -7- 23. COOPERATION WITH OTHER CONSULTANTS The LANDSCAPE ARCHITECT shall cooperate with any other consultants in the CITY’s employ or any work associated with the PROJECT. 24. INTERFERENCE WITH PUBLIC CONTRACTING The LANDSCAPE ARCHITECT certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging. 25. SEXUAL HARASSMENT As a condition of this contract, the LANDSCAPE ARCHITECT shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor’s internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies shall be provided by LANDSCAPE ARCHITECT to the Department of Human Rights upon request (775 ILCS 5/2-105). 26. SUBSTANCE ABUSE PROGRAM. As a condition of this agreement, LANDSCAPE ARCHITECT shall have in place a written substance abuse prevention program which meets or exceeds the program requirements in the Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be provided to the City’s Assistant City Manager prior to the entry into and execution of this agreement. -8- 27. WRITTEN COMMUNICATIONS All recommendations and other communications by the LANDSCAPE ARCHITECT to the PLANNER and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. The PLANNER may also require other recommendations and communications by the LANDSCAPE ARCHITECT be made or confirmed in writing. 28. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to the CITY: John Whalen Parks Planner City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 B. As to the CONSULTANT: Upland Design Ltd. 24042 Lockport St., Suite 200 Plainfield, IL 60544 29. COMPLIANCE WITH LAWS Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement that the LANDSCAPE ARCHITECT shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, LANDSCAPE ARCHITECT hereby certifies, represents and warrants to the CITY that all LANDSCAPE ARCHITECT’s employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legally authorized to work in the United States. LANDSCAPE ARCHITECT shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this Agreement. The CITY shall have the right to audit any records in the possession or control of the LANDSCAPE ARCHITECT to determine LANDSCAPE ARCHITECT’s compliance with the provisions of this paragraph. In the event the CITY proceeds with such an audit the LANDSCAPE ARCHITECT shall make available to the CITY the LANDSCAPE ARCHITECT’s -9-  relevant records at no cost to the CITY. LANDSCAPE ARCHITECT shall pay any and all costs associated with any such audit. 30. COUNTERPARTS AND EXECUTION This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine, email, or other electronic means shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine, email, or other electronic means shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement effective as of the date and year first written above. CITY OF ELGIN: By: Richard G. Kozal, City Manager Attest: City Clerk LANDSCAPE ARCHITECT: By: Name/Print: Title: - 10 -  ATTACHMENT A SCOPE OF SERVICES Background: Channing Park is located at 35 Rugby Place in the City of Elgin, Illinois. A public planning process was held in 2025 to update the park with new features based on community input and needs. An Illinois Department of Natural Resources Open Space Land Acquisition and Development (OSLAD) Grant was then submitted for improvements to the park. The proposed improvements include the following:  Playground with accessible turf surfacing  24’ x 24’ Shelter  Accessible Game Area  Tennis Court renovation  Futsal Court installation  Soccer Field improvements  Rain Garden & Educational Signage  Site Furniture  Landscape Improvements  Potential additional park amenities and landscape features Project Scope: Upland Design Ltd., along with civil engineering assistance by Engineering Resource Associates (ERA), propose to accomplish the following work items to assist the City with development of construction documents, permitting, bidding, and construction administration. An approximate timeline is included in Attachment B, and actual dates will be set to accommodate City of Elgin needs and grant requirements. The project is to be implemented through public bidding and construction by a contractor. Base Information and Soil Borings: A topographic survey was completed in 2025 and will be used as a base for project planning. Soil borings are needed, and those will be completed by Pioneer Engineering and Environmental Services, LLC, at tennis courts, the futsal court and the shelter location. Upon award of grant, IDNR will notify the City if archeological survey work is required. Upland will hire this surveyor if needed. Planning Kick-off Meeting: Upland will meet with City staff to review existing conditions and confirm the concept plan. The city will provide any additional feedback on any changes to the design, and the design team will make updates and provide an updated rendered master plan. The topographic survey prepared as part of the OSLAD grant submittal will be the base plan for the design development and construction documents. (1 meeting - virtual) Design Development Design Development: Upland will create a site amenity chart using the choices from the OSLAD grant. The plans will include detailed layout of amenities along with color, finishes, and materials. Upland will prepare the site amenity chart, colors and material options. An updated cost estimate will be prepared. During design development, site drainage and rain garden sizing will begin. ERA will assist Upland in the design of the drainage and rain garden portion of the overall site improvements by providing calculations and input on the location and sizing of the rain garden along with drainage plans. Based on the new imperious area, it is assumed that detention will not be required. Review Meeting: The design development plans, color images and finish options will be reviewed with City staff along with updated project costs. The City will provide input, and we will discuss any adjustments prior to moving into construction document preparation. After the meeting, Upland will provide the City an updated rendered plan for the project including one clean site plan version, and another version with labels and call-outs. Upland will also provide updated images of the playground equipment with accurate colors and materials. (1 meeting - virtual)  Construction Documents Based on the approved design development plans, Upland will prepare a set of construction plans, specifications and bid proposal for public bidding to one general contractor. Construction documents will address the following:  Existing Conditions and Removals  Layout  Grading along with BMP / Drainage  Soil Erosion Control  Landscape Plantings & Restoration  Construction Details  General and Technical Specifications  Bid Proposal Form The specifications will cover each area of construction. A virtual meeting at 50% completion and an in-person meeting at 90% completion will take place with City Staff. An updated construction cost estimate will be updated and provided for each meeting. (2 meetings – one in-person and one virtually) Permitting Permit submittals will be prepared for the following:  City of Elgin Building Permit  Kane County Stormwater Permit  State of Illinois IEPA NOI Permit Upland Design will be responsible for submitting a permit application for this project to The City of Elgin Community Development Department and providing revisions. One meeting with City Staff may be held virtually to discuss comments provided by City Staff. (1 meeting - virtual) ERA will prepare the Kane County stormwater permit application for this project for submittal to the City of Elgin. The stormwater permit application will consist of the standard form and associated impervious area and BMP calculations along with a basic project narrative. No wetland, floodplain, floodway or detention permitting is anticipated, or included. Based upon the comments received from the City of Elgin, the design team will assist with preparing a revised set of plans along with a comment response letter addressing the comments received. Payment of permit fees or review fees charged by the reviewing agency is the responsibility of the applicant and is not included. Bidding The bid documents will be distributed through the City digitally for distribution from the City website. Upland will contact contractors with an invitation to bid. The City will place the legal ad in a local paper and perform any other procedure as required by local purchasing policies and IDNR Grant requirements. Upland will be available to answer questions during bidding. A letter summarizing bidding will be written, and if necessary, references will be contacted. (1 bid opening) Construction Contract: The City will be responsible for contract preparation for bid winner. Construction Observation Upon award of a contract, Upland Design and our design team will make up to twenty-one (21) site visits during construction and assist with construction administration. City staff will make additional site visits during construction. Assistance from Upland will include:  Review and assist with contractor field orders, change orders and clarifications  Twenty-one (21) Construction Observation Site Visits  Contractor submittals and pay applications will be reviewed by Upland Design Ltd prior to forwarding to the City.  At project completion, a walk through with City staff to develop a punch list will be completed.  Review and comment on contractor provided closeout documents including warranties, manuals, and as-built drawings  Certified Payroll will not be reviewed or retained by Upland Design Ltd. The Firm shall have the authority to act on behalf of the Owner only to the extent provided in this Agreement. The Firm shall not have control over, charge of, or responsibility for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the construction work, nor shall the Firm be responsible for the Contractor's failure to perform the construction work in accordance with the requirements of the Contract Documents. Professional Service Fees For the work described herein the following lump sum fee will be paid to Upland Design Ltd. and sub consultants: Pioneer Engineering & Environmental Services, LLC, and Engineering Resource Associates, civil engineers. Soil Boring: $ 5,636.50 Design Development: $ 15,782.00 Construction Documents: $ 82,494.00 Permitting: $ 7,174.00 Bidding: $ 2,152.50 Construction Observation: $ 35,868.00 Allowance: $ 40,000.00 Total: $ 189,107.00 Reimbursable Costs: Reimbursable items will include plotting and print of drawings at the direct cost to Upland Design Ltd. and mileage and toll reimbursement at the current IRS reimbursement rate. Permit fees will be paid by the City of Elgin. Upland Design will assist the City of Elgin with OSLAD grant reporting as requested and will be billed at our hourly rate from the allowance. Additional site visits can be requested for a lump sum cost of $960 per visit (including site visit report). Excluded Services: Scope of services set forth in Attachment A are included. Excluded services include but are not limited the following: Hydrologic/hydraulic modeling the floodplain/floodway, wetland mitigation, archeological services, structural engineering, electrical engineering, environmental testing, subsurface conditions and material testing, boundary survey, construction layout, construction scheduling, construction work, work-site safety, labor negotiations, permit fees or court appearances as part of these services. Hazardous Materials: The scope of the Firm’s services do not include any responsibility for detection, remediation, accidental release, or services relating to waste, oil, asbestos, lead or other hazardous materials, as defined by Federal, State and local laws or regulations.  ATTACHMENT B PROJECT SCHEDULE Description Start Date Estimated Completion Date Soil Borings March 2026 April 2026 Design Development May 2026 June 2026 Construction Documents June 2026 September 2026 & Permitting Bidding November 2026 November 2026 Construction April 2027 November 2027 AGENDA ITEM: C MEETING DATE: February 11, 2026 ITEM: City Hall Parking Lot Sustainable Design Project—Design Engineering Services Agreement for the with HR Green, Inc. ($116,311) OBJECTIVE: Provide design engineering services necessary to complete the EPA grant-funded City Hall Sus- tainable Parking Lot Sustainable Design Project. RECOMMENDATION: Approve the agreement for design engineering services with HR Green, Inc., in the amount of $116,311. The city recently received Illinois EPA Green Infrastructure Grant Funding to include sustainable construction practices aimed at reducing storm water runoff and pollution discharge in conjunc- tion with traditional parking lot improvements at City Hall. Approval of this agreement will pro- vide for the engineering services necessary to complete the final design, prepare bid documents, and award the construction contract. If approved, the construction will include green infrastruc- ture best management practices (BMPs) that prevent, eliminate, or reduce stormwater runoff into Illinois' rivers, streams, and lakes, including rain gardens, permeable pavers, native plantings, and an oil and grit separator. Plans will also include construction of necessary underground infrastruc- ture to prepare the site for future EV charging facilities. BACKGROUND During the planning phase for the city hall parking lot resurfacing in 2021, staff recognized the opportunity to incorporate new technology and storm water best management practices in order to capitalize on several sustainability grant programs. In April of that year, staff presented several sustainable storm water design options for council consideration, including the use of rain gar- dens in select locations, permeable pavement/pavers and bioswales. Based upon comments re- ceived staff proceeded to apply for Illinois Environmental Protection Agency (IEPA) Section 319 grant funding and IEPA Green Infrastructure Grant Opportunity Funding (GIGO) to cover for 60- 75 percent of the sustainable features included in the project. Unfortunately, neither application was selected for funding. Shortly afterwards, the Infrastructure Investment and Jobs Act (IIJA) was signed, and additional funding opportunities arose for a variety of uses, including fleet electrification and charging net- work expansion. Staff revised the original parking lot sustainable design to qualify for the electri- fication incentives by proposing 32 Level 3/Fast Charge EV charging stations within the revised plan and presented it to council in November 2022 as part of the FY 2023 budget discussions. The revised plan did not gain significant support in part due to overall project cost and the loss of parking spaces required to accommodate the proposed level of storm water improvements. Staff were encouraged to continue with the storm water improvement concept and funding opportu- nities if design revisions could reduce parking stall removals. Staff reviewed the level of storm water benefits required to qualify for funding consideration and made further revisions to the plan by reducing the number and area of proposed rain gardens. The final iteration removed eight rain gardens and reduced the size of two others but added a grit separator device that would remove particulate debris from the storm water flow before it enters the Fox River. This iteration will require the loss of 14 of the 336 available parking spaces, down from the previous proposal which required the loss of 30 parking spaces. The final revised plan was submitted for the 2023 GIGO funding cycle, and staff were notified in August of 2024 that the project would receive the requested funding. In July 2025, staff received the grant agree- ment which is being presented with this initiative. 2 OPERATIONAL ANALYSIS If approved, design efforts will occur between February and July 2026. Construction contract bid- ding will follow in August 2026. Construction is anticipated to occur primarily from September through November 2026, although some planting may be held until the Spring of 2027. In addition to the typical pavement construction items such as curb and gutter replacement, storm sewer, and asphalt resurfacing, the project will include the following green infrastructure elements: • Eighteen raingardens totaling 8,300 square feet • 13,700 square feet of traditional asphalt conversion to permeable pavers • One oil and grit separator structure placed on the existing storm sewer trunkline • 8,100 square feet of turf and traditional landscaping converted to native plant gardens. INTERESTED PERSONS CONTACTED Illinois EPA FINANCIAL ANALYSIS The proposed agreement contemplates design engineering services in an amount not to exceed $116,311. The construction phase of this project will be bid following the completion of design engineering work and is anticipated to be presented to council for approval in August 2026. The overall project cost inclusive of engineering and construction expenses is estimated at $1,062,529, of which $712,450 is attributable to the green infrastructure elements as shown be- low: Item Cost Rain Gardens $353,205 Permeable Pavers $230,059 Oil and Grit Separator Structure $ 62,582 Native Plant Gardens $ 66,604 Total Expense: $712,450 Illinois EPA grants will cover $534,338, or 75 percent, of the green infrastructure costs. The city’s share will be $528,191, which includes 25% share of the green infrastructure total plus all typical resurfacing costs. 3 BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE Central Area TIF 262-0000-791.30-03 262302 $1,276,000 $1,276,000 LEGAL IMPACT The proposed agreement would require an exception to the procurement ordinance, requiring approval by two-thirds of the members of the city council. ALTERNATIVES The city council may choose to reject the agreement with HR Green, Inc. Staff will then pursue alternative design options based upon council comments. Limited staff resources, however, will cause delays in finalizing the design and possibly delay construction into the next construction season. NEXT STEPS 1. Execute the agreement with HR Green, Inc. 2. Issue directive to engineer to begin work. Originators: Mike Pubentz, Public Services Director Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Engineering Services Agreement for the City Hall Parking Lot Sustainable Design with HR Green, Inc. 4  AGREEMENT THIS AGREEMENT is made and entered into this ____ day of _________, 2026, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as “CITY”) and HR GREEN, INC., an Iowa corporation, authorized to do business in the State of Illinois (hereinafter referred to as “ENGINEER”). WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services in connection with the City Hall Parking Lot Sustainable Design (hereinafter referred to as the PROJECT); and WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and represent it in the engineering matters involved in the PROJECT as described herein, subject to the following terms and conditions and stipulations, to-wit: 1. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Director of Public Works of the CITY, herein after referred to as the “DIRECTOR”. B. The scope of work will include preparing contract plans, specifications, permit applications and grant management for grant funded stormwater green infrastructure improvements to the City Hall parking lot within the City. C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A and incorporated into this Agreement by this reference. D. A Location Map for the PROJECT is attached hereto as Attachment D and incorporated into this Agreement by this reference. 2. PROGRESS REPORTS A. An outline project milestone schedule is provided hereinunder.  Topographic Survey February - March 2026  Environmental Services February - March 2026  Preliminary Contract Plans and Specifications March - May 2026  Final Contract Plans and Specifications July - August 2026  Bidding Services August - August 2026  Grant Management February – July 2027  B. A detailed project schedule for the PROJECT is included as Attachment B, attached hereto, and incorporated into this Agreement by this reference. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in C below. C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the project schedule. A brief narrative will be provided identifying progress, findings and outstanding issues. 3. WORK PRODUCTS All work product prepared by the ENGINEER pursuant hereto including, but not limited to, reports, plans, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of such work product for its records. ENGINEER’S execution of this Agreement shall constitute ENGINEER’S conveyance and assignment of all right, title and interest, including but not limited to any copyright interest, by the ENGINEER to the CITY of all such work product prepared by the ENGINEER pursuant to this Agreement. The CITY shall have the right either on its own or through such other engineers as determined by the CITY to utilize and/or amend such work product. Any such amendment to such work product shall be at the sole risk of the CITY. Such work product is not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER. 4. PAYMENTS TO THE ENGINEER A. For services provided the ENGINEER shall be paid at the rate of 3.23 times the direct hourly rate of personnel employed on this PROJECT, with the total fee not to exceed $116,311.00 regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the work are authorized in writing by the DIRECTOR, and approved by way of written amendment to this Agreement executed by the parties. A detailed Fee Summary for the PROJECT is attached hereto as Attachment C and incorporated into this Agreement by this reference B. For outside services provided by other firms or subconsultants, the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER, plus 0%. The cost of any such outside services is included within the total not-to-exceed amount of $116,311.00 provided for in Section 4A above. C. The cost of any such reimbursable expenses such as mailing, travel, and printing services is included within the total not-to-exceed amount of $116,311.00 provided for in Section 4A above. D. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic -2-  payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR. Date Estimated Percent Estimated Invoice Estimated Value of Complete Value Work Completed 2/28/2026 1.6 $1832.00 $1,832.00 3/31/2026 11.1 $11,090.00 $12,922.00 4/30/2026 26.7 $18,211.00 $31,133.00 5/31/2026 40.6 $16,123.00 $47,256.00 6/30/2026 62.2 $25,037.00 $72,293.00 7/31/2026 83.7 $25,092.00 $97,385.00 8/31/2026 92.3 $9,950.00 $107,335.00 9/30/2026 94.5 $2,559.00 $109,894.00 10/31/2026 96.3 $2,152.00 $112,046.00 11/30/2026 98.2 $2,153.00 $114,179.00 12/31/2026 100.0 $2,134.00 $116,311.00 5. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports (2C above) will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. 6. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under section 4 above. 7. TERM This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. -3- 8. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. 9. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if either party, by reason of any default, fails within fifteen (15) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may terminate this Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement, with the sole exception of an action to recover the monies the CITY has agreed to pay to the ENGINEER pursuant to section 4 hereof, no action shall be commenced by the ENGINEER against the CITY for monetary damages. ENGINEER hereby further waives any and all claims or rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all such rights to interest which it claims it may otherwise be entitled pursuant to law, including, but not limited to, the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties hereto further agree that any action by the ENGINEER arising out of this Agreement must be filed within one year of the date the alleged cause of action arose or the same will be time-barred. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. 10. INDEMNIFICATION To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, agents, boards and commissions from and against any and all claims, suits, judgments, costs, attorneys fees, damages or other relief, including but not limited to workers compensation claims, in any way resulting from or arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligence or omissions of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any action against the CITY, its officers, employees, agents, boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY's choosing. The provisions of this section shall survive any expiration and/or termination of this Agreement. -4- 11. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. 12. INSURANCE The ENGINEER shall provide, maintain and pay for during the term of this Agreement the following types and amounts of insurance: A. Comprehensive Liability. A policy of comprehensive general liability insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty (30) days prior written notice to the DIRECTOR. The Certificate of Insurance which shall include Contractual obligation assumed by the ENGINEER under Article 10 entitled “Indemnification” shall be provided. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively, if the insurance states that it is excess or prorated, it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned, non-owned and hired motor vehicles with limits of not less than $500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1,000,000 per occurrence subject to a $1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability Insurance Covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than $1,000,000 per occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated without thirty (30) days prior written notice to the DIRECTOR. 13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, PROCEDURES AND SAFETY -5- The ENGINEER shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the construction, unless specifically identified in the Scope of Services. 14. NONDISCRIMINATION/AFFIRMATIVE ACTION The ENGINEER will not discriminate against any employer or applicant for employment because of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service which would not interfere with the efficient performance of the job in question. ENGINEER shall take affirmative action to comply with the provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a written commitment to comply with those provisions. ENGINEER shall distribute copies of this commitment to all persons who participate in recruitment, screening, referral and selection of job applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section 5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by reference, as if set out verbatim. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service. Any violation of this paragraph shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. 15. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. 16. DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item, condition and other provision hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. 17. NO CO-PARTNERSHIP OR AGENCY -6- This Agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 18. SEVERABILITY The parties intend and agreed that, if any section, sub-section, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. 19. HEADINGS The headings of the several sections of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 20. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. 21. APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. 22. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. 23. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. 24. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging. -7- 25. SEXUAL HARASSMENT As a condition of this contract, the ENGINEER shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon request (775 ILCS 5/2-105). 26. SUBSTANCE ABUSE PROGRAM. As a condition of this agreement, ENGINEER shall have in place a written substance abuse prevention program which meets or exceeds the program requirements in the Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be provided to the DIRECTOR prior to the entry into and execution of this agreement. 27. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. 28. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to the City: B. As to the Engineer: -8-  Mike Pubentz, P.E. Logan Gilbertson, P.E., CFM Public Services Director Regional Manager-Associate City of Elgin HR Green, Inc. 1900 Holmes Road 1391 Corporate Drive, Suite 203 Elgin, Illinois 60120-5527 McHenry, IL 60050 29. COMPLIANCE WITH LAWS Notwithstanding any other provision of this Agreement it is expressly agreed and understood that in connection with the performance of this Agreement that the ENGINEER shall comply with all applicable Federal, State, City and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legally authorized to work in the United States. ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this Agreement. The CITY shall have the right to audit any records in the possession or control of the ENGINEER to determine ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such audit. 30. COUNTERPARTS AND EXECUTION This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine or email shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine or email shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement effective as of the date and year first written above. FOR THE CITY: FOR THE ENGINEER: By By: City Manager Name/Print: Title: -9- Attest: City Clerk - 10 -  ATTACHMENT A SCOPE OF SERVICES FOR CITY HALL PARKING LOT GREEN INFRASTRUCTURE PROJECT CITY OF ELGIN Prepared for: Mr. Mike Pubentz, P.E. Public Services Director City of Elgin 1900 Holmes Road Elgin, Illinois 60123-1200 Phone: 847.931.5968 Prepared by: Logan Gilbertsen, P.E., CFM Regional Manager - Associate HR Green, Inc. 1391 Corporate Drive, Suite 203 McHenry, IL 60050 Phone: 815.759.8370 January 9, 2026 HR Green Project Number: 210972.01 Version2.3 02052021  TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CITY RESPONSIBILITIES Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 1 of 10 1.0 Project Understanding 1.1 General Understanding HR Green, Inc. (CONSULTANT) is being retained by the City of Elgin, Illinois (CITY) to provide professional engineering services to prepare contract plans and specifications for drainage improvements to the City Hall parking within the City of Elgin. CONSULTANT prepared a grant application in October 2023 requesting funds through the Illinois Environmental Protection Agency’s (IEPA) Green Infrastructure Grant Opportunity (GIGO) program. The project was awarded $534,338.00 through the GIGO program. This amount represented 75% of the total eligible cost in 2023 dollars. Certain items, including HMA resurfacing, were not grant eligible and therefore not accounted for in the requested grant amount. The project location is pictured in Figure 1 below. Figure 1: Project Location – Elgin City Hall parking lot Per the grant agreement, the project is required to include the following green infrastructure items into the proposed design: • 18 rain gardens (total 8,300 square feet) • 13,700 square feet of permeable pavers • 1 oil and grit separator • 8,100 square feet of native plant gardens As part of the grant agreement, the CITY is required to complete certain tasks related to the grant management. This includes quarterly reports, documentation of the proposed Best Management Practices (BMPs), preparation of an Operation and Maintenance Plan and final Project Report. CONSULTANT will assist CITY with grant management as outlined below. Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 2 of 10 1.2 Design Criteria/Assumptions The following assumptions have been made in preparing this scope: • The proposed improvements are funded utilizing the CITY’s general funds and the GIGO funds from the IEPA. No other grants are being utilized. • The proposed improvements will outlet to the CITY’s storm sewer system. The project will not result in increases in flow and therefore no detailed modeling of the downstream system will be required. • CONSULTANT will submit a JULIE design ticket to obtain maps from applicable franchise utilities. The design ticket will be used to reach out to existing utility companies. • CONSULTANT reviewed the Flood Insurance Rate Map (FIRM) and found that no FEMA flood study exists for the project location. Therefore, floodplain permitting is not included in the scope of the project. • The work will be located in an existing right-of-way (ROW) and on CITY owned property. • The parking lot will not be fully reconstructed. The existing reverse crown will remain in place with minor modifications to direct runoff into the stormwater BMPs. • The contract plans and specifications and construction pay items will generally be those meeting the Illinois Department of Transportation (IDOT) Standard Specifications for Road and Bridge Construction in Illinois (SSRBC). CITY and Illinois Urban Manual (IUM) details will be used where applicable. • It is assumed that no temporary easements, permanent easements and/or property acquisitions needed for this project prior to bidding. 2.0 Scope of Services The scope of work for professional engineering services includes the following tasks and is further detailed below: • Project Administration and Meetings • Topographic Survey • Environmental Services • Contract Plans and Specifications • Permit Applications • Bidding Support • Grant Management Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 3 of 10 2.1 Project Administration and Meetings Project Administration and Coordination will involve the management oversight of the project which will include the on-going review of the project execution, documentation, schedule and budget, contract file management, and general correspondence between CONSULTANT, CITY and prospective contractors. Project coordination work will include: 1. Attendance at one kickoff meeting. Within 7 days of the Notice to Proceed, CONSULTANT will schedule and conduct a project kickoff meeting. CONSULTANT will prepare an agenda which shall include items pertaining to: o Project schedule. o Roles and responsibilities of the parties. o Points of contact. o Key milestones and deliverables. o Communication plan. o Discussion of items identified in project design considerations for determining project goals and objectives, design criteria, etc. o Other items as deemed necessary and requested by CITY 2. Attendance at one (1) coordination meeting to review the engineering and contract documents prior to the bid opening. It is anticipated that this meeting will take place after the submittal of the Preliminary plans to CITY. CONSULTANT will prepare a meeting agenda and sign-in sheet. 3. CONSULTANT will prepare/distribute meeting minutes for the kickoff meeting and coordination meeting which will detail the discussions of attendees along with the action required of the attendees. 4. General correspondence between CONSULTANT and CITY as well as permitting agencies. 5. The Project Manager will send CITY regular email updates briefly discussing the work completed since the previous update and the work planned for the following weeks. 2.2 Topographic Survey The following survey services will be provided: 2.2.a Topographic Survey: A topographic survey will include the area lying within the limits described above and shown on Figure 2 being approximately 4.3 acres. The topographic survey will include cross-sections at 50-foot intervals and extend a minimum of 10 feet beyond the existing parking lot or to relevant topographic features shown in Figure 2. The survey will include visible existing features and improvements. Existing utilities will be surveyed from visible flags or markings. Storm, sanitary sewer and watermain structures will be surveyed, including rim elevation, invert elevation, pipe size, direction and elevation as observed at unlocked manholes. Trees lying within the limits described above and having a diameter of six (6) inches or greater will be located, but the species will not be identified. The survey will reference existing NGS control stations, Illinois State Plane Coordinate System East Zone NAD83 (2011) and NAVD88 (US Survey Feet). Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 4 of 10 Figure 2: Survey Limits 2.2.b Base Map: A survey base drawing will be generated of the existing features collected within the limits described above, and TIN including approximate one-foot contours, according to IDOT standards. The base map will be completed in AutoCAD Civil3D release 2023 for use in CONSULTANT’S internal design. 2.3 Environmental Services The following environmental services will be provided: 2.3.a Soils Testing: CONSULTANT will utilize SUB-CONSULTANT to complete up to one (1) soil borings and three (3) pavement cores on the site. It is assumed that the borings will be to a depth of ten (10) feet below existing grade. Soil sampling will include split-barrel samples (ASTM D 1586) or thin-walled tube samples on cohesive soils (ASTM D 1587) at 2 ½ - foot intervals to a depth of 10 feet. If unsuitable bearing soils are encountered within the borings will be extended an additional 5 feet to attempt to end the borings in suitable soils. If unsuitable soils persist at the end of an additional 5 feet the CITY will be contacted prior to demobilizing. Unsuitable soils will be defined by field personnel using the following criteria: • Cohesive soils with an N value less than or equal to 6. • Granular soils with an N-value less than 10. • Black cohesive or silty soil with visible signs of organic matter and / or organic odor and low blow counts as described above. Upon completion of drilling, the borings will be backfilled with soil cuttings and capped with similar existing material. Some damage to ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. SUB-CONSULTANT will attempt to minimize such damage, but no restoration other than backfilling the soil test borings is included. It should be noted that over time, some settlement may occur in the bore hole. Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 5 of 10 The soil samples obtained during the field exploration program will be transported to the laboratory for classification and a limited number of laboratory tests. The nature and extent of the laboratory testing program is at the discretion of SUB-CONSULTANT and will depend upon the subsurface conditions encountered during drilling. The following soil borings and pavement cores are proposed: • One soil boring and pavement core at the approximate location of the proposed oil and grit separator • Two pavement cores in various locations within the parking lot. As a result of legislation enacted by the Illinois General Assembly and signed into law on July 30, 2010, by the Governor of Illinois, Public Act 096-1416, regulating disposal of Clean Construction or Demolition Debris (CCDD), disposal of construction or demolition debris requires a certification from an Illinois registered Professional Engineer that soils generated during construction activities are uncontaminated. The proposed geotechnical borings be screened onsite using a Photo Ionization Detector (PID) for presence of Volatile Organic Compounds (VOC’s). Up to two (2) soil samples will be submitted to a certified laboratory qualified to test the soil for the Illinois Environmental Protection Agency (IEPA) Site Remediation Program Target Compound List. The laboratory results will be compared to Part 742, Tier Approach to Corrective Action Objectives (TACO), Table A. Based on the results of environmental records review and soil sampling, SUB- CONSULTANT will provide Professional Engineer (P.E.) certification for the soils generated during construction activities that are appropriate for disposal at a permitted CCDD facility. The P.E. certification will be provided on Illinois Environmental Protection Agency form LPC-663. If contaminants are found, then additional testing may be required outside the scope of this project. Additional testing may include additional borings, supplemental PESA and PSI which are not included in this scope. Additional soils investigations can be provided for an additional fee. 2.4 Design, Contract Plans and Specifications CONSULTANT will prepare hydrologic and hydraulic calculations and design plans based on the concept design identified in Figure 1 of this agreement. CONSULTANT will prepare and submit an electronic copy of the Preliminary (60%) Design Plans, Pre-Final (90%) Design Plans and Final (100%) Design Plans and Bidding Documents to CITY for review and comment. CONSULTANT will submit for permits with the preliminary plans. Comments received from CITY and permitting agencies will be addressed prior to the completion of the final plans. The Final Design Plan will be stamped by an Illinois Licensed Engineer. 2.4.a Hydrologic and Hydraulic Design – CONSULTANT will complete hydrologic and hydraulic calculations to appropriately size and design the proposed stormwater BMPs. The calculations will be used to determine the anticipated flow rates and volumes of water entering each BMP. 2.4.b Preliminary (60%) Design Phase – The following scope of services will be provided: • Document Preparation: Prepare Preliminary Design Phase documents consisting of design criteria, preliminary drawings, outline of specifications, and written descriptions of the project. The project design and construction specifications will be in accordance with Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 6 of 10 CITY requirements and standards; also IDOT and Illinois Urban Manual design standards and requirements. The plans shall include: Civil Engineering Sheets: • Cover Sheet • Sheet Index Sheet • Overall Plan • Typical Existing and Proposed Sections for drive lanes within the parking lot Sheet(s) • Typical Existing and Proposed Sections for stormwater BMPs Sheet(s) • Existing Conditions Sheets • Demolition and Tree Removal Plan Sheets • Plan and Profile (Storm Sewer) Sheets • Plan and Profile (Proposed BMPs) Sheet • Overall Grading Plan • Cross Sections (Stormwater BMPs) Sheets • Cross Sections (Parking Lot Drive Lanes) Sheets • Technical Information: Provide-technical criteria, written descriptions, and design data for use in filing applications for permits from or approvals of governmental authorities having jurisdiction to review or approve the final design of the Project; coordinate on behalf of the CITY in consultations with such authorities; and revise the Drawings and Specifications in response to directives from such authorities if required. • EOPCC: Prepare and submit an Engineer’s Opinion of Probable Construction Cost (EOPCC) based on preliminary design plans. • Utility Coordination: CONSULTANT will send the preliminary plans to the identified franchise utilities that are in the project limits according to the JULIE Design Ticket. Information received from franchise utilities will be used to inform the Final Design Plans. • Furnish Review Copies: CONSULTANT will provide electronic copies of the preliminary plans and EOPCC to CITY for review and comment. 2.4.c Pre-Final (90%) and Final (100%) Design Plans and Bidding Documents – The following scope of services will be provided: • Document Preparation: Pre-Final (90%) Drawings and Specifications which will meet the intent of the project. The plans shall include the items listed in the Preliminary (60%) Design Phase as well as: • Soil Boring and Pavement Core Logs Sheets • Alignments and Benchmark Reference Sheet • PROWAG and Stormwater BMP Construction Details • Erosion Control Plan and Specifications • Restoration Plan Sheets including pavement markings • Landscaping Sheets and Planting Plans • Construction Details Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 7 of 10 CONSULTANT will provide special provisions for the specific pay items included in the project. CONSULTANT will utilize CITY’s bidding document front end forms to prepare the bid package. The specification will be advanced and based on IDOT MFT Maintenance Assemblage guidelines. The recurring and supplemental specifications check sheets and special provisions, BDE check sheets and special provisions, and Local Road special provisions will be added to the end of the special provisions. The geotechnical report, LPC-663 and its analysis, and draft SWPPP will be added after the previously mentioned check sheets and special provisions. • EOPCC: Prepare and submit an EOPCC based on final design plans. • Utility Coordination: CONSULTANT will send the final design plans to the identified franchise utilities that are in the project limits according to the JULIE Design Ticket. • Furnish Review Copies: CONSULTANT will provide electronic copies of the final plans and EOPCC to CITY for review and comment. Project special provisions and front-end bidding documents will be included. Upon receipt of comments from CITY, CONSULTANT will address comments and furnish CITY with Final (100%) plans, specifications and EOPCC. This task will include QA/QC of the deliverables at the following milestones: • Preliminary (60%) Contract Plans and Specifications. The QA/QC at this submittal shall include a plan in hand review for constructability. • Pre-Final (90%) Contract Plans and specifications. • Permit Submittals. 2.5 Permitting CONSULTANT will prepare and submit applications to the following agencies: • IDNR EcoCAT: CONSULTANT will utilize the Illinois Department of Natural Resources (IDNR) online EcoCAT (Ecological Compliance Assessment Tool) to obtain a consultation regarding the potential impacts from the proposed activity on Illinois endangered and threatened species and sites listed on the Illinois Natural Areas Inventory. It is assumed that the consultation will be obtained without additional studies and/or field archeological or cultural resource surveys. Any additional studies for threatened or endangered species will be considered out of the scope of this contract and will require an amendment to this contract. The IDNR EcoCAT service requires a review fee. This review fee, based on the current fee schedule at the time of this proposal, is estimated to cost approximately $127.00 and is included in this contract. Review fees, if different from estimated fees, will be the responsibility of CITY. An EcoCAT consultation is required as part of the IEPA’s Notice of Intent under the ILR-10. Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 8 of 10 • State Historic Preservation Office (SHPO): A review by SHPO is required as part of the IEPA’s NOI for coverage under the ILR-10. CONSULTANT will prepare a review request letter and exhibits and submit to SHPO on CITY’s behalf. There is no review fee for this service. A SHPO consultation is required as part of the IEPA’s Notice of Intent under the ILR-10 • IEPA NOI and Stormwater Pollution Prevention Plan: CONSULTANT will prepare and submit a Notice of Intent (NOI) and a Storm Water Pollution Prevention Plan for the project. The plans will be prepared to comply with the provisions of the Statewide NPDES Permit Number ILR10 for Storm Water Discharges from Construction Site Activities, and include a site description, planned controls, proposed maintenance practices, erosion control inspection procedures, application of non-storm water discharge measures, Contractor Certification Statement. CONSULTANT will prepare a Notice of Intent (NOI) for submittal to the Illinois Environmental Protection Agency (IEPA) for coverage under the ILR10 General NPDES Permit. CITY is an MS4 community and therefore the IEPA does not charge a fee for submitting an NOI under the ILR10. • City of Elgin Stormwater Permit: Based on review of the Kane County Stormwater Management Ordinance, it is assumed that coordination and a permit will be required from the CITY. CONSULTANT will prepare a permit submittal and submit to CITY for review and permit. It is assumed that no review fee will be required. COMPANY does not guarantee approval of permit(s). Applications will be prepared based on the agency’s published criteria and generally accepted practices and up to two (2) resubmittals are included to respond to review comments. Additional studies and coordination other than those included in the contract can be provided for an additional fee. 2.6 Bidding Support It is understood that CITY will manage bidding for this project. The scope of work will include coordinating with the CITY procurement department for bid advertisement and issuance of bid documents, which typically include construction plans and specifications, bid forms, instructions to bidders, bonding and insurance requirements and applicable state or federal compliance. During the bidding period, CONSULTANT will answer questions raised by potential bidders and issue any addenda, if necessary. CONSULTANT will review bid tabulations completed by the CITY of bids received and opened at the bid opening, complete reference checks and prepare a recommendation for award to the lowest responsible bidder. 2.7 Grant Management The project is being funded in part by the Illinois EPA’s GIGO program. COMPANY will assist the CITY with grant management by completing the following tasks: • BMP documentation using IEPA forms. • Completion of a 10-year operations and maintenance plan. • Providing designs for required signage. Physical signs are not included. • Project report preparation upon completion of construction. • Quarterly reporting as required by IEPA. The grant agreement states that the Grantee (CITY) shall file a Quarterly Periodic Financial Report (PFR) and Periodic Performance Report (PPR) for quarters ending March 31, June 30, September 30 and December 31. Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 9 of 10 It is assumed that up to eight (8) quarterly reports will be necessary through the duration of the project. COMPANY will complete these tasks and coordinate directly with the IEPA on CLIENT’s behalf. 2.8 Additional Services This item will include additional design services as requested by CITY. A budget of $10,000.00 will be available to CONSULTANT to complete additional design services deemed necessary by CITY during the design. CONSULTANT may not access this budget without prior written approval from CITY. 3.0 Deliverables and Schedules Included in this Agreement The following deliverables are included in the scope and fee: • Electronic pdf copies of the prefinal and final Contract Plans, Specifications and EOPCC to CITY at each milestone identified above. • Permit submittals to the regulatory agencies per the applicable requirements of the regulatory agencies. An electronic copy of all regulatory permit submittals will be submitted to CITY. Upon receipt of permits, a copy of the permit will be provided to CITY. • Grant management services including correspondence with the IEPA and preparation of items identified in section 2.7. The project schedule is to complete contract plans and specifications within approximately 8 months from the Notice to proceed (NTP) with an anticipated late summery 2026 bid letting and fall 2026 construction. A detailed schedule will be developed at the project kickoff. The schedule will assume reasonable allowances for review and approval times required by CITY and public authorities having jurisdiction over the project. The schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by CITY or for delays or other causes beyond the control of CONSULTANT. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: • Topographic Survey, beyond specified in the scope of services • Cleaning and televising of underground utilities • Permitting and permitting fees beyond those identified above • Traffic Studies and/or Roadway Geometric Design • Lighting study or design • Threatened and Endangered Species surveys • Architectural and/or Historical District Coordination and Survey • Archeological and/or Cultural Surveys • Right-of-Way Plats, Plat of Dedication, Plats of Survey and/or Plats of Easement • Appraisals and Negotiations • ALTA/NSPS Land Title Surveys Version2.3 02052021  City Hall Parking Lot Green Infrastructure Project ATTACHMENT A – Scope of Services 210972.01 January 9, 2026 Page 10 of 10 • Plat of Highways • Construction Phase Services • Tree Inventory • Wire Height Survey Supplemental services not included in the AGREEMENT can be provided by CONSULTANT under separate agreement, if desired. 5.0 Services by Others The following sub consultants are anticipated to provide the following services: Midland Standard Engineering & Testing, Inc. (MSET) • Geotechnical Investigations • CCDD Certification: 6.0 Client Responsibilities CITY shall complete the following activities: • Provide relevant GIS information as required for the project; • Provide electronic files of plans and/or as built of previously completed or proposed improvements; • Provide information related to the age, material and location of water mains • Conduct any necessary sewer cleaning and televising as needed; • Coordinate and negotiate easements, property acquisitions from the property owners as needed; and • Provide review comments and participate in meetings, as needed Version2.3 02052021  ATTACHMENT B SCHEDULE City Hall Parking Lot Green Infrastructure Project Task Start Date End Date Task 2.1 - Project Administration and Meetings February 1, 2026 July 15, 2027 Task 2.2 - Topographic Survey February 15, 2026 March 17, 2026 Task 2.3 - Environmental Services February 15, 2026 March 17, 2026 Task 2.4 - Contract Plans and Specifications - - Preliminary Contract Plans and Specifications March 24, 2026 May 8, 2026 Pre-Final Contract Plans and Specifications May 15, 2026 June 29, 2026 Final Contract Plans and Specifications July 6, 2026 August 3, 2026 Task 2.5 - Permit Clearing May 15, 2026 July 13, 2026 Task 2.6 - Bidding Services August 3, 2026 August 24, 2026 Task 2.7 - Grant Management February 1, 2026 July 15, 2027 This schedule was prepared to include reasonable allowances for review and approval times required by the CITY. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CITY or for delays or other causes beyond the control of ENGINEER. It is assumed that submittals to CITY will require up to one (1) week to review and provide input. Note that the grant agreement with the Illinois Environmental Protection Agency requires construction to begin no later than September 1, 2026.  ATTACHMENT C - FEE LABOR-HOUR AND FEE ESTIMATE City Hall Parking Lot Green Infrastructure Project Direct Costs & Sub Task Descriptions Hours Labor Fee Task Total Cost Consultants Task 2.1 - Project Administration and Meetings 2.1.1 Project Management 10 $2,036 $0 $2,036 2.1.2 KO Meeting / Status Meeting 5 $1,304 $76 $1,380 2.1.3 Status Meetings and Weekly Emails 9 $2,004 $76 $2,080 Sub-Total 24 $5,344 $152 $5,496 Task 2.2 - Topographic Survey 2.2.1 ROW 4 $710 $40 $750 2.2.2 Topographic 35 $5,968 $159 $6,127 2.2.3 Base Map 14 $2,860 $0 $2,860 Sub-Total 53 $9,538 $199 $9,737 Task 2.3 - Environmental Services 2.3.1 Soil Boring and Testing 3 $778 $6,300 $7,078 Sub-Total 3 $778 $6,300 $7,078 Task 2.4 - Contract Plans and Specifications 2.4.1 H&H Calculations 14 $2,626 $0 $2,626 2.4.2 Preliminary Plan Set 96 $19,560 $0 $19,560 2.4.3 Preliminary Spec Manual 15 $3,032 $0 $3,032 2.4.4 Preliminary OPC 13 $2,712 $0 $2,712 2.4.5 Pre-Final Plan Set and LA Callouts (LG) 58 $12,156 $0 $12,156 2.4.6 Pre-Final Spec Manual 12 $2,760 $0 $2,760 2.4.7 Pre-Final OPC 13 $2,712 $0 $2,712 2.4.8 Final Plan Set 46 $9,752 $0 $9,752 2.4.9 Final Spec Manual 9 $1,982 $0 $1,982 2.4.10 Final OPC 7 $1,524 $0 $1,524 Sub-Total 283 $58,816 $0 $58,816 Task 2.5 - Permit Clearing 2.5.1 SHPO 2 $350 $0 $350 2.5.2 IDNR EcoCAT 1 $175 $127 $302 2.5.3 Utility Coord 4 $823 $0 $823 2.5.4 City Stormwater Permit 6 $1,226 $0 $1,226 2.5.5 SWPPP 5 $952 $0 $952 2.5.6 IEPA NOI 3 $602 $0 $602 Sub-Total 21 $4,128 $127 $4,255 Task 2.6 - Bidding Services 2.6.1 Bid Documents 18 $3,812 $0 $3,812 2.6.2 Bidder Questions 7 $1,754 $0 $1,754 2.6.3 Bid Opening, Tab & Recommendation 12 $2,496 $74 $2,570 Sub-Total 37 $8,062 $74 $8,136 Task 2.7 – Grant Management 2.7.1 BMP Form 5 $1,073 $0 $1,073 2.7.2 O&M Plan and Sign Design 9 $1,994 $0 $1,994 2.7.3 Final Report 24 $4,992 $0 $4,992 2.7.4 Quarterly reports and reimbursements 18 $4,734 $0 $4,734 Sub-Total 56 $12,793 $0 $12,793 Task 2.8 – Additional Services 2.8.1 Additional Services - - - $10,000 Sub-Total - - - $10,000 GRAND TOTAL FOR PROJECT 477 $99,459 $6,852 $116,311 AGENDA ITEM: D MEETING DATE: February 11, 2026 ITEM: Various West-Side Streets 2026 Resurfacing Project—Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. ($200,160) OBJECTIVE: Analyze, design, and prepare construction documents for the resurfacing of various residential streets for the 2026 various streets resurfacing program on the city’s west side. RECOMMENDATION: Enter into a professional services agreement with Hampton, Lenzini and Renwick, Inc., to provide road program design engineering services in an amount not to exceed $200,160. Hampton, Lenzini and Renwick, Inc., is providing design engineering services for a portion of the city’s 2026 Neighborhood Street Resurfacing program, which includes various residential streets located on the city’s west side. Hampton, Lenzini and Renwick’s design work will focus on pave- ment repairs, milling and resurfacing, roadway drainage, and ADA sidewalk upgrades. Upon com- pleting the design engineering services, the city will advertise and award a construction contract to perform the street resurfacing during the 2026 construction season. BACKGROUND The city has regularly budgeted for an annual neighborhood street resurfacing program designed to maintain and improve minor arterial and residential streets throughout the city. A portion of the 2026 program will target streets located across the city’s west side, including portions of Todd Farm Drive and Court, Countryside Drive, Braeburn Drive, Lawrence Avenue, Heine Avenue, Triggs Avenue, Sexauer Avenue, Hoxie Avenue, S. Lyle Avenue, Maple Street, Second Street, Erie Street, Mosely Street, and Oak Street. Resurfacing work will generally include pavement milling and resurfacing, Americans with Disabilities Act (ADA) sidewalk access improvements, and minor drainage and sewer structure maintenance. OPERATIONAL ANALYSIS The city regularly utilizes engineering consulting firms to provide engineering design services for capital projects, including roadway improvements. This agreement allows for project design, plan preparation, IDOT documentation and coordination, bidding, and contracting services that must precede construction work. A separate construction contract will be presented to the city council for review and approval after construction bids are received. If approved, design efforts will take place from February 2026 through June 2026 and will culmi- nate in the advertisement and bidding of the construction contract. Construction is anticipated to occur from July through October 2026. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS The proposed agreement contemplates design engineering services in an amount not to exceed $200,160. The construction phase of this project will be bid following the completion of design engineering work and is anticipated to be presented to council for approval in July 2026. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT #(S) BUDGETED AVAILABLE Capital Improvement 385-0000-795.30-03 385018 $680,000 $271,790 LEGAL IMPACT The proposed agreement requires an exception to the procurement ordinance, which requires approval by two-thirds of the members of the city council. ALTERNATIVES The city council may choose to reject the agreement with Hampton, Lenzini and Renwick, Inc. Staff will then be responsible for preparing plans, specifications, and estimates. Limited staff re- sources, however, will cause delays in finalizing the design and possibly delay construction into the next construction season. NEXT STEPS 1. Execute the agreement with Hampton, Lenzini and Renwick, Inc. 2. Issue directive to engineer to begin work. 2 Originators: Mike Pubentz, Public Services Director Kathryn Edwards, Engineering Inspector Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. 3 AGENDA ITEM: E MEETING DATE: February 11, 2026 ITEM: Randall Point West Subdivision—Acceptance of Public Improvements ($18,190 Estimated Five-Year Maintenance Cost) OBJECTIVE: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. RECOMMENDATION: Approve the acceptance of the public improvements for ownership and maintenance in the Ran- dall Point West Subdivision. The Randall Point West subdivision final plat was approved by the city council in 2007. The subdi- vision is located west of Randall Road and north of Intersate-90. The final plat included eight lots along with portions of streets known as Galvin Court and Galvin Drive. The public improvements have been completed and are now ready for acceptance. The city will be taking ownership and maintenance of streets, watermain, sanitary sewer, storm sewer, streetlights, street signs, side- walks, parkway trees and their associated appurtenances with this acceptance. BACKGROUND The Randall Point West subdivision final plat was approved by the city council via Resolution No. 07-303 on December 5, 2007, and recorded as document 2007K121564 with the Kane County Recorder’s Office on December 12, 2007. The final plat consisted of 8 lots. The public streets within the subdivision are Galvin Court and Galvin Drive. The subdivision is located west of Randall Road and north of I-90 as shown on At- tachment A. To complete the process for acceptance of the public and quasi-public improvements by the city council, the engineering department, with the assistance of public works staff, developed a final punch list of items to be addressed. After PanCor Construction and Development, LLC addressed all of the punch list items, a final field inspection was performed. All punch list items related to the infrastructure being accepted have been properly addressed. The portions of the storm sewer system that are to be owned and maintained by the Homeowners Association is shown on the private storm sewer map as Attachment B. As part of this acceptance, the city will take ownership and maintenance of streets, watermain, sanitary sewer, storm sewer, streetlights, street signs, sidewalks, parkway trees, and their asso- ciated appurtenances. OPERATIONAL ANALYSIS Acceptance of the public improvements will add the following maintained facilities: 40 lineal feet of 6-inch water main, 2,020 lineal feet of 12-inch water main, seven 12-inch valves in 5-foot vaults, 6 fire hydrants, 1,222 lineal feet of 8-inch sanitary sewer, 6 sanitary manholes, 155 lineal feet of 12-inch storm sewer, 119 lineal feet of 15-inch storm sewer, 36 lineal feet of 18-inch storm sewer, 54 lineal feet of 21-inch storm sewer, 129 lineal feet of 24-inch storm sewer, 76 lineal feet of 27-inch storm sewer, 244 lineal feet of 30-inch storm sewer, 88 lineal feet of 36-inch storm sewer, seven 48-inch storm manholes. two 72-inch storm manholes, six 36-inch catch basins, ten 48-inch catch basins, 8 streetlights, 2 street signs, 2,020 lineal feet of improved street, 4,040 lin- eal feet of curb and gutter, 17,240 square feet of sidewalk, 68 parkway trees, and their appurte- nances to the city-maintained facilities. The city’s acceptance of the public improvements will ensure proper snow removal and general maintenance, providing residents and visitors with reliable infrastructure for business and leisure activities. INTERESTED PERSONS CONTACTED PanCor Construction & Development, LLC. FINANCIAL ANALYSIS There are no direct, immediate costs associated with this acceptance. However, maintenance and operating costs for the water main, the sanitary sewer main, the storm sewer system, pave- ment, sidewalk, streets lights, street signs, parkway trees and their appurtenances will increase over time and will be included as part of the annual budgeting process. The estimated five-year maintenance cost is $18,190. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE N/A N/A N/A N/A N/A LEGAL IMPACT None. 2 ALTERNATIVES None. NEXT STEPS 1. Request sureties for improvements against defects caused by faulty workmanship or in- ferior materials. 2. If no defects are found within one year after city council’s acceptance of certain public improvements, return the surety documents to PanCor. Originators: Amanda J. Olsen, CFM, Engineer II Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Subdivision Location Map B. Private Storm Sewer Exhibit 3  r nD lvi Ga RANDALL POINT WEST Ga lv i nC t Auto Mall Dr 90 ATTACHMENT A Randall Point West ¯ 0 150 300 Feet 600 Prepared by City of Elgin ITS Department GIS Division, January 2026 ATTACHMENT B AGENDA ITEM: F MEETING DATE: February 11, 2026 ITEM: Tall Oaks Unit 3 Subdivision—Acceptance of Public Improvements ($41,083 Estimated Five-Year Maintenance Cost) OBJECTIVE: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. RECOMMENDATION: Approve the acceptance of the public improvements for ownership and maintenance in the Tall Oaks Unit 3 Subdivision. The Tall Oaks Subdivision Unit 3 final plat allowed for the construction of 106 single family homes. The subdivision is located south of US Route 20, east of Russell Road, and west of Shannon Park- way. The public streets within the subdivision include Sweetflag Circle, Hedgerow Drive, Honey- suckle Lane, Currant Lane and Winding Hill Drive. The public improvements have been completed and are now ready for acceptance by the city council. The city will be taking ownership and maintenance of streets, watermain, sanitary sewer, storm sewer, street lights, street signs, side- walk and parkway trees. BACKGROUND Tall Oaks Subdivision Unit 3 final plat was approved by the city council via Resolution 18-121 on October 24, 2024. The final plat was then recorded as document 2021K044633 with the Kane County Recorder’s Office on June 11, 2021. The final plat allowed for the construction of 106 single family homes. The public streets within the subdivision are Sweetflag Circle, Hedgerow Drive, Honeysuckle Lane, Currant Lane and Wind- ing Hill Drive. Access to the subdivision is provided via Gansett Parkway from Russell Road and Gansett Parkway via Shannon Parkway. The subdivision is located south of US Route 20, east of Russell Road, and west of Shannon Parkway as shown on Attachment A. To complete the process for acceptance of the public and quasi-public improvements by the city council, the engineering department, with the assistance of public works staff, developed a final punch list of items to be addressed. After Tall Oaks Investment, LLC addressed all of the punch list items, a final field inspection was performed. All punch list items related to the infrastructure being accepted have been properly addressed. The portions of the storm sewer system that are to be owned and maintained by the Homeowners Association is shown on the private storm sewer map as Attachment B. As part of this acceptance, the city will take ownership and maintenance of streets, watermain, sanitary sewer, storm sewer, streetlights, street signs, sidewalk and parkway trees. OPERATIONAL ANALYSIS Acceptance of the public improvements will add the following maintained facilities: 84 lineal feet of 6-inch water main, 5710 lineal feet of 8-inch water main, 1950 lineal feet of 24-inch water main, fourteen 8-inch valves in 48-inch vaults, one 24-inch valve in 60-inch vault, 20 fire hydrants, 4,907 lineal feet of 8-inch sanitary sewer,27 sanitary manholes, 872 lineal feet of 12-inch storm sewer, 637 lineal feet of 15-inch storm sewer, 489 lineal feet of 18-inch storm sewer, 139 lineal feet of 21-inch storm sewer, 981 lineal feet of 24-inch storm sewer, 230 lineal feet of 30-inch storm sewer, 972 lineal feet of 36-inch storm sewer, 765 lineal feet of 42-inch storm sewer, 59 storm manholes, 22 catch basins, 4 storm junction boxes, 22 streetlights, 18 street signs, 5,880 lineal feet of improved street, 11,760 lineal feet of curb and gutter, 53,055 square feet of side- walk, 247 parkway trees, and their appurtenances to the city maintained facilities. The city’s acceptance of the public improvements will ensure proper snow removal and general maintenance, providing residents and visitors with reliable infrastructure for business and leisure activities. INTERESTED PERSONS CONTACTED Tall Oaks Investment, LLC. FINANCIAL ANALYSIS There are no direct, immediate costs associated with this acceptance. However, maintenance and operating costs for the water main, the sanitary sewer main, the storm sewer system, pave- ment, sidewalk, streets lights, street signs, parkway trees, and their appurtenances will increase over time and will be included as part of the annual budgeting process. The estimated five-year maintenance cost is $41,083. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT #(S) AMOUNT AMOUNT BUDGETED AVAILABLE N/A N/A N/A N/A N/A 2 LEGAL IMPACT None. ALTERNATIVES None. NEXT STEPS 1. Request sureties per the acceptance agreement for improvements against defects caused by faulty workmanship or inferior materials. 2. If no defects are found within one year after city council’s acceptance of certain public improvements, return the surety documents to Tall Oaks Investment, LLC. Originators: Amanda J. Olsen, CFM, Engineer II Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Subdivision Location Map B. Private Storm Sewer Exhibit 3  Rd Plank US W 20 Am be r si Sw de ee D r tfla gC ir kw y nP no Sha n Hedge Honeysuckl row e Ln Dr Goldenrod Dr TALL OAKS UNIT 3 Laz ar Ln Curran t Ln Mid dl eton C t Gansett Pkwy y Pk w Da on isy nn Ln Ct r Sh a Hil Da wn y nd lD W Be ing r nd ero Trilliu m rth Wi wD No dg Ivy He Tr l Ln ATTACHMENT A Tall Oaks Unit 3 ¯ 0 150 Feet 300 600 Prepared by City of Elgin ITS Department GIS Division, January 2026 ATTACHMENT B AGENDA ITEM: G MEETING DATE: February 11, 2026 ITEM: Retailer Single-Use Plastic Bags Regulation ($18,000) OBJECTIVE: Provide information on consumer and retail business reactions to a proposed ordinance imposing a ban of the use of single-use plastic bags by certain retailers at checkout, while allowing con- sumers to purchase recycled paper bags at ten cents each with those fees being retained by the retailer to offset costs. RECOMMENDATION: The city council can choose to defer adopting the proposed ordinance imposing a ban of the use of single-use plastic bags by certain retailers at checkout in anticipation of statewide regulation. This option promotes regulatory consistency and avoids placing Elgin retailers at a competitive disadvantage relative to their competitors in surrounding communities. The city council may al- ternatively choose to adopt the proposed ordinance imposing a ban of the use of single-use plas- tic bags by certain retailers at checkout with an effective date in the first quarter of 2027 to allow time for retailer preparation, community education and enforcement readiness. The city’s sustainability commission on April 22, 2025 recommended adopting an ordinance ban- ning Elgin retailers from offering single-use plastic bags to consumers at sales checkout. With Elgin’s Climate Action and Resiliency Plan including provisions for identifying opportunities to re- duce the use and distribution of plastic and single-use items in Elgin, the sustainability commission determined that banning retailers from offering single-use plastic bags by retailers is an effective means for reducing plastic consumption in the city. On the following day, April 23, 2025, the city council directed staff to begin work for implementing an ordinance modeled after legislation be- ing proposed in the Illinois General Assembly called the “Single-Use Bag Reduction Act.” The proposed ordinance (modeled after the “Single-Use Bag Reduction Act”) prohibits retailers from offering “a single-use checkout bag to consumers at the point of sale or otherwise make a single-use checkout bag available to consumers.” The proposed ordinance allows retailers to “of- fer a recycled paper bag or reusable bag to consumers” and to charge the consumer ten cents for each recycled paper bag. The ten-cent fee is retained by the retailer to offset the costs for pur- chasing and providing a recycled paper bag option. The proposed ordinance enables individuals enrolled in the Supplemental Nutrition Assistance Program (SNAP), Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) and similar assistance programs to request recycled paper bags without having to pay the ten-cent fee. The proposed ordinance exempts certain retail establishments from the single-use plastic ban. Restaurants, gas station convenience stores and “small retail mercantile establishments” are not prohibited from offering single-use plastic bags. A “small retail mercantile establishment” is de- fined as any business with twelve or fewer locations in Illinois and 250 or fewer full-time employ- ees. Staff from the city and the Elgin Development Group (EDG) identified 42 Elgin-based retailers that could be banned from supplying single-use plastic bags to their customers at checkout under the proposed ordinance. City and EDG staff conducted extensive community and business outreach. Elgin consumers pro- vided 2,185 survey responses. Fifty-seven percent of those respondents opposed the proposed ordinance while 38 percent expressed support. A small number of respondents, five percent, re- quested additional information. Consumer concerns objecting to the proposed ordinance focused on cost (for purchasing recycled paper bags), equity impacts, implementation and enforcement challenges and the potential ef- fects on local businesses, particularly given the absence of similar requirements in neighboring communities. Supportive feedback for the proposed ordinance emphasized concerns about plastic pollution, litter, public health, environmental impacts and the need for action. Many community members indicated openness to reducing plastic bag use if approaches are perceived as equitable and supported by clear environmental outcomes. The EDG hosted an in-person meeting this past October for 42 potentially impacted retailers. Seven representatives attended and feedback was received from eleven other retailers. The EDG then conducted later additional outreach with the retailers unable to attend. The Engage Elgin webpage and online survey also launched concurrently with the retailer meeting. Informational flyers were provided to retailers for in-store distribution and social media was used to direct resi- dents to additional information and the survey. Retailer feedback is generally opposed to the ordinance. While supportive of sustainability goals, businesses raised concerns relating to added cost burdens on customers during a period of rising prices; the potential loss of customers to neighboring communities without similar regulations; customer interactions and impacts on staff safety, staffing levels and sanitation; increased oper- ating costs, particularly for paper bags and self-checkout monitoring; and broader economic con- ditions amplifying financial and operational challenges. The data obtained by city and EDG staff from their extensive consumer and retailer outreach sug- gests two primary policy options for consideration by the city council. The city council can choose to defer adopting the proposed ordinance in anticipation of statewide legislation like the Single- Use Plastic Bag Reduction Act. This option promotes regulatory consistency and avoids placing Elgin retailers at a competitive disadvantage relative to their competitors in surrounding commu- nities. The city council may also choose to adopt the proposed ordinance imposing a ban of the 2 use of single-use plastic bags by certain retailers at checkout with a mid-year effective date in 2027 to allow time for retailer preparation, community education and enforcement readiness. BACKGROUND The sustainability commission on April 22, 2025 presented research and recommendations to the city council regarding single-use plastic bags. Research indicates that retail bag bans can reduce plastic bag use, environmental litter and encourage shifts toward reusable alternatives over time. The city council on April 23, 2025 directed staff to begin work for implementing an ordinance modeled after legislation being proposed in the Illinois General Assembly called the “Single-Use Bag Reduction Act” (Senate Bill 1872, 104th General Assembly, 2025-26). SB 1872 was introduced in spring 2025 and proposed a statewide prohibition on single-use plastic checkout bags, along with standards for alternative bags and fees. SB 1872 is currently in committee (assignments) and has not been enacted. The proposed ordinance (modeled after SB 1872) prohibits retailers from offering “a single-use checkout bag to consumers at the point of sale or otherwise make a single-use checkout bag available to consumers.” The proposed ordinance allows retailers to “offer a recycled paper bag or reusable bag to consumers” and to charge the consumer ten cents for each recycled paper bag. The ten-cent fee is retained by the retailer to offset the costs for purchasing and providing a recycled paper bag option. The proposed ordinance enables individuals enrolled in the Supple- mental Nutrition Assistance Program (SNAP), Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) and similar assistance programs to request recycled paper bags without having to pay the ten-cent fee. The proposed ordinance exempts certain retail establishments from the single-use plastic ban. Restaurants, gas station convenience stores and “small retail mercantile establishments” are not prohibited from offering single-use plastic bags. A “small retail mercantile establishment” is defined as any business with twelve or fewer loca- tions in Illinois and 250 or fewer full-time employees. Staff from the city and the Elgin Develop- ment Group (EDG) identified 42 Elgin-based retailers that could be banned from supplying single- use plastic bags to their customers at checkout under the proposed ordinance. Elgin’s Climate Action and Resiliency Plan including provisions for identifying opportunities to reduce the use and distribution of plastic and single-use items in Elgin, the sustainability commis- sion determined that banning retailers from offering single-use plastic bags by retailers is an ef- fective means for reducing plastic consumption in the city. Nationally, more than 330 communities and 12 states have adopted policies addressing single- use plastic bags. Regionally, Batavia and Northbrook enacted bag ordinances within the past three years and have reported reductions in plastic bag distribution. A study of 33 stores in New Jersey subject to a bag law found a 96 percent reduction in bags distributed or sold per store per week, equating to more than 90 million fewer bags over an eight-month period. Additional 3 research on policy design suggests that combining plastic bag bans with fees on paper checkout bags can further reduce overall bag use by encouraging behavior change at the point of sale. City staff conducted a multi-channel public engagement process to gather feedback on the pro- posed ordinance. Input was collected through online and paper surveys, in-person community outreach, and direct engagement with local retailers. Engagement methods were designed to reach both residents and impacted businesses and to provide multiple opportunities for partici- pation. Outreach efforts included meetings with retailers, a dedicated Engage Elgin webpage, social media announcements, and tabling at community events and local businesses. A commu- nity survey was offered in both online and paper formats and made available in English and Span- ish. Retailer Feedback The EDG hosted an in-person meeting for potentially impacted retailers this past October. Rep- resentatives from 42 retailers were invited. Seven attended and feedback was received from eleven other retailers. The EDG then conducted later additional outreach to retailers that were unable to attend. The Engage Elgin webpage and online survey launched concurrently with the retailer meeting. Informational flyers were provided to retailers for in-store distribution and so- cial media was used to direct residents to additional information and the survey. The following table lists the retailers contacted by EDG and those providing comment. Elgin Retailers Contacted Retailer Feedback Received Advance Auto Parts (2) Home Depot Armando and Sons ALDI (2) Jewel/Osco (2) Blain’s Farm and Fleet Armando and Sons Meijer Butera (2) AutoZone (2) Menards CVS Pharmacy Blain’s Farm and Fleet O’Reilly Auto Parts Elgin Fresh Market (2) Burlington Pep Boys Jewel/Osco (2) Butera (2) Russo Power Meijer CVS Pharmacy Sam’s Club SuperMercado La Salsa Dollar General Save & Tell Outlet Target Dollar Tree (2) SuperMercado La Salsa Walmart Elgin Fresh Market (2) Target Ziegler’s ACE Hardware (2) Family Dollar (3) Walgreens (4) Golden Market Walmart Harbor Freight Ziegler’s ACE Hardware (2) Hobby Lobby Retailers with multiple locations are noted in parentheses. 4 Retailer feedback is generally opposed to the ordinance. While supportive of sustainability goals, businesses raised concerns relating to: • Added cost burdens on customers during a period of rising prices • Potential loss of customers to neighboring communities without similar regulations • Customer interactions and impacts on staff safety, staffing levels, and sanitation • Increased operating costs, particularly for paper bags and self-checkout monitoring • Broader economic conditions amplifying financial and operational challenges Retailers indicated that, if adopted, city-provided signage and reusable bags could assist with implementation but would not address underlying economic concerns. Many retailers noted awareness of SB 1872 and expressed that a statewide approach would be more appropriate to ensure consistency across jurisdictions. Consumer Feedback Participation in the engagement process was voluntary, and survey responses reflect the per- spectives of those who chose to participate. The survey was open to the public and designed to gather community input on the proposed ordinance. While survey results are not intended to serve as a statistically representative sample, they provide valuable insight into community per- spectives and recurring themes raised during the engagement process. The community survey received 2,185 responses. Of those respondents: • 57% opposed the ordinance • 38% supported the ordinance • 5% requested additional information before forming an opinion • 88% identified as Elgin residents • 4% identified as business owners • Responses were received across all Elgin ZIP codes In addition to the survey, staff conducted outreach at eight community events between October and December 2025, including library events, school presentations, college fairs, and tabling at local retailers. Feedback gathered through in-person outreach was generally consistent with sur- vey responses. Survey results are summarized below. Fifty-seven percent (57%) of respondents indicated opposition to the proposed ordinance. Op- position centered on concerns about cost, equity, effectiveness, and practical impacts, particu- larly for consumers and local businesses, rather than disagreement with environmental goals. 5 The key themes from respondents opposed to the ordinance are: • Concern about consumer and business impacts. Many respondents view bag fees as an added financial burden during a period of rising grocery prices, taxes, and cost-of-living pressures. Respondents also expressed concern that the ordinance will place Elgin retail- ers at a competitive disadvantage compared to neighboring communities without similar requirements. Many indicated they will shop outside Elgin if single-use plastic bags are banned and fees are imposed to purchase recyclable paper bags, raising concerns about impacts on local businesses and sales tax revenue. • Concern that the ordinance will disproportionately impact marginalized residents. Re- spondents expressed concern that the ordinance will disproportionately affect low-in- come households, seniors on fixed incomes, people with disabilities and residents who rely on walking, transit, or delivery services. Several comments noted that individuals who do not qualify for assistance programs may still experience financial hardship. • Many respondents reuse single-use plastic bags. Many respondents reported reusing plastic checkout bags for household purposes such as trash liners, pet waste and food storage. Respondents expressed concern that banning these bags will lead to increased purchases of alternative plastic products, potentially offsetting environmental benefits. • Respondents questioned the ordinance’s environmental effectiveness. Respondents ques- tioned whether the ordinance will meaningfully reduce plastic waste, noting that many retail products are already packaged in plastic. • Respondents had general opposition to the paper bag fee. While some respondents sup- ported reducing plastic bags, many opposed charging for paper bags, which are widely viewed as recyclable and an appropriate free alternative. Charging for paper bags was frequently perceived as shifting the policy toward a revenue-generating measure. • Disagreement with government role and jurisdiction to implement. Some respondents characterized the ordinance as government overreach and suggested that bag regula- tions are more appropriate at the state or federal level to ensure consistency and avoid uneven impacts across municipalities. • Concerns on convenience and hygiene. Respondents cited practical challenges such as forgetting reusable bags, sanitation issues, paper bags tearing in wet weather and diffi- culties carrying reusable bags, particularly for seniors and residents with mobility limita- tions. • Preference for pursuing an alternative approach. Several respondents suggested alterna- tives such as providing free or subsidized reusable bags, offering incentives rather than penalties, or focusing on education and voluntary behavior change. 6 Supportive feedback (38%) emphasized environmental protection, litter reduction, public health and alignment with the city’s sustainability objectives and actions taken in other jurisdictions. Some supportive respondents raised concerns related to equity. Overall, respondents wanted timely and action-oriented measures to reduce plastic waste. Key themes from respondents in-support of the ordinance are: • Need for environmental protection and plastic reduction. Supportive respondents con- sistently cited concerns about plastic pollution and environmental degradation. Plastic bags were frequently described as persistent contaminants and a visible source of litter in local waterways, including the Fox River, as well as in neighborhoods, roadways, retail areas, trees and storm drains. • Protect wildlife. Respondents emphasized the harmful impacts of plastic bags on wildlife, including ingestion, entanglement and injury. • Reduce microplastics and protect public health. Many comments referenced microplas- tics and their potential effects on human health, framing plastic pollution as both an en- vironmental and public health concern affecting water, food systems and long-term well- being. • Decrease reliance on fossil fuels. Supportive feedback links plastic bag reduction to de- creased reliance on fossil fuels and lower greenhouse gas emissions. • Support for decisive actions. Many respondents favored clear and enforceable measures, including bans or strong disincentives to encourage behavior change. • Positive experiences elsewhere. Several respondents cited personal experience with sim- ilar policies in other jurisdictions (cities, states and countries) or at retailers such as Aldi and Sam’s Club, describing them as effective and manageable. • Alignment with city sustainability goals. Supporters frequently identified the ordinance as consistent with Elgin’s Climate Action and Resiliency Plan and broader environmental commitments. • Behavioral change and reusable alternatives are already underway. Many residents indi- cated that bringing reusable bags is already part of their routine and suggested that con- tinued education and outreach could further normalize this practice. • Equity and fee structure considerations. Exemptions for SNAP, WIC, and similar programs were viewed positively, though some respondents expressed ongoing concern for resi- dents outside assistance programs, including seniors, people with disabilities, and low- income households. 7 Approximately five percent of the respondents indicated they needed more information before forming an opinion. These comments generally expressed openness to reducing plastic bags but sought clarification on policy details, how equity concerns would be addressed, and evidence of effectiveness. OPERATIONAL ANALYSIS When summarizing the responses received from the consumers and retailers, a majority of the consumer respondents opposed the ordinance, citing cost and equity concerns rather than op- position to environmental goals. Retailers raised concerns regarding increased costs to custom- ers, potential loss of business to neighboring communities, impacts on staff interactions and safety and higher operating costs. Many residents expressed opposition to charging for paper bags, viewing fees as an added burden amid rising cost-of-living pressures. Supportive respond- ents emphasized environmental benefits, litter reduction, and alignment with the city’s sustain- ability goals. The data obtained by city and EDG staff from their extensive consumer and retailer outreach suggests two primary policy options for consideration by the city council. The city council can choose to defer adopting the proposed ordinance in anticipation of statewide legislation like the Single-Use Plastic Bag Reduction Act (SB 1872). This option promotes regulatory consistency and avoids placing Elgin retailers at a competitive disadvantage relative to their competitors in sur- rounding communities. The city council may also choose to adopt the proposed ordinance im- posing a ban of the use of single-use plastic bags by certain retailers at checkout with an effective date in the first quarter of 2027 to allow time for retailer preparation, community education and enforcement readiness. Should the city council choose to defer local regulation and await statewide legislation, the city will continue monitoring state-level efforts related to single-use plastic bags. The city will remain engaged in regional and state sustainability discussions and continue implementing other actions identified in the Climate Action and Resiliency Plan. This approach enables the city to align with any future Illinois legislation if enacted. Community and business owners expressed a preference for consistent state or regional ap- proaches rather than patchwork, city-by-city regulations. Retailers indicated that statewide standards reduce competitive disadvantages and simplify compliance among retailers. Residents concerned about cost and equity noted that statewide action may provide more uniform exemp- tions and implementation. Deferring local action will reduce administrative burdens on the city’s retailers and mitigate po- tential negative economic impacts on their businesses. While timing, content and adoption of future state legislation remain uncertain, in the interim, the city can continue voluntary educa- tion, outreach and waste-reduction initiatives. 8 Adopting an ordinance prohibiting single-use plastic bags during checkout at qualifying retailers aligns with the city’s Climate Action and Resiliency Plan, particularly strategies related to waste reduction and minimizing the use of single-use plastics. A mid-year effective date in 2027 is rec- ommended to allow time for retailer preparation, community education and enforcement read- iness. Estimated first-year costs to the city are approximately $18,000 for education materials, signage and any potential reusable bag distribution to at-risk residents. Enforcement will be conducted by neighborhood services department staff, requiring training and a reallocation of operational capacity. Retailers indicated that city-provided signage and reusable bags will assist with imple- mentation but not fully address broader economic concerns. INTERESTED PERSONS CONTACTED City of Elgin Sustainability Commission Elgin Development Group/ Elgin Area Chamber of Commerce FINANCIAL ANALYSIS Should the city council choose to adopt the proposed ordinance, estimated first-year costs are approximately $18,000 for education materials, signage and any potential reusable bag distribu- tion. Enforcement will be conducted by the neighborhood services department staff, requiring staff training and allocation of additional operational capacity. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT #(S) BUDGETED AVAILABLE General 010-6902-719.89-02 N/A $40,000 $40,000 LEGAL IMPACT None. ALTERNATIVES The city council may request staff from the city and Elgin Development Group to obtain additional information from consumers and business retailers. The city council may also consider amend- ments to any provisions in the proposed ordinance. 9 NEXT STEPS The city council’s direction will guide next steps. Staff will either continue monitoring state-level legislative efforts and provide updates as needed or move forward with the adoption and imple- mentation of the proposed ordinance. _____________________________________________________________________________________________ Originators: Kristin Iftner, Sustainability Manager Jessica VanDyke, Sustainability Coordinator Cassandra Hiller, Assistant City Manager Final Review: Debra Nawrocki, Chief Financial Officer Christopher J. Beck, Corporation Counsel Richard G. Kozal, City Manager ATTACHMENTS A. Proposed “Retail Single-Use Bags” Ordinance 10  Ordinance No. Gxx-25 AN ORDINANCE AMENDING THE ELGIN MUNICIPAL CODE TO PROVIDE FOR A NEW CHAPTER 6.05 ENTITLED “RETAIL SINGLE-USE BAGS” WHEREAS, the City of Elgin (the “City”) intends to preserve, maintain, and enhance the health of its residents and visitors, as well as the public natural resources and common property within the City, by regulating the distribution of single-use bags within the City; and WHEREAS, the City has determined that to discourage and decrease the use of single-use bags within the City, it is necessary to regulate such use; and WHEREAS, such regulation is intended to reduce the use of single-use bags by retail establishments within the City; curb litter on the City’s streets and parks and in trees; protect the local streams, creeks, rivers, waterways and other aquatic environments; reduce greenhouse gas emissions; reduce solid waste generation; promote the use of reusable, compostable and recyclable materials within the City; and preserve the natural, scenic, historic, and aesthetic values of the City; and WHEREAS, there are numerous retail establishments within the City that provide single- use bags to their customers; and WHEREAS, most of such single-use bags are made of plastic or other material that does not readily decompose; and WHEREAS, approximately one hundred billion single-use plastic bags are discarded by United States consumers each year; and WHEREAS, numerous studies have documented the prevalence of single-use bags littering the environment, blocking storms drains, entering local waterways, and becoming stuck in or upon natural resources and public property; and WHEREAS, recyclers cite single-use plastic bags as a major source of contamination within the recycling stream, leading to increased costs and decreased efficiency; and WHEREAS, environmental conservation and preservation is one of the City’s core values; and WHEREAS, the City of Elgin Sustainability Commission has recommended the regulation of single-use bags as a means of reducing waste and other negative effects caused by single-use bags; and WHEREAS, the Mayor and the City Council of the City have determined that the use of single-use bags within the City needs to be regulated to protect the public health and safety; and 1  WHEREAS, the City of Elgin is a home rule unit of government, and pursuant to Article VII, Section 6(a) of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the regulation of the use of single-use bags within the City and the protection of the public health and safety pertain to the government and affairs of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That foregoing recitals are hereby incorporated into this ordinance as though fully set forth herein. Section 2. That Title 6 of the Elgin Municipal Code entitled “Business Licenses and Regulations” be and is hereby further amended by adding a new Chapter 6.05 thereto entitled “Retail Single-Use Bags,” to read as follows: “CHAPTER 6.05 – RETAIL SINGLE-USE BAGS 6.05.010. – Definitions. The following words, terms, and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Consumer means any person that makes a purchase at retail. Employee means a natural person who is employed by an employer on a full-time (FT) basis and whose primary place of employment is located within the United States. The term does not include independent contractors, temporary workers, seasonal workers, interns, volunteers, or individuals employed on a part-time, per-diem, or other non-FT basis. For purposes of this definition, “full-time” means employment of not less than 40 hours per week, as determined by the employer’s standard payroll and benefits practices. Person means an individual, natural person, public or private corporation, partnership, company, business, trust, government entity, unincorporated association, club, organization, or any other entity; or the manager, lessee, agent, servant, officer, or employee of any such entity. Plastic means an organic or petroleum-derived synthetic or semi-synthetic solid material synthesized by the polymerization of organic substances that is moldable into various rigid and flexible forms and to which additives or substances may have been added. Plastic does not include natural polymers that have not been chemically modified. 2  Primarily engaged in the sale of ready-to-eat food for immediate consumption means having sales of ready-to-eat food for immediate consumption comprising at least fifty-one percent (51%) of the total sales, excluding sales of liquor. Recycled paper bag means a paper bag that: (1) is one hundred percent (100%) recyclable; and (2) contains at least forty percent (40%) post-consumer recycled material. Restaurant means any business that is primarily engaged in the sale of ready-to-eat food for immediate consumption. Retail mercantile establishment means a business that makes sales at retail and generates occupation or use tax revenue. Retail mercantile establishment does not include a restaurant or a small retail mercantile establishment. Reusable Bag means a bag with threaded stich handles that: (1) is specifically designed and manufactured for multiple uses; and (2) is capable of carrying twenty-two (22) pounds for a distance of one hundred seventy-five (175) feet; and (3) is made of cloth, fiber, or other fabric or recycled material that is machine washable and can be cleaned and disinfected regularly. Single-use checkout bag means a single-use bag that is provide by a retail mercantile establishment at the checkout, cash register, or point-of-sale to a consumer for the purpose of transporting goods or items out of the retail mercantile establishment, and that is not a recycled paper bag or a reusable bag. Single-use checkout bag does not include: (1) a bag that is used to package bulk items, such as fruit, vegetables, nuts, grains, or candy; (2) a bag that is used for greeting cards, balloons, or small hardware items, such as nails and bolts; (3) a bag that is used to contain or wrap frozen foods, meat, or fish, whether prepackaged or not; (4) a bag that is used to contain or wrap flowers or potted plants or other items where dampness may be a problem; (5) a bag that is used to contain unwrapped prepared foods or bakery goods; (6) a bag that is used to contain prescription drugs; (7) a bag that is sold in packages containing multiple bags intended for use as garbage bags, pet waste bags, or yard waste bags; (8) a bag that is brought to a store by the consumer for the consumer's own use or to carry away from the store goods that are not placed in a bag provided by the store; (9) a bag that is provided by a dine-in or take-out restaurant to contain food or drink purchased by the restaurant's consumers; 3  (10) a bag containing a plastic liner that is permanently affixed, or designed and intended to be permanently affixed, to the inside of the particular bag; (11) a newspaper bag, door-hanger bag, laundry cleaning bag, garment bag; or (12) a bag that is used for online or digital orders where an employee of the retail mercantile establishment packages the goods for curbside pick-up or delivery. Small retail mercantile establishment means a retail mercantile establishment that (i) has twelve (12) or fewer locations in the State of Illinois and employs two hundred fifty (250) or fewer employees in the United States or (ii) is a retailer, as defined under the Motor Fuel and Petroleum Standards Act, and occupies less than five thousand (5,000) square feet. 6.05.020. – Single-Use Checkout Bag Prohibition. A retail mercantile establishment shall not offer a single-use checkout bag to consumers at the point of sale or otherwise make a single-use checkout bag available to consumers. A retail mercantile establishment may offer a recycled paper bag or reusable bag to consumers. 6.05.030. – Recycled Paper Bag Fee. A. If a retail mercantile establishment offers a recycled paper bag to consumers, the retail mercantile establishment shall charge a fee of at least ten cents ($0.10) per recycled paper bag offered to a consumer. B. All amounts collected pursuant to this section may be retained by the retail mercantile establishment and may be used for any lawful purpose. C. A retail mercantile establishment may not rebate or otherwise reimburse a consumer any portion of the fee charged under this section. D. The fee imposed under this section does not apply to recycled paper bags that are used to carry items purchased pursuant to the Supplemental Nutrition Assistance Program, the special supplemental nutrition program for Women, Infants, and Children, or a similar governmental food assistance program. 6.05.040. – Educational Material and Signage. A. Every retail mercantile establishment subject to the single-use checkout bag prohibition and collection of the recycled paper bag fee shall conspicuously display a sign in a location outside or inside of the establishment, viewable by consumers, alerting consumers to the city’s single-use checkout bag prohibition and recycled paper bag fee. B. The city may develop educational and promotional material, including a sign that complies with subsection (a) of this section, regarding the city’s single-use checkout bag prohibition and recycled paper bag fee. The city shall make any such 4  material available on the city website for use by retail mercantile establishments that are subject to the requirements of this chapter. 6.05.050. – Reusable Bags. A. A retail mercantile establishment may provide reusable bags to its consumers for the purpose of enabling the consumer to carry away goods from the point of sale. The fee imposed pursuant to section 6.05.030 of this chapter shall not apply to reusable bags. B. Nothing in this chapter shall be construed to prohibit a retail mercantile establishment form allowing consumers to bring to the retail mercantile establishment reusable bags for the consumer’s own use or from carrying away goods from the retail mercantile establishment that are not placed in a bag provided by the retail mercantile establishment. 6.05.060. – Penalties. A. In the case of a first violation of this chapter by a retail mercantile establishment, the establishment shall be issued a notice of violation notifying the establishment of the violation of this chapter and advising that any subsequent violations will result in further enforcement of this chapter, including the enforcement of any applicable penalties. B. If, after the issuance of a notice of violation pursuant to subsection 6.05.060.A, a retail mercantile establishment violates any of the provisions or fails to comply with any of the mandatory requirements of this chapter, such violation or failure shall constitute an offense. For any person or establishment found to have committed an offense under this chapter, the fines shall be as follows: 1. The first offense shall be punished by a fine of not less than two hundred fifty dollars ($250.00); 2. The second offense shall be punished by a fine of not less than five hundred dollars ($500.00); 3. The third and any subsequent offenses within any twenty-four (24) month period shall be punished by a fine of not less than seven hundred fifty dollars ($750.00). C. Each day that a violation under this chapter continues to exist shall constitute a separate and distinct offense. D. The penalties provided in this section 6.05.060 are in addition to any penalties, injunctions, or other legal or equitable relief provided under any other law. Nothing in this chapter shall bar a cause of action by the city for any other penalty, injunction, or other legal or equitable relief provided by any other law. 5 6.05.070. – Books and Records. Every retail mercantile establishment shall be required to collect the fee imposed pursuant to this chapter and shall keep accurate books and records of its business, including original source documents and books of entry denoting the transaction that gave rise, or may have given rise, to the fee being imposed. Each retail establishment must preserve for three (3) years all records necessary to determine the amount of the fees collected under this chapter. All such books and records shall be subject to and available for inspection by the city during regular business hours. 6.05.080. – Preemption by State Law. The provisions of this chapter shall be subject to any conflicting provisions of state law that preempt the city’s home rule authority with respect to such provisions.” Section 3. That all ordinances or parts of ordinance in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 4. That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law. David J. Kaptain, Mayor Presented: Passed: Vote: Yeas Nays: Recorded: Published: Attest: Kimberly A. Dewis, City Clerk 6