Elmira City Council

Elmira City Council Meeting Minutes RE: AGENDA, ELMIRA CITY Monday, June 3, 2024 – 5:30 PM COUNCIL MEETING 2024-186 Act on resolution dispensing with the minutes of the Gary Brinn Regular Meeting held on Monday, May 20th, 2024. MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-187 Receive communication from the City Manager and act on Mayor Mandell resolution reporting the Personnel Actions for the City of Elmira, whereby Megan N. Castro has been appointed to the position of Police Information Clerk, effective May 13, 2024 at an annual salary of $33,293. MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-188 Resolution Authorizing the Department of Community Joseph Duffy Development to Submit the City of Elmira's 2024-2025 CDBG and HOME Annual Action Plan to the U.S. Department of Housing and Urban Development MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-189 Receive communication from the City Manager and act on Gary Brinn resolution approving a modification of the City's 2023 Budget upon the recommendation of the City's auditors identified as unanticipated revenue of $366,295.77 related 1  to DRI and Zombie and Vacant Properties grant which funds were expended during 2023. MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-190 Receive communication from the City Manager and act on Mayor Mandell resolution approving a modification of the City's 2023 Budget upon the recommendation of the City's auditors in the amount of $232,088.00 to accommodate the FY2023 implementation of GASB Statement No. 96 for Accounting and Financial Reporting for Subscription-Based Information Technology Arrangements. MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-191 Act on resolution approving an annual stipend payment of Mayor Mandell $10,000.00 to Emma Miran effective July 1, 2024 for her exceptional services administering the Community Development Block Grant Program. MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-192 Receive communication from the City Manager and act on Joseph Duffy resolution retroactively approving the purchase agreement between the City and Sutphen Corporation for the City's purchase of a Sutphen SL 100 Aerial Ladder Fire Truck, a copy of which agreement is attached hereto and made a part hereof. MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 2  NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-193 Receive communication from the City Manager and act on Corey Cooke resolution approving two 5-yr contracts with Otis Elevator Company for maintenance on elevators in Centertown Parking Garage and City Hall at an initial monthly cost of $1,124.44 and maintenance on the disabled lift in City Hall at an initial monthly cost of $103.81 commencing retroactively to January 1, 2024 and expiring December 31, 2028 and authorizing the Mayor to execute the contracts, copies of which are attached hereto; said contract subject to Corporation Counsel approval. Sponsored By: Mayor Mandell - CM Cooke Absent MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-194 Receive communication from the City Manager and act on Corey Cooke resolution authorizing and approving contracts with Otis Elevator for elevator upgrades/updates on the 2 elevators servicing the Centertown Parking Garage in the amount of $192,998.11 for each elevator; said contracts being awarded by the City "piggybacking" under a County contract with Otis elevator, a copy of the identical contract for each elevator is attached hereto, and authorizing the Mayor to execute the contracts and any other documents necessary to initiate the updates; said contracts subject to Corporation Counsel approval. Withdrawn From Agenda 2024-195 Receive communication from the City Manager and act on Mayor Mandell resolution accepting the bid and awarding a contract to R. DeVincentis Construction, Inc., the lowest bidder meeting bid specifications as set forth on the attached bid summary, in the total amount of $2,940,000.00 for the 3  Fassett Road Stormwater Project from Cornell Road to Hoffman Street and authorizing the Mayor to sign such documents necessary to effect the award; said documents subject to Corporation Counsel approval. MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-196 Receive communication from the City Manager and act on Gary Brinn resolution approving the Elmira Church/Water Streets Gateway Study be conducted by Fisher Associates at a total cost not to exceed $105,000.00 with the City contributing $21,000.00 and federal funding contributing $84,000.00 and authorizing the Mayor to execute all documents necessary to effect the study; said documents subject to Corporation Counsel approval. MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-197 Act on resolution approving the extension of the PILOT Joseph Duffy agreement between the City and Eastgate Apartments under the same terms and conditions as set forth in the current agreement to the date in 2025 on which Home Leasing acquires title to Eastgate Apartments. MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-198 Receive communication from the City Manager and act on Jackie Wilson resolution approving a no-cost time extension of NYSDOT Contract #D035294 for the Bridge Rehabilitation Main Street over Chemung River Phase 2 Project (PIN 6754.90) to December 31, 2025 and authorizing the Mayor to 4  execute the "No-Cost Time Extension of Local/Miscellaneous Contract". MOTION: Approve SPONSORED BY: Jackie Wilson VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-199 Receive communication from the City Manager and act on Jackie Wilson resolution approving a no-cost time extension of NYSDOT Contract #D036102 for the Bridge Rehabilitation Main Street over Chemung River Phase 2 Project (PIN 6755.31) to December 31, 2025 and authorizing the Mayor to execute the "No-Cost Time Extension of Local/Miscellaneous Contract". MOTION: Approve SPONSORED BY: Jackie Wilson VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-200 Receive communication from the City Manager and act on Corey Cooke resolution granting Gurdeep Singh d/b/a RS Food Mart a license to use the City's Right-of-Way for customer parking for a term of one year commencing on June 15, 2024 and expiring on June 14, 2025 for an annual license fee to be paid by him to the City of $500.00 and authorizing the Mayor to execute a License Agreement; said Agreement subject to Corporation Counsel approval. Sponsored By: Mayor Mandell - CM Cooke Absent MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-201 Act on Lead Hazard Reduction Grant Program Audit. Nan Moss MOTION: Approve SPONSORED BY: Nannette M Moss VOTE: 6- 0 5  AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-202 Act on Community Development Block Grant Program Corey Cooke Audit. Sponsored By: Mayor Mandell - CM Cooke Absent MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-203 Act on Audit. Mayor Mandell MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Gary Brinn, Jackie Wilson, Nannette M Moss TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 2024-204 Act on resolution to adjourn. Nan Moss MOTION: Approve SPONSORED BY: Nannette M Moss VOTE: 6- 0 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 6 NAYS: TOTAL: 0 ABSTAIN: TOTAL: 0 ABSENT: Corey Cooke TOTAL: 1 6